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HomeMy WebLinkAboutMinutes - 19880404~~ The Orange Monday, April Hillsborough, NxINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING APRIL 4,.1988 County Board of Commissioners met in regular session on ` 4, 1988 at 7:30 p.m. in the courtroom of the old Courthouse,. North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, Jr., Stephen Halkiotis, John Hartwell and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers William T. Laws and Albert,Kittrell, Recreation and Parks Director Mary Anne Black, Clerk to the .Board Beverly A. Blythe, Planning Director Marvin Collins, Housing and Community Development Director Tara Fikes, and Planner Brad Torgan. A. BOARD AND MANAGERS COMMENTS Item G11 - Smoking Policy will be considered first under Items for Decision. B. PUBLIC COMMENTS 1. Matters on the Printed Agenda Chair Marshall stated that those who have indicated a desire to speak on an item listed on the printed agenda will be recognized at the appropriate time. 2. Matters not on the Printed Agenda Barry Jacobs, Caretaker of Moorefields Plantation, spoke of his ~' commitment to preserving Moorefields. He read a prepared statement in which he outlined the historic heritage of Moorefields and spoke of the importance of maintaining that heritage. He spoke in opposition of flooding part of the property for a reservoir and spoke against the manner in which the current process of proposing a reservoir on Seven Mile Creek has proceeded. He pledged his support for working with the County in developing plans for a reservoir that is mutually beneficial to Moorefields and the community at large. C. MINUTES Motion was made Halkiotis to approve the VOTE: UNANIMOUS. Motion was made Carey to approve the mini VOTE: UNANIMOUS. The minutes for PUBLIC HEARING by Commissioner Hartwell, seconded by Commissioner minutes for February 22, 1988 as corrected. by Commissioner Willhoit, seconded by Commissioner utes for March 1, 1988 as corrected. March 15 were deferred to the next meeting. 1. Proposed CDBG Application/Rencher Street Area Housing and Community Development Director Tara Fikes presented for the receipt of public comments a proposed FY88 Small Cities Community Development Block Grant Application for the Rencher Street Area. She noted that the application will be in the amount of $600,000. The needs as identified in this community are housing, streets, sewer, water, and drainage. All comments received will be reviewed during the application process. PUBLIC COMMENTS ALVIS L. LONG stated that most of the houses on Rencher Street are in poor condition and eight homes have no bathroom facilities. Water is -..standing in ditches and the road has not been properly maintained. He ,asked that this project be approved by the Board. JOHN WALTON stated that the problems are the same as last year. The 'largest need is proper drainage for the sewerage. G. C. CORBIT stated the community is organized and dues are paid which are used to help others in the community. The problems are still the same. Some families do not have wells and some of the water is contaminated. Sewage is on top of the ground because of the poor drainage which leads to poor health problems. He spoke of the low water pressure and illustrated the extent of the problem. He asked that the Commissioners help with getting this project approved. WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED. D. RESOLUTIONS OR PROCLAMATIONS 1. Resolution of Support for Welfare Reform, Family Security Act - Senate Bill 1511 Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to agprove the Resolution of Support for Welfare Reform, Family Security Act - Senate Bill 1511 as stated below: RESOLUTION OF SUPPORT FOR WELFARE REFORM, FAMILY SECURITY ACT, (5.1511) WHEREAS, the United States Senate is considering the Welfare Reform, Family Security Act, (S. 1511) sponsored by Senator Danial Moynihan; and WHEREAS, the Family Security Act includes the National Education, `,Training and Work Program (NETWork) which requires all adults who receive family support supplements, which replace aid to families with dependent 'children (AFDC) payments, to participate in NETWork; and WHEREAS, the Family Security Act includes day care and transportation assistance, work incentives through increased income, Medicaid transitional extension and benefits improvements; and WHEREAS, the cornerstone of the Senate bill is child support enforce- ment through mandatory wage withholding; and WHEREAS, the Job Opportunities and Basic Skills (JOBS) Program is a component of the Family Security Act which would allow states to create and operate their own education, training and employment programs for long-term recipients and coordinate with other work-related programs such as JTPA; and WHEREAS, the National Association of County Officials, the American Public Welfare Association and the nation's governors have identified welfare reform as a priority for the 100th Congress; NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners supports Welfare Reform, Family Security Act, (5.1511) and urges its timely consideration by the United States Senate. VOTE: UNANIMOUS. 2. Community Development Week Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to proclaim April 2 - 9 as National Community Development Week as stated in the proclamation printed below: PROCLAMATION NATIONAL COMMUNITY DEVELOPMENT WEEK APRIL 2 - 9, 1988 WHEREAS, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate income; WHEREAS, community development block grant funds are used by thousands of neighborhood--based nonprofit organizations throughout the Nation to address pressing neighborhood and human services needs; WHEREAS, in the last several years the Federal Government has reduced .._,.,~ Federal assistance to local governments and nonprofit organizations; WHEREAS, during this time of constricted Federal contributions to the task of meeting the needs of low and moderate income persons, the problems have grown as evidenced by the dwindling supply of affordable housing, the massive rise in homelessness, and the resurfacing of hunger and malnutrition; WHEREAS, during this time of Federal withdrawal from responsibility, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has assumed increasing importance for meeting pressing community problems; WHEREAS, the Congress and Nation has often overlooked the critical value of the COMMUNITY DEVELOPMENT BLACK GRANT PROGRAM and the significant number of organizations and projects that rely on its funds for support; WHEREAS, the Congress of the United States has declared April 2-9, 1988 COMMUNITY DEVELOPMENT WEEK; NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners proclaim April 2-9, 1988 COMMUNITY DEVELOPMENT WEEK and call upon all citizens of our county to support the COMMUNITY DEVELOPMENT BLACK GRANT PROGRAM. VOTE: UNANIMOUS. E. REPORTS 1. Receipt of Planning Board Resolution -- Master Recreation and Parks Plan Motion was made by Commissioner Carey, seconded by Halkiotis to accept the following resolution as information. RESOLUTION The Board of Orange County Commissioners has repeatedly commitment to orderly, open government. Key to that commitment attempt to abandon ad hoc decision making, instead following channels to achieve reasoned and fully informed choices. Commissioner stated its - has been an regularized Considering this goal, as well as the stipulated process ny wnicn Orange County reaches land use decision, the Planning Board must protest the manner in which the Commissioners addressed the issue of greenways prior to receiving the Planning board's recommendation, which they requested at the conclusion of the February 22 hearing. It is indeed unfortunate that presentations at public hearings did little to assuage fears, or communicate county intentions, regarding green- ways. Further, despite repeated requests by the Planning Board, little effort was made to explain to the public the different ways in which green corridors might be achieved in Orange County. This made it easy for citizens already leery of government to see the worst in attempts to establish public walkways and/or wildlife corridors. The Planning Board must ultimately defer to the wisdom of the Commissioners regarding the establishment of such greenways. It cannot, however, become a party to the circumvention of the very processes from which it derives its authority, and by which the citizens of Orange County are assured a full and fair discussion of issues. VOTE: UNANIMOUS. 2. Seven Mile Creek Resolution from Town of Hillsborough Hillsborough Town Commissioner Horace Johns n read the resolution which is an attachment to these minutes on pages ~ . 7n summary, Johnson noted four major things: (1) Recreation -- there will be additional areas far ~~ recreation. (2) Ecological - a decision should never have to be made whether the fish live or the people have water to drink. (3) Economic -- hopefully this will encourage increased industry which will give the county an increased tax base. (4) History - repeated droughts - in 1954, 1967, 1984, 1985 and 1985. Chair Marshall emphasized the importance of working together to solve the water problems in the county. County Manager Link gave his recommendation as stated below: (1) Retain the services of Hazen and Sawyer to analyze and report on the estimated expenditures for reservoir construction as described by the Hillsborough proposal. (Funding from the balance of Senate Bill 2 funds - $11,015.) (2) Authorize County Manager, selected staff and/or officials to work on the following elements: (a) Financing alternatives available for the County's share of project costs; (b) Alternatives of revenue to pay for County's share of costs; (c) Aspects of ownership of the reservoir and methodology of water distribution. Commissioner Hartwell noted that the basic principal of paying far this reservoir should be that those that benefit the most from the project should pay the most. A separate mechanism for financing is necessary. The three groups that will benefit the most are: (1) the Town of Hillsborough, (2) those who live in Orange County and receive water from Orange Alamance _. and (3) those that live in Alamance County and receive water from orange Alamance. Don Cox spoke on behalf of the Eno River Association addressing ''the instream flow issue. He noted that 1.1mgd has been proposed as the amount needed to maintain the aquatic life in the Eno and that the goal is four to five million gallons per day. He emphasized that the size of the first reservoir built should be such size that three million gallons/day can be released for instream flow as measured at the Hillsborough gage. Horace Johnson noted that the State has indicated that the first phase of the reservoir would result in 1.1 to 1.8 mgd being released. Commissioner Willhoit asked about the process for identifying the historic structures that may be affected and John Link indicated that an assessment identifying the impacts of this potential reservoir on ecology, historic sites and other elements will be made to the Board. Commissioner Willhoit asked that a joint partnership arrangement be considered in the financing of a reservoir between the County and the Town because the county needs to have a definite share of water which may be allocated for economic development purposes. Commissioner Hartwell endorsed the need for a water board who can carry this project forward. Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the manager's recommendation as stated above. VOTE: UNANIMOUS. F. ITEMS FOR DECISION - CONSENT AGENDA (Any item may be removed for separate consideration) Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the consent agenda as stated below: 1. Bid Award; Six Yard Waste Containers (The bid sheet is attached to the minutes on page ~~ To approve and award the bid for 100 six (6) yard waste containers to Nu-Life Environmental of Easley, S.C. for a sum of $40,400. 2. Bid Award; Sheriff Uniforms (The bid sheet is attached to these minutes on page 9~ Fi To approve and award the bid for uniforms to Showfety's Inc. and ..,,, Lawmen's Safety Supply. 3. Authorization to Submit a VISTA Application To approve the submission of VISTA Project Application to ACTION '` for two skilled volunteers assigned to the Department on Aging and the Department of Social Services and authorize the Chair to sign. 4. Authorizing Submission of the Title III-B and D Application Under the Older Americans Act To authorize the submission of the Title III-B and D Older Americans Act application to Triangle J Council of Governments contingent upon the approval of the County Attorney and authorize the Chair to sign. 5. Approval of Addendum to C.A.T. Contract with Orange Enterprises ~; To approve a contract addendum to clarify criteria for eligible riders, emergency procedures and insurance coverage and authorize the Chair to sign. 6. Budget Amendments To amend the 1987-88 Budget ordinance by the following changes: GENERAL FUND Appropriation-Commission for Women $ 500.00 Source - NC Council on Status of Women 500.00 Appropriation - Emergency Food and Shelter $ 5,900.25 Source - Emergency Food and Shelter Grant 5,900.25 VOTE: UNANIMOUS. G. ITEMS FOR DECISION - REGULAR AGENDA 1. Phase Two Eagles Chase - Preliminary Plan Planning Director Marvin Collins presented for consideration of approval the preliminary plan for Phase Two Eagles Chase subdivision. The property is located in Hillsborough Township off Ode Turner Road (SR 1130). Fourteen (14) lots are proposed out of 18.62 acres. The property is zoned Residential-1, and the Land Use Plan designation is Rural Residential. The Planning Board and the Administration recommends approval with three conditions. Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the preliminary plan for Phase Two Eagles Chase with three conditions as stated below: (1) A temporary cut -de-sac is to be provided at the end of Jacobs Trail to provide a turn--around until Phase Three is developed. (2) Lots 5 and 8 are to have access from James Court. (3) Lots 4 and 12 are to have access from Jacobs Trail. VOTE: UNANIMOUS. 2. Proposed Zoning Ordinance Text Amendments (Articles 2.2.12-2-.2.14 Comprehensive Plan) Article 22 Definitions) 3. Proposed Zoning Ordinance Text Amendments (Article 4 Establishment of Permitted Use Table and Schedule) (Article 6 Application of Dimensional Requirements) 4. Proposed Comprehensive Plan Amendment (Designation of Land Use Plan as Land Use Element) Planning Director Marvin Collins presented items 2, 3, and 4 which address changing the definition of Comprehensive Plan and incorporating procedures for its amendment in the Zoning Ordinance. The Comprehensive Plan would consist of several documents or plans, each consisting of a specific element of physical development and each adopted by resolution as part of the Comprehensive Plan. Proposed elements would include land use a~ (the current Land Use Plan), recreation, transportation, housing, open space, economic development, services and facilities, and. additional elements as needed. Motion was made by Commissioner Willhoit, seconded by Commissioner -..- Carey to approve the proposed amendments as recommended by the Planning .Board and the Administration. (These amendments are included in the permanent agenda file in the Clerk's Office.) VOTE: UNANIMOUS. 5. Proposed Subdivision Regulations Text Amendment (Section IVk-S-3- c-8 Access Restrictions) Marvin Collins presented for consideration amendments to Section IV-B-3-c-8 of the Subdivision Regulations which set forth circumstances where access restrictions apply in new subdivisions. In the case of highways or streets which are heavily trave~.ed, the Planning Board and the Board of Commissioners would have the option of requiring marginal access roads, shared driveways and other similar standards to control access to those heavily traveled streets. The Planning Board, and Administration recommends approval as an interim measure. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the amendment as an interim solution as recommended by the Planning Board and the Administration. VOTE: UNANIMOUS. 6. Proposed Subdivision Regulations Text Amendments (Section IV- B-3- d Private Roads) (A copy of these amendments is located in the permanent agenda file in the Clerk's Office Marvin Collins explained that this proposed ordinance amendment would incorporate standards within the Subdivision Regulations which were included in a policy adopted by both the Planning Board and the Board of 'Commissioners. The new standards seek to define in more specific terms when private roads would be satisfactory in a subdivision and when public -'- roads would be required. This is an interim solution which will require further study by the ordinance Review Committee and the Planning Staff. The Planning Board and the Administration recommends approval. Motion was made by Commissioner Carey, seconded by Commissioner Willhoit to approve the amendments as an interim solution as recommended. VOTE: UNANIMOUS. 7. Proposed Subdivision Regulations Amendments (Section IV Required Minimum Design Standards) (A copy of these amendments is located in the permanent agenda file in the Clerk's Office.) Marvin Collins explained that these amendments to Section IV of the Subdivision Regulations will change references to "Land Use Plan" and similar documents to "Comprehensive Plan." The Planning Board and the Administration recommends approval. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the amendments as recommended. VOTE: UNANIMOUS. 8. Request to Initiate Legal Action - George Tate (Owner) and Ray Butler (Leaser) Marvin Collins reported that a complaint was received about stared junked automobiles on property on the east side of 01d NC 86, north of Eubanks Road. This property is zoned Rural Suffer (RB). The owner and the tenant have both been contacted about the Zoning Ordinance violation but have not responded. The Administration recommends initiation of legal proceedings against both George Tate and Ray Butler. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the administration's recommendation. OTE: UNANIMOUS. 9. Request to Initiate Legal Action - Benjamin Pratt Marvin Collins explained that junked automobiles are being stored on private property and that the situation has extended over a two year .:,,~ period. Mr. Pratt is in violation of the Zoning Ordinance Section 6.16.7., The Administration recommends initiation of legal proceedings against: ,; Benjamin Pratt. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the administration's recommendation. VOTE: UNANIMOUS. l0. Rate Schedule for Efland/Cheeks Sanitary Sewer (A copy of this rate schedule and the Executive Summary is attached to these minutes on pages 4 ~ ~r_ County Manager John Link summarized• the changes in the sewer rate and tap fee which have occurred since the initial sign-up period for the - Efland/Cheeks Sanitary Sewer Service Area. He recommended that the original estimated rate schedule be used for the first fiscal year of operation and that it be adjusted for 1989-90 based on up-coming FY 88-89 history of expenditures review. During the 1988-89 year he recommended that (1) present and potential customers be informed that future rate structure is dependent on present/potential number of customers and/or degree of usage, and (2) an incentive program be initiated to encourage tap-ons. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the County Manager's recommendation. VOTE: UNANIMOUS. 11. Smoking Policy for County Buildings (A copy of the Smoking Policy is in the policy book # ~~~ •) The County Manager recommended that the proposed policy far designating smoking and non-smoking areas be approved w~.th the following''`~~~ conditions: (1) Effective Date: September 1, 1988. (2) Test period of implementation of one year. (3) Evaluation of test period to be conducted by joint Management/Employee Committee. (4) Report back to County Manager with recommendation as to any changes in policy. (5) Manager evaluate the costs as cited in the report incorporating necessary cost of implementation in 1988-89 budget. Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the County Manager's recommendation. VOTE: UNANIMOUS. 12. Master Recreation and Parks Plan Scheduling of Public Hearing April 19, 1988 In response to a request from several citizens to have a second public hearing on the Plan, the Board of Commissioners agreed to add a second public hearing on May 2 in superior Courtroom. Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to schedule the Master Recreation and Parks Plan for public hearing on April 19, 1988 in Chapel Hill and a second public hearing on May 2 in Hillsborough. VOTE: UNANIMOUS. 13. Topographic Mapping of Corporation Lake and Seven Mile Creek Study Areas (The scope of services that will be provided is contained in the agenda abstract in the permanent agenda file in the Clerk's Office). Motion was made by Commissioner Carey, seconded by Commission~e Hartwell to proceed with the scope of work at a cost of $25,030 for Corporation Lake and $21,380 for Seven Mile Creek. Both projects will be paid for out of Senate Bill 2 funds. ..,..VOTE: UNANIMOUS. 14. Town of Hillsborough Water and Sewer Extension Contract Tara Fikes explained that this contract will become part of the application for the Rancher Street Community. In the application, the County is seeking to correct the serious public facility deficiencies in the project area, which include water and sewer. Motion was made by Commissioner Hartwell, seconded by Commissioner Willhoit to approve the contract as presented and authorize the Chair to sign on behalf of the Board after approval by the Hillsborough Town Board. VOTE: UNANIMOUS. H. APPOINTMENTS The following appointments were made by the Board: DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - Margaret Turner. TRIANGLE J EMS COUNCIL reappointment of Jeanette Smith and Dr. Alfred Hansen. CITIZENS ADVISORY GROUP - Sarah Stewart, Todd Zapolski, Cleo Curry, Ted Latta and Tony Thornton ARTS COMMISSION - Vivian Walker NURSING HOME COMMUNITY ADVISORY COMMITTEE - Dr. Mary Jo Bulbrook BOARD OF EQU_ALTZATION AND REVIEW Lee F. Butzin Shirley E. Marshall was selected to Chair the Board of ,,.~'-Equalization and Review. EXECUTIVE SESSION Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to go into Executive Session to discuss a property matter. VOTE: UNANIMOUS. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to move back into regular session. VOTE: UNANIMOUS. I. ADJOURNMENT With no further items for consideration, Chair Shirley E. Marshall adjourned the meeting. The next meeting wall be held on Tuesday, April 19, 1988 at 7:30 p.m. in the courtroom of the old Post office, Chapel Hill, North Carolina. Shirley E. Marshall, Chair Beverly A. Blythe, Clerk _ ~ ~~ .' A RESOLUTION REQUESTING ORANGE COUNTY TO PARTICSPATE WIxH THE TOWi~ OF HILLSBOROUGH IN THE DEVELOPMENT OF A RE5ERVOIR AT SEVEN MILE CREEK ._. ,; WHEREAS, water is a fundamental life-sustaining resource, necessary far :. the general welfare of all Orange County citizens, and vital to the ecologi- cal and economic needs of the area; and WHEREAS, it has been estimated that there will be a projected def icit of water supply ranging from 7.3 to 11.6 million gallons per day (MDG) shortly of ter the year 2000 (Water Supply Study, S-3); and recognizing that the needs of the future may continue to over-tax the present sources of supply and storage (Capacity Use Inv., p.10); and WHEREAS, under low rainfall conditions, there is insufficient instream flow in the Eno River to assure adequate aquatic habitat, human recreational potential, and acceptable aesthetic standards (Capacity Use Inv., p.I4); and WHEREAS, the present insuff iciency of long--term water resources and the uncertainty regarding their development has created a disincentive for in- vestment in areas of the County which are zoned for industrial growth; and WHEREAS, an estimated 80% of the Orange County tax base is composed of residential property owners, whose ever-increasing tax burden might be lessened by providing adequate and dependable water resources far industries seeking to locate in the region; and WHEREAS, a.dependable, safe and economical source of water to meet the present and future ecological and human needs of Orange County has been of critical concern to each citizen of the County; and, the Orange County Board of Commissioners have indicated their desire to study and consider all reason- able alternatives and proposals that seek to address those needs(Capacity Use, p.29); and WHEREAS, the assessment of these alternatives has suggested the designa- tion of the Eno River basin as a capacity use area, resulting in an allocation policy potentially detrimental to economic development and cumbersome to administer; and WHEREAS, short-term supplies of water through the proposed Durham pipeline represent a significant cost to taxpayers and consumers, without addressing the long--term. needs expressed in the various studies; and WHEREAS, the management and governance of said pipeline may present considerable obstacles for zoning, as well as maintenance problems related to extended tap-on use; and WHEREAS, the adoption of other transfer systems, such as the use of water from Jordan Lake represents an initial cast of more than 20 million dollars, and a cost per-gallon of $3.12 (nearly three times that of the Revised Seven Mile Creek Reservoir Project, herein proposed); and 96 A k~FiEREAS, .other short-term alternatives fall short of the projected water needs of the entire County (Capacity Use, p~31); and WHEREAS, the Orange County Planning Board has stated as a general policy that, "prime reservoir sites should be designated, based on an evaluation of water resources throughout the County..." (O.C. Water and Sewer Policy, 12/10/87); and WHEREAS, the Orange County Water Supply Study has observed that only two sites have the potential for meeting the future raw water needs of the County: Corporation Lake. Expansion, and Eno River above McGowan Creek (Water Supply Study, S-3); and WHEREAS, the cost of expansion of reservoir holding capacity at Corporation Lake is estimated to be $24,600,000, resulting in a cost per gallon of $2.89 (compared to a total cost of $14,600,000 for the Revised Seven Mile Creek Reservoir plan, at a cost per gallan yield of $2.12); and WHEREAS, the building of an enlarged facility at Corporation Lake would require the purchase of 1150 acres of land and the removal of several structures recognized as having historical signif icance (Water Supply Study, p.5-12); and WHEREAS, the effective capacity of a reservoir at Corporation Lake is expected to decrease over the safe yield period due to build up of siltation caused by relative lack of forestation along its perimeter; and WHEREAS, the construction of a new reservoir above McGowan Creek is estimated to cost $24,600,000, which does not include costs of purchasing existing Corporation Lake facilities, nor daes it take into account-the likelihood of costly and time-consuming litigation to achieve the removal of several historically significant structures (Water Supply Study, p.5-25); and WHEREAS, the maximum capacity of the expansion of a reservoir above McGowan Creek is 4500 MG, with a 20 year safe yield of 12 MGD, at a cost per gallon of $2.43 (compared with a maximum storage of 4900 MG and a 20 year safe yield of 8 MGD, at a cast of $2.12 per gallan yield for the Revised Seven Mile Creek Reservoir); and WHEREAS, the Revised Seven Mile Creek Reservoir is designed in such a manner as to provide significantly greater storage capacity (4900 MG compared to 2070 MG) than the previously proposed concept; and WHEREAS, the Revised Seven Mile Creek Reservoir will insure the natural habitat of the area by a wildlife mitigation plan, which entails the acquisition of easements to Duke Forest lands, thus preserving them for ecological posterity; and gh B WHEREAS, the Revised Seven approximately 100 acres of land will not require the removal or historical significance;_and Mile Creek Reservoir will utilize already owned by Orange County, and destruction of any known sites of WHEREAS, the Revised Seven Mile Creek Reservoir would enable Orange County to establish significant recreational facilities on its acquired lake-front land area; and WHEREAS, the Revised Seven Mile Creek Reservoir will free the County of any obligation to own, maintain, or regulate the dam site or downstream ~, waterworks; and r WHEREAS, the Revised Seven Mile Creek Reservoir will have the capacity to make transfers to other contiguous water systems should such needs arise, thereby maintaining the political and territorial integrity of existing entities; and WHEREAS, the Revised Seven Mile Creek Reservoir is possible to construct in stages, due to the use of a roller-compacted concrete dam structure, thus giving the project a more cost-effective payback; and WHEREAS, the Revised Seven Mile Creek Reservoir will provide a safer less expensive, less time-consuming, and more dependable source of water, thus stimulating economic development in the County; and T,THEREAS, the Revised Seven Mile Creek Reservoir will have a significant ,<_; positive impact upon the Eno River, Duke Forest, and the recreational areas under superv ision by Orange County; and .WHEREAS, it is clearly in the best interest of Orange County citizens to provide a long--term water supply that will meet their needs as consumers as well as taxpayers, while insuring the protection of the environment in which they live; and NO4?, THEREFORE, the Town Board of Commissioners of the Town of Hillsborough resolves: Section 1. The Board requests the participation of Orange County (the "county") in a joint undertaking pursuant to r.C.G.5. Chapter 150A, Article 20, Part 1, with the Town of Iiillsbarough (the "Town") in the Revised Seven Mile Creek Reservoir Project (hereinafter the "Reservoir Project") more specifically described as follows: a. The Reservoir Project is proposed as a joint undertaking designed to ensure adequate water resources far the Town and its customers and to provide a recreational and environmental resource for the County. As such, the Town proposes to undertake responsibility for construction, maintenance and operation of the dam and all utility aspects of the reservoir project. It is proposed that the County be responsible far acquisition and preparation of the land necessary for the reservoir, and that the County operate and con- trol all recreational facilities and land uses appurtenant to the reservoir 96 c when completed, subject to a long-term lease. of utility facilities and structures to the Town. b. The proposed location of the Reservoir Project on Seven Mile Creek is shown on the map attached hereto as Exhibit A, c. The estimated cost of the Reservoir Praject has been evaluated by the Town Board of Commisisoners and is determined to be feasible and acceptable. The Reservoir Project could be accomplished as a single project or in phases. Preliminary estimates indicate that project costs, if completed in one or two stages, would be as follows: 1. Preliminary Cost - Single Project Total Budget Cast ..............$13,495,183 2. Prelim ina.ry Cost Summary - Two Stage Project First Stage Budget Cost .............$ 6,G39,554 Second Stage Budget Cost............$.8,172,407 TOTAL Budget Cost ..............$14,611,961 Itemized descriptions of the preliminary costs summarized above are attached hereto as Appendix A (single project figures) and Appendix B (two stage project figures). d. The Town proposes that the County be responsible for item 9 through 12 on the cost summary (as shown on Appendix A for single project or Appendix B for two-stage project). These items relate to the acquisition and preparation of land necessary for inundation and construction of the Reservoir Project. The Town proposes to take xesponsibility far items 1 through 8 on the Preliminary Cost Summary, these items relating to the construction of the dam and utility related features. This allocation of responsibility would result in the following proportional cost undertakings: Single Praject: Town 57.0% County 43.0 Two Stage Project: Stage One Town 77.6% County 22.4% Stage Two Town 46.7% County 53.3% 96 D Stao_es Cne and Two Town County 60.3 39.7X a . s e. The prellminary cost surmaries were prepared based upon the use of construction methods proven to be of superior quality and feasibility. The dam is to be constructed of roller-car~pacted concrete (RCC), an innovative construction technique recommended for water control projects, and one which makes it ecanamically fezsible to construct the p~aject in phases. f. The Town further proposes, as part of the joint undertaking for the Reservoir Project, that the Town and the Cvunty cooaerate in seeking all available sources of financial assistance and participation frcr~ state and/or federal pro5rams in support of recreational and water supply/utility projects. Section 2. This resolution shall be effective upon adoption. Adopted this the 31st day of Maxch 1383. TOWN CP HILLSBCRCUGH I 5. a es, Jr., Mayo Allen Ll yd, Commissioner Re,~~us Smith, Ca~~risSioner f;orace H. Jchnso CoTli55ion~r Booby Rile Carrnissicner J. Michael Kirby, Commission -,.~ ;; .. ~~:.a ^ ~ ~ ~ ~ ~ ~ ~ ~ ~ - ~ 7 ~ /,. fi ~ - ~ 3 ~ ~ ~ ~ ~ ~ ~ :. ~ ~ ~ a ~ ~ ~ o ~ ~~ n N w~ ~ A ~ ~~ ~ ~ ~ ~ ~ 1 (~ ~ ~ - C c ~~ lC, N (r~ n • G \ C ~- ~ . ... .: .. . ~ :~ i. • ~ ~, ~ n ~ ~' ~ ~ ¢ t x ~ a c~- v~ ~ b ~ ry O ~- ~ O . ~ ~ I . ~,., ~ I ~ ~ i n n a M g6E Q IH ~"'~ ~ ~ ~ ° a 3 H m ~ ~ ,~ o c v ~ ~' U y . y o C7 C! t7 ~ d d r-. ~v a H' :d <. 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O llf •-~ Gn v a d w ~ s w +~+ m O 6.0 O V Q l!1 ~ m ~a vo t~+ v ao .-~ v v -• o a~ cn a a~ c~ c~ ~~ t~ ~ at c u-i r- ~a ~ ~~ v r~.ry d ,I t ,... ;:;1 96 c EST l 1V~ATED PATE S CHEDL'L E EFLAh'D AREA-WESTERN ORANGE COUNTY S Eh'ER SYSTEM ESTIII2ATED TSER ESTIMATED NUMBER OF CATEGORY MONTHLY iSAGE CL'STOM'VIERS Residential 3, 000 (Min.) 116 Residential 4, 000 13 Residenti al 5,000 12 Residential 6,D00 11 Residential 7,OD0 8 Residential 8,000 6 Residential 9,000 3 Residential 1D, 000_ 1 Residential 11,000 ~ 1 Res identi el 12, ODO 2 Commercial 13,000 .- 2 Industri8l 14,000 - _ l Commercial 15, 000 l Commercial 20 , D00 l Institutiona l 74,000 ~ 1 179 Unimproved Parcels 3,D00 36 Improved Parcels (Adj acen t Southern Avenue) 3, 000 14 Unimproved Parcels (Adjacent-Southern Avenue) 3,000 ~ 4 54 1 01~3,OD0 233 ESTIMATED MONTHLY WATER HILL 15.20 19.60 24.00 28.40 32.80 37.20 41.60 4fi .00 50.40 54.8 0 59.20 6s.fi0 ss.oD 90.00. 32$_00 15.20 15.20 15_20 G ~+ H EXECUTIVE SUMMARY EFLAND/CHEEKS SANITARY SEWER CONNECTIONS AND OPERATIONS The Efland/Cheeks Sewer System should begin operations around May 1, 1988 with only the school being operational at this point. One hundred and four single family residence are scheduled to be tied on after school is operational. There are more than one hundred and four resi- dential homes within the service area that did not sign up. In the initial sign up period which ended February 12, 1985 anyone who signed up would not pay a tap-on fee. The tap on fee at that time was $400.00 from the Town of Hillsborough has increased their tap-on fee to $600.00 which now brings the total tap fee to $1,200.00. During the sign up period each owner of property with a residence were asked to sign a Sewer Easement and Agreement. Within the agreement there was attached an estimated rate schedule for the charge per thousand gallons of water used. The rate schedule was based an a 1.16 per thousand gallon treatment fee by the Tawn of Hillsborough. Since that time the Town has increased the treatment cost to 2.66 per thousand gallons or 229 increase. The following represents estimated expenditures and revenue expendi- tures projected for a full fiscal year: Annual Debt Service Annual Maintenance cost Annual Operational Cast Annual Treatment Cost Annual Billing Cost Total Projected Annual Revenue--First Year 103 customers @ 3,000 gal./mo. x 15.20 x 12 1 customer @ 11,000 gal./mo. x 50.40 x 12 1 customer 100,000 gal./mo. x 328.00 x 12 Total Estimated Deficit $15,885.00 13,330.20 95.75 13,406.40 1,575.00 $44,292.95 $1$,787.20 604.8D 3,936.00 $23,32$.00 $20,964.95 one would need to realize that there are questions as to when these customers will come on line and the exact amount of monthly use. Efland/Cheeks School for example ranges from 66,000 gallons to 169,000 gallon per month. Maintenance cost is fixed for inspection but correc- tive maintenance then is an unknown. Secondly, someone who did nvt sign up originally may come on line. There are those who were not allowed to sign up (due to having only vacant land) who can now use the sewer to utilize land that before was not suitable for septic tanks. Because of these unknocans an estimated maximum deficit of $30,000.00 for the first year would seem appropriate. g6 I _. It is suggested that an incentive. program be developed to encourage the number of customers. One incentive which could be used would sign '~ up by September 1, 1988. The amount which could be used would be $900.00 with $600.00 to the Town of Hillsborough and $300.00 far Orange County ar a net 300 reduction from present tap on fee. This could coincide with the timeframe of those who have sign up to be hooked up by that date. The other thing that can be done is to make residents aware that there are both grants and loans to residents who can qualify from FHA and JOCCA. In case of a septic tank system failure in the future where there is no repair area the orange County Health Department will pro- bably require typing on to the service if it is available. There will be some vacant land which can now be used and will be coming an when the system is in operation. This will help to bring the annual deficit down after the first year. Within the immediate area of the sewer some 18 lots probably will be coming on very quickly. At least part of these lots can be served without a pump station. We will notify the owner when the system is operational.