The URL can be used to link to this page

Home My WebLink AboutAgenda - 01-20-1998 - 9eORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. 9 -e ACTION AGENDA ITEM ABSTRACT Meeting Date: January 20, 1998 SUBJECT: Bid Award; Skills Development Center DEPARTMENT: PURCHASING AND Public Hearing: No CENTRAL SERVICES Budget Amendment Reqd? Yes ATTACHMENT(S): Bid Tabulation INFORMATION CONTACT: Pam Jones,ext. 2650 Roderick Visser, ext. 2300 Ken Chavious ext. 2450 Telephone Number - Hillsborough 732 -8181 Chapel Hill 967 -9251 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To discuss the bids submitted for the Skills Development Center renovations and to provide direction to County staff regarding a proposed outcome. BACKGROUND: On April 25, 1997, a design charrette for the Skills Development Center (SDC) was held. Approximately 40 people representing a full spectrum of interests in the building participated. Examples of participants included proposed tenant agencies, Building and Fire Officials from the Town of Chapel Hill, Skills Development Center Advisory Committee members, County Commissioners and County staff. The design was more fully developed and brought to the bid stage by Dixon/Weinstein Architects, assisted by the Board appointed SDC Construction Task Force. The Task Force included citizens with expertise in design, construction and construction management. County Commissioner Margaret Brown and County staff Albert Kittrell and Pam Jones also worked closely with the design team. As a result of the general direction defined during the charrette, the design reflects a non - institutional approach that incorporates energy efficiency into the design fabric. For example, the smaller scale lobby area will feed into the resource center, which features a soaring ceiling with exposed ductwork and other workings of the building which are normally hidden above ceilings. Materials used throughout the building will further support the non - traditional, non - institutional feel desired for this building. The manner in which daylighting is used in the facility is unique to County facilities. Bricked over windows along the western face of the building will be opened and roof monitors will allow light to wash into spaces deep in the interior of the facility. Not only will this create a classroom environment more conducive to learning, it will also provide significant energy savings over the life of the facility. Lighting costs alone are estimated to be cut in half by the manner in which daylighting is being designed into the building. Bids for the renovation work were received on November 20, 1997. The apparent lowest bidder is O.C. Mitchell, Jr., Inc. with a single prime bid of $824,222. (The lowest of the combined multi -prime bids is $827,896.) State law requires that bids be solicited on the basis of a single prime contract (one contractor is responsible for all work) and multiple prime contracts (one contractor each is responsible for general, plumbing, mechanical and electrical work). The award is then based, generally, on the lowest cost to the County. The bids for the project exceed the highest construction estimate by approximately $44,000. Should the Board choose to do so, the Purchasing Director could be directed to negotiate with the apparent low bidder to determine value engineering oppportunities. As a pre- requisite to this action, the Board should declare O.C. Mitchell, Jr., Inc. the apparent low bidder for the work. The County has a range of options, outlined in previous staff correspondence to the Board, for funding the SDC renovations. The Manager recommends that the Board select the private placement approach, which requires approval by the North Carolina Local Government Commission (LGC). This approach would provide project financing at an attractive rate, and enhance the County's flexibility to undertake needed renovation /maintenance projects for other County facilities through the 1998 -99 CIP with other available capital funds RECOMMENDATION(S): The Manager recommends that the Board: (1) direct the Clerk to record in the minutes the proposals submitted to the County for this renovation project; (2) declare the O.C. Mitchell, Jr., Inc. single -prime bid of $824,222 the low bid and O.C. Mitchell, Jr., Inc. the lowest responsible bidder, taking into consideration quality, performance and the time specified in the proposals for the performance of the renovation project to be done at 503 West Franklin Street, Chapel Hill; (3) authorize the Director of Purchasing and Central Services to negotiate with O.C. Mitchell, Jr., Inc. in an attempt to bring the bid within the targeted ($780,000) project amount; and (4) select the private placement funding approach and direct the Manager and staff to undertake the necessary procedural steps to secure approval from the LGC. Bid Tabulation Form Orange County Skills Development Center Chapel Hill, North Carolina 20- Nov -97 Contract: Single Prime Name of Bidder License # of Bidder Bid Security Base Bid Amount Alt. #1 Amount Conc. Unit Price Acknowledged add. #1 add. #2 FORCE CONSTRUCTION CO. 32761 X 1,270,939.00 157,100-00 X X O.C. M TCHELt JR. 23371 X 824 222.00 147 390.00 PATRIOT BUILDING CO. 29128 X 1 924 500.00 144 000.00 X X THE RESOLUTE BUILDING CO. 14397 x 867 400.00 112.300-00 X _ X RIGGS HARROD BUILDERS 18667 X 911 017.00 108,150-00 X X VAN THOMAS CONTRACTOR 2560 X 930 000.00 115,000-00 X X C. C. WOODS CONSTRUCTION CO. 1064 X 947 707.00 91,000-00 X X TROUT & RIGGS CONSTRUCTION CO. 4352 X 898 800.00 93,3QQ.00 X X Page 1 W Sid Tabulation Form Orange County Skills Development Center Chapel Hill, North Carolina 20- Nov -97 MULTI PRIME Contract:. General Name of Bidder License # of Bidder Bid Security Base Bid Amount Alt. #1 Amount Conc. Unit Price Acknowledged add. #1 add. #2 FORCE CONSTRUCTION CO. 32761 X 894 614.00 157 100.00 X X PATRIOT BUILDING CO. 29128 x 646,500-00 144 000.00 X X _ THE RESOLUTE BUILDING CO. 14397 X 566 200.00 112,300.00 X X R_IG_GS HARROD BUILDERS 18667 X 610 221.00 108 150.00 X X VAN THOMAS CONTRACTOR 2560 x 640,000-00 115.000.00 X X C.C. WOODS CONSTRUCTION CO. 1064 x 646 080.00 91 000.00 X X TROUT RIGGS CONSTRUCTION NCO. 4352 x 571 800.00 93,300.00_ _ � x _ X 0. C. MITCHELL, JR. 23371 x 543,051-00 141 390.00 Page 1 Bid Tabulation !: arm Orange County Skills oevdoprnent Center Chapel Hill, North Carolina 20- Nov -97 MULTI PRS4E Contrwr. Plumbing NMne of 9Wder License 8 of bidder Bid Samity Bush Bid Amount Alt. 01 AnXX M com-, Unit PAce Adcnowtedged add. #1 add. #2 ANCHM FLUMOL64G 19498 x 1'38 .400.00 600.00 x x ASSMATEO RIPAUM 4395 x 113 200.00 200.00 x x BRAWN WT RS PL. 24MNG 6 HEATING CO. 262 x 114 940.00 1.500-00 x x EAKRS PLUM81N6 CO. 8668 x 10 924.00 0.00 x x SPARROW 6 SONS 4403 x 86 28500 11500.00 x x Page 1 U1 Bid Tobulatton Form Orange County Skills Development Centw Chapel till, North Carolina 20-Nov-97 MULTI PMME COf'Iit" M MechMiCal Prrge 1 BW Tabulation Farm Orange County Skills OrMopment Center Chapel Hil, North Carolina 20- Nov-9 7 MULTI PRW Contract: Ebctricai flan* of Bidder Lia = M of Bidder Sid Security Rase Bid Amount Alt. #1 Amount Con- Unit Price Acknowledged add si add. *Z ANEW 8409 -OW x 160 000.00 X X WT MG ELECTRICAL 4565 -U x 166,292.00 X X WDELL ELECTRIC M 3927 -U x 103 070:00 X X PENDERGRAPH ELECTRIC 18491 -U x 133P465-00 X X PINESTATE ELECTRICAL CONTW ORS 21519 -U x 1 20 .00 11200.00 X X WATSON ELECTRICAL CONSTRUCTION CO. 213-U X 165,500.00 x x Page 1