HomeMy WebLinkAboutORD-2006-003 - Budget Amendment #9ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
. Meeting Date: February 9, 2006
Action Agenda d
Item No.
SUBJECT: Budget Amendment #9
DEPARTMENT: Budget PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Attachment 1.
Budget. as Amended INFORMATION CONTACT:
Spreadsheet Donna Dean, (919) 245 -2151
Attachment 2.
Year -To -Date Budget
Summary
Attachment 3.
Citizen Corp Council Grant
Project Ordinance
Attachment 4.
State Homeland Security
Grant Project Ordinance
Attachment 5
EMS Grants Inventory
PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal
year 2005 -06.
BACKGROUND:
Department of Social Services
1. The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the following programs:
a. Child Day Care Subsidies — these additional funds of $100,675 will be used to
continue to provide childcare subsidies to low- income families. Currently, there are
690 children and their families who benefit from this program. An additional 100 are
on the waiting list. These additional funds bring the current budget for this program to
$3,777,641 for fiscal year 2005 -06.
b. LINKS Program — these additional funds of $1,600 will be used for the department's
independent living program. This program allows the department to offer training to
foster care youth regarding job preparation, daily living skills, and money
management. These additional funds bring the current budget for this program to
$32,075 for fiscal year 2005 -06.
This budget amendment provides for the receipt of these State funds for the above stated
purposes. (See Attachment 1, column #1)
0 .
�1
2
Department on Aging
2. The Department on Aging has received additional Home and Community Care Block grant
funds totaling $2,970 from the North Carolina Division on Aging. The Department plans to
use the funds to purchase glucose and cholesterol- screening services at the three senior
centers in the County, as well as to purchase locked file cabinets to hold confidential
wellness program records and equipment for the wellness area to be located in the new
Southern Orange Senior Center. The local match of $628 is currently budgeted in the
Community Based Services division of the Department on Aging. These additional funds
bring the current budget for this program to $5,653 for FY 2005 -06. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1, column
#2)
Miscellaneous
3. On June 30 of each year, certain designated appropriations are not fully expended. Many of
these relate to outstanding purchase orders where goods and services have been ordered
but not yet received and /or paid. In accordance with the annual budget ordinance, funds for
these outstanding purchase orders are automatically re- appropriated in the new fiscal year's
budget. On the other hand, there are instances where approved funding for certain
initiatives is not fully expended at the end of the fiscal year. Funds for these planned, but
unencumbered expenditures, must be re- appropriated from the County's fund balance. An
example of this includes unexpended monies from the Social Safety Net totaling $150,952.
In order to carry these funds forward and authorize their expenditure in fiscal year 2005 -06,
it is necessary for the Board to approve the attached amendment. (See Attachment 1,
column #3)
Library Services
4. The Orange County Library has received notification from the North Carolina Department of
Cultural Resources of additional reallocated State Aid funds totaling $1,206 for this fiscal
year. These additional funds bring the current budget for State Aid revenue to $122,597.
This budget amendment provides for the receipt of these additional funds. (See Attachment
1, column #4)
Emergency Management
5. On March 15, 2005, the Board of County Commissioners approved the endorsement of the
County's hosting of a statewide conference for Citizen Corps Councils (CCC) and related
volunteer programs. The Governor's Office has awarded grant funds to the County totaling
$62,000 to. offset all costs of hosting the event. Preliminary estimates project that 250
individuals from across the state will attend the conference this spring. Sufficient slots are
available to permit conference attendance by a number of representatives of local agencies.
County staff have worked with Chamber of Commerce staff to compile materials that will be
provided to conference participants in support of the Shop Orange initiative. This budget
amendment provides for receipt of the grant funds for the above stated purpose. (See
Attachment 3, Citizen Corps Council Grant Project Ordinance and Attachment 5, EMS
Grants Inventory)
6. On April 12, 2005, the Board of County Commissioners approved the receipt of $54,000 in
Federal Homeland Security funds. These grant funds will cover Orange County's costs of
preliminary analysis and consulting services related to the planned upgrades to the County's
communications system. This budget amendment provides for the receipt of $54,000 in
grant funds. (See Attachment 4, State Homeland Security Grant Project Ordinance and
Attachment 5, EMS Grants Inventory)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and grant project ordinance amendments.
Attachment 1. Orange County Proposed 2005 -06 Budget Amendment
The 2005 -06 Orange County Budget Ordinance is amended as follows:
l:rant Project Fund (29)
Revenues
Intergovernmental
Charges for Services
Transfer from General Fund
Apra dated Fund Balance
ofa evanuea
S S60,029
S 24,0001$
1 $ 82,994
S 887,020
S 580,028
24,000
1 S 82,994
S 667,020
1
1
S -
#2 Recelpt of additional
$ 25,937
$ 25,937
1 $ -
#5 Receipt of grant funds
#6 Receipt of grant funds
560,026
S 24,000
S 82,994
$ 25,937
$ 692,957
Home and Community
($62.000) by EMS for
for the Countys portion
#1 Receipt of additi onal
Cam Block grant funds
hosting a Citizen Corps
($54,000) of the Federal
childcare subsidy funds
(52.970) from the North
Council statewide
Homeland Send funds
Security
-
Original Budget
Budget gh Amended
($100,675) additional
Carolina Division on
#3 Carry Forwards and
#4 Receipt of additional
conference and related
related to the Law
9
Through BOA h15
LINKS funds (51,600)
LINKS funds s (
be used In .
Deferred Revenue from
State Aid ($1,206)
volunteer programs In the
Enforcement Terrorism
Budget As Amended
Department Social
l
purchasing n
Purchasing glucese end
FY 2004 -05
by the Library
a Lib
Sprig of 2006 (See
Prevention Program (See
Through BOA #9
Services
a
screening
Atachmenf 3, C19zen
Attachment 4, State
services
services and file cabinets
Corps Counc# Grant
�P
Homeland Security Grant
at the three senior centers
Pru)ect Ordinance and
Pnyect Ordinance and
In the County
Attachment 5, EMS
Attachment 5, EMS
Grants Inventory)
Grants Inventory)
General Fund
Revenue
Property Taxes
$ 101,484,995
$ 101,484,995
S S
f
$
Sales
20,806,210
$ 20 508210
$ IF
$
$
S
$
$ 101,484 ,99
License and P
$ 286,500
f
$ f
20,806,210
Intergovernmental
$ 14,192,357
$ 74,482,952
$ , ,
S
S 1,208
$ S
$
for Service
$ 5,885,675
$ 5,894,675
$
5,130
; 14,589,403
nt Earnings
0,000
$ 491,258
S 9,199,583
p, p
492,133
3,199,583
12,647
,288,50
980
005
1
Miscellaneous
Transfers from Other Funds
Fund Blane
GTeanzas
n Revenues
, ,
150,339,995
S 102,275 S 2,970
,773
$
S
$
$ 150,339,995
7
Expenditures
f
Governing & Mana ement 7,025,408
, ,
$ $ 39,500 $ f
General Services $ 14,580,291 $ 14,051,821
$
5 $
Community &Environment , , , ,
, $ 85
S S 41,388
Services , , ,1,034
$ 6Human
$ 102,275 f 2,970 ; 249,085 $ $ $
Public Safe a 13,925,289 $ 14,145,430
33.265,364
$ S 18,800 ; $
Culture &Recreation 3,055,039 , ,
$ $ 14,182,230
$
Education ; 66,967,618 $ 66,967,618
1,208 S $ $ 3,084,555
Transfers Out $ 1,915,245 S 8,033,681
66,033,651
$
Total General Fund Appropriation ; 149,858,874 $ 150,339,995
$ 102,275 ; 2,870 f 351,903 $ 1,206 ; S
$ $
$ 150,798,349
s s s s
f f s
l:rant Project Fund (29)
Revenues
Intergovernmental
Charges for Services
Transfer from General Fund
Apra dated Fund Balance
ofa evanuea
S S60,029
S 24,0001$
1 $ 82,994
S 887,020
S 580,028
24,000
1 S 82,994
S 667,020
1
1
S -
S
$ 25,937
$ 25,937
1 $ -
S -
S
560,026
S 24,000
S 82,994
$ 25,937
$ 692,957
Child Care Health - Smart Start
Health Cemllnlans
Health & Wellness Trust Grant
Senior Health Coordination
Dental Health - Smart Start
Enhanced Child Services Coord -SS
Intensive Home Vlsitl
Criminal Justice Partnership Program
,Total /Expenditures
S 61,216
$ 14,818
$ 75,991
S 85,957
S 26,350
$ 59,784
; 1 23,703
$ 219,221
$ 667,0201$
$ 61,216
$ 14,818
$ 75,991
S as,957
$ 26,350
$ 59,764
S 123,703
S 219,221
667,020
S -
1 $
S 7,236
S 2'049
S 14'944
5 - 7'708
$ 25,937
S
f
S
f 82,454
$ 16,867
S 90,935
5 93,063
$ 26,350 S
59,764
$ 123,703
$ 219,221
f 692.957
Year -To -Date Budget Summary
Fiscal Year 2005 -06
General Fund Budaet Summary
Original General Fund Budget
$149,856,874
Additional Revenue Received Through Budget
Amendment #9 (February 9, 2006):
Grant Funds
$61,557
Non Grant Funds
$350,498
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$529,420
Total Amended General Fund Budget
$150,798,349
Dollar Change in 2005 -06 Approved
General Fund Budget
$941,475
% Change in 2005 -06 Approved General
Fund Budget 1
0.63%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
750.436
Original Approved Other Funds Full Time
Equivalent Positions
69.550
Additional Positions Approved Mid -Year
6.500
Total Approved Full -Time- Equivalent
Positions for Fiscal Year 2005 -06
826.486
Full -Year County Cost of Mid -Year
Positions for Upcoming Fiscal year
$19,848
Attachment 2
(D5
ATTACHMENT 3
Citizen Corps Council
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Citizen Corps Council Grant as awarded to Orange
County by the Governor`s Office of the State of North Carolina. These funds will be
used to cover the cost of the County's hosting of a statewide conference for Citizen
Corps Councils and related volunteer programs.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document and the rules and regulations of the grantors.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (2005 -06) - Citizen Corps Council $62,000
Total Revenue $62,000
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Public Safety - Citizen Corps Council Grant $62,000
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and.state regulations.
Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance.
Section 10. This project ordinance is in effect until June 30, 2006.
Adopted this 9th day of February 2006.
ATTACHMENT 4
State Homeland Security Grant Program C7
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the State Homeland Security Grant Program as awarded to
Orange County by the North Carolina Department of Crime Control and Public Safety.
These funds are a State pass- through grant allocation of federal funds through the
Department of Homeland Security. This grant program provides funding for the
purchase of equipment, costs of exercises, and training costs associated with
homeland security activities of the County, its municipalities, and the University of North
Carolina at Chapel Hill (Part 1), funds to improve domestic terrorism preparedness
through the purchase of equipment for first responders, and to provide funding to train
and exercise for chemical, biological, radiological, nuclear, and explosive incidents
(Part II), and upgrades to the 9 -1 -1 Center communication system.
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal
agent. The officers of the County are hereby directed to proceed with the grant project
within the grant document, and the rules and regulations of the North Carolina
Department of Crime Control and Public Safety.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (2003 -04) -Part I Funds $121,625
Intergovernmental (2003 -04) -Part II Funds $363,908
Intergovernmental (2004 -05) - Part I Funds $236,868
Intergovernmental (2005 -06) - Part I Funds $2,000
Intergovernmental (2005 -06) - 2004 LETPP Funds $54,000
Total $778,401
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Public Safety - Homeland Security Grant Program $778,401
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance
Section 10. This project ordinance is in effect until March 31, 2007.
Adopted this 9th day of February 2006.
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The Board received a report on the amount of unpaid taxes for the current year that are ✓�
liens on real property as required by North Carolina General Statute 105 -369 and approved
March 15, 2006 as the date for the tax lien advertisement.
d. Budget Amendment #9
The Board approved budget ordinance and grant project ordinance amendments for fiscal
year 2005 -06 for Department of Social Services, Department on Aging, Miscellaneous, Library
Services, and Emergency Management.
e. Approval of 2005 Jury Commission Compensation
The Board approved the amount of compensation to be paid to the 2005 Jury Commission
at $6,000 for each of the three Jury Commissioners.
f. Change in BOCC Regular Meeting Schedule
The Board amended its regular meeting calendar by:
- adding a closed session on Thursday, February 23, 2006 at 6:00 p.m. at the
Government Services Center (prior to the 7:30 p.m. joint meeting with the Town of
Hillsborough at GSC) for the purpose of: "to consider the qualifications, competence,
character, fitness, conditions of appointment, or conditions of initial employment of an
individual public officer or employee or prospective public officer or employee" NCGS
— 143- 318.11(a)(6);
- changing the date of the County Attorney's annual evaluation from April 20, 2006 to
Monday, May 22, 2006 at 5:30 p.m. at the Government Services Center in
Hillsborough, N. C. (Prior to the 7:30 p.m. Quarterly Public Hearing at F. Gordon Battle
Courtroom in Hillsborough, North Carolina);
- and adding a joint dinner meeting with the Affordable Housing Advisory Board on
Thursday, April 20, 2006 at 5:30 p.m. at the Government Services Center (Prior to the
7:30 p.m. BOCC Work Session at Government Services Center).
Z Town of Hillsborough Reguest for Cates Creek Outfall Sewer Easement Across
County Propertv
The Board approved granting the easement in principal; and directed staff to work with
the Town to develop easement agreement language that protects the County's interests in
preserving and /or repairing existing infrastructure and minimize disruptions to the operation of
the County's tenant; and authorized the Chair to execute the easement when it has adequately
addressed the County's interest.
h. BOCC Contribution for the Orange County Jazz Festival
The Board approved providing financial assistance for the Department's third annual "Cool
Jazz" Festival held at River Park in Hillsborough.
i. Lease Extension for Highway 57 Solid Waste Convenience Center
The Board approved a bi- monthly (renewable 2 -month terms) lease for property that is the
current site of the solid waste convenience center on Highway 57 pursuant to the terms and
conditions cited herein; and authorized the Chair to sign.
j. Lease Extension for Senior Center at the Galleria
This item was removed and placed at the end of the consent agenda for separate
consideration.
k. Legal Advertisement for Joint Quarterly Public Hearing —February 27 2006
The Board approved the legal advertisement (attachment 1) for items to be presented at the
Joint Board of County Commissioners /Planning Board Quarterly Public Hearing scheduled for
February 27, 2006.
I. Resolution of Support for Town of Hillsborough Crosswalk Improvements
The Board approved a resolution supporting the Town of Hillsborough's plans to pursue
improvements to various Department of Transportation and Town maintained crosswalks and
authorized the Chair to sign.