HomeMy WebLinkAboutMinutes - 19880621.~
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
JUNE 21, 1988
The Orange County Board of Commissioners met in regular session on June 2l, 1988, at
7:30 p.m, in the Courtroom of the old Post Office, Chapel Hill, North Carolina.
BOARD MEMBERS PRESENT: Chair Shirley E, Marshall and Commissioners Moses Carey, Jr.,
Stephen Hal~Ciotis, John Hartwell (arrived at 7:50) and Don Willhoit.
ATTORNEY PRESENT Marilyn Tomei,
''~Y
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STAFF PRE3EN~ County Manager John Link, Assistant County Managers William T, Laws and
Albert Kittrell, Recreation and Parks Director Mary Anne Black, Clerk to the Board Beverly
A. Blythe, Planning Director Marvin Collins, Housing and Community Development Director
Tara Fikes, Purchasing Director Pam Janes, Finance Director Ellen Liston, Tax Assessor
Kermit Lloyd, Planner Don Powell and Health Director Dan Reimer.
A. BOARD AND MANAGERS COMMENTg
Manager Link asked that Item G4 be removed from the agenda and that Item G5 be delayed
until after the Executive Session.
B. UBLIC COMMENTS
Those who have indicated a desire to speak will be given that opportunity at the time ;....,
that item is considered.
C. MINUTES - None ----•'
PUBLIC. CHARGE
Chair Shirley E. Marshall read the public charge.
PUBLIC HEARING
1. ASSIGNMENT OF HOUSE AND BUILDING NUM$ERS
Planning Director Marvin Gollins presented for receipt of citizen comment the
proposed house and building numbers to be assigned to Rural Route 11 located generally
northwest of the Chapel Hill Carrboro area including the area along Highway 54, east from
Neville Road to Old Fayetteville Road, extending eastward to Hillsborough Road, then
northward along both roads toward Calvander, turning east on Homestead Road to N.C, $6 and
including Rogers Road and Sewell School Road. Partial Route 15 includes that area along
Damascus Church Road, from Meacham Road to Smith level Road,
He explained that in accordance with the General Statute 1S3A-240 a public hearing
must be held an the proposed, house and building numbers to be assigned. Notices have been
sent to all affected residents and posted in the Courthouse and in at least two public
places.
Collins made reference to a letter and a resolution from the Carrboro Board of
Aldermen requesting that the County Commissioners delay action on changing the addresses of_
residents located on Carrboro Rural Route ll until such time that the Carrboro Post Office
agrees to provide mail delivery to these residents, Collins noted that if a delay is
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granted that two principal issues must be addressed during this intervening period: first,
how long of a delay is reasonable. The postal service has indicated that redistricting
could take considerable time -- from two to three years. The second basic issue is what
would be accomplished by the delay. Collins suggested that a 30-60 day delay in terms of
assigning of house numbers on Route 11 may be desirable to allow time for the staff of
Orange County to determine the specific processes and procedures that the postal service
use in terms of first constructing a new post office and shifting of the mail deliveries
from one facility to another. He also suggested that a delay or more than 60 days may be
unproductive in what is trying to be accomplished with the assignment of house numbers.
UThe Planning staff recommends approval of the proposed house and building numbers.
In answer to a question from Commissioner Halkiatis, Collins stated that the mail
will continue to be delivered from the Chapel Hill Post Office until a new post office is
built in Carrboro. The request from Carrboro for a delay needs to be clarified.
Chair Marshall indicated that this is an opportunity for the elected officials to
meet with others including David Price to get a process started which will address the
situation in Carrboro. There are other bad situations that could then be addressed.
Commissioner Willhoit noted that there should be some consistency in the house
numbering when going from the city limits to the extraterritorial area. He stated that if
this is a logical system in terms of providing emergency services by the County, it should
be logical for the city.
Chair Marshall agreed that the numbering system should not be delayed but that
dialogue with Carrboro is necessary to be sure everyone understands the house numbering
system and its objectives.
County Manager John Link recommended that the Board delay action on the proposed
house and building numbers on Rural Route 11 for from 30 to 60 days to allow sufficient
time for the necessary dialogue with Carrboro and other state officials.
Various questions were answered by Collins and the Commissioners.
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_ THE PUBLIC HEARING WAS OPEN FOR PUBLIC COMMENTS.
KEN MERIDITH, resident of Fox Meadow Subdivision, did not object to being assigned
a new house number but stated it is an inconvenience to have to take off work to get the
number changed on his drivers license and notifying people of his new address. He handed
out a grid system that he felt would accomplish the same thing which would not have to
change anyones street name or number.
Chair Marshall stated that while the $oard is aware of the inconveniences, the
Board has approved the process for changing the system and do not intent to change that
process at this time. She noted that this public hearing is to identify those places where
there has been wrong or inaccurate numbers or wrong street names that need to be corrected.
CAROL CANTRBLL - read a poem which she wrote to illustrate her frustration at being
assigned, through the years, different house numbers. She asked that the Board not delay
approval of the proposed changes as requested by the Carrboro Board of Aldermen.
BARBARA RHODES - expressed a concern that this would not be the last time the
numbers would change in Chapel Hill. She asked that the process be expanded to assure the
citizens that the numbers would not change again.
LINDA ROBERTS - stated her opposition to her address changing to Hillsborough Road.
It should be kept consistent. Part of the road is named Old NC 86 and part of it is named
Hillsborough Road. She prefers that the name of the road remain Old NC 86.
This request was referred to Marvin Collins who indicated he would review the
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situation.
BARBARA COX - lives on what is currently Hillsborough Road. Her landlady lives inf~~~a
front of her on the same driveway. The reassignment would make her landlord's house number
1130 Hillsborough Road and the Cox's address 1140 Hillsborough Road. This would make it
confusing for those trying to locate 1140 because people driving down the road would only
see 1130 and then come to a subdivision. She suggested rewording the letter because it
'indicates that the citizens have more latitude in the decision making prac,ess.
WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED.
Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to
approve the proposed house and building numbers for Rural Route 15 and to hold the decision
on the proposed house and building numbers far Rural Route 11 for sixty (60) days to allow
time to meet with Carrboro officials and the Postal Authorities and to include David Price
in the meetings. VOTE: UNANIMOUS.
D. RESOLUTIONS OR PROCLAMATIONS
1. FOSTER PARENT APPRECIATION MONTH
Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to
proclaim July 1988 as Foster Parent Appreciation month in Orange County as stated below:
PROCLAMATION
FOSTER PARENT APPRECIATION MONTH IN ORANGE COUNTY
WHEREAS, Foster Farents share their homes, family life, love and guidance with
neglected, abused and dependent children who have become the placement
responsibility of Orange County; and,
WHEREAS, Foster Parents volunteer their time as substitute parents on a twenty-four
hour basis to help children grow and mature in a healthy home environment;
and,
WHEREAS, Foster Parents are special people whose greatest reward comes from the
satisfaction of helping a youngster in a time of crisis, from giving a child a
better chance in life, and from watching that child succeed and become a
productive citizen; and,
WHEREAS, Orange County wishes to set aside a special month to recognize the vital
contributions of foster parents in Orange County; and,
NOW THEREFORE, We, the Orange County Board of Commissioners proclaim July, 1988
Foster Parent Appreciation Month
AND, further do encourage all citizens to join us in honoring our foster parents.
VOTE: UNANIMOUS.
E. REPORTS
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1. AGRICULTURA PRESERVATION DEVELOPMENT RIGHTS
-- Chair of the Agricultural Preservation Committee Elizabeth Walters reported that
the Committee developed a Farmland Preservation Program Ordinance and also has come up with
''eight (8) recommendations which she listed. (A copy of the proposed ordinance and the
recommendations is in the permanent agenda file in the Clerk's Office). She listed those
counties who have ongoing farm preservation programs and the need for such a program in
Orange County.
Commissioner Hartwell asked how it would help a farmer to be in an agricultural
district. Elizabeth Walters indicated it would protect a farmer's land from outside areas
and that this is all that can be accomplished with the legislation that is now in place.
Chair Marshall stated that when an agricultural district is established that also
established would be a vocal spokesunit. This is a good place to start to get some of the
other steps in farmland preservation started.
Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to endorse
recommendation #S which states "recommend the County Commissioners go back to the
legislature to get Use-Value Taxation changed so that when farmland is sold by one farmer
to another farmer the deferred tax is not due. Tf the real intent is to preserve
agriculture, the deferred tax should be due only if changed to another use" and to
authorize the Chair to write a letter to the Legislative Research Commission by .Tuly 1 in
support of this recommendation.
VOTE: UNANIMOUS.
Motion was made by commissioner Carey, seconded by Commissioner Halkiotis to refer
the proposed Farmland Preservation Program Ordinance to the Gounty Attorney and the County
Manager for a recommendation to be brought back to the Board.
VOTE: UNANIMOUS.
2. FINAL REPORT OF THE CIP ADVISORY COMMITTEE (A copy of the report is on file in the
permanent agenda file in the Clerk's Office.)
Karen Gottovi of Independent Opinion Research presented the final report from the
GIP Advisory Committee along with her recommendations as to the steps that should be taken
in the preparation for a referendum on a general obligation bond issue. She reiterated the
meetings that took place and briefly described what happened at each meeting. Priorities
were identified for five year, ten year and beyond ten year projects. Priority items were
selected for the November, 1988 referendum. She emphasized that the highest priorities
were those projects that needed to be built or implemented immediately. The jail needs to
be renovated in year one as recommended by the CIP. The committee felt that the Chapel
Hill/Carrboro School Projects and the Orange County Projects should be completed as
proposed in the CIP. The committee recognized that the second elementary school that is
scheduled for year six is important and needs to be considered. The committee added to the
priority list land acquisition in the northern part of the county far a reservoir and felt
this process should begin in year one. Karen continued with listing those items that were
rated moderate priority which should be built or implemented within the 5 year CIP program.
She pointed out that the committee had trouble understanding the concept of the rural
education center. She suggested that it needs to be reworked and to clarify the concept
and include this in year 4 or 5 of the CIP (particularly land acquisition).
She continued listing those items that were rated extended priority -- those items
that should be built or implemented beyond the 5 year CIP. The committee did not discuss
or include the proposed airport in their discussions.
Gottovi summarized that the committee concluded that three projects would be
appropriate far the band issue. These are (1) Chapel Hill-Carrboro School Projects, (2)
Orange County School Projects to include the new elementary that is proposed in year 6
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(effort to rectify the disparity in the inequity of Funding the two school systems) and (3)
land acquisition for a reservoir in northern Orange County (popular item according to the
survey results). If the Board wished to add to the bond issue the recommendation would be'~-~'~
to take those items listed as high priority and then those listed as moderate priority.
The committee could not come to a consensus on the amount of the bond issue but recommender `'~
that it fall between 20 - 30 million. They recognized that other sources of revenue would
be necessary to complete everything in the CIP.
The process of deciding which projects should be placed on the bond issue and the
procedures that must be followed in that process were discussed at length by the members of
the Board and Karen Gottovi.
F. ITEMS FOR DECISION ~ CONSENT AGENDA
Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to
approve the items on the consent agenda as listed below:
1. EFLAND SEWER ;FLAN FOR NEXT PHASE
To authorize the County Manager to proceed in determining the best methodology for
financing the second part of Phase T of the Efland Area's sewer project and to begin
determining the cost of engineering and construction.
2. GRANT FOR A COMMUNITY-BASED AIDS EDUCATION PROGRAM
To approve submission of an AIDS grant for a cou~munity-based AIDS education program
targeting minority groups in Orange County and to authorize the Chair to sign.
3s TAX REFUNDS RE UEST
To approve tax refunds for Corenthia W. Wright, Account #10031 in the amount of
$81.31 and Roger W. Cook, Account #1268 in the amount of $23.37. """"'
4 LEGAL SERVICES CONTRACT
To approve a contract with Anderson Little for fiscal year 1988-89 for legal
services for Adult and Children's Protective Services and authorize the Chair to sign.
5. CONTRACT AMENDMENT BETWEEN ORANGE COUNTY AND U.S. GEOLOGICAL SURVEY
To amend the contract with US Geological Survey adding five hundred dollars to the
to the cost of the contract and to authorize the Chair tb sign.
6. EMERGENCY SHELTER GRANT AGREEMENT
To approve the execution of the Emergency Shelter Grant Agreement and funding
approval form with NRCD and the execution of an Agreement with the subgrantee-InterFaith
Gouncil for Social Services and authorize the Chair to sign.
7. EMERGENCY SHELTER GRANT ~ DECEMBER AWARD
To approve the execution of the amended Emergency Shelter Funding Approval Form
extending the deadline for obligation of rehabilitation funds to .Tune 30, 1988 and
authorize the Chair to sign.
8. CONTRACT RENEWAL ~ JAZL MEDICAL SERVICES
To approve the renewal of the contract for jail medical services with Orange Family
Medical Center through June 30, 1989 for a fee of $6,600 per year; and authorize the Chair
to sign.
9. BID AWARD _ CONTRACT APPROVAL FOR FOOD STAMPS
To award a contract to Cost Containment, Inc, for the direct mail issuance of food
coupons through .Tune 30, 1989 at a cost of fifty-five cents per food coupon issuance, and
authorize the Chair to sign.
10. ROCKY LANE ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
' To approve a petition from NCDOT for addition of Rocky Lane in Wilkerson Acres
Subdivision to the State-Maintained Secondary Road System.
11. BUDGET AMENDMENTS
To approve the following amendments to the 1987-88 Budget Ordinance:
GENERAL FUND
Appropriation - Health $ 15,976
Source - Intergovernmental Health 15 976
(To budget for additional Health Department funds.)
Appropriation - Health (1,733)
Source - Intergovernmental Health (1,733)
(To allow for Family Planning budget reduction.)
Appropriation - Health 1,965.25
Source - Intergovernmental Health 1 965.25
(To budget for Governor's Safety Program mini-grant.)
Appropriation - Social Services 12,357
Source - Intergovernmental Social Services 12,357
(To budget additional Day Gare funds)
Apprapriation - Social Services 12,296
Source - Intergovernmental Social Services 12,296
(To budget reallocated Crisis Intervention funds.)
VOTE: UNANIMOUS.
G. ITEMS FOR DECISION -REGULAR AGENDA
1. BOND ISSUE PROPOSED TIMETABLE
Jahn Link presented the proposed timetable for the proposed bond issue. He pointed
out that adopting the resolution authorizing the submission~of an application for the
issuance of bonds to the Local Government Commission and making a decision on the amount of
the bond issue and the projects to be included is crucial and needs to be made as quickly
as possible. He distributed a revised schedule. The Board decided to set a Special
Meeting for July 7 for the purposes of (1) adopting the resolution authorizing submission
of application for issuance of Bonds to Local Government Commission, hiring the Bond
Counsel, and making. the final decisions on the amount and the projects to be included in
the bond referendum.
Commissioner Willhoit suggested that the Board hold a public hearing to receive
citizen comments after the projects have been selected. It was decided to add to the agenda
for the regular meeting of July 5 a public hearing on those items proposed for the bond
referendum..
Link pointed out that on the bond referendum the total amount would be listed for
the schools. The county projects would be listed separately on the bond referendum as well
as the reservoir land acquisition which could be listed without knowing the location of the
land to be acquired.
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Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to
formally request resolutions of support for the proposed bond issue from Chapel Hill-
Carxboro School System and from the Orange County System. ^~'~;
VOTE: UNANIMOUS. ''
Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approvF`
the revised schedule as submitted by the County Manager and to hold a functional public
hearing on July 5 and to schedule a Special Meeting for July 7 at 7:30 in Chapel Hill to
adapt the resolution authorizing submission of application for issuance of Bonds to Local
Government Commission, hire the bond counsel and to make the final decisions on amount and
projects to be included on the bond referendum. VOTE: UNANIMOUS.
2. MASTER RECREATION AND PARKS PLAN
Director of Planning Marvin Collins reported that several public hearings have been
held on the proposed Master Recreation and Parks Plan. As a result of these public
hearings and a recommendation from the Recreation and Parks Advisory Gouncil, the Planning
Board recommended approval of the Plan deleting specific proposals for funding the capital
improvements program as contained in Tables 7-1 and 7-2 and attached three conditions to
their approval. The Administration recommends approval of the Plan (Chapters 1-7,
excluding reference to the capital improvements funding program, and its incorporation as
the Recreation Element of the Comprehensive Plan. The Administration further recommends
that the recommendation regarding Occoneechee Mountain be referred to the Town of
Hillsborough for review and comment. Deliberation, of additional funding should be a matter
of annual budget process and review.
Commissioner Hartwell questioned the resolution and the exclusion of chapter seven ~
and was told that an amendment would need to be made to the resolution.
A motion was made by Commissioner Hartwell, seconded by Gommi.ssioner Willhoit to
approve the Administration's recommendation and asked that the County Manager rewrite the
resolution in accordance with this recommendation and put the resolution on the next
regular meeting's agenda for approval.
VOTE: UNANIMOUS.
3. SIDS = ORANGE HIGH SCHOOL RENOVATION EXPANSION PHASE II
County Manager John Link stated that the total project cost including contingency
and architectural supervision fees is $423,254, based on the law bids received. The
deadline for approving low bids is .7une 24, 19$8. The Manager's recommended budget for
1988-$9 includes capital funding necessary to complete this project based on the low bids
as itemized. .Link recommended that the Board of Commissioners authorize Orange County
Board of Education to accept the low bids for the Orange County high School expansion
project.
Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve
the County Manager's recommendation as stated above.
VOTE: UNANIMOUS.
4. ORANGE COUNTY BOARD OF EDUCATION - PETITION TO SELL LOT
Deleted from the agenda.
5. ORANGE COUNTY BOARD OF EDUCATION ELEMENTARY SCHOOL SITE PURCHASE
Postponed until after the Executive Session.
6. EQUITY STUDY PROPOSAL ~. INSTITUTE OF GOVERNMENT
Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to
approve Orange County's participation in the study of tax equity in financing local
government in Orange County.
VOTE: UNANIMOUS.
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H. APPOINTMENTS
The following appointments were approved by the Board:
'~ COUNTY ADVISORY BOARD ON AGING - reappointment of Annie Fuller and Authur Whitted.
ORANGE COUNTY BOARD OF ADJUSTMENT - reappointment of Henry Crane.
EXECUTIVE SESSION
Motion was made by Gommissioner Willhoit,
Executive Session to discuss property acquisition.
VOTE: UNANIMOUS.
Motion was made by Commissioner Halkiotis,
back into regular session.
VOTE: UNANIMOUS.
seconded by Commissioner Carey to go into
seconded by Commissioner Hartwell to go
G5 ~ ORANGE COUNTY BOARD OF EDUCATION ELEMENTARY SCHOOL SITE PURCHASE
Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to
authorize the Orange County School Board to purchase land from Robert and Helen Strayhorn
and Wade and Barbara McDonald and the Blackwood Family far an elementary school at a cost
of $430,630. VOTE: UNANIMOUS.
EXECUTIVE SESSION
Motion was made by Commissioner Halkiotis,
Executive Session to discuss a legal matter.
VOTE: UNANIMOUS.
Motion was made by Commissioner Hartwell,
into regular session.
VOTE: UNANIMOUS.
seconded by Commission Carey to go into
seconded by Commissioner Halkiotis to go back
-•~°v I. ADJOURNMENT
Motion was made by Commissioner Halkiotis, seconded by Chair Marshall to adjourn the
meeting. The next regular meeting will be held on Tuesday, July S, 7:30 p.m. in Superior
Courtroom, New County Courthouse, Hillsborough, North Carolina.
Shirley E. Marshall, Chair
Beverly A. Blythe, Clerk