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HomeMy WebLinkAboutMinutes - 19880119 ~~ MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING -- JANUARY 19, 1988 The Orange County Board of Commissioners met in regular session on Tuesday, January 19, 1988 at 7:30 p.m. in the Courtroom of the old Post Office, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, Jr., Stephen Halkiotis, John Hartwell and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. ' STAFF PRESENT: Interim County Manager Albert Kittrell, Assistant County Manager William T. Laws, Assistant County Manager/Personnel Director Beverly M. Whitehead, Management Analyst Pamela Jones, Clerk to the Board Beverly A. Blythe, Director of Planning Marvin Collins, A. BOARD AND MANAGERS COMMENTS Chair Marshall announced that the attorney will not be in attendance because of illness. She stated she listened to the tapes for the January 4, 1988 meeting with reference to the comments made on McLennan's Farm. G-3 was removed from the agenda - Noise Ordinance. F-3 was removed from the consent agenda and placed on the regular agenda as G-3 Commissioner Hartwell stated that the County Senior Citizens Board on Aging passed a motion to work with Parks and Recreation on providing a mixed use facility in Efland and in the interim to support JOCCA on using another facility. A second motion was passed asking that renovations be made to the Cedar Grove facility. f:,,:.:.. ,;; -- B. AUDIENCE COMMENTS 1. Matters on the Printed Agenda Those who have indicated a desire to speak to items on the printed agenda will be recognized at the appropriate time. 2. Matters not on the Printed Agenda Mr. Bobby Ray spoke about the loud music at Roman's Roller Rink and asked that the Noise Ordinance be presented in Hillsborough so that those who live in that facility may be present. Mr. Bjorklund reiterated Mr. Ray's comments. Chair Marshall explained that the Noise Ordinance was removed from the agenda because it was felt the changes may not be effective and solve the problems in the area. C. MINUTES Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the December 18, 1987 minutes as presented. VOTE: UNANIMOUS. Motion was made by Commissa.oner Halkiotis, seconded by Commissioner Carey to approve the December 15, 1987 minutes as corrected. VOTE: UNANIMOUS. PUBLIC CHARGE Chair Shirley E. Marshall read the public charge. D. RESOLUTIONS OR PROCLAMATIONS ~~ 1. Resolution of Support for the Capacity Use DesiQnation_for the Eno River Commissioner Willhoit asked that the Board defer action on this resolution until after the public hearing. He stated that emphasis should ~~.~ be on the management plan and not the capacity use designation. Chair Marshall indicated that John Wray specifically stated that:. once the process is started that you can't only pick part of it. If it is designated a capacity use, the State will work with the County on the regulations and as the problems are solved the regulations will be removed. The Board deferred action on this resolution. E. REPORTS - NONE F. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the items on the Consent Agenda as listed below: 1. Chan a Da observed for the Easter Holida To amend the Personnel Ordinance Article IV, Section 4.1 to read Good Friday instead of Easter Monday and to Change Article IV, Section 4.7 to read "When a holiday falls on a Saturday or a Sunday, Monday will be observed, unless otherwise designated. 2. Fire Protection Contract To approve entering into a contract as amended by the County Attorney with White Cross Volunteer Fire District trustees for the-purpose of providing fire protection to the White Cross Fire District. 3. Bid Award for, Computer,Equipment (removed from Consent Agenda and considered under item G3) 4. Commissioners' Salar (removed from the Consent Agenda and..-;, considered under Item G8) 5. Work lan - Environmental Affairs Board Recommendations (removed.::. from the Consent Agenda and considered under Item G9) 6. B laws of the Environmental Affairs Board (removed from the Consent Agenda and considered under Item G10) 7. Count Position on "Full Disclosure" Statements To support legislation requiring the filing of real property transfer information before a deed may be recorded. VOTE: UNANIMOUS. G. ITEMS FOR DECISION - REGULAR AGENDA 1. Ado tion of Interim Plannin Document Commissioner Willhoit indicated it premature to adopt the CIP as a planning document and suggested adopting the CIP in May or June and at that time decide how the items will be funded. Chair Marshall stressed the importance of having a document from which an advisory group can work. No action was taken on this item. 2. Pro osal from Inde endent 0 inion Research and Communication. Inc. (A copy of this proposal is in the permanent agenda file in the Clerk's office) Chair Marshall noted that number one and two of the timeline are the most important parts of the proposal that need to be addressed tonight. The cost would be $55.00 per hour and paid from the County Commissioners' budget. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to engage the firm of Independent Opinion Research and Communi- cations, Tnc. to help the county design a telephone survey and provide consultation on developing a process for adoption of the CIP developing a bond package with the first $6,800 of the total fee to be paid from the County Commissioners' budget. VOTE: UNANIMOUS. Consideration of amendments to the Noise Ordinance were delayed until the February 1, 1988 meeting. 3. Sid ,Award; Computer Equipment Bids were received for Computer Equipment, Computer Software and Computer Maintenance and Training. The bids are listed on a bid tabulation sheet filed in the permanent agenda file in the Clerk's office. Data Processing Director Keith Brooks described the type of equipment that will be purchased. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to award the bids as follows: PC Mart - Micro-computers at $1,399 each PC Mart - 1200 baud modems at $119 each PC Mart - Tape Backup at $469 each Pro-Micro Pacific - PFS Write Software at $119 each Pro-Micro Pacific -Word Perfect software at $198 each Pro--Micro Pacific -WordStar 2000 software at $195 each Pro-Micro Pacific - Microsoft software at $225 each Pro-Micro Pacific - MultiMate Adv. II software at $279 each Pro-Micro Pacific - Lotus 123 software at $299 each Pro-Micro Pacific - PFS Plan software at $89 each Pro-Micro Pacific - Quathro software at $].29 each Pro-Micro Pacific -- D Base III Plus software at $379 each Pro-Micro Pacific - PFS Plan software at $89 each Infocel - P.C. Reality software at $995 each Midcom Communications - Terminals ADDS 1010 at $285 each Midcom Communications - Terminals ADDS 2020 at $384.99 each _. PC Mart - Dot Matrix printers at $699 each PC Mart - L.Q. printer at $869 each PC Mart - Okidata Laser Printer at $1,675 each VOTE: UNANIMOUS. 4. Adolescents in Need Fundins Request Betty Compton from the Adolescents in Need Program asked that the Board consider a $6,000 allocation to enable the program to maintain current staffing levels through the fiscal year. The additional funding is needed to support a significant increase in the number of adolescents involved in the program since moving to the High .school location. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve an allocation of $6,000 from the Board of Commissioners' contingency fund for the Adolescents in Need project. VOTE: UNANIMOUS. 5. __. Rape Crisis Funding ,.,Request. Julie Lineh~nn,President of the Orange County Rape Crisis Center reported that the Center has a $20,000 deficit this year and asked that the County consider allocating an additional $5,800 to the Center. The result of not receiving this additional amount of money will mean the loss of one staff position. Chair Marshall expressed support for the program. She pointed out that the County allocation at budget time was not cut but maintained on the same level and that services were increased knowing the shortfall would occur. The Board agreed that the program is extremely important to the County but that funds are not available at this time to help with the ~artfall. They requested that the Administration review the budgets for both the Health and Social Services departments to see if additional funds can be located. 6. Efland Cheeks Sewer Maintenance A reement (A copy of the proposed agreement is in the permanent agenda file``l in the Clerk's office). The presentation was made by Assistant County Manager Bill Laws. Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to (1) approve the proposal and authorize the Manager to request OWASA Board of Directors to consider staff proposal; and (2) after receipt of a favorable response from OWASA to authorize the County Attorney to draft the sewer maintenance agreement between Orange County and OWASA for the remainder of the 1987-88 fiscal year. VOTE: UNANIMOUS. 7. 1988-89 Annual Goals (A copy of the goals as corrected is in the permanent agenda file in the Clerk's Office) The Board reviewed the goals and made corrections to section IV. - Human Services. 8. Commissioners' Salarv (item F4 from the Consent Agenda) Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to adopt the amount of $5,947 for the level of annual compensa- tion for the Board of Commissioners with the understanding that the Commissioners ar"e. not a part of the pay plan and that. any change in the Commissioners' salary shall be by specific motion of the Board during the budget process. VOTE: UNANIMOUS. Commissioner Willhoit asked that the compensation for travel be reviewed and that other methods for compensation be considered. 9. Work lan - Environmental Affairs Board Recommendations (Item F5 from the Consent Agenda) (Complete narrative is in the permanent agenda files in the Clerk's office) Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to approve the plan as presented by the EAB with the deletion of number one under water resources. VOTE: UNANIMOUS. ].0. B laws of Environmental Affairs Board (Item F6 from the Consent Agenda ) (A copy of the bylaws is in the permanent agenda file in the Clerk's office). Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the bylaws as amended. VOTE: UNANIMOUS. H. APPOINTMENTS The following appointments were made: ASC BOARD Charles Etheridge HUMAN RELATYONS COMMISSION Marc Latta -Student Representative Linnea W. Smith ORANGE COUNTY BOARD OF ADJUSTMENT Dan Eddleman - Planning Hoard Representative ~,.t William J. Waddell, Jr. Alternate Member HUMAN SERVICES ADVISORY COMMISSION Ms. Sharon Greene - Mental Health Board representative NURSING HOME COMMUNITY ADVISORY COMMITTEE Marian B. Donaldson ORANGE COUNTY PLANNING BOARD Barry Jacobs I. ADJOURNMENT With no further business to come before the Board, Chair Shirley E. Marshall adjourned the meeting. The next regular meeting will be held on Monday, February 1 at 7:30 p.m. in the courtroom of the Old County Courthouse, Hillsborough, North Carolina. Shirley E. Marshall, Chair Beverly A. Blythe, Clerk MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING FEBRUARY 1, 1988 The Orange County Board of Commissioners met in regular session on February 1, 1988 at 7:30 p.m. in the courtroom o~ the Old Courthouse, Hillsborough, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, Jr., Stephen Halkiotis, John Hartwell and Don Willhoit. ~ ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: Interim County Manager Albert Kittrell, Assistant County Manager William T. Laws, Clerk to the Board Beverly A. Blythe, Deputy Finance Officer Ken Chavious, Planning Director Marvin Collins, Purchasing Director Pam Jones, and Health Director Dan Reimer.- A. BOARD AND MANAGERS COMMENTS Item G3 - Capital Improvements Program Update will be considered under item E2 - reports. A special meeting will. be held on February 10, 1988 at 4_:00 in the Department on Aging Conference Room to discuss airport issues. An item was added for the discussion of animal licensing. Commissioner Halkiotis requested that the Tax Assessor explain at the next meeting of the Board the procedures used in assessing the value of beef and dairy cattle. Commissioner Carey asked about the organization of the committee to study the Orange-Chatham boundary line and was told that Mr. Link will do the follow up on this item. B. AUDIENCE COMMENTS 1. MATTERS ON THE PRINTED AGENDA Those who would like to speak on a specific item will be recognized at the time that item appears on the agenda. 2. MATTERS NOT ON THE PRINTED AGENDA None.