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Home My WebLink AboutAgenda - 02-03-1998 - 8f1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1998 Action Agenda Item #_-E_ SUBJECT: Jail Inspection Report DEPARTMENT: County Manager PUBLIC HEARING: Yes _X_No BUDGET AMENDMENT REQUIRED: Yes _X —No ATTACHMENT(S): Jail Inspection Report INFORMATION CONTACT: Manager's Office, Ext. 2300 TELEPHONE NUMBERS: Hillsborough 732 -8181 Durham 688 -7331 Mebane 227 -2031 Chapel Hill 967 -9251 PURPOSE: To receive the jail inspection report for January 16, 1998, from the North Carolina Department of Human Resources. BACKGROUND: The General Statutes require the Board of County Commissioners to receive and take necessary corrective action to the semi - annual jail inspection reports submitted by the North Carolina Department of Human Resources. The statute further states that the governing body shall promptly initiate any action necessary to bring jail facilities into conformity to standards. The report for January 16, 1998, is enclosed for review, and indicates our compliance with standards. RECOMMENDATION: The Manager recommends that the Board of Commissioners receive the report. Corrective action is being taken as required. 07/21/97 c: \msofice \winword \agenda \abstract \jal708O4.doc 2 STAif lJ •� p North Carolina Department of Health and Human Services Division of Facility Services 701 Barbour Drive - Post Office Box 29530 - Raleigh, N.C. 27626 -0530 Courier Number 56 -20 -05 Mmes B. Hunt, Jr., Goverrnr Jail and Detention Section H. David ::ruton, M.D., Secretary Lynda D. McDaniel, Director Phone: (919) 733 -4560 Fax: (919)7154785 January 22, 1998 Mr. Lindy Pendergrass, Sheriff Orange County Sheriffs Department 144 E Margaret Ln Hillsborough, NC 27278 -0567 Dear Sheriff Pendergrass: On January 16, 1998, Mr. Donnie D. Byrd, Area Jail Consultant, from the North Carolina Department of Health and Human Services inspected the Orange County Jail. A copy of the inspection report is attached for your attention. Please submit your plan of corrective action on each deficiency cited in this report to this offi.;e by _ February 16,1998. Since r ly, V W C' Robe G. Lewis, Chief, Jail and Detention Section RGL:tb ''vlanaC, ers OfflCl Attachment cc: Ms. Margaret Brown, Chairman, Orange County Board of Commissioners Mr. John Link, Orange County Manager Mr. Donnie D. Byrd, Area Jail Consultant North Carolina: Host of the 1999 Special Olympics World Summer Games N. C. DEPT. OF HUMAN RESOURCES DIVISION OF FACILITY SERVICES JAIL AND DETENTION BRANCH POST OFFICE BOX 29530 RALEIGH, NC 27626 -0530 TELEPHONE (919) 733 -4560 SEMIANNUAL INSPECTION REPORT Facility Name ORANGE CO JAIL Date Address 125 COURT ST Inspector HILLSBOROUGH NC 27278 -2567 County ORANGE Date of Construction 1925 Date of Major Renovation /Expansion 1982 &1990 JANUARY 16, 1998 DONNIE D BYRD Capacity 71- OVERCROWDED Male Beds 67 Female Beds 4 Number of Confinement Levels Sheriff /Chief of Police LINDY PENDERGRASS Facility Administrator LT JOHN FAUCETTE Assistant Administrator CAPT BILLY DUNNGAN Total Number of Inmates Confined SUPERVISOR JAILER (S) STAFFING PATTERN Male 80 Female 1 Time Time Under 18 years of age 1 8 Hour Shifts 12 Hour Shifts 1.M F 1.M 4 F 2. M F 2. M 4 F 3. M F ADMINISTRATIVE STAFF SCHEDULE STAFFING PATTERN Monday through Friday 8:00 a.m. 5:00 p.m. M 2 F 1 I Juveniles ( Under 16 years of age) 0 Work Release 3 Weekend Sentences 3 6 Month to 2 Year Sentences 0 2 w Enforcement of Noncompliance Statement If a facility is not in compliance with any of the standards contained in Sections I through VII in Rule .3502(b) or Rule .3951(b), this report will be forwarded to the Secretary of Human Resources within 10 days for his determination whether those conditions may jeopardize the custody, safety, health, or welfare, of the inmates. Noncompliance with any standard listed in .3503(c) or .3952(c) automatically jeopardizes the safe custody, safety, health, and welfare of those confined and the report will be forwarded to the Secretary for further action. 1. Section .2500 Classification and Housing (G. S. 153A -221, Rules .2501 -05) WRITTEN CLASSIFICATION PROCEDURE FEMALE INMATES CONFINED IN SEPARATE CONFINEMENT UNIT, OUT OF SIGHT OF MALE INMATES MALE INMATES UNDER AGE 18 HOUSED IN SEPARATE SLEEPING CELLS FROM ADULT INMATES DURING SLEEPING HOURS. JUVENILES UNDERAGE 16 WHO ARE TRANSFERRED FROM SUPERIOR COURT CONFINED WHERE THEY CANNOT BE SEEN OR CONVERSE WITH ANY ADULT INMATE POPULATION. COMPLIANCE rrs NO CORRECTIVE ACTION ® ❑ ® ❑ ❑ ® NO JUVENILE AREA IS AVAILABLE. NO RESPONSE REQUIRED. 1� HOUSING ASSIGNMENTS NOT MADE BASED ON RACE, COLOR, CREED POLITICAL BELIEF, OR NATIONAL ORIGINS. COMPLIANCE CORRECTIVE ACTION s 3 YES NO ❑ ❑ 11. Section .2600 Fire Safety (G.S. 153A -221, Section .2600, Rules .2601 EMERGENCY EXITS COMPLY WITH BUILDING CODE. EXIT DOORS NOT LOCKED IN RESIDENTIAL UNRESTRAINED UNITS FIRE EXTINGUISHERS COMPLY WITH NATIONAL FIRE PREVENTION ASSOCIATION PAMPHLET #10. SMOKE DETECTORS COMPLY WITH BUILDING CODE. WRITTEN FIRE PLAN FOR EVACUATION OF INMATES DEVELOPED AND PROPERLY POSTED. QUARTERLY FIRE DRILLS ARE HELD AND RECORDED. EVACUATION ROUTES CLEARLY MARKED THROUGHOUT THE SAIL. COMPLIANCE YES NO CORRECTIVE ACTION ® ❑ ❑ ❑ u WRITTEN REQUEST TO LOCAL FIRE MARSHAL FOR ANNUAL INSPECTION OF JAIL AND FIRE PLAN. MATTRESSES CONSTRUCTED OF NON- TOXIC FIRE RESISTIVE MATERIALS. JAIL HAS SAFE, SECURE AREA FOR KEYS. SET OF DUPLICATE KEYS ARE STORED IN SAFE, ACCESSIBLE PLACE. ACCOUNTING SYSTEM FOR ISSUING AND RETURNING KEYS. KEYS AND LOCKS COLOR CODED AND MARKED FOR IDENTIFICATION BY TOUCH. COMPLIANCE YES NO CORRECTIVE ACTION 4 111. Section .2800 - Supervision (G.S. 153A -224; Section .2800, Rules 2801 a -h) JAILERS MAKE AND ❑ ® ❑ ® ❑ ROUNDS TWICE PER ® ❑ ® ❑ ® ❑ 111. Section .2800 - Supervision (G.S. 153A -224; Section .2800, Rules 2801 a -h) JAILERS MAKE AND ❑ DOCUMENT IRREGULAR ROUNDS TWICE PER HOUR. 0 DIRECT OBSERVATION OR ELECTRONIC SURVEILLANCE MAINTAINED AT ALL TIMES. MORE FREQUENT SUPER- VISION ROUNDS FOR SPECIAL NEEDS INMATES CONDUCTED. (ASSAULTERS, SUICIDAL, MENTALLY ILL, ETC.) INMATES NOT ALLOWED TO SUPERVISE OR CONTROL OTHER INMATES. JAILERS AWAKE AT ALL TIMES. JAILERS ARE NOT ASSIGNED OTHER DUTIES WHICH INTERFERE WITH THEIR ABILITY TO PROVIDE CONTINUOUS SUPERVISION, CUSTODY AND CONTROL OF INMATES. FEMALE JAILERS ARE ON DUTY IN THE JAIL WHENEVER A FEMALE IS CONFINED. PLAN DEVELOPED TO PROVIDE ADDITIONAL PERSONNEL IN CASE OF AN EMERGENCY. COMPLIANCE CORRECTIVE ACTION YES NO J I ® ❑ ® ❑ ® ❑ ® ❑ J IV. Sanitation and Personal Hygiene (G.S. 153A -226, Section .2900, Rules .2901 - 05 NCMJS). COMPLIANCE JAIL MEETS SANITATION REQUIREMENTS OF TITLE 15A, CHAPTER 18A, SECTION .1500. MATTRESSES AND BEDDING COMPLY WITH RULE .2902 or Rule .3919. INDIVIDUAL RAZORS PROVIDED INMATES CONFINED OVER 24 HOURS PERSONAL HYGIENE ITEMS LISTED IN RULE .2905 PROVIDED INMATES CONFINED OVER 24 HOURS. SHOWERS AVAILABLE TO INMATES AS REQUIRED BY RULE .2904. YES NO CORRECTIVE ACTION 6 V. Section .3100 Food (G.S. 153A -226, Section .3100, Rules .3102 -05 NCMJS). DIET COMPLIES WITH REQUIREMENTS OF RULE .3103 or Rule .3922. ONE -WEEK CYCLE MENU POSTED IN KITCHEN. PORTION SIZES INDICATED. ® ❑ ® ❑ ® ❑ m El V. Section .3100 Food (G.S. 153A -226, Section .3100, Rules .3102 -05 NCMJS). DIET COMPLIES WITH REQUIREMENTS OF RULE .3103 or Rule .3922. ONE -WEEK CYCLE MENU POSTED IN KITCHEN. PORTION SIZES INDICATED. m ® ❑ m MODIFIED DIETS AVAILABLE AND RECORDS MAINTAINED. FOOD PROPERLY COVERED WHILE TRANSPORTED AND ADEQUATE TEMPERATURES MAINTAINED. IF FOOD IS NOT PREPARED AT THE FACILITY, THEN A WRITTEN CATERED CONTRACT IS ON FILE. MENUS NOT DUPLICATED ON SAME DAY. COMPLIANCE V ES NO CORRECTIVE ACTION 7 ® ❑ i ® ❑ -- V1. Section .3200 Health Care (G.S. 153A -225 Section .3200 Rules .3201 -04) MEDICAL PLAN COMPLIES WITH G.S. .153A -225 AND .3200 or Rule .3925 and .3926. HEALTH SCREENING FORMS COMPLETED FOR ALL ADMITTED INMATES. SEPARATE INMATES REQUIRING MEDICAL ISOLATION. ADEQUATE EXERCISE OPPORTUNITIES OFFERED FOR ALL INMATES CONFINED FOR MORE THAN 14 DAYS i ;1� INMATES HEALTH COMPLAINTS ASKED FOR DAILY. QUALIFIED MEDICAL PERSONNEL AVAILABLE TO EVALUATE INMATE HEALTH COMPLAINTS. ANNUAL REVIEW OF MEDICAL PLAN CONDUCTED. WRITTEN RECORD MAINTAINED OF MEDICAL REQUESTS AND ACTION TAKEN. 8 COMPLIANCE CORRECTIVE ACTION YES NO ® ❑ ® ❑ ® ❑ V11. General Statute 153A- 226(b) and Section .2900 NCMJS Local Health Department Inspection Section .2900 and Rule .3918 THE LOCAL HEALTH DEPARTMENT HAS APPROVED THE OPERATION OF THE JAIL. Sanitation Inspection recommended. Vill. Additional Standards Requirements Section .2400 Operations Manual (Rule .2401 -04) (Rule .3904 and .3905) Operations Manual complies with Rule .2403 or Rule .3905. o Operations Manual reviewed and updated once a year. Section .2700 Security (Rule .2701) Secure Confinement or Rule .3916. Passage for Inmates from security perimeter until release. Locked storage of firearms outside of security perimeter. Well lighted exterior perimeter. Communications link with agencies in case of emergencies. Section .3000 Commissary /Canteen (Rule .3001) Canteenthygiene items provides inmates for purchase. COMPLIANCE CORRECTIVE ACTION YES NO Section .3400 and Section .3700 Space Requirements for New Jail Construction and Existing Jail Construction (Square footage, Accommodations, Support Areas, etc.), Rules .3401 -.3426 and .3701 -.3726 Square Footage Requirements Single segregation cells provide minimum square footage. COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS CORRECTIVE ACTION ® ❑ YES NO ❑ ❑ ❑ ❑ ® ❑ ® ❑ ® ❑ i Section .3400 and Section .3700 Space Requirements for New Jail Construction and Existing Jail Construction (Square footage, Accommodations, Support Areas, etc.), Rules .3401 -.3426 and .3701 -.3726 Square Footage Requirements Single segregation cells provide minimum square footage. COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS CORRECTIVE ACTION YES NO YES NO ❑ ❑ ❑ ❑ r Single cells provide inmates with minimum square footage. Multiple cells provide inmates with minimum square footage. Multiple cells contain no more than (4) inmates. Dayrooms provide inmates with minimum square footage. Dormitories provide inmates with minimum square footage. Construction Materials Paint Bunks Floors Walls Ceilings Windows Security Screens to COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS CORRECTIVE ACTION YES NO YES NO ❑ ❑ ® ❑ *FACILITY IS OVERCROWDED. NO RESPONSE REQUIRED. ❑ ❑ ® ❑ E] ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ SOME AREAS OF THE JAIL SHOULD BE SCHEDULED FOR REPAINTING. PLEASE RESPOND. -- ® ❑ ❑ ❑ ❑ ® ❑ i ❑ THE FLOORS NEEDS PAINTING. PLEASE RESPOND. ❑ ® ❑ ❑ THE WALLS ON THE 2ND FLOOR NEEDS REPAIRING (F) BLOCK. PLESE RESPOND. t s ❑ ® ❑ ❑ SOME CEILING TILES NEEDS REPLACING. PLEASE RESPOND. ® ❑ ❑ ❑ ® ❑ ❑ ❑ r N Insect Screens Doors Locks Dayroom Equipment Steel Grating Wiring and Electrical Fixtures Electric locks with Manual Override All Manual Locks Accessible floor drains have tamper resistive fasteners. Safety and Security Section (Structural Arrangements and Accommodations) Security Mirrors COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS CORRECTIVE ACTION YES NO YES NO ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ w ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ __. ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ w Secure Visiting Areas Separate Conference Area for Attorney and Clergymen Medical Area Provided Secure Inmate Booking Processing Area Secure Central Control Station Secure Elevators Adequate Kitchen Adequate Laundry Adequate Storage Areas Adequate Administrative Support Areas Work Release Areas Adequate Heating 12 COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS CORRECTIVE XTION YES NO YES NO ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ I ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ Adequate Cooling Adequate Ventilation (Air Flow) Adequate Holding Cells Adequate Commodes Adequate Lavatories Sanitary Drinking Water Adequate Showers w/ Tempered Water Adequate Cleanup Stations Adequate Dayroom Space Adequate Artificial Lighting Adequate Natural Light 13 COMPLIANCE OLD STANDARDS COMPLIANCE NEW STANDARDS CORRECTIVE ACTION YES NO YES NO ® ❑ a - Cl ❑ ® ❑ (] THE VENTILATION SYSTEM NEEDS CLEANING. PLEASE RESPOND. ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ 0 ® ❑ ❑ FACILITY WAS OVERCROWDED. NO RESPONSE REQUIRED. ® ❑ D ❑ Reports Monthly Jail Population Reports Submitted as Required. Administrator Understands the Requirement of Submitting Death Report. COMPLIANCE YES NO CORRECTIVE ACTION 14 Names (s) of Person (s) Contacted During the Inspection CAPT BILLY DUNNGAN, LT JOHN FAUCET, CPL LINDA THORPE NO ENTRY INDICATES ITEM NO APPLICABLE LT JOHN FAUCETTE stated that he is aware of his responsibilities under the Federal Civil Rights Act regarding segregation by race. ON z ❑ ® ❑ Names (s) of Person (s) Contacted During the Inspection CAPT BILLY DUNNGAN, LT JOHN FAUCET, CPL LINDA THORPE NO ENTRY INDICATES ITEM NO APPLICABLE LT JOHN FAUCETTE stated that he is aware of his responsibilities under the Federal Civil Rights Act regarding segregation by race. ON �.a n6Jw Donnie D. Byrd Jail Consultant Distribution MRS MARGARET BROWN, CHAIRPERSON, ORANGE CO BRD OF COMM MR JOHN LINK, ORANGE CO MGR 1'. 15 v