HomeMy WebLinkAboutAgenda - 08-17-2010 - 7eORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: August 17, 2010
Agenda
Item No.
SUBJECT: Amendment to the Orange County Personnel Ordinance, Article VI, Sections
5.1 and 5.2 of the Position Classification Plan
DEPARTMENT: Human Resources
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
1. Amendments to Article VI, Sections 5
and 5.2 of the Orange County
Personnel Ordinance
2. Examples of Classification Changes
INFORMATION CONTACT:
Michael McGinnis, Human Resources
Director, 245-2552
Allison Newcomer, Pay and
Classification Manager, 245-2555
Annette Moore, Staff Attorney, 245-2317
PURPOSE: To consider an amendment to Article VI, Sections 5.1 and 5.2 of the Position
Classification Plan.
BACKGROUND: The Orange County Personnel Ordinance was adopted in 1976, Article VI,
The Position Classification Plan was last amended in 1992. Currently, the BOCC has
responsibility for adopting the position classification plan and approving any amendments to 1)
add or delete a classification, 2) change the title of an established classification, and 3) revise
the salary grade of an established classification. The County Manager is responsible for the
administration and maintenance of the position classification plan. Staff is responsible for
developing and implementing a supporting system and procedures to maintain the position
classification plan. This includes the occasional need to classify new positions, reclassify
current positions, and/or change the title of existing classifications to more accurately reflect the
position's duties. The County Manager has authority to approve reclassifications of positions to
existing classifications; all other changes require BOCC approval.
As the organization continues to look for ways to reorganize and redirect resources, the need to
review positions for accurate classification and title efficiently is important. If a position is
determined to need a reclassification to a higher salary grade, funding for the reclassification is
found within the Department's current budget appropriations. Currently, the County Manager
approves some reclassifications, while other reclassifications require BOCC approval. The
approval needed by the BOCC is not based on the need to appropriate funding for the
reclassification but to amend the classification plan to add a new classification. Additionally,
while changing titles of positions within a classification requires no additional funding it does
require BOCC approval.
Staff proposes moving the managerial responsibilities of reclassifying and changing titles of
established positions to the County Manager. Attachment 2 provides examples of the proposed
2
classification authority. This transition will allow the administrative process to move more
quickly. The BOCC will continue to retain the sole authority to add and delete positions. In
addition, the Board would approve the Classification Plan annually.
FINANCIAL IMPACT: The Board of County Commissioners approves the annual operating
budget for each fiscal year. All reclassifications of positions are funded through approved
appropriations.
RECOMMENDATION(S): The Manager recommends the Board approve the proposed
amendments to the Orange County Personnel Ordinance Article VI, Section 5.1 and 5.2
Orange County Personnel Ordinance Issue Date: August l7, 2010
Article YI
The Position Classification Plan
5.0 Responsibilities
51 Board of County Commissioners
The Board adopts the position classification plan.
Amended
09/08/92
08/17/2010
5.1.1 A permanent position may be established or eliminated by the Board of
County Commissioners.
5.1.2 A permanent increase or reduction in hours of an established permanent
part time position requires approval of the Board of County
Commissioners.
5.1.3 Adopts the Position Classification Plan annually.
5.2 County Manager
The County Manager is responsible for the administration and maintenance of the
position classification plan, including: reEen~~~li~~e-the--~o~-~T
5.2.1 Revising the Classification Plan, as appropriate, during the fiscal year
within the funds allocated in the budget which shall include but is not
limited to:
5.2.1.1 Allocating.. or reallocating an established position to a new or
established class within the Classification Plan as a result in a
change in assigned duties or responsibilities; and
5.2.1.2 Changing the title of an existing class to a new or established class
within the Classification Plan.
5.2.2 For any revision to the Classification Plan, assigning the position to the
appropriate salarYgrade within the salary schedule approved by the Board
of County Commissioners.
Article VI -Page 1
3
Orange County Personnel Ordinance Issue Date: August 17, 2010
5.2.3 Reporting revisions of the plan to the Board of County Commissioners
annually.
5.2.4 Approving temporaril~an increase in the hours of a permanent part-time
position to meet immediate operating needs.
Article VI -Page 2
• . ~ . . .-.
Create a New Position - A department requests a
position the Manager agrees the County needs. The Manager can make
The Manager can make
(Article 6, Section 6.0) recommendations to the
BOCC
Th
BO recommendations to the BOCC.
.
e
CC must
Financial Impact: Recommendation includes appropriations The BOCC must approve.
fore funding, approve.
Eliminate aPosition -The County Manager determines The Manager can make
the need to eliminate a position.
recommendations to the The Manager can make
Financial Impact: Recommendation would outline savings..:
BOCC. The BOCC must recommendations to the BOCC.
The BOCC must approve.
approve.
Reclassifying a position to an existing classification
within the plan -Reclassification of a Deputy Register of
Deeds II to an Assistant Register of Deeds
(Article 6, Section 5.3.4) The Manager can approve. The Manager can approve.
Financial~lmpact: Department funds reclassification: within
approved $udget.
Add or delete a class. Reclassifying a position to a new
classification not in the current classification plan -
Creation of the Value Engineer classification; Deletion of The Manager can make
the Human Rights and Relations Director classification recommendations to the
The Manager can approve.
(Article 6, Section 5.1 and 5.2) gOCC. The BOCC must
Financial Impact: Department funds reclassification within approve.
approved Budget..
Change the title of an established class. Changing the
title of a classification -The. title of the Assistant County The Manager can make
Engineer to Staff Engineer recommendations to the
(Article 6, Section 5.1 and 5.2) BOCC. The BOCC must The Manager can approve.
Financial Impact: There is no financial impact to change a approve.
title of an established class.
Revise the salary grade of an established class -
Reclassifying a position to a different grade -
Reclassification of the Imaging Coordinator from grade 16 The Manager can make
to grade 14; or reclassification of the Classification and Pay recommendations to the
Manager from a grade 19 to a grade 22
BOCC. The BOCC must The Manager can approve.
(Article 6, Section 5.1 and 5.2) approve.
Financial Impact: Department funds reclassification within
approved Budget.
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