HomeMy WebLinkAboutAgenda - 02-10-1998 - Attachment 3l~lt+~~~,~- 3 ~
Updated as of :414/97
Landfill Transition Considerations
The issues listed below reflect the preliminary review and discussion by County and Town staff on
March 19, and the merging of issues lists prepared by both staffs. Counterpart responsibilities for
each issue, or group of issues, are listed parenthetically. Staffs agreed to work for now only on issues
in Sections A, B, and C. Counterparts will schedule meetings at mutually convenient times. Next
meeting of County and Town transition team scheduled for 3:30pm, May 1.
A. Automation
1. Scale System with `Software
2. Current Computer System & Support Compatibility with County Systems
3. E-Mail
4. Landfill Software Standards(Desktop) Compatibility with County standards
5. Software Training Needs
6. Communicating OC Information Technology and Resources policy to Landfill staff
7. Web Page access
(Dick Taylor, Curt Clausen, Kay Johnson -issues 1-7; Elaine Holmes -issue S)
B. Employees
1. Job Classification
2. Regular and merit pay
3. Employee appointment types (and handling of pay and benefits for any part time)
4. Probation period/policy
5. Work schedules, work hours and flex time (e.g. current 37.5 hr/week vs. 40 hr/week? 80
hr and 75 hr biweekly?)
6. 401(k) Plan
7. Other supplemental retirement plans
8. Local Government Retirement System Membership
9. Health Insurance
10. Retiree Health Insurance
11. Dental Insurance
12. Life Insurance
13. Disability Insurance (long term and short term)
14. Supplemental insurance (what types? providers? enrollments?)
15. Payroll deducted auto and homeowners insurance?
16. Cafeteria benefits
i7. Educational reimbursement policy
18. Vacation Leave
19. Sick Leave
20. Petty Leave
21. Maternity Leave
22. Funeral Leave
23.Other Leaves
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24. Attendance, absences, and reporting for work
25. Hazardous/inclement weather policy
26. FMLA (Family and Medical Leave Act) handling (including 12 month period used)
27. Employee Assistance Program
28. Holidays
29.Overtime Compensation and compensatory time off
30. Longevity Pay
31.On call and call back compensation
32. Service Awards
33. Tuition Refund
34. Workers Compensation (pending cases?)
35. Flexible Compensation Plan (including flexible spending accounts)
36. Performance review
37. Salary increases/annual raises, County career growth and performance awards
38. Timing of transition and how this relates to cost of living, market and performance based
increases
39. Pay schedules (biweekly? weekly? dates?)
40. Direct deposit
41. Credit for Chapel Hill service
42. Grievance and appeal policy
43. Disciplinary policy
44. Pending charges, grievances, complaints, disciplinary action
45. Drug and Alcohol Testing and handling of positive tests
46. Recruitment for positions
47. Temporary Employees (How many? pay, etc)
48. Employees communications -critical importance
49. Early on Information Sessions for Landfill Employees
50. Sensitive handling of current landfill employee needs
51. Training needs in County administrative policies and procedures, including payroll,
personnel action and time record processing
52. Benefits enrollment and process
53. Employee Orientation
54. Transfer and confidentiality of Personnel Records
55. Domestic partners
56.Outside employment
57. Smoking policy
58. Parking
59. Firearms policy
60. Employee suggestions
61. Dress/appearance policy
62. Ethics policy
63. Special benefits/restrictions for Director
(Elaine Holmes, Pat Thomas, Gayle Wilson -issues 1-63)
;'
C. Financial System/General Ledger
1. Interface between Landfill IS and General Ledger current (CH) future (OC)
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2. Fixed asset inventory -reconcile with FY 96 Audit/Financial Statements
3. Indirect cost, charge backs to Landfill Fund for Administration PT, etc.
4. Tipping Fee billing & collection (Revenue Dept.)
5. List of receivables & outstanding liabilities
6. Review of Existing Obligations
7. Landfill Fund line item detail
8:' Landfill Vendor List
9. Budgetary Control Issues
10. Purchase order limits
11. Purchasing/Finance Procedures- Capitalization
12. Chart of accounts
13. Impact on financial statements
14. Appropriation/budget transfer policies
15. Landfill cash daily deposits
(Ken Chavious, Jim Baker -issues 1-15; Dick Taylor, Kay Johnson -issue 1; Sally Kost -issues 10,
14; Pam Jones -issue 11)
D. Assets
1. Ownership transfer of real property, buildings, and equipment
(Geof Gledhill, Ralph Karpinos)
2. Impact of Ownership change on DEHNR Permit for Eubanks Rd. Landfill
(Gayle Wilson)
3. Depreciation Schedules
(Ken Chavious, Jim Baker)
E. Operations
1. Repair and maintenance of vehicles & equipment
2. Fueling
3. Utilities/Maintenance of existing buildings
4. Vehicle inspections
5. Vehicle licenses
6. In-house recycling
(Wilbert McAdoo, Gayle Wilson)
7. Telephone
8. Courier Service
9. Review existing service contracts
(Pam Jones, Gayle Wilson)
10. Records Retention
(Dick Taylor, Gayle Wilson, Beverly Blythe, Pete Richardson)
11. Transfer of radio license to Orange County
(1Vick Waters, Gayle Wilson)
F. Legal, Insurance, and Liabilities
1. Conflicts of interest in contracted legal service providers, etc.
2. Legal services
3. Contingent liabilities (pending lawsuits)
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4. Insurance coverage of property jointly owned
5. Risk Management
6. Safety awareness
7. Workers Compensation (Exposure & Premiums)
(Geof Gledhill, Ralph Karpinos -issues 1-3; Pam Jones -issues 2, 4-7; Gayle Wilson -issue 6; Elaine
Holmes, Pat Thomas -issue ~'; Jim Baker -issues 6-7)
G. Organization
1. Integration, if any, between County Sanitation and Landfill staff
2. New County administration/internal service support position(s) needed?
3. Division of responsibility (eg; LOG staff doing recycling now for Town & LOG?
recycling for County departments?)
4. What happens to existing committees (eg; OCSWC, CH waste reduction committee)
5. Definition of scope of responsibility for new organization
6. Clear definition of level of control county will exercise
7. Clear plan for financing future debt (including need for tip fee)
8. Meeting facilities
9. Organizational memberships
10. Development plan review-Chapel. Hill
11. Board of Commissioner procedures
12. County Administrative/Personnel procedures/policies
13. Office location
(John Link, Rod Visser, Gayle Wilson)
H. Other
1. Public relations on overall transition
2. State & Federal reporting requirements
3. Emergency response charges(?)
4. Rumor Control
(John Link, Rod Visser, Sonna Loewenthal -issues 1, 4; Gayle Wilson -issues 1-4; Wilbert McAdoo -
issue 2; Nick Waters -issue 3)