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Home My WebLink AboutS Grant - Sheriff - COPSFAST Grant Award 02-03-1998-8g ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1998 Action Agenda Item No. e_~ SUBJECT: COPSFAST Grant Award DEPARTMENT: Sheriff PUBLIC HEARING: (Y/1~ .1~a~<~ BUDGET AMENDMENT: (Y/N) Yep. ATTACHMENT(S): COPSFAST 4 Grant Project Ordinance Estimated Cost Projections Grant Awazd Announcement 4/97 COPS Application Form INFORMATION CONTACT: Major Don Truelove, extension 2900 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To accept a three yeaz grant from the US Department of Justice, Office of Community Oriented Policing Services and establish six permanent full time Deputy Sheriff positions funded from the grant. BACKGROUND: The US Department of Justice, Office of Community Oriented Policing Services (COPSFAST) provides funding for community oriented policing efforts in jurisdictions with populations of less than 50,000. Currently, the Orange County Sheriff's Department has three active grants totaling $675,000. These monies partially fund nine Deputy Sheriff I positions. With these positions, the Department has been able to increase police presence and address crime issues in communities and neighborhoods throughout the County. In December, the Sheriff's Department received notification of a fourth COPSFAST grant award. This new grant will fund six additional full-time Deputy positions. As with the previous awazds, the terms of the grant require Orange County to provide an overall match of approximately 25 percent of the total three-year funding. The federal share of total salaries and benefits must decrease each yeaz. In turn, the local shaze increases each yeaz leading to full local funding by the fourth yeaz of the life of the program. The attached Estimated Personnel Costs spreadsheet provides the federal and County costs for each of the COPSFAST grants the department has received. Current yeaz matching funds for this most recent awazd aze included in the Sheriff's Department 1997-98 annual budget. For remaining yeazs of the COPSFAST 4 grant, the department plans to fund the required match through lapsed salary from vacancies which typically occur throughout the yeaz. r •21 , 1 x The attached grant application indicates that there is potential of additional COPSFAST positions being awarded to Orange County in future years. There is no guarantee that the County will actually receive additional positions, and approval of the attached grant project ordinance does not commit the Board to approval of any additional positions beyond the existing COPSFAST positions and those proposed in this abstract. RECOMMENDATION(S): The Manager recommends that the Board of Commissioners accept the COPSFAST 4 grant and adopt the attached grant project ordinance which authorizes the addition of six full-time equivalent positions, effective December 1, 1997, in the Sheriff's Department. 3 --~ ~~~1 .. o~tnr nJdk b~nrcrp. Sheriff Albert Pend~agtass Orange County Sheriffs Ueparan+cnt i44 E. Margartt Lane Hiilsbor+~ugh, NC 27278 U.S. Department otJa~Nos C~Tce gf Ca~na.u~riry d Polkiwg Servioa {~G'OPSy w.~s+aa mac. Rosso December i 5,1997 FtE: t3rant for. Orange County Sherl#!'s Department Dear Sheriff Pendergrass: It is with great pleasure that I write to inform you that your Departt>ietit will receive a COPS Universal Hiring Program giant award for 6 new, additional till!-time officer(s) and 0 part-time officer(s) at an estimated cost of 5450000. This is ari estimated amount of federal funds to be awarded to your jurisdiction for a throe year period. The grant award start date is December I, 1947. which means that you c~i be reimbursed for salaries and expenses of additional offiiccr(s) hired after this date. if you have not pr~eviousiy nxeivod a COPS Universal Hirlitg award, your Universal Hiring Pmgram budget information currently is being reviewed. Upon budget approval, we will forward to you your Unversal Hiring Program Award, bvdgd ~ clearance mearorandum, Grant Owner's Manual and Request for Payment form. The mcinoracedum will provide the actual award amount and will identify any disallowed costs such As uniforms ar overtimes Some departments also will receive COPS assistance in developing community policing strategies. If this condition applfes, a special nodes pertaining to technical assistance will be enclosed. You must sign And r+edun it to the COPS Office along with your grant award,. To accept your grAtit, please sign the award document and special condition, if applicable, and return it to the COPS Office within 45 days. TO 3gt/d ~I2l~iS £8b9Z£L bT~88 866T/TZ/T0 4 [f you have previously reeeival s COPS FAST, AHEAD, or Universal Hhing Program, thin grant award will supplement your previous award. Upon budget approve[ for the additional otflcers, yon wilt receive a supplemental great award which will provide your actual award aaanount for this atmouncement. If you requested a waiver of the 2Sy61ocal match, sack requests are cumeuUy under rrview: You will be notified whet2Kr a waiver has bees greeted at the time your Universal Hiring Program Award cud budget clearance memorandum are seat to you. We art pleased that your Department has ai~ctod to participate in the Universal Huang Pmgram and took forwat+d to w~oxlting with you in a pt'oductive partnership to • finther your commuedty policing etyorts. Should you haul any qu~stioas, Please do act hesitate to eantaet the CAPS t~[ce at 1-800#21-6770. Yoor grant advisor will be happy to provide you with a~sistattce. S Iy, J Cs.Brana !rector Z0 3JHd ~I~OF1S E0b9ZEL bt~80 8661/tZ/T0 ~. S U.S. Department o~ Jtistlce CFDA No.: i6.?10 Office of Community Oriented Policing Services SA o.ri«N.~.saoc.«..ryr. Date submitted to SMOG Universal Hiring Program Application Form This form is to be completed by jurisdictions wishing to' apply~for grants to pay for salaries and benefits of new or rehired police officers under the Universal Hiring Program. Complete the information below. By signing this form you also acknowledge your understanding that Universal Hiring grants provide a maxi- mum federal contribution of T% of the approved salary and benefits of each officer over three years unless a waiver is authorized, up to a cap of Sr,000 per officer, with the federal share deczeasing and local share increasing from year to year. All budget calculations must be based on the salary o.f an entry level officer in your department. ' All requested information must be typed. Applicant Organization's Legal Name:Orange County Sh=riff Oepartment Applicant Agenry EIN Number (Assigned by the IRS): (If your department has been assigned an EIlV number by the Once of Justice Programs, please use that assigned number. Otherwise, your Internal Rtaenue Straice EIN number should be used.) Applicant Agenry ORI Number (Assigned by FBI for UCR Reporting): NC0390~770 Congressional District dth Are you contracting for law enforcement services? O No Q Yes If "yes," enter the name and agency informa- tion of the contract law enforcement department in the Law Enforcement Executiae Information section below. Executive Information: Law Enforcement Executive's Name: Albert L. Pendergrass Title: ~h .riff Agency Name: Orange County Sheriff Office _ Address: 144 E Ma~arPt I ono - Clty ; F!i 11 chnrrn ~9h State: N _ C _T.lp COde: 97978 Telephone: (919) 644-3050 FAX: (919) 732-6403 Name of contact person in your department who is familiaz with this grant nnn rr:.ol ratio Telephone: _(,~19) fi44-'~QSn FAX: _~~a. 732-s:~o~ -- (Oz. 6 Government Executive's Namr. William Crowther Title ; Chair Name of Government Entity: Orange County Address: 201 Cameron Street P 0 Box 8181 City : Hit 1 sb~r~~~gh State: N . C . Zip Code: 27278 Telephone: (919) 732-8182 - FAX: (919) 644-3004 ~f 1P•t dl ltlf Of 111a1'10fl: Type of Police Agency: O Munidpal O State O County PD ®Sheriff O Indian tribal O Transit O School O Univezsity/College(O Public or O Private?) O Public Housing O New Start Up (please spedfy type of agency) O Other (please specify) Has your jurisdiction received other COPS grants? ~Q Yes If "yes," under which program(s)? (Choose ail that apply.) O COPS: Phase I O COP5 A~iEAD ,Eai COPS FAST O No O COPS MORE Q Universal Hiring Program O Anti-Gang Initiative/Youth Firearms Violence Initiative O Troops to COPS O Community Polidng to Combat Domestic Yolence O Itu~ovative Community Oriented Policing What is the total number of new officers for which you are now applying? Do not include any officers fund- ed under any other COPS grants. Full-Time 6 Part-Time Total amount of federal funds requested for all full-time and part-time officers: 5 R~ ~ ~ ~ _ Total non-federal matching funds required (Local share): S 36.079 !To answer these questions, complete the Gudgct section for one officer and multiply by the above number of requested of~ccrs) Population served as of 1990 US. Census: 110.000 and square miles covered 409 (F.xctudc the populations and square mzles primarily served by other lam enforrcmertt agencies urithin your jurisdic urns. For examplc, shrriffs'departmcnts must cxcludc populations and areas cacrred by a city police department for which the siscrif fs' departrrncnt has no primary larv enfiarremtnt authority) Current authorized sworn force strength: -sue--- (Indicate if your department does root have an authori:.ed strength) Actual sworn force strength as of May Y, 1996: 80 !Include funded vacancies) ~ (Ne ~. ~ ~ - 7 To assist the COPS Office in forecasting future hiring, how many new officers would you tike to have award- ed by the COPS Office in each of the following calendar years? Do not includt officers currently funded by the COPS Office or included in yotrr request above. By completing this section, you will automatically bt considered for grant awards from the COPS Office. Full•Time Part-Time 1997: 6 1998: ~ 1999: A 2000: ~ ~ Are you requesting a waiver of the local match requirement based upon severe fiscal distress? O Yes ~ No If "yes," attach a one page typewritten description Of th[ extraordinary local fsscal hardship upon wieich you are basing your request for a waiver. (Set "Guidelines for Waivers of Non-Federal Matching Contributions for COPS Grants" in the instruction section) I certify that the information provided on this form is true and accurate to the best of my knowledge. 1 understand that prior to any grant award, the applicant must comply with all applicat'on and program requirements of the Public Safety Partnership and Community Policing Act of 1 ~ 4.an of r i is of federal lauw ,~ , Law Enforcement Executive's Signa ~ ~~~~ Date: 4/ 1 F~97 (signature of person named on ~ front of this form) Government Executive's Signature: 1~ ~ LQ Q~w~t ~.. ~ a.u~n Date: y (S a (signature of person named on the front of this form) Please return 1 original and 2 copies of this form, the Community Polidng Information Worksheet, the Budgetary Information form(s), and any additional information that is required to: COPS Universal Hiring Program U. S. Department of Justice 1100 Vermont Avenue, N.W. Washington, DC 20530 Notes Fax copies urill NOT be accepted CopsFast Grants Estimated Personnel Costs CopsFast 1 Provides for 1.0 Deputy I CopsFast 2 Provides for 2.0 Deputy 1's CopsFast 3 Provides for 6.0 Deputy I's CopsFast 4 Provides for 6.0 Deputy /'s Total Grant Revenue an. County Matc~ 1995-96 1996-97 1997-98 1998-99 * 1999-00 * 2000-01 * 2001-02 US Dept of Required Justice Grant County Match US Dept of Required Justice Grant County Match US Dept of Required Justice Grant County Match US Dept of Required Justice Grant County Match US Dept of Required Justice Grant County Match US Dept of Required Justice Grant County Match US Dept of Required Justice Grant County Match 522,565 58,36 526,540 59,75 524,784 510,90 f0 537,47 SO 539,35 f0 541,32 SO 543,38 73% 27% 73% 27% 69% 31% 0% 100% 0% 100% 0% 100% 0% 100% 527,125 518,44 550,000 525,00 550,000 532,73 SO 486,87 SO 591,22 50 595,78 60% 40% 67% 33% 60% 40% 0% 100% 0% 100% 0% 100% 4150,000 537,5 5150,000 550,00 f 150,000 565,00 SO 5225,75 SO 5237,03 80% 20% 75% 25% 70% 30% 0% 100% 0% 100% 575,000 418,75 5150,000 (50,00 5150,000 565,00 575,000 5150,75 40 5237,03 80% 20% 75% 25% 70% 30% 33% 67% 0% 100% y 522,565 $8,369 553,665 $28,192 5299,784 $92,154 53510,000 $170,212 $3010,000 $256',224 $75,1000 $SUi,040 $IO $611,242 $3~ $8~ 1,857) $391,9 8 $520,212 $S~ $584,040 $613,242 "' Estimates only