HomeMy WebLinkAboutNN Ord-1998-003 Finance - Budget Amendment 5 - 02-17-1998-8bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 17, 1998
Action Agenda
Item No. $ _ b
SUBJECT: Budget Amendment #5
DEPARTMENT: Budget Office
PUBLIC HEARING: (Y/1~
BUDGET AMENDMENT: (Y/1~
ATTACHMENT(S):
Proposed Budget Amendment
Equipment and Vehicle Capital Project
Ordinance
Smart Start Grant Project Ordinance
Middle School Enrichment Camp Grant Project
Ordinance
Southern Human Services Center Capital
Project Ordinance
INFORMATION CONTACT:
Donna Dean, Budget Director Extension 2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
PURPOSE: To consider proposed budget ordinance amendments and grant and capital project
ordinances.
BACKGROUND:
Department on Aging
(1) The Department on Aging received funds from the North Carolina Department of
Transportation (NCDOT) to purchase transportation management software. In the past, the
department has leased scheduling software from a private vendor at a cost of $325 per month.
The new software provides for improved scheduling of transportation routes. Total cost of
the purchase is $9,580 with $9,452 reimbursed by NCDOT. Included in the current
Equipment and Vehicle Capital Project budget is the required local match of $158. The
attached Ordinance includes the additional funds expected from the State. (see page 4, of this
abstract)
(2) The Department on Aging has received $73,037 from the Home and Community Care Block
Grant Supplemental Award passed by the General Assembly. These funds enable the
department to purchase 6,500 hours of in-home aide service from a local provider, making it
possible to serve an additional 30 persons. This leaves approximately 10 elderly citizens on
the service waiting list. Available in the Eldercare budget for this Department is the required
local match of 10% (see block #2, page 3).
z
(3) The 1997 General Assembly authorized $1,000,000 in general purpose funding for senior
centers. The 148 senior centers across the State receive equal allotments. Each of Orange
County's four senior centers receives $6,757 for a total of $27,028. Plans include replacing
older equipment and furniture at each center. The required 10% local match of $2,703 is
currently available in the Community Based Services budget (see block #3, page 3).
Health Department
(4) The Orange County Health Department has received additional Smart Start funds from the
Orange County Partnership for Young Children for the dental screening program. These
funds, totaling $26,518 will provide screening and education to over 2,000 children ages 0-5.
The Health Department will subcontract with the School of Dentistry to provide the services.
Dental hygiene students and dental faculty are to provide the services between October 1,
1997 and December 1, 1998. The attached grant project ordinance, Smart Start Grant
Project Ordinance, appropriates the additional monies (see page 5 of this abstract).
Cooperative Extension
(5) The Orange County Cooperative Extension 4-H Programs provides a middle school
enrichment camp during the summer. Initially funded in 1996 through a grant from N.C.
State University, the program also receives funding support from the Orange County
Schools and from fees charged to participants. Both McDougle and Stanford Middle Schools
provide in-kind physical structure contributions. Recently, the Orange County Schools
provided an additional $5,000 contribution to the program. These funds will provide
summer camperships to help youths that would not otherwise have the opportunity for
summer enrichment. The attached Middle School Enrichment Camp Grant Project
Ordinance provides for the receipt of these additional funds (see page 6 of this abstract).
Southern Human Services Center Capital Project
(6) On February 3, 1998, the Boazd of County Commissioners approved an appropriation of
$12,000 from the County Capital Fund Fund Balance to cover the cost of a change order for
the Southern Human Services Center. This change order covers costs associated with
mitigation of unsuitable soils related to the left turn lane into the Center. The attached
budget amendment (see block 6, page 3 of this abstract) and the accompanying Southern
Human Services Capital Project Ordinance provide for this appropriation.
RECOMMENDATION(S): The Manager recommends that the Board of Commissioners
approved the attached budget ordinance amendment and grant and capital project ordinances.
Orglp~ ~"r
Proposcd
1997.98 Budget Amendment
The 1997-98 Orange County Budget Ordinance is amended as follows:
Bad etAmerulment N5 01/17/98
Nl See attached NS See attached N6 See attached
Budget As Equipment and N2 Home and N4 See attached Middle School Southern Human Budget As
Amended Vehicle Capital Community N3 Additional Smart Stan enrichment camp Services Center Amended
Through BOA Project Care Block funds for Senior Grant Project Grant Project Capital Project Through BOA
Original Bud et N4 Ordinance Grant Centers Ordinance Ordinance Ordinance NS
General Fund
Revenue
Pro rt Taxes S 55,731,737 S 55,731,737
Sales T s
S 11,933,000
S 11,933,000 S 55,731,737
License and Permits
f 783,412
S 783,412 S 11,933,000
Inte overnmental
S 10,238,437
S 10,715,512
S 73,037
S 27
028 S 783,412
Char es for Service
S 3,679,483
S 3,679,483 , S 10,815,577
Investments
S 960,000
S 960,000 S 3,679,483
Miscellaneous
S 240,950
S 240,950 S 960,000
Transfers from Other Funds
S 9]6,000
S 916,000 S 240,950
Fund Balance
S 1,000,000
S 1,294,525 S 916,000
Total
S 85,483,019
S 86,254,619
S
E 73
037
S 27
028
S
E S 1,294,525
, , S S 86,354,684
Excenditures
Communit Maintenance S 876,391 S 876,391
General Administration
S 3,224,993
S 3,236,593 S 876,391
Tax and Records
S 2,160,645
S 2,160,645 S 3,236,593
Communit Plannin
S 1,638,679
S 1,647,495 S 2,160,645
Human Services
S 19,529,383
S 20,212,323
S 73,037
S 27,028 f 1,647,495
$ 20
Public Safet
$ 7,990,224
S 8,018,819 ,312,388
Public Works
S 3,040,573
f 3,053,988 $ 8,018,819
Education
S 29,054,350
S 29,054,350 S 3,053,988
Non De artmental: $ 29,054,350
Outside A encies S 1,346,859 f 1,346,859
Miscellaneous
S 2,745,468
S 2,734,202 S 1,346,859
Debt Service
S 9,814,584
S 9,814,584 S 2,734,202
Transfers Out
S 4,060,870
S 4,098,370 S 9,814,584
Total Gen Fund Appropriation
S 85,483,019
S 86,254,619
S
S 73,037
S 27
028
S
S
S S 4,098,370
, E 86,354,684
W
Equipment and Vehicles Project 4
Capital Project Ordinance
Project Number 61-412
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized will provide for purchase of County-owned vehicles and major
equipment. The project will be financed with proceeds from the County's portion of the one
half cent sales taxes, appropriated fund balance from the County Capital Projects Fund, and
grant funds from the North Carolina Department of Transportation.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from County Capital Reserve Fund (1992-93) $295,300
Transfer from General Fund (1993-94) 391,61 S
Transfer from General Fund (1994-95) 465,229
Transfer from General Fund (1995-96) 294,41 S
Transfer from EMS Base 2 Project (1995-96) 10,000
Transfer from General Fund (1996-97) 497,964
Transfer from General Fund (1997-98) 547,345
Total Transfers from Other Funds $2,501,868
Intergovernmental (1992-93) 32,935
Intergovernmental (1993-94) 4,688
Intergovernmental (1994-95) 131,129
Intergovernmental (1995-96) 123,750
Intergovernmental (1996-97) 163,179
Intergovernmental (1997-98) $2,142
Total Intergovernmental $544,828
County Capital Fund Balance (1994-95) 10; 000
Total Revenue $3,056,696
Section 4. A portion of the funds available for this project have been expended. The following
amendment is anticipated to close these amounts:
Transfer from County Capital Reserve (1992-93)
Transfer from County Capital Reserve (1993-94)
Transfer from County Capital Reserve (1994-95J
Intergovernmental (1992-93)
Intergovernmental (1993-94)
Intergovernmental (1994.95)
Total
Section 5. The following amount remains appropriated for this project:
Equipment and Vehicles
$239,583
$348,384
$351,954
$32,935
$4, 688
128 822
$1,106,366
$1,950,330
Section 6. This ordinance supersedes all previous Equipment and Vehicles Capital Project Ordinances.
Section 7. This ordinance, originally adopted June 28, 1992 and subsequently amended, shall be in
effect until June 30, 1998.
Adopted this 17`b day of February 1998.
5
Smart Start Program
(Department of Social Services, Health Department,
Library, and Cooperative Services)
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter
159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments
of Social Services, Health ,Library and Cooperative Extension by the State of North
Carolina and the Orange County Partnership for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (DSS)- 1993.94 $77,119
Intergovernmental (DSS) - 1994-95 $259,453
Intergovernmental (DSS) - 1995-96 $347,780
Intergovernmental (DSS) - 1996-97 $393,327
Intergovernmental (DSS) - 1997-98 $193,581
Intergovernmental (Health) - 1993-94 $43,777
Intergovernmental (Health) - 1994-95 $56,711
Intergovernmental (Health) - 1995-96 $51,219
Intergovernmental (Health) - 1996-97 $77,787
Intergovernmental (Health) - 1997-98 $48,532
Intergovernmental (Library) - 1993-94 $10,721
Intergovernmental (Cooperative Extension) - 1994-95 $6,000
Intergovernmental (Cooperative Extension) - 1995-96 $17,880
Intergovernmental (Cooperative Extension) - 1996-97 $17,522
Intergovernmental (Cooperative Extension) - 1997-98 $56,325
Total Revenue $1,658,234
Section 4. The following prior years' grant funds have lapsed:
Intergovernmental (DSS) -1993-94 $77,119
Intergovernmental (DSS) - 1994-95 $259,953
Intergovernmental (Health) - 1993-94 $43,777
Intergovernmental (FlealthJ -1994-95 $56,711
Intergovernmental (Library) - 1993-94 $10,721
Intergovernmental Cooperative Extension - 1994-95 $6, 000
Intergovernmental (Cooperative Extension) - 1995-96 17 880
Total $472,161
Section 5. The following amounts remain appropriated for this project:
Human Services - DSS $961,206
Human Services -Health $177,538
Human Services -Cooperative Extension 549, 522
6
Total Appropriation $1,188,266
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction
in carrying out this project.
Section 9. Positions authorized through this grant project include:
3.0 full time equivalent positions in the Department of Social Services as authorized by
the Orange County Board of County Commissioners on February 15, 1994.
.83 full time equivalent positions in the Health Department as authorized by the Orange
County Board of County Commissioners on July 1, 1995.
.50 full time equivalent in the Cooperative Extension Department as authorized by the
Orange County Board of County Commissioners on June 30, 1997.
Funding for these positions is contingent upon the General Assembly's allocation of Smart Start
funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 1998. Subsequent
funding of this grant project is contingent upon the availability of funds sufficient to cover
expenditures.
Section 11. This ordinance supersedes all previous Smart Start Program Grant Project Ordinances.
Adopted this 17th day of February 1998.
M:-budget\9798-ords\grant\smart.doc
Middle School Enrichment Camp
Grant Project Ordinance
Project Number 11-657
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
grant project is hereby adopted.
Section 1. The project authorized is the middle school enrichment camp as awarded
to Orange County's Cooperative Extension by North Carolina State University. This
project will also have off-setting revenues from fees charged to program
participants.The purpose of this grant is to provide supervised safe, affordable, and
enriching environments for youths (ages 10 to 14) to build interpersonal skills and
provide positive growth experiences.
Section 2. The officers of the County are hereby directed to proceed with the grant
project within the grant document, the rules and regulations of the State of North
Carolina and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this
project:
North Carolina State University $60,000
Orange County Schools $10,000
Participant Fees $22,800
Total Revenue $g~,900
Section 4. The following amount is appropriated for this project:
Human Services -Middle School Enrichment Camp $92,900
Section 5. The finance officer is hereby directed to maintain within the Grant
Project sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of
making payments due. Reimbursement requests should be made to the grantor agency
in an orderly and timely manner.
8
Section 7. Copies of this grant project ordinance shall be made available to the
finance officer for direction in carrying out this project.
Section 8. There are no permanent positions associated with this grant.
Section 9. This project period begins February 20, 1996 and goes through June 30,
1998.
Adopted this 17`~ day of February 1998.
Southern Human Services Center Project
Capital Project Ordinance
Project Number 61-602
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital
project is hereby adopted.
Section 1. The project authorized is the acquisition of land and construction of a
consolidated human services center in the southern portion of the County. The
project will be financed with proceeds from the 1988 bond referendum, proceeds
from the County's portion of the one-half cent sales taxes, transfers from other
County capital projects, and private placement funding.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
1988 Bond Funds (1989-90) $1,000,000
1988 Bond Funds (1991-92) $2,000,000
Total 1988 Bond Funds $3,000,000
Transfer from County Capital Reserve Fund (1991-92) $92,500
Transfer from General Fund (1993-94) $72,500
Transfer from General Fund (1994-95) $72,500
Transfer from Government Services Center Project (1994-95) $100,000
Transfer from Rural Education Center Project (1994-95) $90,000
Transfer from Solid Waste Convenience Centers Project (1994-95) $110,000
Transfer from Government Services Center (1995-96) $81,863
Transfer from General Fund 1995-96) $429,137
Transfer from General Fund (1996-97) $72,500
Transfer from Solid Waste Convenience Centers (1996-97) $189,000
Transfer from General Fund (1997-98) $60,000
Total Transfers from Other Funds $1,370,000
Private Placement Funding $500,000
Appropriated Fund Balance (1997-98) $95,248
9
Total Revenues $4,965,248
Section 4. A portion of the available funds for this project have been transferred to the
Northern Human Services Center Capital Project. The following amendment is
anticipated to complete this transfer:
Transfer to Northern Human Services Center (1995-96) $20, 000
Section 5. The following amount remains appropriated for this project:
Southern Human Services Center Project $4,945,248
Section 6. This ordinance supersedes all previous Southern Human Services Capital Project
Ordinances.
Section 7. This ordinance, originally adopted August 1, 1989 and subsequently amended,
shall be in effect from August 1, 1989 until June 30, 1998.
Adopted this 17th day of February 1998.
10
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6. SPECIAL PRESENTATIONS- NONE CAL) - -3 2d' 8
7. PUBLIC HEARINGS- NONE
8. ITEMS FOR DECISION-CONSENT AGENDA
A motion was made by Commissioner Crowther, seconded by Commissioner Carey to approve those
items as stated below.
a. Classification Plan Amendment-Tax Appraisal Positions
The Board approved a new classification and pay plan,amendment establishing a new class of
Appraiser 1, salary grade 65, $25,312-$40,244; changing the title of the existing Real Property Appraiser
class at salary grade 69, $30,766-$48,920, to Appraiser 11; and, changing the salary grade of the existing
class of Chief Appraiser at salary grade 74, $39,264-$62,431, to salary grade 71, $33,920-$53,933.
b. Budget Ordinance Amendment#5
The Board approved a proposed budget ordinance amendment and grant and capital project
ordinances to provide matching funds for grants received by the Department on Aging, Health Department
and Cooperative Extension Service, and to provide funds for a change order at the Southern Human
Services Center as presented in the agenda and attached to these minutes on pages
C. Impact Fee Reimbursement- Habitat for Humanity
This item was removed for separate consideration at the end of the Consent Agenda.
d. Criminal Justice Partnership Program (CJPP) Discretionary Grant Acceptance
The Board accepted a discretionary grant from the N.C. Department of Correction in the amount
of$245,880.
e. Freedom house -Home Program; Criminal Justice Partnership Program (CJPP)
The Board approved a HOME Program development agreement and a Criminal Justice
Partnership Program (CJPP) performance agreement with Freedom House Inc., to provide funding for the
construction of transitional housing units with support services on Airport Road in Chapel Hill.
f. Criminal Justice Partnership Program (CJPP) Implementation Contracts
The Board approved and authorized the Chair to sign contracts with Orange/Chatham Alternati...;
Sentencing, in the amount of$159,941, for continuation of the pre-trial release program and the
development of a day reporting center for offenders sentenced to intermediate sanctions. The programs
would be funded by a grant from the N.C. Department of Correction, Criminal Justice Partnership Program.
The grant was accepted by the Board Dec. 1, 1997.
Department of Transportation State Funds to Support Rural General Public
Transportation
The Board approved applying for and accepting $15,111 in special State funds for rural public
transportation and authorizing the chair to sign an agreement with the N.C. Department of Transportation
for fiscal year 1997-98.
h. Department of Transportation State Funds for Work First and Employment
Transportation
The Board approved applying for and accepting $7,845 in special State operating funds
designated for Orange County and $10,000 of demonstration project funds to support Work
First/employment transportation needs.
1. SenlorNet Computer Learning Center
The Board approved and authorized the Chair to sign an agreement with SeniorNet to establish
and operate a computer learning center at the Chapel Hill Senior Center for a minimum of two years at a
cost of$10,000, $1,000 of which would be provided by SenlorNet and $9,000 by Bell South.
L Property Valuation Changes
.The Board approved requests for changes of property valuations as presented and as
incorporated in these minutes by reference.
k. Property Tax Refunds
The County Commissioners approved requests for tax refund as listed below in accordance with
N.C. General Statutes 105-381 and the Refund Resolution as approved by the Board on September 16,
1997:
NAME ACCOUNT# AMOUNT