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Home My WebLink AboutORD-2006-018 - Budget Amendment #14O AD - 4664 - d /e ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 4, 2006 Action Agenda Item No. SUBJECT: Budget Amendment #14 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended (INFORMATION CONTACT: Spreadsheet Donna Dean Coffey, (919) 245 -2151 Attachment 2. Year -To -Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance Attachment 4. 800 MHz Communications Transition Grant Project Ordinance Attachment 5. EMS Grants Inventory PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2005 -06. BACKGROUND: Department on Aging 1 The Community Based Services division within the Department on Aging has received notification of additional State Senior Center General Purpose funds totaling $16,362 for this fiscal year. These funds will be used to purchase a client/service tracking component of the department's RecTrac software program. The required 25% local match is currently budgeted in the department's fiscal year 2005 -06 budget. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column #1) 2. The Department on Aging has also received additional Medicaid reimbursement funds of $8,475 related to the Community Alternatives Program. These funds will be used to purchase additional services for Eldercare clients. This budget amendment provides for the receipt of these additional funds for the above stated purpose. (See Attachment 1, column #2) 3. The Department on Aging has received $3,260 in fees collected from participants during this fiscal year in the Wellness Program's "Fit Feet" clinic program. These funds are used to DRAFT 2 reimburse the Health Department for nurses who provide the service and supplies for this program. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 3, Senior Citizen Health Promotion Program Grant Project Ordinance) Emergency Management 4. At their March 2, 2006 meeting, the Board of County Commissioners accepted a regional grant award of $1,014,870 from the United States Department of Justice COPS Office, and committed matching funds totaling $338,290 for the purchase of interoperable communications console equipment for the 9 -1 -1 Center and for portable 800 MHz radios. Orange County is partnering with the City of Durham on this grant, and the City of Durham will administer the grant on behalf of both Orange and Durham. Along with this grant award, the Board of County Commissioners approved a 2005 Community Oriented Policing Services (COPS) Technology Grant on May 17, 2005 in the amount of $147,996, as well as a 2005 Homeland Security Grant on October 3, 2005 in the amount of $63,000. All three of these grant awards, including Orange County's match, total $1,564,156. Orange County's match of $338,290 will come from the 9 -1 -1 Emergency Telephone System's Wireline funds. These grant funds will be used to purchase new 9 -1 -1 consoles, 800 MHz portable radios, related telephone switches, and provide digital recorder upgrades that will be compatible with the 800 MHz partnership system being implemented by the State of North Carolina. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 4, 800 MHz Communications Transition Grant Project Ordinance, and Attachment 5, EMS Grants Inventory) Planning Department 5. At its April 10, 2006 meeting, the Board of County Commissioners approved a Supplemental Scope of Services not to exceed $4,971 for the Transfer of Development Right (TDR) Feasibility Study with the Louis Berger Group, Inc. This supplement will include two additional TDR Task Force meetings, and modification to the public meeting format to have an advisory board emphasis. Funds were approved for appropriation from the Commissioners Contingency account. With this appropriation, $7,029 remains available in Commissioners Contingency for fiscal year 2005 -06. (See Attachment 1, column #5) Non - Departmental — Critical Needs Reserve 6. At its April 18, 2006 meeting, the Board of County approved the release of a one -time County supplemental appropriation in the amount of $13,467 from the Critical Needs Reserve to OPC /LME to facilitate the divestiture and transfer of Severe and Persistent Mental Illness (SPMI) Assertive Community Treatment Team (ACTT) services to Lutheran Family Services. The actual transfer of management responsibility took place on April 1, 2006. This budget amendment provides for the release of $13,467 from the Critical Needs Reserve for the above stated purpose. With this appropriation, $128,680 remains available in the Critical Needs Reserve for fiscal year 2005 -06. (See Attachment 1, column #6) DRAFT Health Department 7. The Health Department has received notification from the N.C. Department of Health and Human Services, Division of Public Health of the receipt of $13,175 in Pandemic Influenza Supplemental funds. Orange County was one of 43 local health departments in the State to qualify for these funds due to completing a local pandemic influenza self assessment. These funds will be used to purchase Personal Protective Equipment (PPE), such as gloves, gowns, masks, vests for staff and volunteers to use during an outbreak/mass dispensing or other event. Also, headsets for radio phones and medical bags to carry supplies will be purchased with these funds. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column #7) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2a0S46 Budget Amendment The 2005-00 Orange County Budge(ONlnance Is amended as follows. G.." F..d Gr.nl Prote.t Fund (201 CNN Care Fbdth - Small stort S $1,210 new dhm..wdr.wewar —r reawreer se wede.ye .aonn i 1N 61 Real. d addlUend Stole Sadar Cents 92 R.edpl of e kWO-W Msdedd rdrrWe.m/nl iR1 Ree.lpl of $3,260M f.o. oo .obd d.Mi tlde We year from M R.alpt d e.n (3) Pwd eed. Ndhq $1.564.155. nlddr clu.. Ceanty m.Wh Inded S335,290 km tlr. 9-1 -5 FAO. V k. Fu w 8y.bm'.ORreltlr. Fund, /6 Apprv.btlon d $1 ,971 hom tlr. Caned.NOnar. N Approved rdem. de ari►tlrrn Cvudy R Receipt a e Idu.w Heel Carosdans j 1 11 S 11 Il Genre! nedtd Moleai6, /r5bM deM bbneedb..dire C Nnpxxy br.n eupplwnwdd • old U. plar —A 175) b. rdd ($13,17!)Oeo.da MbFrd Budget F.rwumhrena Cary eWONrAmended Wdyd A. Amended 2to be 515.363 b 6e o.W b b help owar In oo.4 a RneseP ,. W.Mo.e Ra0rxnl'FlI Miw°PwWle ..proved !#gldem.Md Needs C(.0NeedsMerv. .bad pe b Budget M AmxrMd Forward. Sadar Ciff— Hedth P—Won Throu0h OGA817 pud. aaMnW.xvke nur.tlq dole eervloe. fa Fear dhde pwam(See an.rn.do.9aa an.el. Bealed8ervlae dtlx Treahrapevdo.ant t.dntd.tlrew.ewu<...5 — *M6uenz. e...wrem TMaueh a0AM1 Geoid H.dlh -$Yost Mrt kwddrq oomporwrwl of M d"al —fe R.oTne hwW4=M df— related b tlw Comm Aaaahm.M 3, a.dar CN— Mesh F—Mon far 9-1-1 Pophl �) Fury .rd kemfx d BPStl $Y the HWd O.pxlm.m EM.—d CMd SerNas Cord -SS 3 11761 is Cents end porleNe Soo S $9761 ACTT.w k— b b Si. aW. eahware program Atlxnetivn f}opram Fyopwn Gml Fhyxf W. redo. (SS. Body F-4 B.MCw '') ANWhranf 1, NO Ask Cm.narda.0 $ 31!,221 S 231 5N " Tr—aan arsaf pMed Omw_ ! N0 G.." F..d Gr.nl Prote.t Fund (201 CNN Care Fbdth - Small stort S $1,210 912 i 1N i !7766 Heel Carosdans j 1 11 S 11 Il 6 27ss7 HedIT S Weaw ee 7-1 Grant 5 7 N1 1130 j 77121 SN Sadar Ciff— Hedth P—Won i /S l67 2026 S p l67 j 1 499 S 3 Geoid H.dlh -$Yost Mrt S 167N i 3N j 750 EM.—d CMd SerNas Cord -SS 3 11761 j H7N S $9761 ff*3,3U Inh-W. Home Hdtl s 1 7N $ 123707 S 127763 CrMdnd Juebw Pwtnw N R am 3 21s 221 $ 31!,221 S 231 5N Hazard Mtl.0an G—Wor eat ! N0 Bdfx Zno. Prd.cBm em 600 MHz Cammudediwa Tr. 10. $ ram is e070270 s _- _- 4.344 i _ e71,aN j 1,!1!,649 S i - 3 7,xw 5 -- - 1,6f41ds f Year -To -Date Budget Summary Fiscal Year 2005 -06 General Fund Budget Summary Original General Fund Budget $149,856,874 Additional Revenue Received Through Budget Amendment #14 (May 4, 2006): Grant Funds $135,113 Non Grant Funds $497,167 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,144,769 Total Amended General Fund Budget $151,633,923 Dollar Change in 2005 -06 Approved General Fund Budget $1,777,049 % Change in 2005 -06 Approved General Fund Budget 1.19% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid -Year 6.500 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2005 -06 826.486 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year 1 $19,848 Attachment 2 includes: (1) appropriation of 19,212 to cover health insurance increase, and (2) appropriation of $163,435 to SportsPlex Enterprise Fund, and (3) appropriation of $346,773 for carry forwards from FY 0405, (4) an additional carry forward of $4,009 for Frail Elderly, (5) and encumbrance cant' forwards as authorized by the annual budget ordinance ($611,340) ATTACHMENT 3 �. Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3.The following revenue is anticipated to be available to complete this project Grant Funds (1994 -95) $32,539 Grant Funds (1995 -96) $37,498 Grant Funds (1996 -97) $33,779 Grant Funds (1997 -98) $52,434 Fees for Service (1997 -98) $14,835 Grant Funds (1998 -99) $57,645 Fees for Service (1998 -99) $12,000 Grant Funds (1999 -00) $69,250 Fees for Service (2000 -01) $24,000 Grant Funds (2000 -01) $49,668 Grant Funds (2001 -02) $80,364 Grant Funds (2002 -03) $142,588 Fees for Service (2003 -04) $48,000 Grant Funds (2003 -04) $56,956 Fees for Service (2004 -05) $50,500 Grant Funds (2004 -05) $74,844 Fees for Service (2005 -06) $51,260 Grant Funds (2005 -06) $35,392 Donations (2005 -06) $300 Transfer from General Fund (2005 -06) $29,500 Total Revenue $953,352 Section 4. The following amount is appropriated for this project: Human Services - Senior Citizen Health Promotion $953,352 ATTACHMENT 3 -70 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2006. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2006. Adopted this 4th day of May 2006. ATTACHSENT 4 800 MHz Communications Transition Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized provides funds to upgrade communications console equipment in the County's 9 -1 -1 Communications Center, purchase related telephone switches and digital recorder upgrades, and purchase portable radios that will be compatible with the 800 MHz partnership system being implemented by the State of North Carolina. Funds from the U.S. Department of Justice of Community Oriented Policing Services (COPS), the U.S. Department of Homeland Security (DHS), and the 9 -1 -1 Emergency Telephone System's Wireline funds finance this project. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (2005 -06) - Homeland Security Funds $63,000 Intergovernmental (2005 -06) - COPS Technology Funds $147,996 Intergovernmental (2005 -06) - COPS Interoperable Funds $1,014,870 Transfer from 9 -1 -1 Fund (2005 -06) - E911 Wireline Funds $338,290 Total Revenue $1,564,156 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Public Safety - 800 MHz Communications Transition $1,564,156 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. There are no positions authorized through this grant project ordinance. Section 9. This project ordinance is in effect until August 31, 2008. Adopted this 4th day of May 2006. Gmnt Name uaq Gran _ �ePad by Grant End PatmentofHomebnd $OCC Dab Grant pan 1 WI /0 85 t(DDHS) 8/18 /03 W30/08 3 Pa ( secitoH 8 1lomeland S— ILO—mm Per 2 >u20105 9/30/°8 *4 OHS Grant GUZen Ceres 1?/8/pq 11/30p8 D4 l.aty En 3/15105 Temwiem 11/30/08 r 0 p mepat 1t LaW EnfCrceateat WI /0 85 11/30/06 Te yenitn Pro ram aoham 4/1 110''` 8 1lomeland S— 17/30/08 ft Grant 78 /yDS S COPS Teehnot 33131/ay °g1' Gram COPS 1Merope fµb lga/17/05 1217107 unhyt a Grant Suder2oneprpt�Don 3r"e am Grant a er2one P'olaCtion Not Yet 3/31/07 tamert40 2/27 MS B /3d�8 1- 1098tbn Grant pmjaC, atom) 1490.00M 2/21/00 7/20107 C*TS CounCD PlartnkV(4) :Mq Regtonat Planning 0/2103 12/31103 iMA SePPlememal 2118/02 8/31 /02 G rtm MY Emergency X3103 1/31/04 a Namm 9/Z103 i Trains e__,_... 411104 EA/ PerhmnanCe Grardtal "t m 11/31103 Atmual 12/31/03 4/13)04 8/1/04 +21404 4/30105 J�XQL– I 12/31/04 2/18/04 1/31/05 Current Grant Inventory (1) Fmergexya�789ement Services 01Carrent8mdlnoantpyNWdaa aR -a,sw a wad■ wiknawn. ant anMaeau taDlnny py� tiZB 748 � w• iD� t 33. m �aatsdbyapCC a, 888883 33t , �m and was are wm.d b De tlamatsnd sscurryyDtat hay 440 i d14 000 � $33, a^ DeWnnanfarbn,ehat semaay e"d 0xevhno.a adrtM"a°afwn oramdr amla wwh(P fe daeaNWe,,,Wr t, zoos. 000 aavrorat SD 5487 ctuatly aPanl $ 33,3U a � Ytant °ward. yak . mMnrraul Drama by as °R a aM bU� � "" m 8e °Mnmenl allpn.nnd5epgpy rana� n row4e Nat wa be orated M and prnvlda as to 0-w fin•. mr Y�r dael a ATTACHMEN75 our" 01 FuaCing for County Matµ CC_ match �ourtty matµ — rvo wordy match 30 10 County match 0 No CDUntY match 0 No c" maM i No County Match No Coup matµ 8-1 -+ WMe -��ti No county match Yo County match " tG, at 'wanly math wunty match coldly match wunty tactµ wunry match t Co" metµ Cou match o" meth "' tv0 county match 333,100 �,a _ SD No county match 0A JD- 900 6 - (:P 18 S - -,/ - off 53 Chair Jacobs said that he has asked to look at the follow -up actions. He said that there are a number of items that need to be completed going back to January and February. He asked the Manager to look at the list to find out why the items have not been done. 4. County Manager's Report John Link asked about Commissioner Halkiotis' request for additional information on the fund balance status of each school board. He asked if this was something the entire Board would like to pursue, and if so, he would like to tell the school boards that the Board of County Commissioners is interested in this information. The Board agreed. 5. Items for Decision -- Consent Agenda A motion was made by Commissioner Foushee, seconded by Commissioner Halkiotis to approve those items on the consent agenda as stated below: John Link read the consent agenda. a. Minutes The Board approved the minutes from February 23, 2006 Joint Meeting with the Town of Chapel Hill and March 23, March 30, and April 10, 2006 Manager Search Process meetings, as submitted by the Clerk to the Board. b. Appointments 1) Alcoholic Beverage Control Board — Reappointments The Board reappointed Thomas Heffner to a second full term and Passion Jones to a first full term, to the Alcoholic Beverage Control Board. Both terms will expire June 30, 2009. 2) Board of Health — Reappointments The Board reappointed Matthew Vizithum to a second full term and Sharon Freeland to a first full term to the Board of Health. Both terms will expire June 30, 2009. c. Interlocal Agreement between County and Towns on Taxation Collection The Board approved an updated Interlocal Agreement between Orange County and the Towns of Chapel Hill, Carrboro, and Hillsborough with regard to tax and revenue collection endeavors on their behalf, subject to final approval by staff and the County Attorney. d. Child Support Attorney Contract The Board approved a contract with Coleman, Gledhill, Hargrave, and Peek to provide legal representation for the Child Support Office and authorized the Chair to sign. e. Cost Allocation Plan Contract The Board approved a contract with MAXIMUS, INC. for the preparation of the County's Cost Allocation Plan and authorized the Chair to sign. f. Housing Rehabilitation Contract Awards The Board awarded two housing rehabilitation contracts for the County's CDBG Scattered Site Housing Rehabilitation Program to Triple J Construction Company and RGO Enterprises LLC. g_ Budget Amendment #14 The Board approved budget ordinance and grant project ordinance amendments for fiscal year 2005 -06 for Department on Aging, Emergency Management, Planning Department, Non - Departmental- Critical Needs Reserve, and the Health Department. h. Buckhorn Road EDD /Gravelly Hill Water /Sewer Project — Relocating Mebtel Telephone Service Lines from Water /Sewer Path This item was removed and placed at the end of the consent agenda for separate consideration. I. Child Day Care Facilities Zoning Text Amendments