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Home My WebLink AboutORD-2006-009 - Budget Amendment #11oRSJ -o~adLO -°d JC` ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 2, 2006 Action Agenda item No. ~_ SUBJECT Budget Amendment #11 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Dean, (919) 245-2151 Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Criminal Justice Partnership Program Grant Project Ordinance PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2005- 06. BACKGROUND: Department of Social Services The Department of Social Services has received notification from the State of additional LINKS funds of $2,852 to be used for the department's independent living program. This program allows the department to offer training to foster care youth regarding job preparation, daily living skills, and money management. This budget amendment provides for the receipt of these funds, and brings the budget for this program to $34,927 for fiscal year 2005-06. (Attachment 1, column #1) Animal Services 2. Following approval of the County's FY 2005-06 Annual Operating Budget, the County entered into an agreement with the Town of Chapel Hill to provide anima! control and protection services and emergency animal rescue services (EARS), for the period beginning July 1, 2005 and ending June 30, 2006, for a total payment of $71,812. The County's 2005- 06 original budget included $66,820 in revenues from the Town of Chapel Hill for the services of animal control and EARS. This budget amendment provides for the increase of budgeted funds from Chapel Hiil in the amount of $4,992 for the agreement ending June 30, 2006. (See Attachment 1, column #2) 8. In fall 2005, following the adjournment of the NC General Assembly and following the approval of the County's 2005-06 Annual Operating Budget, the NC Department of Juvenile Justice and Delinquency Prevention notified the County of a 2.5 percent reduction in the formula funds for the County Juvenile Crime Prevention Council (JCPC) allocations. The . County's 2005-06 original budget allocated $291,463 in formula funds from the NC Department of Juvenile Justice and Delinquency Prevention for the JCPC. The 2.5 percent reduction in the formula funds resulted in an actual allocation of $283,951 from the Department of Juvenile Justice and Delinquency Prevention. This budget amendment provides for the reduction of budgeted funds in the JCPC account in the amount of $7,512. (See Attachment 1, column #8) 9. At its June 7, 2005 meeting, the Board of County Commissioners approved Chatham County's election to transfer an additional $12,177 in their North Carolina Department of Juvenile Justice and Delinquency Prevention funds to Orange County for the administration of services. These funds were applied to various agencies funded through the Orange Chatham Justice Partnership agreement during fiscal year 2004-05. These additional funds were again budgeted in the County's 2005-06 Annual Operating Budget. For fiscal year 2005-06, the County's original budget in the Chatham County Reimbursement Juvenile account is $17,194. The County's agreement with Chatham County provides for an intergovernmental transfer of $4,194 for the administration of services through the Orange Chatham Justice Partnership. This budget amendment provides for the decrease of budgeted funds in the Chatham County Reimbursement Juvenile account in the amount of $13,000. (See Attachment 1, column #9) 10. At its February 21, 2006 meeting, the Board of County Commissioners approved the allocation of $5,269 from the Critica! Needs Reserve to fund a 30 percent match requirement to draw down state Juvenile Crime Prevention Council (JCPC) funds. The JCPC approved funding for the Mental Health Association of Orange County for the amount of $45,585 to provide parent/family counseling to at-risk and adjudicated youth. The County's current contract with the Mental Health Association as an outside agency totals $2,000 and does not meet the 30 percent match requirement. An additional $5,269 is required to fulfill the state matching requirements. This budget amendment provides for the release of $5,269 from the Critical Needs Reserve to fulfill this requirement. With this appropriation, in addition to the above appropriation in item #7, $183,159 remains available in the Critical Needs Reserve for fiscal year 2005-06. (See Attachment 1, column #10) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget and grant project ordinance amendments. Attachment 2 Year-To-Date Budget Summary Fiscal Year 2005-06 General Fund Budget Summary Ori final General Fund Bud et $149,856,874 Additional Revenue Received Through Budget Amendment #11 March 2, 2006 Grant Funds $122,759 Non Grant Funds $412,465 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unantici ated Expenditures $533,429 Total Amended General Fund Budget $150,925,527 Dollar Change in 2005-06 Approved General Fund Bud et $1,068,653 Change in 2005-06 Approved General Fund Budget 0.71 Authorized Full Time Equivalent Positions Original Approved General Fund Full Time E uivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Ap roved Mid-Year 6.500 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2005-06 826.486 Full-Year County Cost of Mid-Year Positions for Upcoming Fiscal Year $19,848 includes Social Worker II (3 FTE), Social Worker Supervisor (1 FTE), 2 Circulation Supervisors (.50 each, total of 1 FTE), and OPT Driver (1.5 FTE) includes full year costs of $6,700 ($3Z,700-$26,000) for Library positions, and $13,148($25,970- $12,822) for OPT Drivers for FY 2006-07 ATTACHMENT 3 Section 4. The following amount is appropriated for this project: Public Safety -Orange-Chatham Criminal Justice Partnership $2, 335, 011 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal. and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0 Full-time equivalent Criminal Justice Program Coordinator Section 9. This project period begins April 1, 1995 and is in effect until June 30, 2006. Subsequent funding is contingent upon the availability of grant funds. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Adopted this the 2nd day of .March 2006. O~Q .O ~'a ~ - oa S 3 - ~. --i o 5~ a. Minutes -None b. Appointments -None c. Propertv Tax Refund The Board adopted a refund resolution, which is incorporated by reference, related to one (1) request for property tax refund in accordance with N.C. General Statute 105-381. d. Propertv Tax Releases The Board adopted a resolution, which is incorporated by reference, to release property values related to five (5) requests for property tax release in accordance with N.C. General Statute 105-381. e. Propertv Value Change The Board approved a value change made in property value after the 2005 Board of Equalization and Review has adjourned. f. Accept COPS Interoperable Communication Technology Grant Proaram Award This item was removed and placed at the end of the consent agenda for separate consideration. gL Authorize Emerqencv Preparedness Grant Application to BlueCross/BlueShield of North Carolina Foundation The Board authorized the Department of Emergency Management to submit a grant application to the Blue Cross/ Blue Shield of North Carolina Foundation for the purpose of implementing an emergency telephone notification system and approved the allocation of matching funds and authorized the Manager to sign. h. Additional Funds for Public Health Preparedness This item was removed and placed at the end of the consent agenda for separate consideration. i. Contract with Orange County Speedway -Emerqencv Medical Support Services The Board approved a contract with Orange County Raceway (OCR), Inc. to provide EMS coverage at events and races at the Orange County Speedway during 2006 and authorized the Chair to sign subject to final review by staff and the County Attorney. L Budget Amendment #11 The Board approved budget and grant project ordinance amendments for fiscal year 2005-06 for Department of Social Services, Animal Services, Department on Aging, Solid Waste Enterprise Fund, and Orange/Chatham Justice Partnership Program. k. Petition for Addition of Subdivision Roads to the State Maintained System The Board approved a petition to add subdivision roads in Creek Wood subdivision -Creek Wood Drive, Creek Run Court, and Creek Ridge Lane - to the State Maintained Secondary Road System. I. Disposal of Surplus County Propertv The Board confirmed the sale of property on Graham Street, Chapel Hill to Toben Properties, LLC as prescribed in the January 24, 2006 BOCC Resolution; authorized the Attorney and Manager or his designees to complete all steps necessary to close the sale at the appropriate tine; and authorized the Chair and the Clerk to the Board to execute the non-warranty deed. m. Change in Board of County Commissioners Regular Meeting Schedule The Board amended its regular meeting calendar by adding a meeting of the Orange County Clean Water Committee, on Monday March 20th at 6:30 p.m. at the Cedar Grove Fire Department, 5912 Pentecost Road, Cedar Grove, N. C. to its regular meeting calendar, and added a meeting on Thursday, March 23, 2006 from 12:15-2:15 p.m. in the BOCC office at Southern Human Services Center, 2501 Homestead Road, Chapel Hill, N. C. for the purpose of interviewing consultant firm candidates related to the search for a county manager. n. Eno River Confluence