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HomeMy WebLinkAboutMinutes - 19880920MzNUTEs ORANGE COUNTY BOARD OF COMMISSIONERS i REGULAR MEETING SEPTEMBER 2~. 1988 The Orange County Board of Gommissioners met in regular session on Tuesday, September 20, 1988 in the courtroom of the old Post Office, Chapel Hill, Narth Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, Jr., Stephen Halkiotis, John Hartwell and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Assistant County Manager Albert Kittrell, Deputy Clerk to the Board Kathy Baker, Clerk to the Board Beverly A. Blythe, Planning Director Marvin Collins, Housing and Community Development Director Tara Fikes, Purchasing Director Pam Jones, Finance Director Ellen Liston, Department on Aging Director Jerry Passmore and Health Director Dan Reimer. A. BOARD AND MANAGER COMMENTS Chair Shirley Marshall announced that due to health reasons and with much reluctance, she will step down as Chair of the County Commissioners at the close of business on Friday, September 23, 1988. She stated that it has been an honor and a privilege to serve as Chair and she has done her very best and feels good about the ~.- County. Moses has worked with her as a team and as vice-chair has provided her with ' support not seen before. She stated that John Link is providing a new level of ~- ~ leadership. He, Ann Aean and Clerk Beverly Blythe are working well together and that there should be few if any transitional problems, Chair Marshall stated she will . fulfill all the responsibilities of a County Commissioner but will be limiting extra meetings and travel for the present. Commissioner Carey commended Shirley Marshall for the job she has done for the last two years in providing leadership to the Saard and the County. He looks forward to continuing to work with her. Co~r~issioner Hartwell stated that he feels Moses will make a fine leader and that the Board will support him. He stressed that Shirl has earned what Moses has not yet earned and it would be real hard to replace what Shirl has done and asked her to continue with her strong leadership. B. PUBLIC COMMENTS None C. MINUTES Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to approve the minutes for July 19 as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, seconded by Commissioner Willhoit to approve the minutes for the Joint Public Hearing held on August 22, 1988 as circulated. VOTE: UNANIMOUS. In accordance with the policy dated September 30, 1985, Chair Marshall stated that she has listened to all the tapes from the August 22, 1988 Joint Public Hearing. Motion was made by Commissioner Carey, seconded by Commissioner Willhoit to approve the minutes for September 6, 1988 as corrected. VOTE: UNANIMOUS. PUBLIC CHARGE Chair Shirley E. Marshall read the public charge. D. RESOLUTIONS OR PROCLAMATIONS None E. REPORTS 1. REVISED DRAFT ORANGE COUNTY WATER SEWER POLICY (A copy of this document is in the permanent agenda file in the Clerk's Office). County Manager John Link indicated that this draft policy incorporates those comments made by the municipalities, Economic Aevelopment Gommission, the Environmental Affairs Board and the water providers in the County. It is a working draft and Link proposed that a public hearing be set for October 10 to receive citizen comments. Planning Director Marvin Collins made the following comments about the proposed Water/Sewer Policy. He stated that the policy is broken down in terms of five goals which are (1) water supply, (2) sewage disposal, (3) urban development, (4) County involvement and (5) financial participation. He noted that the general policies as outlined under water supply is that it is the County's intention to cooperate with municipalities, and water utility providers in surrounding jurisdictions in terms of identifying and developing water supplies. That same intent is reflected in goal two - sewage disposal. With reference to wastewater disposal, Collins stated that the proposed policy does reflect that the County would like to explore, to the extent that it is legal and feasibly possible, establishing an inspection and monitoring program for both individual on-site systems as well as larger community systems. Other concerns centered on the issue of sewage disposal and the requirement of backup nitrification fields for individual and community systems. This needs to be explored further. With reference to the issue of the County becoming actively involved in some type of wastewater treatment program in terms of on-site systems, Collins indicated that it was felt that an educational program to let the property owner know how they could use their particular site in terms of the soil conditions that existed on that site. Tf the property has already been developed, an educational program an how to operate and maintain the particular type of system on the property is needed. OWASA expressed the concern that these alternative systems be designed so that when water and sewer is extended the connection could be made with the collection systems already meeting their standards. Collins continued briefing the Board on what is included in the policy. He stated the concerns that were expressed by the agencies and/or boards and what is included in the policy which address those concerns. In answer to a question from Chair Marshall about the county's qualifications to do a fiscal impact analysis, County Manager John Link stated that Brad Barker has developed some assistance along that line from TJCOG. They have a process by which you can look at the pluses of an industry and determine what they will require from r e'~ ~.J -- the County in terms of services. The County will be able to develop an impact analysis from that information being developed. i Collins continued outlining some of the new additions to the policy which involve alternative systems and the requirements for the extension of water and sewer. John Link reinforced that in Section C, page 11, in order to truly achieve affordable housing, incentives will have to be established for those in development to pursue affordable housing and that water and sewer is a means to pursue some of these goals. Questions and concerns expressed by the Board were discussed and will be considered in the final version. Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to accept the revised policy and set a public hearing for receipt of public comments on the proposed Water and Sewer Policy and the proposed Environmental. Impact Ordinance far October 10 at 7:30 in Superior Courtroom, Hillsborough, North Carolina. VOTE: UNANIMOUS. 2j PRELIMINARY REPORT ON TAX CQLLECTIONS Director of Finance Ellen Liston reported that by week 9 of this fiscal year taxes collected totaled an adjusted amount of $2,314,496 as compared to 1987 of $604,697 in 1987. 3. ORANGE/CHATHAM COOPERATIVE PLANNING WORK GROUP (A copy of the Interjurisdictional Agreement is in the permanent agenda file in the Clerk's Office). Chair Marshall reported that there has been a continuing agreement in principle that has been put together from meeting to meeting. At the last meeting, it was decided to try one more time to come to an agreement. After a brief discussion, it was the consensus of the Board to approve the draft agreement as contained in the agenda. 4. ANIMAL CONTROL PROGRAM REPORT (A copy of the report on the Animal Control Program is in the permanent agenda file in the Clerk's Office). This report was presented by Health Director Dan Reimer for information. Discussion ensued on the method of registration and accountability. Commissioner Halkiotis expressed a concern for those citizens who are unable to pay to have a dog neutered or spayed and asked that all avenues be explored to provide assistance to those who are unable to pay, including the senior citizens. F. ITEMS FOR DEGISION ~ CONSENT AGENDA Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the items on the Consent Agenda as listed below: 1. STRATEGIC PLANNING CONTRACT FOR PUBLIC TECHNOLOGY INC. To approve and authorize the Chair to sign the amended contract between Public Technologies, Inc. and Orange County for assistance in implementing a strategic planning methodology and workplan. 2. REQUEST TO DEED PROPERTY To approve the resolution as stated below and authorize the County Attorney tv proceed with the sale of foreclosed property: RESOLUTION WHEREAS, Orange County owns a tract or parcel of land located in Cheeks Township, ~-'~- Orange County, North Carolina, and WHEREAS, that property was acquired by Orange County by deed recorded in Book 253, Page 1435 of the Orange County Registry as the result of a tax foreclosure sale, which sale occurred in 1974, and WHEREAS, Orange County has held the property since that time, and WHEREAS, Willie Mae Riley is a former owner of the property and is presently living in a home on the property and has been doing so since 1974, axid WHEREAS, Orange County has $1,010 "invested" in the property, which amount includes the price for which the County purchased the property in 1974 plus all taxes and interest thereon for each year until the present, and WHEREAS, Willie Mae Riley has offered to purchase the property £rom Orange County for $1,010 and has over the years paid that much into the Office of .the Orange County Tax Collector for the purchase of the property, and WHEREAS, North Carolina General Statutes Section 105-376(c) authorizes Orange County to sell property it has acquired by tax foreclosure sale to a former owner at private sale for an amount not less than the taxing unit's interest in the property. IT IS THEREFORE RESOLVED THAT 1. Orange County, pursuant to North Carolina General Statutes Section 160A-267 and Section 105-376(c), offers to sell to Willie Mae Riley, by private sale at a price of $1,010, the property owned by Orange County described in the deed recorded at Book 253, Page 1435 of the Orange County Registry. 2. The Clerk to the Board of County Commissioners, pursuant to North Carolina General Statutes Section 160A-267, is hereby authorized and directed to publish a notice containing this resolution one time in the News of Orange County which notice shall be published at least ten days prior to the date when the sale of the property in question is consummated. 3. The Chair to the Board of County Commissioners is authorized to execute, in a form approved by the Orange County attorney, a deed n behalf of orange County to the property in question to Willie Mae Riley. ` Adopted this 20th day of September, 1988. 3. COUNGILVILLE COMMUNITY ROAD NAMING To set a public hearing for October 18, 1988 on the naming of two roads in the Councilville Community in the Chapel Hi11 Township of Orange County. 4. 1988 CDBG GRANT AGREEMENT To approve and authorize the Chair to sign the Grant Agreement, funding approval and signatory form and certification for the 1988 CDBG Award for the Rencher Street Community. 5. AUTHORIZING SUBMISSION OF AN APPLICATION FOR IN-HOME SERVICE CAREGIVER SUPPORT AND STATE III-D SUPPLEMENTAL FUNDS FOR THE ELDERLY To approve and authorize the chair to sign an application for state funds available under Senate Bill 1559 from the Triangle J Council of Governments for In-Home Services - $7,896, Caregiver Support Services - $13,143, and III-D Supplemental for the Frail - $2,437. VOTE: UNANIMOUS. G. ITEMS FOR DECISION = REGULAR AGENDA 1. FLOOD DAMAGE PREVENTION ORDINANCE TEXT AMENDMENTS (A copy of the text amendments is in the permanent agenda file in the Clerk's Office and also contained in the Ordinance Book) Marvin Collins explained that these amendments were considered at the August -ss 22 public hearing and are required to bring the County into compliance with -.. amendments to the national regulations changes that have been made to the federally emergency management agency. The Planning Board and the Administration recommends approval. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the amendments as presented at public hearing and recommended by the Planning Board and the Administration. VOTE: UNANIMOUS. 2 RURAL CHARACTER STUDY GOMMITTEE - APFOINTMENTS Jahn Link made the following recommendation: 1) that the total number of committee members be 23 and that all staff be removed from full membership and serve as ex-officio members. (2) that David Swanson be appointed to the committee as a Chapel Hi11 representative. (3) that William Dow be appointed as a Chatham Gounty representative. (4) that a member of the Board of Commissioners be appointed as a liaison member who would keep the Board up-to-date on the efforts of the committee and that each Board member attend as many meetings as possible. (5) that the Board of Commissioners be provided with minutes of Committee meetings and that a monthly status report be given to the Commissioners each month by the Committee Chair or his designated representative. The Board will need to make some decisions as the process proceeds. Marvin Collins outlined the role of the committee. The main role will be that the committee will be a liaison between the consultant and the staff and the citizens of the County. One of the goals is to be the bridge between the efforts that are being made in terms of the technical aspects of the study and conveying that information to the public - trying to get the public involved and taking information out to the citizens which will in turn provide the consultants with feedback. Commissioner Halkiatis volunteered to be the liaison committee member. He suggested that these meetings be video taped for all the members to view. Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to approve the Manager's recommendation as stated above. VOTE: UNANIMOUS. 3. FEE SCHEDULE FOR COPIES ,john Link noted that on April 19 the Board approved a policy for providing access to public records. The following is a recommendation for rates to be charged to the public for copies of these retards: Uncertified Copies $ .25 per page Certified Copies 1.00 per page Search Fees 1.00 per document Second copy of any report .25 per page Mailed documents .25 per copy plus the actual cast incurred by the County Chair Marshall asked for the cost of computer disks be considered in this policy. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the policy as stated above. VOTE: UNANIMOUS. ~±. CHARTER FOR THE ORANGE COUNTY ASSEM$LY OF LOCAL GOVERNMENTS Chair Marshall explained that this second draft is less rigid and formal than the first. She asked for Board comments. The Board members asked clarifying questions which she answered. Nothing was changed in the draft. The November 5th -~ date was not a good date for the Commissioners since the Teen Symposium is planned for that same day. H. APPOINTMENTS The following appointments were made: RECREATION AND PARKS ADVISORY COUNCIL - Larry Haverland and Constance Suprono DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - Ruth Long CHAPEL HILL BOARD OF AD.7USTMENT - Ron Ginsburg I. AD.TOURNMENT With no further business to come before the Board, Chair Marshall adjourned the meeting. The next regular meeting will be held on October 3, 1988 at 7:30 in the courtroom of the Old Courthouse, Hillsborough, North Carolina. Beverly A. Blythe, Clerk Shirley E. Marshall, Chair . ,,.... T .~ a