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HomeMy WebLinkAboutORD-2006-006 - Budget Amendment #106a4FJ-~oo~-©~~ ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 21, 2006 Action Agen a . Item No. -~ SUBJECT: Budget Amendment #10 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. CDBG/IDA Program Grant Project Ordinance INFORMATION CONTACT: Donna Dean, (919) 245-2151 PURPOSE: To approve budget ordinance and grant project ordinance. amendments- for fiscal year 2005-06. BACKGROUND: Health Department At its January 24, 2006 meeting, the Board of County Commissioners approved the acceptance of $43,346 in Community Health Center Continuation Grant funds from the State. These one-time grant funds will be used to expand primary care services at the Whiffed Clinic in Hillsborough by adding an additional clinician team and expanding available hours by 14 hours/week. This additional coverage will enable the Department to offer additional services for the low income and uninsured populations. These one-time grant funds must be expended by May 30, 2006, and once expended, the Department will return to its current schedule of patient visits. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #1) Department of Social Services 2. The Department of Social Services has received notification from the State of additional Crisis Intervention funds totaling $64,881 for the current fiscal year. These funds will be used to pay for crisis related heating needs for Orange County residents. In keeping with departmental policy, County dollars for this function will not be spent until all federal and state funding available for the purpose have been exhausted. These additional funds bring the current budget for this program to $224,621 for FY 2005-06. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) 3. The Department of Social Services has received notification from the Governor's Office of an allocation of $7,424 to go to Hurricane Katrina evacuees currently residing in Orange County. The County's allocation is based upon FEMA registrations (evacuees) following Hurricane Katrina. Funds will be distributed under policies overseen by the Social Services Board. These funds consist of private donations and charitable giving into the NC Helping Neighbors Fund. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #3) Arts Commission 4. The North Carolina Arts Council, via a FY 2005-06 Arts in Communities -Grassroots Arts Program Grant, has awarded the Orange .County Arts Commission cone-time increase in funds of $17,856 for re-granting and arts projects. The majority of these funds will be re- granted to non-profit organizations doing art-related projects. Remaining funds will be used to fund the Arts Commission program, Call for Artists for Purchase of Existing Work, as well as to cover some of the Arts Commission program costs (printing, design, etc.) These additional funds bring the current budget for state arts grants to $37,662 for FY 2005-06. This budget amendment provides for the .receipt of these funds from the North Carolina Arts Council to be used for the above stated purpose. (See Attachment 1, column #4) Housing and Community Development 5. At its February 9, 2006 meeting, the Board of County Commissioners approved the acceptance of a $50,000 Community Development Block Grant (CDBG) from the N.C. Department of Commerce for an Individual Development Account (IDA) Program for first- time homebuyers with incomes below 80% of the area median income. These funds will be used to match first-time homebuyer participant's savings for a down payment to purchase their first home. This IDA Program has a match ratio of 2:1. For example, if a participant saves $1,000 toward a down payment on a home, their savings are matched with $1,000 in CDBG funding and $1,000 in local funding. This budget amendment provides for the receipt of these grants funds. (See Attachment 3, CDBG/lDA Program Grant Project Ordinance) Recreation and Parks Department 6. At its February 9, 2006 meeting, the Board of County Commissioners approved an appropriation of $5,000 from Commissioners' Contingency to provide financial assistance for the County's third annual "Cool Jazz" Festival held at River Park in Hillsborough. The festival is scheduled for April 29, 2006, and is a part of the Orange County Performance Series. Staff estimates the cost of the festival to be approximately $22,000. The FY 2005- . 06 approved budget for the department included $5,000 for the festival, and the department has currently received $6,150 in donations, with an additional amount of $5,665 anticipated to support the Festival. Should the anticipated donations fall short of the projected budget, the department plans to cut back expenses to match available funding. This budget amendment provides for an appropriation of $5,000 from the Commissioners' Contingency to cover the remaining costs of the festival. With this appropriation, $14,000 remains available in the Commissioners' Contingency for FY 2005-06. (See Attachment 1, column #6) FINANCIAL IMPACT: Financial impacts are included in the background information above: RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2005-06 Budget Amendment The 2005-06 Orange County Budget Ordinance is amended as follows: #5 Receipt ofa;50,000 #1 Receipt of Community #2 Receipt of addlUonal #3 Receipt of iuMS from ~ Receipt of edditiatal one•tlme funds ($17,856) Community Development Bbck Grant from me N.C. #5 Appropdetlon or Health Gaoler Cdsis Interventlon funds the N.C. Helping f d 7 42 !rom the N.C. Ans Department of Commerce 55,000 fnxtt Ste Budget As Amended Continuation Grant funds (584,881) b be used b Ne ghbore Fun (; , 4) Council, via a FY 2005A6 for an Individual Commissioners' Budget Aa Amended Original Budget Through BOA #9 (543,346) tram the Slate pay for cdsls related b ~ dlstAbuled to Arts b Communitles - Oevebpment Account Contlngency in support of Through BOA #10 to expend pdmary care hearing needs tar Orange Hurdcene Keutna Grassmols Arts Program (IDA) PrOgrem (See the third annual "Cool servkes al the WhlUed County residents evacuees currently Grant, b be used for re- A#echmenf 3, CDBG4DA JazY Festlval clinic In Hillsborough resMing dt Orartge County grantlng end arts projects Program Grant Project Ordinance) General Fund Revenue Pro Taxes S 101,484,995 ; 101,484,985 S S ; S S S S 101,484,985 Sales Taxes. ; 20,806,210 S 20 808 210 S ; S S S ; S 20,808,210 License and Psrmib S 288,500 ; 288,500 S S S ; S S S 286,500 Inter ovemmemal S 14,192,353 ; 14,589 403 S 43,348 S 84,881 S 7 424 S 17,858 ; S ; 74,722,910 Char es for Sarvlee S 8,885,875 S 8,899,805 ; ; S S S S S 8,898,805 Investment Earn n s 70,000 10 000 0,000 Miscellaneous S 491,258 S 492133 S 492,133 Translere from Other Funds S 3,799,889 ; 3,199,883 ; 3,798,883 Fund Balanee S S 529,420 S 529,420 o[a/ enera Fun Revenues ; 749,856,874 ; 150,798,349 S 43,346 S 64,881 ; T 424 S 17,856 S S ; 150,931 858 S - 150,798,349 S 750,931,858 Ex endltures Gwamin 8 Mana ernent S 7,788,409 ; 7,084,908 ; S S S S S 5,000 ; 7,059 808 General Services S 14,580,291 ; 14,858,951 S S S S S S S 14,858,951 Communi 8 Environment S 3,471,267 S 3,563,042 S S S ; S S S 3,583 042 Human Services S 32,123,721 S 33,265,384 S 43,346 S 64,881 ; 7,424 S S S ; 33,381,015 Publle Safe S 13,925,289 S 14,162,230 ; S S ; ; S S 74,162 30 Culture 6 Recreation ~ ; 3,085,099 ; 3,084,555 S S ; ; 17,856 ; S 5,000 S 3,107,417 Education ; 88,967,818 S 68,967,818 ; 88,987,678 Transfer: Out ; 7,975,246 ; 8033,681 ; 8,039,881 Total Genera/ Fund Approprfadon ; 748,856,874 S 750,798,349 ; 47,946 S 84,687 S 7,424 S 17,856 S S S 150,931,858 s s s s s s s s s ._.C Year-To-Date Budget Summary Fiscal Year 2005-06 General Fund Budget Summary Ori final General Fund Bud et $149,856,874 Additional Revenue Received Through Budget Amendment#10 (Februa 21, 2006 Grant Funds $122,759 Non Grant Funds $422,803 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $529,420 Total Amended General Fund Budget $150,931,856 Dollar Change in 2005-06 Approved General Fund Bud et $1,074,982 Change in 2005-06 Approved General Fund Budget 0.72% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid-Year 6.500 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2005-06 826.486 Full-Year County Cost of Mid-Year Positions for Upcoming Fiscal year $19,848 Attach /me~nt 2 l~ ATTACHMENT 3 Community Development Block Grant/Individual Development Account Programs Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Community Development Block Grant (CDBG)/Individual Development Account Program as awarded to Orange County Housing and Community Development by the North Carolina Department of Commerce. Funds from this grant will be used to match first-time homebuyer participants' savings for a down payment to purchase their first home. To qualify for this match, homebuyers must have incomes below 80% of the area median income. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Commerce. Section 3. The following revenue is anticipated to be available to complete this project: Irn-er~;az~rmrental -CDBG - IDA Program (FY OS-06) $S0, 000 Transfer from 2005-06 HOYI~IE Pyngrarr~FY OS-06) $20, 000 Transfer from CDBG Program Irx~ (FY OS-06) $1 S, 000 Cc~nrJ~zi frown tlae Worr~rz's C,errter (FY OS-06) $S, 000 T~ral $90,000 Section 4. The following amount is appropriated for this project: I~rrmanServue.c -IndzvidualD~velopment~4cauntProgram ,x'90,000 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. No full-time equivalent County positions are related to this grant. Section 9. This ordinance supersedes previous Community Development Block Grant/Individual Development Account Program Grant Project Ordinances for Orange County Government. Section 10. This project period goes through February 28, 2007. Adopted this 21 st day of February 2006. o ~ ~J - ,zvo G ~ e~ 6 ~~~~- ~ 6 ~i' k. Confirmation of Plans for Use of Well and Septic for Solid Waste Operations Center This item was removed and placed at the end of the consent agenda for separate consideration. I. Change in BOCC Regular Meeting Schedule The Board amended its regular meeting calendar by adding a work session on Thursday, March 15, 2006 from 4:00-6:30 p.m. at Southern Human Services Center prior to the already scheduled 7:30 p.m. CIP work session at Southern Human Services Center in Chapel Hill, N. C. (dinner will be from 6:30-7:15 p.m.), to address other items of interest such as solid waste. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: f. Acceptance of Hazard Mitigation Grant Project Funds - Emergency Generators The Board considered accepting grant funding and approving a memorandum of agreement, subject to final review by staff and the County Attorney for a State pass-through competitive grant of federal Hazard Mitigation funds to reimburse the County for new generators to be placed at the County's Emergency Operations Center and at the emergency radio communications tower on Eno Mountain and authorizing the Chair and Manager to sign the appropriate documents. Chair Jacobs said that he wanted to encourage the Energy Conservation Board to look at trying to find alternatives to continue to buy generators for emergency situations. He said that they had once brought up the possibility of Orange County purchasing green power and he would like to look at this again. This would be a way to support alternative energy efforts. A motion was made by Chair Jacobs, seconded by Commissioner Halkiotis to accept grant funding and approve a memorandum of agreement, subject to final review by staff and the County Attorney, for a State pass-through competitive grant of federal Hazard Mitigation funds to reimburse the County for new generators to be placed at the County's Emergency Operations Center and at the emergency radio communications tower on Eno Mountain and authorize the Chair and Manager to sign the appropriate documents VOTE: UNANIMOUS i. Budget Amendment #10 The Board considered approving budget ordinance and grant project ordinance amendments for fiscal year 2005-06. Commissioner Carey pointed out that the acceptance of $43,000 of Community Health Center continuation grant funds states in the last sentence that this is a one-time grant and when it runs out, the services have to be cut. He said that this is not the way to provide healthcare or expand health services. He said that they should accept the money, but he does not think that they should increase the number of days that care is provided and then cut back after the money runs out. He said that this is not good policy. He said that he would bring this to the attention of the Board of Health. A motion was made by Commissioner Carey, seconded by Commissioner Foushee to approve the attached budget ordinance and grant project ordinance amendments, with concerns as stated above, for Health Department, Department of Social Services, Arts Commission, Housing and Community Development, and Recreation and Parks Department. VOTE: UNANIMOUS