HomeMy WebLinkAboutMinutes - 19881003i~
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MINUTES
'~ ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING
OCTOBER 3, 1988
The Orange County Board of Commissioners met in regular session on Monday,
October 3, ].988 at 7:00 in the old County Courthouse, Hillsborough, North Garolina.
BOARD MEMBERS PRESENT: Chair Moses Carey, Jr., and Commissioners Stephen
Halkiotis, John Hartwell, Shirley E. Marshall and Don Willhoit.
ATTORNEY PRESENT: Geoffrey Gledhill.
STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager
Albert Kittrell, Deputy Clerk to the Board Kathy Baker, Recreation and Parks
Director Mary Anne Black, Glerk to the Board Beverly A. Blythe, Planning
Director Marvin Collins, Purchasing Director Pamela Jones, Finance Director
Ellen Liston, Tax Assessor Kermit Lloyd, MPA Intern Beth McIver, Accounting
Technician Rick Poole, Social Services Director Marti Pryor-Cook, and Planner
Mary Scearbo.
A. BOARD AND MANAGERS COMMENTS
Chair Moses Carey stated that he has signed the proclamation stating that the
Stage II water restrictions for those citizens who live in the County portion of
the Orange Water and Sewer Authority service area have been rescinded. He
announced that the continued public hearing on the rezoning of Duke Forest will be
on the agenda for October 18. A brief Executive Session was added to the agenda as
item G.0 for the purpose of discussing a potential legal matter.
B. PUBLIC COMMENTS
None
C. MINUTES
None
PUBLIC CHARGE
Moses Carey read the public charge.
D. RESOLUTIONS OR PROGLAMATIONS
None
E. REPORT ON ~ AIRPORT PROJECT
(A copy of the report is in the permanent agenda file in the Clerk's Office)
Manager Jahn Link stated that there is a good possibility that State funds will
be available in November for this project. Until that time, the County would like
to continue with the planning and engineering phase of the project by negotiating
with Wilbur Smith and Associates to see what part of phase I can be pursued if
there is not state funding November 3. There will be a contract on the agenda for
October 18 with McDevco Associates.
Pam Jones reported on what would be accomplished by contracting with Wilbur
Smith and the things that would be expected once the County contracts with McDevco
who is a management consultant.
F. CONSENT AGENDA
Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to
approve those items on the Consent Agenda as stated below:
1 LAND RECORDS GRANT
To accept a matching grant from the State o£ North Carolina, thru its Land
Records Management Program and to authorize the Chaix to sign a contract accepting
the giant award of $11,000.
2. TAX REFUNDS REQUEST
To approve six (6) property tax refunds as listed below:
George C. Harve y, Acct. #51330 $ 74.42
Beam Rest Home, Inc., Acct. #114272 1,423.12
Beam Rest Home, Inc., Acct. #114273 1,848.52
Beam Rest Home, Inc., Acct. #114274 2,154.32
Seam Rest Home, Inc., Acct. #114275 1,423.12
Beam Rest Home, Inc., Acct. #114276 2,307.20
3. NORTH CAROLINA HOUSING TRUST FUND INCENTIVE PROGRAM
To authorize submission of a revised Energy Conservation and Housing
Rehabilitation Incentive Program Application to the North Carolina Housing Finance
Agency and authorize the Chair to sign.
4 INDIRECT COST PLAN CONTRACT
To approve the contract with David M. Griffith for the preparation of the
County's Indirect Cost Plan with the amount not to exceed $8,000 and authorize the
Chair to sign.
j CONTRACT APPROVAL FOR THE JAIL ARCHITEGT
To approve and authorize the Chair to sign a contract with Grier-Fripp and
Associates, Inc, to provide architectural and engineering services for the proposed
jail renovations.
6. EXTENSION OF LEASE FOR THE CHAPEL HILL HOUSING AUTHORITY BUILDING
To approve and authorize the Chair to sign the lease extension with the
Town of Chapel Hill for space in the Chapel Hill Housing Authority Building through
December 31, 1988.
~ CHRISTMAS GANDLELITE TOUR = USE OF THE OLD COURTHOUSE
To approve the use of the Old Courthouse, first and second floors and the
grounds for a eandlelite tour to be held December 4 fzom 1:00 p.m. to 8:00 p.m.
8. ARCHITECTURAL SERVICES CONTRACT = ANIMAL CONTROL $UILDING RENOVATION
To approve and authorize the Chair to sign a contract with bail Dixon and
Associates for architectural services associated with the Animal Control Building
Renovation.
9. REQUEST TO INITIATE LEGAL ACTION = ADRIAN ALLEN
To authorize initiation of legal proceedings against Adrian Allen for
allegedly violating the building code by adding a second story to a commercial
building.
VOTE: UNANIMOUS.
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G. ITEMS FOR DECISION-REGULAR AGENDA
0. EXECUTIVE SESSION
Motion was made by Commissioner Hartwell,
_' Halkiotis to go into Executive Session to consider
VOTE: UNANIMOUS.
Motion was made by Commissioner Marshall,
to go back into regular session.
VOTE: UNANIMOUS.
seconded by Commissioner
a potential legal matter.
seconded by Commissioner Hartwell
1. ASSIGNMENT OF HOUSE AND BUILDING NUMBERS FOR RURAL ROUTE 1 HURDLE MILLS
Planning Director Marvin Collins asked that the Board consider setting a
public hearing date for the assignment of house numbers on Rural Route 1, Hurdle
Mills and approve the advertisement for the public hearing, a letter to be sent to
each property owner and a brochure that will be distributed with the notice of
public hearing.
Motion was made by Commissioner Marshall, seconded by Commissioner
Halkiotis to approve the notice of public hearing as amended and set the date of
November 1, 1988 for the public hearing.
VOTE: UNANIMOUS.
2. AMENDMENTS TO ORANGE COUNTY ZONING ATLAS
a. Town of Caxrboro Transition Area Zoning Plan
Motion was made by Commissioner Marshall, seconded by Commissioner
Halkiotis to approve the proposed Zoning Plan as presented at the June 30, 1988
public hearing for the Transition Areas in the Caxrboro Joint Development Review
Area with the effective date set for November l4, 1988.
VOTE: UNANIMOUS.
b. Town of Chapel Hill Transition Area ZOninE Plan
''~ Motion was made by Commissioner Willhoit, seconded by Commissioner
Marshall to approve the Zoning Plan for the Transition Areas in the Chapel Hill
Joint Development Review Area as listed below with the effective date set for
November 14, 1988:
1. Area North of Weaver Dairy Road - R-2
2. Area next to Bxookstone Apartments - R-4
3. Area North of Homestead Road and
West of Airport Road - R-2
VOTE: UNANIMOUS.
SUBS_EOUENT MOTION
Motion was made by Commissioner Willhoit, seconded by Commissioner
Halkiotis to approve the readvertising of a Joint Public Hearing with Chapel Hill
on the Greene Tract to be held at the next regularly scheduled Joint Public hearing
with Chapel Hi1L and Caxrboro.
VOTE: UNANIMOUS.
3 STAFF RE UIRED TO IMPLEMENT CATASTROPHIC GOVERAGE ACT OF 1988
Social Services Director Marti Pryor-Gook explained the details of the
Medicare Catastrophic Coverage Act of 1988. This Act is effective January, 1989.
Three Eligibility Caseworkers will be needed to implement this program. The
effective date will be December 1, 1988 and the cost of $20,065.50 will be covered
by lapsed salaries within the Social Services Department.
Motion was made by Commissioner Halkiotis, seconded by Commissioner
Hartwell to authorize the creation of three Eligibility Caseworker positions to
implement mandated expansion of the Medicaid Program.
VOTE: UNANIMOUS.
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4. BUDGET ORDINANCE AMENDMENT ~"~,
Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall
to amend the 1988-89 Orange County Budget Ordinance by the following amendments: ~.
GENERAL FUND
Appropriation - Contributions to Outside Agencies $ 4,000
Source - Miscellaneous General Fund Appropriation 4,000
Appropriation - Human Services
Source - Intergovernmental
VOTE: UNANIMOUS.
$ 12,000
12,000
5. BID AWARD FOR CONSTRUCTION OF THE PUBLIC WORKS ADMINISTRATION BUILDING
(A copy of the bid sheet is attached to these minutes an page ~ ).
Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall
to award the bid for the construction of the proposed Public Works Administration
Building to Holt Construction Company in the amount of $127,560.
VOTE: UNANIMOUS.
j SUGGESTED CONTRACT APPROVAL PROCEDURES
(This procedure is in the permanent agenda file in the Clerk's Office and
is included in the Policy Manual).
Motion was made by Commissioner Halkiotis, seconded by Commissioner
Hartwell to approve giving the Gounty Manager authority to approve certain
contracts on behalf of Orange County in an amount not to exceed $5,000, approve
contracts and vendor agreements for Health and Social Services Departments and to
give the Purchasing Director authority to approve purchases far Orange County in an
amount not to exceed $20,000 for apparatus, supplies, equipment and construction
repairs/renovations, and that the Purchasing Director be authorized to enter into
contracts for maintenance on County equipment such as typewriters, telephone
equipment, radio equipment, etc.
VOTE: UNANIMOUS.
7. ZONING ORDINANCE TEXT AMENDMENTS
Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall
to approve the following Zoning Ordinance Text Amendments, the Subdivision
Regulations Text Amendments and Private Road Standards Text Amendments as
recommended by the Planning Board and the Administration and as presented at the
,joint Public Hearings held on August 22, 1988 and September 6, 1988 with the
exception of item G-9B which was reworded to clarify that certification applies
only where private road inspection is required.
a. Article 6.8 Visibility at Intersections
b. Article 7.2.8 Planned Developments
c. Article 6.25 MTC District Requirements
d. Article 23 - Violations, Penalties and Remedies
e. Article 7.20 Planned Developments
(Mobile Home Parts - Size La.mitations)
f. Article 6.3 Regulation of Principal Uses
8. SUBDIVISION REGULATIONS TEXT AMENDMENTS
r
a. Section IV-B-S Lot Layout (Land Hooks)
i b. Section IV-B-C-12 Street Name Signs
c. Section II - Definitions (Lot Area)
d. Section VII (New) Legal Status Provisions
e. Section IV-B-B - Landscaping & Suffer Requirements
9. PRIVATE ROAD STANDARDS TEXT AMENDMENTS
a. Median Design Standards
b. Inspection And Certification
VOTE: UNANIMOUS.
H. APPOINTMENTS
HILLSBOROUGH BOARD OF ADJUSTMENT
David Cates was appointed to replace David Smudski.
An extension of time was granted Hillsborough to allow additional time
to submit a recommendation for the vacancy on the Hillsborough Planning Board.
I. ADJOURNMENT
With no further business to come before the Board, Chair Moses Carey, Jr.
adjourned the meeting. The next regular meeting will be held on October 18, 1988
at 7:30 in the old Post Office, Chapel Hill, North Carolina.
Beverly A. Blythe, Clerk
L'
Moses Carey, Jr., Chair
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1
ORANGE COUNTY
BDARD OF CDMMISSIDNERS
Action Agenda
Item No. _ ~-
ACTION AGENDA ITEM ABSTRACT
A7eeting Date: October 3, 1988
SUBJECT: BID AWARD; CONSTRUCTION/PUBLIC WORKS ADMINISTRATION BUILDING
DEPARTMENT: PURCHASING PUBLIC HEARING YES: -NO:XX
ATTACHMENT(S): INFORMATION CONTACT: Pam Janes
ext. 998
BTD TABULATION Telephone Number-
FLOOR PLAN Hillsborough -732-8181
fiUlLDING ELEVATION DRAWING Chapel Hill -9fi7-9251
Mebane -227-2031
Durham -688-7331
PURPOSE: Ta consider awarding a bid to Holt Construction, Graham, NC,
far construction of the proposed Public Works
Administration Building.
BACKGROUND: The Public Works Administration offices are presently
located in a modular building which was leased from the
O.ran.ge County School Board in 1982 for a sum of $1.00. The ten year
lease will expire in 1992, at which time it will revert back to the
School Board according to the terms and conditions of the lease.
$ids for construction of the Public Works building were received from
five contractors on September 15, 1988, with base bids ranging from
$127,560 to $169,980. A tabulation is attached. The architect has
certified the bid tabulation and is in agreement that it is in the best
interest of the County to accept the low bid submitted by Holt
Construction Company.
The $130,000 appropriated for this project will cover cast of
construction, however, the award of .this bid will require that money be
transfered from other project accounts to cover the cost of architect
fees and to provide a nominal amount of funds to cover any contingency
that may be needed during the project. Those funds have been
identified and will be presented far approval at the next Commissioners
meeting.
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2
Contingent upon schedules being met for contract approval and
construction as well, it is estimated this project will be completed by
the end of February, 1989.
RECOMMENDATYON: Award bid for the construction of the proposed Public
Warps Administration Building to Holt Construction Co.
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