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HomeMy WebLinkAboutMinutes - 19890117.I. _........ _..i .... MINUTES "ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING JANUARY 17, 1989 The Orange County Board of Commissioners met in regular session on Tuesday, January 17, 1989 at 7:30 p.m. in the courtroom of the old Post Office, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Moses Carey, Jr., and Commissioners Stephen Halkiotis, John Hartwell, Shirley E. Marshall and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill.. STAFF PRESENT: Gaunty Manager John M. Link, Jr., Assistant Gounty Manager Albert Kittrell, Deputy Clerk to the Board Kathy Baker, Clerk to the Board Beverly A. Blythe, Planning Director Marvin Collins, Finance Airector Ellen Liston, Economic Development Director Sylvia Price, County Engineer Paul Thames and Recreation and Parks Personnel Wilma Tinney. A. BOARD COMMENTS Chair Moses Carey added to the agenda an Executive Session for the purpose of discussing a litigation matter and moved the fire commissioner appointment from the appointment agenda to the decision agenda - item G4. Commissioner Hartwell asked for suggestions from the Board Members for the TJCOG retreat that will be held next week. MANAGER COMMENTS ,. . '" County Manager John Link corrected Item G-2 - Page 2 - G.th line to read "can be made and accepted by June and ......." B. PUBLIC COMMENTS 1. Matters on the Printed Agenda Chair Carey stated that everyone who desires to speak to an item on the printed agenda will be recognized at the time that item appears on the agenda. 2. Matters not on the Printed Agenda Karen Metzguer spoke about a meeting to be held in Washington, DC called "Children 89 - the First l00 Days". She asked if the Commissioners could help find funding to send some of the youth of Orange County to this conference. She stated that they are hoping enough youth will attend this conference so that they may be active participants in the work sessions. After a brief discussion, the County Manager was requested to pursue the idea of private funding by the local youth groups. C. MINUTES Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the minutes for July 25, 1988 as amended. VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell., seconded by Commissioner Halkiotis to approve the minutes for August 22, 1988 as circulated. VOTE: UNANIMOUS. L Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve the minutes for December 5, 1988 as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for January 9, 1989 as circulated. VOTE: UNANIMOUS. The minutes for the 1988 Budget Work Sessions and January 3 regular meeting will be corrected and presented at the next meeting for approval. PUBLIC CHARGE Chair Moses Carey, Jr, read the public charge. PRESENTATION OF AWARDS = ARTS COMMISSION 1. Joan Cohen, Chairperson of the Arts Commission, reported that the Arts Commission granted ten allotments to several projects and asked that Chair Carey distribute the checks. The ten recipients are listed in the agenda abstract located in the permanent agenda file in the Glerk's Office. PUBLIC HEARTNG (continued) 1. WATERfSEWER POLICY Chair Carey stated that letters have been received from the Towns of Carrbaro and Hillsborough asking that the Gounty abandon the proposed water and sewer policy and start over. A letter from Chapel Hill was received which included a list o£ recommendations. Chair Carey stressed that the Board has been consistent in their communication with the public and do want to receive their comments on this policy. However, there is nothing in the policy which indicates, nor does the County have any current plans, to get any further into the water and sewer business. It is not the intent of the policy to allow the County to approve development in areas which the County has no responsibility. He clarified that the County does not plan to abandon the water and sewer policy. The policy will not be perfect but will develop an environment so that the County can exercise its responsibility to protect the health, welfare and safety of the citizens in Orange County. John Link asked that at the conclusion of the public hearing, the proposed water and sewer policy be referred back to the County Administration so that all comments can be reviewed, and that revisions made to the policy will be addressed, as well as those comments and concerns expressed by the Board and the comments from each Gaverrimental entity. The final ,document including the Planning Board recommendation will be presented to the Board for adoption on March 8, 1989. Commissioner Hartwell pointed out several problems with the policy and offered to work with the Administration to refine the policy. Commissioner Marshall made reference to C3 and the extension of water and sewer service in areas outside the Rural Buffer portion of the Joint Planning Area and noted that there is a conflict in what will be provided by the water and sewer facilities. THE PUBLIC HEARING WAS OPEN FOR PUBLIC COMMENTS Guido De Maer, member of the EDC, made several suggestions for improving the policy. He suggested adding a glossary since some of the terms in the policy need to be defined. Two matters that need to be addressed are economic development and fire - _.a _j% __.. protection. Most businesses need a big water line so that they can comply with the building code for a sprinkling system. He questioned some of the terminology used in the document. He noted that there are some areas earmarked for economic development which a:re located so that a utility provider would have to go through a small portion of the buffer area. He distributed to the Board a written list of comments from the EDC Ordinance Review Committee which are incorporated in these minutes by reference. Phillip Whitaker, Hillsborough Town Manager, stated he has already provided to the County a detailed list of concerns. He suggested that the Board. of Commissioners meet with the Hillsborough Town Commissioners to discuss the areas where contradictions exist. Clint Burklin, representative of the Stoneycreek Neighborhood Association spoke in support of the policy. He supports the allowances in the policy to provide for hardship situations which is the best way to develop the policy. He asked that the Board go slow and cautious until the Rural Character Study is complete. WITH NO ADDITIONAL GOMMENTS FROM THE AUDIENGE THE PUBLIC HEARING WAS CLOSED. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to refer to the County Manager and his staff the proposed Water and Sewer Policy. All comments, both written and verbal, will be carefully reviewed. Any revisions to the policy will seek to address those concerns identified by citizens, utility providers, and municipalities during the hearing process. The document will go to the Planning Board for a recommendation on February 20 and be presented to the Soard of Commissioners on March 8. VOTE: UNANIMOUS. D. RESOLUTIONS OR PROCLAMATIONS-NONE E. REPORTS - NONE F. ITEMS FOR DECISION--CDNSENT AGENDA Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve the items on the Consent Agenda as stated below: 1. BUDGET ORDINANCE AMENDMENT #4 To approve the expenditure of $500 from the General Fund Contingency account for the purpose of funding an educational brochure on the Resource Conservation and Development project of North Carolina; to approve the expenditure of $14,200 from the General. Fund Contingency account for the purpose of funding a Purchasing Agent position in the Purchasing Department, and to approve an amendment to the 1988-89 Budget Ordinance by the amendments listed below: GENERAL FUND Source - Miscellaneous $ 500 Appropriation - Contributions to Outside Agencies 500 Source - Miscellaneous Appropriation - General Administration $ 14,200 14,200 2. NACo ACHIEVEMENT AWARD PROPOSALS To approve submitting two programs to the NACo Annual Achievement Award Competition. The two are (1) preparation of the EDC Strategic Plan, and (2) Soil Erosion and Sediment Control Manual. L' .x~ r j ~~ ur,~w ~'~ .. 3. PROPOSED AMENDMENT TO PERSONNEL ORDINANCE: TRAVEL EXPENSES To amend the Personnel Ordinance to reflect recent changes in State-approved travel reimbursements by the following changes: Delete Sections 9.3.2.and 9.3.3 of Article III of the Orange County Personnel Ordinance and to add the following in its place. "Lodging and meal expenses shall be reimbursed as follows, unless an exception is granted by the Gounty Manager or his designee. In-state: $55 per day, to include all lodging expenses and all meals. Out-of-state: $67 per day, to include all lodging and meal expenses. The above rates include gratuities, not to exceed l5~ of the cost of the meal. An employee involved in one day oz partial day travel shall be reimbursed for meals under the following circumstances: Travel originates before 6:00 a.m. and/or terminates after 8:00 p.m. Employees shall not be reimbursed for meals within the boundaries of Orange County unless such expenses are incurred for attendance at formal conferences or seminars, or with the prior approval of the County Manager". 4. AGREEMENT BETWEEN ORANGE COUNTY AND NG MEMORIAL FOR SOCIAL WORKER I (Copy of the agreement is in the permanent agenda file in the Clerk's Office). To approve and authorize the Chair to sign an agreement between Orange County and North Carolina Memorial Hospital for a Social Worker I to provide certification and counseling services $ hours per week at the Obstetrics and Gynecology Clinic. VOTE: UNANIMOUS. G. ITEMS FOR DECISION-REGULAR AGENDA 1. HSAC RESPONSIBILITIES - KAREN METZGUER Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve the responsibilities of the Human Services Advisory Commission as listed below: (1) Advisary review of non-departmental Human Services Agency budget requests. After review, HSAC will make recommendations to the County Manager. (2) Initiate exploratory discussions on ,joint human services planning with the towns of Chapel Hill, Carrboro and the United Way. (3) Continue to administer the Governor's Volunteer Recognition program. (4) Consider a work plan that may include other functions. VOTE: UNANIMOUS. 2. HUMAN SERVICES ADVISORY COMMISSION BYLAWS (A copy of the revised bylaws are in the permanent agenda file in the Clerk's Office). Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to amend the bylaws of the HSAC to reflect an additional member and change the dates of appointments. VOTE: UNANIMOUS. 3. CAPITAL IMPROVEMENTS PLAN - John Link (A copy of the CIP is in the Commissioners' Library). Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall to adopt the 1989-1994 Capital Improvements Plan as presented by the County Manager. VOTE: UNANIMOUS. ..~, I 4. ORANGE COUNTY FIRE COMMISSION RESOLUTION DATED MARCH 2 1964 Motion was made by Commissioner Marshall, seconded by Commissioner Carey to revoke the resolution entitled Resolution of the Board of County Commissioners of ~-- Orange County Providing for the Establishment of the Orange County Fire Commission and Providing for Financial Assistance to Certain Fire Departments of the Gounty" and dated March 2, 1964. , VOTE: UNANIMOUS. APPOINTMENT Motion was made by Chair Carey, seconded by Commissioner Hartwell to appoint Stephen Halkiotis as the liaison person between Emergency Management and the Board of Commissioners. VOTE: UNANIMOUS. The Board agreed by consensus that the resolution that was just revoked be reviewed and a new resolution be written maintaining what is necessary. EXECUTIVE SESSION Motion was made by Commissioner Halkiotis, seconded by Commissioner Marshall to go into Executive Session to discuss a litigation matter. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Willhoit to go back into regular session for adjournment. VOTE: UNANIMOUS. I. ADJOURNMENT With no further items for consideration, Ghair Moses Carey, Jr. adjourned the meeting. The next regular meeting will be held on February 6, 1989 at 7:30 p.m, in the •-, Courtroom of the Old County Courthouse, Hillsborough, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk L`