HomeMy WebLinkAboutAgenda - 02-03-1998 - 8gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 3, 1998
Action Agenda
Item No. e_q
SUBJECT: COPSFAST Grant Awazd
DEPARTMENT: Sheriff PUBLIC HEARING: (Y/1~ 1~~,~.>,'
BUDGET AMENDMENT: (Y/1~ Y
ATTACHMENT(S):
COPSFAST 4 Grant Project Ordinance
Estimated Cost Projections
Grant Awazd Announcement
4/97 COPS Application Form
INFORMATION CONTACT:
Major Don Truelove, extension 2900
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
PURPOSE: To accept a three yeaz grant from the US Department of Justice, Office of Community
Oriented Policing Services and establish six permanent full time Deputy Sheriff positions funded
from the grant.
BACKGROUND: The US Department of Justice, Office of Community Oriented Policing
Services (COPSFAST) provides funding for community oriented policing efforts in jurisdictions
with populations of less than 50,000. Currently, the Orange County Sheriff's Department has three
active grants totaling $675,000. These monies partially fund nine Deputy Sheriff I positions. With
these positions, the Department has been able to increase police presence and address crime issues
in communities and neighborhoods throughout the County.
In December, the Sheriff s Department received notification of a fourth COPSFAST grant awazd.
This new grant will fund six additional full-time Deputy positions. As with the previous awards, the
terms of the grant require Orange County to provide an overall match of approximately 25 percent
of the total three-year funding. The federal share of total salaries and benefits must decrease each
yeaz. In turn, the local shaze increases each yeaz leading to full local funding by the fourth year of
the life of the program. The attached Estimated Personnel Costs spreadsheet provides the federal
and County costs for each of the COPSFAST grants the department has received.
Current year matching funds for this most recent awazd aze included in the Sheriff's Department
1997-98 annual budget. For remaining years of the COPSFAST 4 grant, the department plans to
fund the required match through lapsed salary from vacancies which typically occur throughout the
year.
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The attached grant application indicates that there is potential of additional COPSFAST positions
being awarded to Orange County in future years. There is no guarantee that the County will
actually receive additional positions, and approval of the attached grant project ordinance does not
commit the Board to approval of any additional positions beyond the existing COPSFAST positions
and those proposed in this abstract.
RECOMMENDATION(S): The Manager recommends that the Board of Commissioners accept
the COPSFAST 4 grant and adopt the attached grant project ordinance which authorizes the
addition of six full-time equivalent positions, effective December 1, 1997, in the Sheriff's
Department.
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O,grnr aJd4r Dlrcn.
Sheriff Albert Pendergrass
Orange County Sheriff's 17epartxnent
i 4d E. Margaret Lane
Hillsborough, NC 27278
U.S. Departaaeat otJastice
O,d1ce o, f Carna.u~trty Oils-~d Polking Services {~L'OPS~
Wsdil~ DEC. ]0330
December 15,1997
RE: Grant for. Orange County ShedR's Deparaneat
bear SheriffPeadergrass:
It is with great pleasure that l write to inform you that your Department will
receive a COPS Universal Hiring Program grant award for 6 new, additional Rtill-time
officer(s) and 0 part time otl3cet'(s) at an estimated cost of 5450040. This is an estf~ncrted
amount of federal finals to be awarded to your jurisdiction for a throe year period. The
grant award start date is December 1, 1997. which means that you can be reimbursed for
salaries and experts~es of additional offcxr(s) hired after this date.
tf you have not previously raxivod a COPS Universal Hiring award, your
Universal Niring Pmgram budget information currently is being nwiawed. Upon budget
approval, we will forward to you yowr Universal Hiring Program Award, budget '
clearance niernorandum, Grant Owncr's Manual and Rcqucst for Payment form. The
memorandum will provide fire acrrra! award amount and will identify any disallowed
costs such as uniferms or overtime. Some departments also will receive COPS assistance
in developing community policing strategics. If this condition applfes, a special notice
pcrtaiining to technical assistance will be enclosed. You must sign and retiu~n it to the
COPS Office along with your grant award,. To your grant, please sign the award
doczunerit and special condition, if applicable, and return it to the COPS Office within 45
days.
TO 39tfd dIN3HS E0b9Z£L bi~80 866T/ZZ/Z0
[f you havr previously received a cops FAST, AHFs1#D, or Universal Hiring
~8~, this grant award will supQlem,ent youx previous award. Upon iwdget approval
for the additional otfloecs, yon wit[ receive a supplerrrental gnnit award which will
provide your actual award arnount for this ama,uneanent.
If you requested a waiver of the 2S'14i local match, such requests arc cocnently
under review. You will be rmttified whether a waiver has bcea graated at the time your
Universal Miring program Award exfd budget clearance memorandum ara sent to you.
We are pleased that your Department has elected to participate in die Universal
Hiring Program and Ioolc forward to w~o~rking with you in a productive partnership to
fiAther your community policing etI'orts. Should you have any questions, Please do not
hesitate to contact the CAPS t7t~tce at 1-$00-421-6770. Your grant advisor will be happy
to provide you with assu<tarnx.
S iy,
J ~. Brann
Z0 ~tid dI2~3HS 60b9Z£L bi ~80 866T/iZ/t0
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U.S. Department of lustlce CFDA Noy 16.710
Office of Community Oriented Policing Services sw o. ry« N.r, saoc.~. Mryr.
Date subictitted to SPOG
Uni~ersai Hiring Program-Application form
This form is to be completed by jurisdictions wishing to' applyfor grants to pay for salaries and benefits of
new or rehired police officers under the Universal Hiring Program. Complete the information below. By
signing this form you also acknowledge your understanding that Universal Hiring grants provide a maxi-
mum federal contribution of T% of the approved salary and benefits of each officer over three years unless a
waiver is authorized, up to a cap of 575,000 per officer, with the federal share deczeasing and local share
increasing from year to year. All budget calculations must be based on the salary of an entry level officer in
your department.
All requested information must be typed.
Applicant Organization's Legal Name:Orange County Gh~riff Oeoartment
Applicant Agency EIN Number (Assigned by the IRS):
(If your department has been assigned arc EIN number by the Office of justice Programs, Please use that assigned
number. Otherwise, your Internal Revenue Service EIN number should be used.)
Applicant Agenry ORI Number (Assigned by FBI for UCR Reporting): NC0390~)70
Congressional District: ~tti
Are you contracting for law enforcement services? O No Q Yes If "yes," enter the name and agency informa-
tion of the contract Iaw enforcement deparhneret in the Iuur Enforcement Executive Information section below.
Law Enforcement Executive's Name: Albert l Pendergrass Title: chor; ff
Agency Name: Orange County Sheriff Office
Address:
City : N; ~ 1 ~~ugh State: K, r. _ Tip Coder ~~?~~
Telephone: (919) 644-3050 FAX: (919) 732-6403
Name of contact person in your department who is familiar with this grant n~~ rr~ ~A~ n~,p --
Telephone: _ (~)-fi 4-3nsn _ _ FAX: ~_~ 73 -6103
(Oz;.
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Government Executive's Name: William Crowther
Name of Government Entity: Orange County
Address: 201 Cameron Street P 0 Box 8181 _
City : HZt t ahorouQh State: N -~ . Zip Code: 27278
Telephone: (919) 732-8181 FAX: (919) 644-3004
Title : Chair
~1P.f'd~ ~t~Ot'[i1~Ofl:
Type of Police Agency:
O State O County PD ®Sheriff O Indian tribal
O University/College(O Public or O Private?)
O Transit
O Munidpal
O School
O Public Housing
O New Start Up (please spedfy type of agency)
O Other (please spedfy)
Has your jurisdiction received other COPS grants? ~ Yes O No
If "yes," under which program(s)? {Choose alI that apply)
O COPS: Phase I O COPS AHEAD £~ COP'S FAST O COPS MORE
Q Universal Hiring Program O Anti-Gang Initiative/Youth Firearms Volence Initiative
O Troops to COPS O Community Polidng to Combat Domestic V olence
O Iru~ovative Community Oriented Policing
What is the total number of new officers for which you are now applying? Do not include any officers fund-
ed under any other COPS grants.
Full-Time 6 Part-Time
Total amount of federal funds requested for all full-time and part-time officers: 5.~3 n~ 7
Total non-federal matching funds required (Local share): S 36 079
(To answer these questions, complete the budget section for one officer and multiply by the above number of
requested offccen)
Population served as of 1990 US. Census: 110 , 000 and square miles covered 409
(Exclude the population aced sgerarr codes primarily serpcd by other Iacv enforcement agencies urithin your jurisdic
bore. For example, sheriffs' dcpartmcrets must exclude populations and arms coperrd by a city police department
for which the sheriffs' department has no primary taw enfor,cemrnt authority)
Current authorized sworn force strength: .g~_
{Indicate if your department does not hope an authored strrngth)
Actual sworn force strength as of May 1,1996: 80
(Include funded pauencin)
(Ne
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To assist the COPS Office in forecasting future hiring, how many new officers would you like to have award-
ed by the COPS Office in each of the following calendar years? Do not include offrcers currently funded by the
COPS Office or included in yoirr request about. By completing this section, you will automatically be considered for
grant awards from the COPS Office.
Full-Time Part-Time
1997: 6
1998: ~
1999: a
2000: , ~
Are you requesting a waiver of the local match requirement based upon severe fiscal distress?
O Yes ~ No
If "yes," attach a one page typewritten description of the extraordinary local fiscal hardship upon which yoir are
basing your rrgirest for a waivtr. (See "Guidelines for Waivers of Non-Federal Matching Contributions for COPS
Grants" in the instruction section)
I certify that the information provided on this form is true and accurate to thr best of my knowledge. I understand that
prior to any grant award, the applicant must comply with all applicat'on and program requirements of the Public Safety
Partnership and Community Policing Act of 1 ~ 4.an of r i is of federal law
Law Enforcement Executive's Si ~ .
~ ~ ~~~ Date• 4(1 ~~4~
!signature of person named on ~ front of this form)
Government Executive's Signature: l~ ~ rQ D,rc~l . r~n.tlli~ Date: y' ~S q
v
(signature of person named on tht front of this form)
Please return 1 original and 2 copies of this form, the Community Polidng Information Worksheet, the
Budgetary Information form(s), and any additional information that is required to:
COPS Universal Hiring Program
U. S. Department of Justice
1100 Vermont Avenue, N.W.
Washington, DC 20530
Note Fax copies trill NOT be accepted
CopsFast Grants
Estimated Personnel Costs
CopsFast 1
Provides jor 1.0 Deputy I
CopsFast 2
Provides for 2.0 Deputy I's
CopsFast 3
Provides for 6.0 Deputy I's
CopsFast 4
Provides for 6.0 Deputy /'s
Total Grant Revenue ani
County MaccJ
1995-96 1996-97 1997-98 1998-99 * 1999-00 * 2000-01 * 2001-02
US Dept of Required
Justice Grant County Match US Dept of Required
Justice Grant County Match US Dept of Required
Justice Grant County Match US Dept of Required
Justice Grant County Match US Dept of Required
Justice Grant County Match US Dept of Required
Justice Grant County Match US Dept of Required
Justice Grant County Match
522,565 56,36 526,540 59,75 524,784 (10,90 f0 537,47 f0 $39,35 f0 541,32 f0 543,38
73% 27% 73% 27% 69% 31% 0% 100% 0% 100% 0% 100% 0% 100%
(27,125 518,44 550,000 525, (50,000 532,73 f0 S86,87 f0 591,22 f0 595,78
60% 40% 67% 33% 60% 40% 0% 100% 0% 100% 0% 100%
5150,000 537,5 5150,000 550,00 5150,000 565, 50 5225,75 f0 5237,03
80% 20% 75% 25% 70% 30% 0% 100% 0% 100%
575,000 (18,75 5150,000 (50,00 5150,000 (65,00 575,000 5150,75 f0 5237,03
80% 10% 75% 15% 70% 30% 33% 67% 0% 100%
i $22,565 $8,369 $53,665 $28,192 5299,784 $92,154 $350,000 $170,212 $300,000 $256,224 $75,000 $509,040 $0 $613,242
$30, 934 $81, 857 $391, 938 $520,212 $556,214 $584,040 $613,242
'~ Estimates only