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Home My WebLink AboutORD-2006-015 - Budget Amendment #13ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 18, 2006 SUBJECT: Budget Amendment #13 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance 1 X15 Action Agenda Item No. rj -d PUBLIC HEARING: (Y /N) No (INFORMATION CONTACT: Donna Dean Coffey, (919) 245 -2151 PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2005 -06. BACKGROUND: Department of Social Services 1. The Department of Social Services has received donations totaling $575 from citizens that are set -aside in a special Adoption Enhancement Fund (outside the General Fund). These funds, received through the Triangle Community Foundation, will help send foster care children to summer camp. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #1) Health Department 2. The Orange County Health Department's Division of Environmental Health has received notification of additional State funds of $8,295 in Food and Lodging inspection revenues. These funds reflect a performance -based distribution of FY 2004 -05 Food and Lodging Fees based on the County's compliance with mandated inspections of food and lodging establishments. These funds will be used to purchase technology equipment for the food and lodging inspectors. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) Department on Aging 3. The Department on Aging has received grant funds totaling $2,500 from Partners Choice and a donation of $300 from the Cedars of Chapel Hill for sponsorship in a Wellness Mall Walking Program. This is a joint venture between University Mall in Chapel Hill, the Cop Shop — a division of the community policing for the Chapel Hill Police Department located within the mall - and the Wellness Program of Orange County. Funds will be used to develop a daily walking program with incentives for walkers and a monthly healthy breakfast with a health and wellness related speaker for ten different months a year. This budget amendment provides for the receipt of these funds totaling $2,800. (See Attachment 3, Senior Citizen Health Promotion Program Grant Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2005 -06 Budget Amendment The 2005 -06 Orange County Budget Ordinance is amended as follows: General Fund $ 151,587,818 a 101,464,995 S 20,808,210 S 286,500 S 14,192,353 S 8,885,675 n �U.0 °m IorrgNf hod rlxM by j $ $ #3 Receipt of grant funds j $ $ 1h. _0 01dgd j j #2 Receipt of additional ($2,500) from Partners S S 8,295 S S $ $ #1 Receipt of additional State funds ($8,295) by Choice and a donation ($300) from the Cedars $ 2,191,857 S 8,903,300 j $ $ $ 8,903,300 donations ($575) from citizens that are the Health Department reflecting a performance- of Chapel HIII for Original Budget Encumbrance Carry Forwards Budget as Amended Budget As Amended Through BOA 012 set -aside In a s ecial Adoption P p based distribution of FY 2004 -05 Food and sponsorship In a Wellness Mall Walking Budget As Amended Enhancement Fund; funds will be used to het p Lodging fees based on Program related to the Through BOA #13 9 send foster pre children the County's compliance Department on Aging's Wellness Program See t to summer prop with mandated Inspections of food and Attachment 3, Senior lodging establishments Health Promotion Program Grant Project Ordinance) $ 151,587,818 a 101,464,995 S 20,808,210 S 286,500 S 14,192,353 S 8,885,675 S 101,484,995 j $ $ $ 20,806,210 j $ $ $ 288 500 j j j $ 14,760 991 $ 8,902,135 S S 8,295 S $ 151,587,818 a 8,295 1 $ 131,308 110,119 81,902 173,885 69,587 84,739 $ 7,919,717 $ 14, 90,410 $ , , S 32,297,408 j 13,994,878 S 3,149,778 $ 7,171,200 $ 14,767,070 $ 3,824,944 $ 33,622,025 $ 14,228,928 $ 3,172,150 $ S S $ $ $ $ $ $ $ - S 8,295 $ j - $ S $ $ Total General Fund Appropriation j 149,856,874 I $ 611,340 1$ 150,468,214 $ $ S Solid W85te2andfill Fund Section 8 Housing Fund $ 8,443,143 $ 145,000 $ 6,443,143 $ 8,475 $ 145,000 $ 79,825 $ 8,475 $ 35,000 $ 2,191,657 $ 79,825 $ 35,000 $ 2,191,857 S 8,903,300 j $ $ $ 8,903,300 Irlousing Fund $ 4,451,585 S 328 $ 4,451,893 S 4,451,893 Visitors Bureau Fund S 4,451,893 visitors Bureau Fund S 610,960 $ 15 785 ; 628,745 S 628,745 $ 626,745 W Emergency Telephone System Fund Revenues Cha es for Services $ 493,886 n°m e�.nen,s° orry $ 493,886 $ 493,886 #3 Receipt of grant funds $ 2,500 $ 493,886 Gmnl Funds N-ft n °Wwdnd W $ #2 Receipt of additional ($2,500) from Partners $ the , -W t�a $ $ 273,818 Stale funds (E8,295) by Choice and a donation 1 ai°°'"C° Total Revenues #1 Receipt of additional the Health Department ($300) from the Cedars of 1 $ 767,704 1 $ $ $ $ 767,704 donations ($575) from reflecting a Performance- Chapel Hill for $ 4,368 $ 30,305 citizens that are set-aside based distribution of FY sponsorship In a $ 4,368 Original Budget Encumbrance Carry Budget as Amended Budget As Amended In a special Adoption 2004 -05 Food and Wellness Mall Budget As Amended Forwards $ 123,703 Through BOA 812 Enhancement Fund; Lodging fees based on d to the pram related to the Through BOA #13 $ 219,221 S 219,221 S 221,684 funds will be used to help the County's compliance Department on e S 221,664 Hazard Mitigation Generator Project S send foster care children with mandated with Wellness Program m (See S 92,988 Buffer Zone Protection Program to summer camp Inspections of food and 3, Senior $ 50,000 Total Expenditures 1 $ 667,020 1 $ 4,368 lodging establishments Health Promotion S S S 2,800 1 $ 1,019,540 Program Grant Project Ordinance) Emergency Telephone System Fund Revenues Cha es for Services $ 493,886 912 $ 493,886 $ 493,886 $ 2,500 $ 493,886 Gmnl Funds $ $ $ $ Appropriated Fund Balance $ $ 273,818 $ 273,818 $ 273,818 1 $ 273,818 Total Revenues 1 $ 493,688 1 $ 273,818_L$ 767,704 1 $ 767,704 1 $ $ $ $ 767,704 Ex enditures Eme ency Telephone Systern Fund 1 $ 493,888 S 273,818 1 $ 767,704 1 $ 767,704 I $ 767,704 Grant Project Fund (29) Revenues Inte overnmental $ 560,026 912 $ 560,026 $ 712,455 $ 2,500 $ 714,955 Charges for Services $ 24,000 $ 24,000 $ 48,000 $ 48,000 Transfer from General Fund $ 82,994 1430 $ 82,994 $ 82,994 $ 82,994 Miscellaneous $ 65,957 2026 $ 87,963 $ 119,689 $ 300 $ 300 Appropriated Fund Balance $ 26,350 S 4,368 $ 4,368 $ 30,305 $ 30,305 Total Revenues $ 667,020 $ 4,368 $ 671,388 $ 873,754 S - $ - $ 2,800 $ 1,019,540 Expenditures Child Care Health - Smart Start $ 61,216 912 S 62,128 $ 63,366 $ 63,366 Healthy Carolinians $ 14,818 $ 14,818 $ 23,667 $ 23,887 Health & Wellness Trust Grant $ 75,991 1430 $ 77,421 $ 92,365 $ 92,365 Senior Citizen Health Promotion $ 65,957 2026 $ 87,963 $ 119,689 $ 2,800 $ 122,489 Dental Health - Smart Start $ 26,350 $ 26,350 $ 26,350 $ 26,350 Enhanced Child Services Coord SS $ 59,704 $ 59,764 $ 59,764 $ 59,764 Intensive Home Visiting $ 123,703 $ 123,703 $ 123,703 $ 123,703 Criminal Justice Partnership Pr ram $ 219,221 S 219,221 S 221,684 S 221,664 Hazard Mitigation Generator Project S $ 92,980 S 92,988 Buffer Zone Protection Program $ $ 50,000 $ 50,000 Total Expenditures 1 $ 667,020 1 $ 4,368 1 $ 671,388 $ 873,754 S S S 2,800 1 $ 1,019,540 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2005 -06 General Fund Budqet Summary Original General Fund Budget 1$149,856,874 Additional Revenue Received Through Budget Amendment #13 (April 18, 2006): Grant Funds $135,113 Non Grant Funds $459,155 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,144,769 Total Amended General Fund Budget $151,595,911 Dollar Change in 2005 -06 Approved General Fund Budget $1,739,037 % Change in 2005 -06 Approved General Fund Budget 1 1.16% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid -Year 6.500 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2005 -06 826.486 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year $19,848 ATTACHMENT 3 0 Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3.The following revenue is anticipated to be available to complete this project Grant Funds (1994 -95) $32,539 Grant Funds (1995 -96) $37,498 Grant Funds (1996 -97) $33,779 Grant Funds (1997 -98) $52,434 Fees for Service (1997 -98) $14,835 Grant Funds (1998 -99) $57,645 Fees for Service (1998 -99) $12,000 Grant Funds (1999 -00) $69,250 Fees for Service (2000 -01) $24,000 Grant Funds (2000 -01) $49,668 Grant Funds (2001 -02) $80,364 Grant Funds (2002 -03) $142,588 Fees for Service (2003 -04) $48,000 Grant Funds (2003 -04) $56,956 Fees for Service (2004 -05) $50,500 Grant Funds (2004 -05) $74,844 Fees for Service (2005 -06) $48,000 Grant Funds (2005 -06) $35,392 Donations (2005 -06) $300 Transfer from General Fund (2005 -06) $29,500 Total Revenue $950,092 Section 4. The following amount is appropriated for this project: Human Services - Senior Citizen Health Promotion $950,092 ATTACHMENT 3 6 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8.Positions authorized through this grant project ordinance include: 1.0Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2006. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2006. Adopted this 18th day of April 2006. Chair Jacobs said that driving up here, he was looking at the construction site at the senior center, and that the construction fencing is too close to the trees. He suggested that someone go out there and make sure that the fence is properly placed. Chair Jacobs said that he knows that Rod Visser has been trying to set up a meeting with the company managing the Sportsplex. They also need to discuss food service there. Chair Jacobs asked for an update from John Link on the water and sewer for Gravelly Hill Middle School. John Link said that Purchasing and Central Services Director Pam Jones will give bid results on this and she said that they were able to get four bids today, and three were viable and were within construction estimates. They run from $1.5 million to $2.1 million. The next step is for the contractors to be certified by the County Engineer and they will bring back for contract approval on May 4th. They will expedite the paperwork on this. Chair Jacobs said that he would also like to work on the development of the assessment project and when they do have customers in the EDD, they can tell them what to expect for the rates. He would also like to revisit the Efland sewer system and its rates. 4. County Manager's Report John Link read the consent agenda. 5. Items for Decision -- Consent Agenda A motion was made by Commissioner Halkiotis, seconded by Commissioner Foushee to approve those items on the consent agenda as stated below: a. Minutes The Board approved the minutes from January 31, 2006 and February 16, 2006 as submitted by the Clerk to the Board. b. Appointments — NONE c. Motor Vehicle Property Tax Release /Refunds The Board approved the attached refund resolution, which is incorporated by reference, related to 53 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. d. Budget Amendment #13 The Board approved budget ordinance and grant project ordinance amendments for fiscal year 2005 -06 for Department of Social Services, Health Department, and Department on Aging. e. Renewal of Consolidated Agreement Between Health Department and NC Department of Health and Human Services The Board approved the agreement and authorized the Chair to sign the agreements and assurances pending final review by staff and the County Attorney and earmarked funds from the social safety net should federal funding cuts in health preparedness and health promotion funding occur. f. Impact Fee Reimbursement This item was removed and placed at the end of the consent agenda for separate consideration. g, Authorization of the RSVP (Retired and Senior Volunteer Program) 3 Year Renewal Application and Agreement The Board approved the RSVP resolution, 3 -year application, and agreement and authorized the Chair to sign application and Notice of Grant Award when received with the understanding that the 3 -year application does not affect the Orange County annual budgeting