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HomeMy WebLinkAboutAgenda - 08-17-2010 - 4ro~z~- aa~ o - o~ a ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 17, 2010 Action Agenda Item No. ~-' (` SUBJECT• Fiscal Year 2010-11 Budget Amendment #1 DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget, grant, and school capital project ordinance amendments for Fiscal Year 2010-11. BACKGROUND: Emergency Services Department The Orange County Emergency Services Department has received notification from the N.C. Department of Crime Control and Public Safety of additional supplemental funds totaling $30,551 related to the 2010 Emergency Management Performance Grant award. In addition, the department received additional supplemental funds related to the 2009 Performance Grant award totaling $26,346. This budget amendment provides for the receipt of these additional funds totaling $56,897 for use in FY 2010-11. The department plans to use these funds for temporary personnel to assist in maintaining the department's comprehensive Emergency Management Program and other emergency management planning initiatives, to purchase program supplies, training, and printing of the Emergency Operations Center manuals. (See Attachment 1, column 1) Health Department 2. The Health Department has received notification from the N.C. Division of Public Health of the receipt of an Eat Smart, Move More Community Grant award totaling $14,920 for FY 2010-11. The program is called "Preparing Lifelong Active Youth (PLAY)", and it is an after school program in Orange County schools to encourage at-risk middle school age students to become involved in sports and exercise activities. 2 3. The Health Department has also received additional funds of $5,000 from the North Carolina Association of City and County Health Officials (NACCHO) for training and supply costs in support of the Volunteer Corps and Medical Reserve Corps program, as well as $10,000 from the Kate B. Reynolds Foundation to help support the Healthy Carolinians of Orange County Partnership Program. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column 2) Department on Aging 4. On June 15, 2010, the Board of County Commissioners approved an abstract regarding .the commitment of funds totaling $14,000 for FY 2010-11 from the Friends of the Seymour Center and the Friends of Central Orange Senior Center to continue after hours service two evenings (5-9 p.m.) per week at Central Orange and two evenings (5- 9 p.m.) and some Saturday hours (9 a.m.-1 p.m.) at the Seymour Center through the use of non-permanent personnel. In the abstract, it mentioned that the Board would accept these funds during FY 2010-11 and that staff would include this item on the first budget amendment in FY 2010-11. 5. The Department on Aging has also received additional revenue of $955 from the Town of Carrboro to support the department's Senior Lunch Program. These funds will be used to purchase additional meals for program participants. This budget amendment provides for the receipt of these additional funds for the above stated purposes. (See Attachment 1, column 3) Juvenile Justice and Delinquency Prevention Program 6. At its December 7, 2009 meeting, the Board of County Commissioners approved the acceptance of a Justice Assistance Grant (JAG) reimbursement grant award totaling $36,890 from the N.C. Department of Juvenile Justice and Delinquency Prevention Program for FY 2009-10. At June 30, $21,550 of these funds had not been spent and needs to be re-budgeted in FY 2010-11 in order to receive the reimbursements. These funds will be used to contract with UNC-CH to conduct a comprehensive, community gang assessment. This budget amendment provides for the receipt of these grant funds, and amends the current Criminal Justice Partnership Program Grant Project Ordinance as follows: (See Attachment 1, column 4) Revenues for this groiect: FY 2010-11 Ori final Bud et FY 2010-11 Amendment FY 2010-11 Revised Inter overnmental $192,837 $21,550 $214,387 Transfer from General Fund $29,610 $0 $29,610 Total Project Fundin $222,447 $21,550 $243,997 Aoorooriated for this oroiect: FY 2010-11 Ori final Bud et FY 2010-11 Amendment FY 2010-11 Revised Criminal Justice Partnershi $222,447 $21,550 $243,997 Total Costs $222,447 $21,550 $243,997 Department of Environment, Agriculture, and Parks and Recreation (DEAPR) 7. The Department of Environment, Agriculture, and Parks and Recreation (DEAPR) has received a donation of $2,500 from St. Matthew's Episcopal Church in Hillsborough to be used for a heavy duty bin to be attached to the utility room at Fairview Park. This bin will be used to store recreational equipment for the park in a secure place. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column 5) Department of Social Services 8. At its April 20, 2010 meeting, the Board of County Commissioners approved the acceptance of Subsidized Employment Program funds of $302,052 from the N.C. Division of Social Services for FY 2009-10. At June 30, $107,268 of these funds had not been spent and needs to be re-budgeted in FY 2010-11 in order to receive the reimbursements. These funds will be used to support short term employment (temporary positions) for Work First recipients through September 30, 2010. This amendment provides for the budgeting of these funds in the department's fiscal year 2010-11 budget for the above stated purpose. (See Attachment 1, column 6) Solid Waste Enterprise Fund 9. The Solid Waste Enterprise Fund has received donated funds of $5,000 from the American Chemistry Council's (ACC) Plastics Division. The department plans to use these funds to help promote public education of their Rigid Plastics Drop-off Recycling Program through additional signage, news releases, published articles, and web presence. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column 7) Carry Forwards 10.On June 30 of each year, there are instances where approved funding for certain Board approved initiatives is not fully expended at the end of the fiscal year, and the unexpended monies revert to the County's fund balance. In order for the County to fulfill financial obligations related to these appropriations, the Board must re-appropriate fund balance in the next fiscal year for these planned expenditures. For FY 2010-11, the General Fund Balance appropriation request is $26,414. These carry forwards consist of the following: (1) $3,520 in donated Frail Elderly funds in the Department on Aging; (2) $15,750 in donations to the Little River Park for the purchase of new park equipment; and (3) $7,144 in USDA Farm Bill Grant funds and NC Matching Grant funds within the Soil and Water division. In order to carry funds forward and authorize their expenditure in Fiscal Year 2010-11, it is necessary for the Board to appropriate $26,414 from the General Fund's fund balance. (See Attachment 1, column 8) Article 46 One-Quarter Cent (114 cent) Sales Tax Special Advisory Referendum 4 11.At its June 15, 2010 meeting, the Board of County Commissioners approved a Resolution calling for a November 2, 2010 Special Advisory Referendum concerning the levy of aOne-Quarter Cent (1/4 cent) County Sales and Use Tax. Also, at that meeting the Board authorized staff to identify and allocate up to $40,000 for a public education campaign. This budget amendment provides for an appropriation of $40,000 from the General Fund's fund balance for this purpose. (See Attachment 1, column 9) Library Services 12. Library Services has received a grant totaling $9,100 from the Gates Foundation for public Internet stations and supporting equipment for Carrboro-McDougle Library ($3,900) and the Cybrary ($5,200). This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column 10) School Capital Projects 13. The FY 2010-11 Approved Budget included a total amount of .pay-as-you-go (PAYG) funding of $2,590,117 to Schools, but did not reflect the allocation to each of their prioritized projects. The following projects represent the PAYG allocation to the Chapel Hill Carrboro City Schools. The Orange County Schools Board of Education is scheduled to meet on August 16th to approve their projects for the FY 2010-11 PAYG allocations. Their projects will be presented in a budget amendment in September. This budget amendment provides for the FY 2010-11 PAYG funding to the Chapel Hill Carrboro City School projects and amends the capital project ordinances as follows: Chapel Hill Carrboro City Schools ($1,596,548): Mobile Classrooms ($97,000) -Project # 54007 Revenues for this project: Through FY 2009-10 FY 2010-11 Amendment FY 2010-11 Revised Sales Tax $135,000 $97,000 $232,000 Total Pro'ect Fundin $135,000 $97,000 $232,000 A ro riated for this ro~ect: Through FY 2009-10 FY 2010-11 Amendment FY 2010-11 Revised Mobile Units/Construction $135,000 $97,000 $232,000 Total Costs $135,000 $97,000 $232,000 Technology ($1,499,548) -Project # 54013 Revenues for this project: Through FY 2009-10 FY 2010-11 Amendment FY 2010-11 Revised Sales Tax $1,210,000 $1,499,548 $2,709,548 Total Pro'ect Fundin $1,210,000 $1,499,548 $2,709,548 Appropriated for this project: Through FY 2009-10 FY 2010-11 Amendment FY 2010-11 Revised Technolo E ui ment $1,210,000 $1,499,548 $2,709,548 Total Costs $1,210,000 $1,499,548 $2,709,548 Visitors Bureau Fund 14. During the approval of the Capital Investment Plan funding for FY 2010-11 only, the Board of County Commissioners approved a transfer of $200,000 from the Visitors Bureau Fund to the Loan Pool Reserve capital project, but did not officially approve the appropriation of the $200,000 from the Visitors Bureau Fund's fund balance. With this budget amendment, the Board approves the $200,000 fund balance appropriation from the Visitors Bureau Fund and transfers the funds to the County Capital Projects Fund - Loan Pool Reserve Project. (See Attachment 1, column 11) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant, and school capital project ordinance amendments for Fiscal Year 2010- 11. Attachment 1. Orenge County Proposed 2010-11 Budget Amendment The 20fa1 f orange county Badger Oroinence is amended es follolv6: awn ^nn"1Pniei"" may, ~°~I h'ro°I01a"'° 1 Recelpl of #2 Repipl ofa Eel Smsrt, Move Mon GON u N G M #3 RscelpA of Mnds ham tlw FMrNa N Ok Seymour CaMx (7],000) sIN iM FM d Re-budpellrp f21,550 M JuWa Ra f #pR~~o( SuOaMCad #7 Rewlpl of MnNeO haMa (j3Opp) ppO pw 0 ApproPriete 540.000 hom AM 10 Raadpl of gnM MNe hom be 71 Approprlah On Msl B 9 udON Eneumhmee ta F uOgN as Amended Emeryency Msw ~aM n n y re awaN (574,920); arN race! I N a n a of IM Central Olanpe SeMx CaMV (55 000) h maMsM Aeakhnce GmM (JAO) ~~~ halve (52,300) OOm SL M E nlWoYnreM P hxNS ropnm Ankrkan Che Coundl br 3oW B Ca ForweNS rrY OerlerN FuM's funtl lnlxca to a pudk Gates FoumleROn (59,100) br puONc 52011,000 horn IM VkXon Bureau's M1 d M rry orwards Performance GnN NACCHO footle , e5ar Mon wrvke relm0urosmeM ellheWS E Ci (5707,208) OY DSS WeMe DeperbwM Oom FV 200910 ~~ cunpapn MamN NNkns end m hnce ant M l BudgN a Amended Nrvh 1olaRng (53 000) eM Wte ; Rsul l f dtlNb l MNs In Criminal xxch k pludwe b aARPort shM to Mlp Porrlde tlnF rolelatl k ms Ankle suppaHig na x Bw funds h through BOA p7 SSB,997 , B Re nolds NN P a e ru O Jusike PMwnh ~ equllxnenl N krm empbymeM Ryk %°e~f ~O 48 Saha Tax ~N M tM Loan Pool . y e (110 000) revanw (B SS) howl tlw Town of Canboro Gnnt Pro d b Fakvhw Park VJOrIC FM oR RecYcgnp Speelel Advleo ry ~ ~ Reserve CapSel P , b support ms SeMOr ndpbMS Proprom Rshrolldum antlAMC hra Y ry rolacl OmxalFwM LunM Program Revenue Pro w Tsxea f 1]2617,775 t f 177,017,771 i S S S S Sahs Taaea S 11,18],000 f S 1/687000 j S f ! f t t f 7 f f 3 7 177,017,778 Lkenaa and Parmils ! 777,000 f S ]7],000 S j j t S S f ! t f S 1/667000 Mlx ovammenlN Ch f S 1#,260,707 S t 70,750,287 j 68,16 t 27,870 866 j 107 761 j t i f S ]1],000 a s x Servke I S 8,860851 S S 5,860,171 S S S = s , S S b 16,1{5,]07 nwahneM EamM a Ml l i 7{0,000 j S 140,000 S S S - t f - i j S S S S 8,860,&71 sca anaow T f h O h S 725,]8{ f S 776 W f ! f i{,000 f f 2600 S ! S S i j f tb 000 rena ers am A tt FurNS F d BN f 7,]71,277 S S 1,721,377 S S f i I S t i ~ S S 6,100 t f 761,08{ un anee S 401,577 S 107,577 7 f 7 f f 1777,177 of S 176,717,120 S S 176,717,870 t SBAB7 S 7B 20 566 S 71 f f 1 600 t S 28171 ! 10,000 S Nt,057 , , /07,788 S ! 7067{ S /0,000 f 8,100 f S 776,800,871 Oovemi 8 Mane - menA Oaneral8a e 77~7i,376 ! ! 1~pf~5 ! - t - S S f ! S f ! 10,000 S f S 17,217,110 ammU n rommeM . 1 ,170,276 Numan barvkea Publk Sa S 7260675/ S S 72605,761 j i 2B,BM S 71 68 t f S 107 280 S ! 7630 S CuNUn a RaereNla S 11,181,710 f f 15,181,119 t 60,117 S ! f S , S ! f f 0 S t 716NA21 n EdwNl 9 1,185680 t ! 7AN se5 S t i f ! t - i ! f 0 j 11,286,007 w Trawko ON 12,088,180 S 1.112.072 S 1209 ,110 S 4,712,077 0 s s - f - j ! S t S B 100 t f 1,901,5Ba 12,086, BB S 178,717820 S S 176717678 t 6B B7 S 15 ?0 j 1166/ ! - S 2 00 S j ! - s ! s t {,1{1,07] f S S S t - s _ 6 107,288 ! S 28174 j 10,000 ! 1,100 S t 176600,97/ _.. NN7an Bureau FuAN Rawness Oau Tu Balsa ant Fees S 786,187 S 1,760 t 7a6,757 f 1700 f 7a6,1B7 Mh ovemmenhl S 186,]08 ! 116601 S 1,760 InveWrwME s S 7,700 S 7,700 f 116651 A ro Nsd Fund Balance f j S ],700 S 976,666 ! S 876666 f S - f - S t f Y0 l re p - - S - f - i 3 - f 2 000 i 1,77 ,6 b 6 AG mwRy- DE bommenf I f 876686 I i I I ! 200088 S 7,776,668 sa7d Anon Fans Revanwa Sake 8 Feaa _ i 7610,212 ! 7,610,272 In overnmenfal f 280,622 j J90,021 7 7 610,711 MbMlanaous S 88,740 i 88,740 f 6.000 8 ]86,627 i 46,000 S 16,000 t 88,7/0 IManN on Mveslmenh f 74,260 S 7{,280 i 16,000 From GenerN FUnd SaMhAbnO n j 1607,080 S 7 ],050 S 7{,280 A NM FUnd Balance S 626,488 f 626 09 3 1Aa7,080 w.nuaa s m,ole,n] s j 16,o1aA77 s s s f s t s e,ooo t ! B s s_. 1o,oz],ii7 I- ---~fSl I I s I I -- ~ --- ezaan Oronf Pro/acf FurN Revenws Inte ovemmental - i 167,a7B 8 462 128 f CM nfx Servkas S 14,000 , i 2!.000 77660 S 176,778 Tranahrhen GenerN FUM S 18,809 S 55,588 S 71,000 B17scellanaow j f 89,688 TrMSfx ham Olhx FuMla = A ro Ned Fwtl 9ahnce j i avemra ! 617,617 S - j 6{7,617 S - i - S - S 77660 3 S - 9 - t - f - S - S - f 688,067 NCACC E ee V/eawsa Grenl S j OovttnM ant INw M NPOES GnM f - f s S 6 i S - f S f t S j f S Calenun ant EnNroMrwN CMk Gn HeaNh-Smart Skn ! S 73980 f S S f ! f 7 f - 7 S - f S - i SuOerotl SNa Ho GnM 73980 y5 pgp Gnboro G Hea IOM GnM Hea CaroAnkna HaaIM 8 NkAwss TrvN Grant f 91 700 91 700 f Senor Cp7en HeepA Promdbn E 87079 97079 97700 Denbl HeaRh-Smad Shn S S 97079 kdenahe HOme IMNIn 80701 60701 Humsn R 8 Rshlbw HUD Grant fi0 707 Senor CNhen HeaNh Promotlon Vr S Senlort4N Pro rem AI-Year EMrsncatl ChNtl Servkes COON-SS f j Dlabales Edueslkn P rem MWtl-Vea S f i de Cro GnM S j f Local Foad hOtlalNaa GnM ! S S FY 21709 Remve Aa HPRP 7 j f Hurwn Sarvkea S 726,070 S j S76,W0 f S - ! f - S - S - f S f S Comkal JUeOp PadnerelH P H N M tb G 222447 222 M7 21550 - - i - t - S 726,970 aza a n enanlx P Buser Zom Prdeclbn Pr 243997 5 BOOM CormxalNulbna TnnNOon Saaae Ox SrJgok - OCS GnM S CRIAen C s COUncX OmM j COP52006 Techno P j COP321109 Tech Pr n Jwike AeaSanp Ad JAG P mn E Publk Bahl en S 222,117 S - f 723,M7 E - 3 - f • t 27,660 S ! - ! - t f - i t 5 - P S 617,177 S ! 617,677 7 - j ~ - f 21,660 S - f t - S - S - - f - S - 2 2{S,9l7 ! 689,087 Year-To-Date Budget Summary Fiscal Year 2010-11 General Fund Budget Summary Ori final General Fund Bud et $175,313,920 Additional Revenue Received Through Budget Amendment #1 Au ust 17, 2010) Grant Funds $24,020 Non Grant Funds $196,620 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards) $0 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $66,414 Total Amended General Fund Budget $175,600,974 Dollar Change in 2010-11 Approved General Fund Bud et $287,054 Change in 2010-11 Approved General Fund Budget 0.16% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 773.600 Original Approved Other Funds Full Time Equivalent Positions 82.600 Additional Positions Ap roved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2010-11 856.200 paul: $26,414 for budget carryforwards from FY 2009-10; $40,000 for a public education campaign related to Article 46 sales tax (BOA #1)