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HomeMy WebLinkAboutORD-2006-001 - Budget Amendment # 8ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 24, 2006 Action Agenda Item No. 5-D SUBJECT• Budget Amendment #8 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet INFORMATION CONTACT: Attachment 2. Year-To-Date Budget Donna Dean, (919) 245-2151 Summary Attachment 3. Equipment and Vehicle Capital Project Ordinance PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal year 2005-06. BACKGROUND: Department of Social Services 1. The Department of Social Services has received the following donations from citizens that are set-aside in a special Adoption Enhancement Fund (outside the General Fund): a. Foster Care Donations -donated funds totaling $6,897 from citizens, through Triangle Community Foundation, to help send foster care children to summer camp. b. General Assistance Donations -donated funds totaling $435 from citizens to help with special needs of clients, including senior citizens. This budget amendment provides for the receipt of these donated funds for the above stated purposes. (See Attachment 1, column #1) 2. The Department of Social Services has also received additional Crisis Intervention funds totaling $24,705 from the State to pay for crisis related heating needs for Orange County residents. These additional funds bring the current budget for this program to $159,740 for FY 2005-06. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) 3. At its December 13, 2005 meeting, the Board of County Commissioners approved the transfer of $102,865 from the Critical Needs Reserve Fund to the Department of Social Services to be used for emergency assistance. These funds help .address increased emergency needs of low-income families due to rising energy costs and increased numbers of eligible families. This budget amendment provides for the release of $102,865 from the Critical Needs Reserve for the above stated purpose. With this appropriation, $208,167 remains available in the Critical Needs Reserve for fscal year 2005-06. (See Attachment 1, column #3) Health Department 4. Orange County has been awarded an Employee Wellness Grant for FY 2005-06 totaling $13,940 through the North Carolina Association of County Commissioners Risk Management Pool. The purpose of this grant is to offer a wellness program to all employees to improve health and productivity, reduce absenteeism and health care costs and establish an overall work environment that promotes good health and a positive work attitude. The program will consist of Health Risk Assessment screening, Cholesterol/Glucose/Body Fat and Hypertension Screening, Back Injury Prevention Program, and Lunch and Learn educational sessions on nutrition and physical activity. .The Orange County Health Department will administer this grant program within the Personal Health division. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #4) Human Services Non-Departmental 5. As part of the Adopted FY 2005-06 budget, the Board of County Commissioners approved an appropriation of $18,000 for Orange County's contribution to the Partnership to End Homelessness Initiative. Membership in the Initiative includes Orange County, the Towns. of Chapel Hill, Carrboro, and Hillsborough, the Triangle United Way, Orange Congregations in Mission, the Inter-Faith Council, OPC Area Program, the Hillsborough Chamber of Commerce, and UNC. These funds are used to provide administrative support services to the Partnership to End Homelessness in order to create a written 10 Year Plan to End Homelessness in Orange County. The County serves as the lead entity for this initiative in the same manner it currently does for the HOME program. At its September 7, 2005 meeting, the Board approved funds totaling $32,000 from the Town of Chapel Hill ($18,450), Town of Carrboro ($6,300), the Town of Hillsborough ($2,250), and the Triangle United Way ($5,000) based on the existing HOME Program funding formula. Since then, the Triangle United Way has contributed an additional $5,000 to this initiative. This budget amendment provides for the receipt of these additional funds from the Triangle United Way. (See Attachment 1, column #5) Solid Waste Enterprise Fund 6. The Solid Waste Enterprise Fund has received the following grant funds: a. -Grant funds from the North Carolina Department of Environment and Natural Resources through its 2005 Community Waste Reduction Recycling Grant Program to expand and study multi-family recycling. The reimbursable grant award. of $5,500 includes $5,000 from the State and a 10% local match ($500) from the Solid Waste Enterprise Fund. These funds will be used to purchase recycling bins ($5,000), as well as cover the cost to distribute bins door to door and record collection rate changes before and after bins are put into use. b. Grant funds from the American Plastics Council totaling $3,500 to be used to promote recycling of plastic bottles through advertising in print and radio ads, as well as shelf .takers in grocery stores. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #6) 7. The Solid Waste Enterprise Fund has received a donation of $250 from an Orange County citizen to be used for recycling education efforts. This budget amendment provides for the receipt of these donated funds. (See Attachment 1, column #7) Equipment and Vehicles Capital Project Ordinance 8. The Orange Public Transportation (OPT) Department has received funds totaling $6,000 from the sale of under-utilized vans to the North Carolina Department of Transportation. These funds will be used to purchase a vehicle from the Triangle Transit Authority (TTA) in order to provide the new TTA/OPT Hillsborough to Chapel Hill public route as authorized by the Board of County Commissioners at their December 13, 2005 meeting. This budget amendment provides for the receipt of these funds. (See Attachment 3, Equipment and Vehicles Capital Project Ordinance) Governing and Management Non-Departmental - 407 (k) Enhancement, Health Insurance Increase and In-Range Salary Adjustment 9. The 2005-06 budget provides fora 401(k) enhancement of $86,320. With the adoption of the 2005-06 budget, the Board of County Commissioners approved an increase of $5 per pay period for permanent non-law enforcement. employees, increasing the County's 401(k) contribution from $20 to $25 per pay period for all permanent non-law enforcement employees. This budget amendment provides for the transfer of $86,320 from the 401(k) enhancement account to individual departments in~the General Fund to cover. the additional 401(k) costs. (See Attachment 1, column #9) 10. At its October 3, 2005 meeting, the Board of County Commissioners approved a transfer of $19,212 from fund balance to the employee health insurance account to supplement the 2005-06 health insurance budget. The 2005-06 approved budget included $361,024 in a non-departmental health insurance account, which provided for up to a 15.9 percent health insurance rate increase. Effective January 1, 2006, the NCACC Trust renewal rate increase was 16.5 percent with the addition of a $250 deductible for inpatient hospital services and outpatient hospital services to the Blue Care Plan. Budget Amendment #4 provided for the appropriation of fund balance from the General Fund in the amount of $19,212 to cover the additional health insurance costs needed for FY 2005-06. This budget amendment provides for the. transfer of $380,236 from the health insurance account to individual departments in the General Fund to cover the additional health insurance costs. (See Attachment 1, column #10) 11.The 2005-06 budget provides $613,847 in funds to reinstate the In-Range Salary Increase program in 2005-06. Funds are used to grant a 4 percent In-Range Salary Increase to employees whose work performance is "Proficient" or higher effective with the employee's performance review date. This budget amendment provides for the transfer of $613,847 from the in-range salary adjustment account to individual departments in the General Fund to cover the additional salary costs. (See Rttachment 1, column #11) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinance amendments. Attachment 1. Orange County Proposed 2005-06 Budget Amendment The 200506 Orange County Budget Ordinance is amended as follows: M7 Recelpl of dona0ons #2 Receipt of addfbnal M3 Transfer aff102,885 #4 Recelpl of en E W A G t k #5 Receipt of addilk)nal M8 Receipt of grant funds by the SoAd Wasb #7 Recept al donated #5 Recept of funds btaAng f8,000 from NC from cilliena that are set- Crhb Inbrven0on funds from Ere Cdtlcal Needs mp yes e nesa ran of f13,910 b help hinds of f5,000 fiom Ora Emerydae FuM fran Ma funds (5250) by the Solkl Deperartenl Of Tronapmtatbn for dta eel Odginal Budget Budget As Ammdsd ankle In a special hom the Stale m pay for Reserve account b the educate and provide (or Tdangb UnAed Way b NC Department of Wale Enlerpdse Fund of underuAAZed wns Through 80A #7 AdopOon Enhancement cMle relakd hea0ng Department of Soclal health Mk aeaessment support the ParNenhlp b Emkonmenl erd NeNml hom an pangs Count' (See Attachment 3 Fwd (outalde 6rs General Fund) needs far Oronga Count' roald nb Servkaa ro be used for l l 0 purchase acroenin ,and End Homeabaanesa I B O Reaomcea (f5,000) and f cMzen b M used for , Equipment end Vehkles e emergenq ase a ance of auppAss Wr screening n a va rom the American recycAng educalbn eons Cep9al Pro/eet Pleatlca CwneA (f3,S00) OrdlnanceJ General Fund a a ~ui,wasss a a i f S f f f Sales Taxaa f 20,SOe,210 f 20,e0e,210 f f f f f f f f lkense and Permib f 266,500 f 269,600 S f f f S 9 9 f InN swmmenrol 9 14,182,397 f 14,439,307 f f 24,705 f f 13,810 f 6,000 f f f Charges for Sarvke f 6.669.679 S 5.594.579 f - f - f f s s s s . •--•-~••-•-••-••-••~•-••--~ a .+a,aaa,a,+ a raa,xavpaa a a cv,rva a a na,aeu a s,uuu i i i . f 160,296,360 Frnanrllh,raa Gowming s Mana ement f 7,759,409 f 5,111,715 f f f 102,585 f f f f f General Sarvksa f 14,950,291 f 14,499,731 f S f S f f f f Commun b Environment f 3 471,281 f 3,444,101 f i f f f f f f Human Sarvksa f 32,137,721 f ]2,349,006 f f 21706 f 102,969 f 13,f40 f 6,000 f f f Pubnc Safety f 13,929,299 S 17,587,092 f f f f f f i f Culturo 6 Recroatbn f 3,055,075 S 3,038,351 f f f S f S f f EduaaSOn f 55,957,815 S 86,967,616 TronaNro Out f 7,513,248 S 5,033,651 Total Osnerol Pond Appropdaaon f 149,558,574 f 150,298,380 i f 24,705 f f 17,840 f 5,000 f f f la a a a a a a Solid Wisfe4.and611 Ports R..,.., Sales 6 Fns f B,M3,143 f 6,443,147 Mbrgowmmantal f 140,000 f 140,000 f 6,000 M4callanaous f 900 f 3,900 f 3,500 f 250 enaes arm S 78,125 S 79,929 Intarost on Inwetments f 75,000 f 33,000 ropdated Fund Balanu f 1,187,489 f 1,379,101 o as OperoSons Fund Rewnw f 7,989,797 S 9,079 989 f f f f f f 9,500 f 250 f Ex ndiluros ant p.rot one f 7,996,367 f 9,079,999 S 6,500 f 250 0 Attachment 1. Orange Count The 1005-06 Ordnge County BI 8B AOocatlon o/401(kl II10 A6ocatlon of heelm U17 Albcetlon of ln- enhancement Wnde b Insmenee benef4e b Range Sagry krcreaee IndWWual depertmenq ti kMWldual depertmenq In °mounq b MMNHueI Budget As Amended Iha General Fund for FY Me General Fund for FY dePenmanq H the Through DOA ee 2005-06 2005,p5 General Fund br FV 2005 OB Gansnl Fund Ex endiWros CaOYf~~ General Servkee f 7,831 f f 48,14Y f 58,7231 S 7,025,403 Commun a e,mronmaM 14,777 f 3 146 f 58,890 s f 80,822 i 14,831,827 Human BerWeae , f 77,285 24,147 f 141 384 s 43,sea S s 7,d11,ea< Public SaN Cullum a RecnaUon f 13,116 f , f 1117,885 279,737 S 174,717 f 72,171 A74 i 14,143,170 Eduatbn 4,188 i 16,222 i 21,511 S 7,087,249 Tranehn Out f 58,fe7,116 f e 177,ea1 ToYl OenerafFund AppropAaOOn i f f S 130 778 885 f i s Soed WaaMM1end3e Fund Rawnuas Sage a Feee InGrgowmmental f 8,447,14) Misesllanaoua +e+ f 145,000 f 7,840 btenel on Inwstmenq ro led PurW Dagnu f 78,325 f 77,000 o a i 1,77f,101 Operaliona Fund Rewnw i f f S 1,033,716 ~Mndituraa is°nd tV,~G_ -amra_ -_-_-_~r_ _~ S e see Its 0 Attachment 2 Year-To-Date Budget Summary Fiscal Year 2005-06 General Fund Budget Summary Ori final General Fund Bud et $149,856,874 Additional Revenue Received Through Budget Amendment #8 Janua 24, 2006 Grant Funds $61,557 Non Grant Funds $238,917 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unantici ated Ex enditures $182,647 Total Amended General Fund Budget $150,339,995 Dollar Change in 2005-06 Approved General Fund Bud et $483',121 Change in 2005-06 Approved General Fund Budget 0.32% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid-Year 6.500 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2005-06 826.486 Full-Year County Cost of Mid-Year Positions for Upcoming Fiscal year $19,848 ATTACH1~fENT 3 O Equipment and Vehicles Project Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to purchase County-owned vehicles and major equipment. The project will be .financed with proceeds from the County's portion of the one half-cent sales taxes, dedicated property taxes, proceeds from private placement financing arrangements, and North Carolina Department of Transportation funds. - Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY 2004-OS FY 2005-06 Through FY 2005-06 Sales Tax and Dedicated Pro erty Tax $548,295 $267,000 $815,295 Bond Funds $0 $0 $0 Alternative Financin $2,199,806 $0 $2,199,806 Grant Funds $667,374 $0 $667,374 Other $0 $6,000 $6,000 Total Fundin $3,415,475 $273,000 $3,688,475 Section 4.The following amount is appropriated for this project: Through FY 2004-05 FY 2005-06 Through FY 2005-06 LandBuildin $0 $0 $0 Desi $0 $0 $0 Consiruction $0 $0 $0 E ui ment & Vehicles $3,415,475 $273,000 $3,688,475 Total Costs $3,415,475 $273,000 $3,688,475 Section 5. This ordinance supersedes all previous Equipment and Vehicle Capital Project Ordinances. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2006. Adopted this 24th day of January 2006: So m. Continuation Grant Acceptance for Primary Care. Services at Healfh Department The Board accepted the continuation grant funds for primary care. services at the Health Department for the period'. January through May 30, 2006 and. authorized the implementation of the grant.. n. Disposal of Surplus County Real Property This item was removed and placed at the end of the consent agenda for separate consideration. o. Budget Amendment i The Board approved. budget ordinance and capital project ordinance amendments for fiscal year 2005-06 for Department of Social Services, Health Department, Human Services Non-Departmental, Solid-Waste Enterprise fund, Equipment and Vehicles Capital Project Ordinance, and Governing. and Management Non-Departmental (401 (k): Enhancement, Health:. Insurance. Increase, and In-Range Salary Adjustmentj. L Contract for Roof Asset Management Program Update The Board authorized the Purchasing Director to develop a contract, subject to final. review by staff and the County Attorney,. in the amount of $13,900 and based on the accompanying proposal from MACTEC Engineering and Consulting, Inc. for performing updated roof asset condition assessments and updating the County's roof asset management system;, and authorized the Chair to sign the contract. ~ Change in BOCC Regular Meeting Schedule The Board amended its regular meeting on Thursday, February 16, 2006 by adding a work session on-district elections and school equity from 4:00 to 6:30 p.m., adding a dinner from 6:30-7:30 ;p.m.,_and having the regularly scheduled work session from 7::30-10:00 pm. VOTE. QN CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: k. C assification Plan Arnen;dment-Add Class of Heavv Eauipment Mechanic SupervisorThe Board considered amending the Orange-County Classification and Pay Plan. by adding a new class of Heavy Equipment Mechanic Supervisor at Salary Grade 17. Salary Grade 17 has a hiring range of $37,039- $59,211.. Commissioner Gordon asked if this was essential and Personnel' Director Elaine Holmes said that his is in line with the way they have handled classification and pay issues, A motion. was made by Commissioner Carey, seconded by Commissioner Halkiotis to amend the Classification and Pay Plan to add the new class of Heavy Equipment Mechanic Supervisor at Salary Grade 17 effective February 1, 2006. DOTE: UNANIMOUS n. Disnasal of Surplus County Reaf Properttir The Board considered declaring as surplus property that. is owned by the County on Graham Street,. Chapel Hill; .and considered accepting an offer of $38,01'8 from Toben Properties, LLC, to purchase that property, subject to upset bid; directing. the Clerk to the Board to advertise. as indicated in the resolution; and-authorizing the Attorney, Manager and his designees to execute documents to affect the sale at such time the upset bid requirements may be meta Commissioner Gordon asked how the .,prices and tax values were. determined. Purchasing and: Central Services Director Pam Jones aid thaf the valuation is the- tax value-that is on the books' now. The tax value is reflective of`the` market:value.