HomeMy WebLinkAboutAgenda - 02-17-1998 - 8eORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. g . -,
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 17, 1998
SUBJECT: Freedom House - HOME Program; CJPP Program
DEPARTMENT: Housing and Community Development PUBLIC HEARING: (Y/N)
BUDGET AMENDMENT: (Y/N) ' • '''''
ATTACHMENT(S): INFORMATION CONTACT:
HOME Program Development Agreement Tara L. Fikes
CJPP Program Performance Agreement TELEPHONE NUMBERS: - - ext. 2490
Hillsborough 732 -8181
Chapel Hill 9684501
Durham 688 -7331
Mebane 227 -2031
PURPOSE:
To approve a HOME Program Development Agreement and a Criminal Justice Partnership Program
(CJPP) Performance Agreement with Freedom House, Inc. to provide funding for the construction
of transitional housing units with support services on Airport Road in Chapel Hill.
BACKGROUND:
The Orange County HOME Consortium designated $337,000 of 1995 -96 HOME Program funds to
assist Freedom House with the construction of transitional housing units in Chapel Hill for persons
with substance abuse problems. Further, the Orange - Chatham CJPP Program has allocated
$166,320 of 1997 -98 funding to assist with construction in return for transitional housing and
substance abuse treatment to Orange and Chatham County residents sentenced to intermediate
sanctions. This project will provide housing for approximately twelve (12) low income individuals,
as well as provide substance abuse services to enable these persons to live independently upon
completion of the program.
They are nearing completion of the construction planning phase and should be ready to solicit bids
for the project in March 1998. County staff and the County Attorney have met with Freedom House
representatives to develop these contract documents.
RECOMMENDATION(S):
The Manager recommends authorizing the execution of the following documents with Freedom
House, Inc. to provide funding for the construction of transitional housing units with support
services on Airport Road in Chapel Hill:
1) HOME Program Development Agreement; and the
2) Criminal Justice Partnership Program (CJPP) Performance Agreement.
Execution will be contingent upon the review and approval of the documents by the County
Attorney and receipt of the N.C. Department of Correction approval of the CJPP grant being
secured by the Freedom House property.
NORTH CAROLINA
ORANGE COUNTY
DEVELOPMENT AGREEMENT
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This is an AGREEMENT between ORANGE COUNTY, a general local
governmental unit of the State of North Carolina, (hereinafter referred to as the "County")
and FREEDOM HOUSE, INC, a North Carolina nonprofit corporation (hereinafter referred
to as "Freedom House, Inc. "). The date of this Agreement is February 17, 1998.
WITNESSETH
WHEREAS, the Orange County HOME Consortium has designated $337,000 in FY
1996 HOME funds for the purpose of conveying these funds to Freedom House, Inc. to
assist with the development of transitional housing on Airport Road in Chapel Hill, which
property is more particularly described in Exhibit A attached hereto and made a part of this
Agreement (hereinafter referred to as the "Property"); and
WHEREAS, the County is the lead entity of the
designated in an agreement dated August 27, 1992, and
July 28, 1993, and as such is the lead entity in a represen
the Orange HOME Consortium for the purposes of can
accordance with the Title 11 of the Cranston- C1_ ,... , .......
(Pub. L. 101 -625), (42 U.S.C. 35354 t. so. (her.
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as further deft eral am Regrets
:..,.:
of Ho rban De ere _ '
Orange HOME
Consortium, so
y 26, 1993, and
all members of
E Program in
ousina Act
as tai Act'), and
U.S. Department
WHO � , Freedo se, Inc. intends to develop the Property for the purpose of
constructing tra ng opportunities for low income residents.
NOW, THEREFORE, in consideration of the premises and the mutual covenants
herein contained, the parties hereto do agree as follows:
1. Freedom House, Inc. agrees to develop ten (10) transitional housing units on
Airport Road in Chapel Hill for low income persons in Orange County. Construction
must begin by December 31, 1998.
2. The HOME funding investment shall be secured by a note to the County and a deed
of trust constituting a lien on the leasehold interest which Deed of Trust shall
designate Orange County as the secured party/beneficiary. The note and deed of
trust shall be in the form of the documents that are attached to and a part of this
document.
3. Freedom House, Inc. agrees to rent the property to qualified buyers whose incomes
do not exceed 50°x6 of the area median income by family size, as determined by the
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U.S. Department of Housing and Urban Development and amended from time to
time. The period of affordability for HOME funds in accordance with the Acts, its
regulations and Federal Program Requirements shall be 20 years from the date of
execution of this Agreement.
5. HOME funds will be expended upon presentation by Freedom House of invoices for
actual construction costs certified by the project architect.
4. Miscellaneous Provisions.
a. Termination of Agreement The obligations of the parties hereunder and
the speck obligation of Freedom House, Inc. to develop the Property and provide
transitional housing for low income residents shall terminate on December 31, 2018.
Notwithstanding the foregoing, the parties hereto may terminate this Agreement at any time
by a mutual agreement to that effect in writing.
b. Default, Remedies. This Agreement may be terminated by a non -
defaulting party upon an event of default hereunder, after written notice thereof and
thirty (30) days grace period in which the defaulting party may act to cure. As used
herein, the term "an event of default" shall mean and refer to a failure or act of omission
by either party with respect to any undertaking, obligation, covenant or condition as set
forth in this Agreement. With respect to any event of default, the non - defaulting party
may exercise any right available to it at law or in equity with respect to such default.
C. Books and Records. Each party shall keep and maintain books, records
and other documents relating directly to the receipt and disbursement of grant funds
and the fulfillment of this Agreement. Each party agrees that any authorized
representative of the County, the State, the U.S. Department of Housing and Urban
Development and Comptroller General of the United States shall, at all reasonable
times, have access to and the right to inspect, copy, audit and examine all of the books,
records and other documents relating to the grant and the fulfillment of this Agreement
for a period of three (3) years following the completion of the Project.
d. Conflict with HOME Agreement. Notwithstanding anything herein to the
contrary, the parties hereto acknowledge the due execution of a HOME Program
Agreement between the County and the U.S. Department of Housing and Urban
Development and agree that any conflict between the provisions, requirements, duties
or obligations of this Agreement and the HOME Agreement shall be resolved in favor of
the HOME Agreement.
e. Notices. Any Notice shall be in writing and shall be given by depositing
the same in the United States mail, post -paid and registered or certified, and addressed
to the party to be notified, with return - receipt requested, or by delivering the same in
person to an officer or principal of such party. Notice deposited in the mail in the
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manner here in above described shall be effective upon mailing. For purposes of
Notice, the addresses of the parties shall, unless changed as hereinafter provided, be
as follows:
i. To the County: Orange County
c/o Housing and Community Development
Department
P.O. Box 8181
Hillsborough, NC 27278
ATTN: Director
ii. To Freedom House, Inc.: Freedom House, Inc.
207 Wilson St.
Chapel Hill, NC 27514
ATTN: Executive Director
Either the County or Freedom House, Inc. may change the person or address to which
any future Notice shall be given as herein provided.
f. No Assignment. - No transfer or assignment of Freedom House, Inc.'s
interest in this Agreement shall occur without the prior written consent of the County.
g. Binding Effect. This Agreement shall be binding upon and shall inure to
the benefit of the parties hereto and their respective successors and assigns.
h. Entire Agreement; Modification. This Agreement, with all exhibits and
attachments hereto, constitutes the entire agreement between the County and Freedom
House, Inc.. No modification or amendment to this Agreement shall be binding upon
either party unless made in writing and executed by each party.
i. No Joint Venture or Agency. The County and Freedom House, Inc.
each agree and acknowledge that nothing contained herein or otherwise, including,
without limitation, any act of the County or Freedom House, Inc. under this Agreement,
shall be deemed or construed to create any relationship of joint venture, partnership or
agency between the parties.
j. Effect of Waiver or Forbearance. No failure by the County to insist
upon the strict performance of any term or condition of this Agreement, or to exercise
any right or remedy upon the breach by Freedom House, Inc. of any of its obligations,
agreements, or covenants hereunder, shall be a waiver of such affected term or
condition or of such breach; nor shall any forbearance by the County to seek a remedy
for any breach by Freedom House, Inc. be a waiver by the County of its rights and
remedies with respect to that or any other breach.
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k. Governing Law. This Agreement shall be construed in accordance with
and governed by the laws of the State of North Carolina. Any litigation arising out of
this Agreement shall be brought in courts sitting in North Carolina, with venue in
Orange County.
I. Severability. The provisions of this Agreement are independent of and
separable from each other, and no provision shall be affected or rendered invalid or
unenforceable by the fact that for any reason any other provision may be invalid or
unenforceable in whole or in part. If any provision of this Agreement or the application
thereof to any person or circumstances shall, to any extent, be or become invalid or
unenforceable, the remainder of this Agreement, or the application of such provision to
persons or circumstances other than those as to which it is held invalid or
unenforceable, shall not be affected thereby, and each provision of this Agreement
shall be valid and be enforced to the fullest extent permitted by law. The County and
Freedom House, Inc. agree to substitute for such provision of this Agreement or the
application thereof determined to be invalid or unenforceable, such other provision as
most closely approximates, in a lawful manner, such invalid, illegal or unenforceable
provision. If the County and Freedom House, Inc. cannot agree, they shall apply to a
court of competent jurisdiction to substitute such provision as the. court deems
reasonable and judicially valid, legal and enforceable. Such provision determined by
the court shall automatically be deemed part of this Agreement ab initio.
M. Equal Opportunity. Freedom House, Inc. shall not discriminate against
any employee or applicant for employment because of race, color, religion, sex,
national origin, political affiliation or belief, age, or handicap.
n. Headings. Headings are for convenience only and shall not be used to
interpret or construe its provision.
o. Gender; Singular and Plural. As used herein, the neuter gender
includes the feminine and masculine. The masculine includes the feminine and neuter,
and the feminine includes the masculine and neuter and each includes a corporation,
partnership or other legal entity when the context so requires. The singular number
includes the plural and vice versa, whenever the context so requires.
p. Recording. The parties hereto agree that upon notice to the other and at
its own cost and expense, a party may record this Agreement in the Office of Register
of Deeds for Orange County.
q. Compliance with Laws. To the extent applicable, each party hereto
agrees to comply with all laws, ordinances and regulations affecting the Property from
and after the date hereof. Without limiting the generality of the foregoing, Freedom
House, Inc. shall comply with all federal, state and local laws, regulations and
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ordinances applicable to the expenditure of funds provided by the County, to purchase
and develop the Property.
r. Publicity; Signage. Freedom House, Inc. agrees to provide such
publicity with respect to the County's participation in the development of the Property
as the County shall reasonably require. Any signage at the Property shall
acknowledge the County's role and contribution.
S. Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original but all of which together shall
constitute on and the same instrument.
t. No Third Party Rights. The parties hereto covenant and agree that
nothing contained in this Agreement or any act by the County or Freedom House, Inc.
shall be deemed or construed by the parties or any third party to create any
relationship of third party beneficiary, including third party principal or agent, or to
create any right, claim or cause of action against the County, Freedom House, Inc. or
any of their respective officers, agents or employees by any third party.
U. Performance of Government Functions. Notwithstanding anything in
this Agreement which may be to the contrary, nothing contained in this Agreement shall
in any way stop, limit or impair the County from exercising or performing any regulatory,
policing or governmental powers or functions with respect to the Property including,
without limitation, inspection of the Property in the performance of such functions.
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IN WITNESS WHEREOF, the parties hereto, intending to be legally bound, have set
their hands and seals on the day and year first above written.
(SEAL)
ATTEST:
COUNTY OF ORANGE, NORTH CAROLINA
Margaret W. Brown, Chairman
Orange County Board of Commissioners
Beverly A. Blythe
Clerk to the Board of Commissioners
NORTH CAROLINA
ORANGE COUNTY
This is to certify that on this day personally came before me Beverly A. Blythe,
with whom I am personally acquainted, and being by me duly sworn, says that Margaret
W. Brown, is the Chair of the Orange County Board of Commissioners, and that she the
said Beverly A. Blythe, is the Clerk to the Board of Commissioners of the County of
Orange, the body politic and corporate named within and which executed the foregoing
instrument; that she knows the common seal of said County; that the seal affixed to
said instrument is said common seal; that the name of Orange County was subscribed
thereto by the said Chair of the Orange County Board of Commissioners and that the
said Chair of the Orange County Board of Commissioners and said Beverly A. Blythe
subscribed their names hereto and said common seal was affixed, all by order of the
Board of County Commissioners of Orange County and that said instrument is the act
and deed of Orange County.
Witness my hand and notarial seal, this the day of 1998.
Notary Public
My commission expires:
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(SEAL)
ATTEST:
FREEDOM HOUSE, INC.
Al Mooney, President
Claude Piantadosi, Secretary
NORTH CAROLINA
ORANGE COUNTY
I, , Notary Public in and for the above named County
and State, do hereby certify that on this day personally appeared before me
with whom I am personally acquainted, who, being by me duly sworn, says at he is Secretary
and that is President of Freedom House, Inc., a North Carolina corporation,
and that by authority duly given and as the act of the corporation, the foregoing instrument
was signed in its name by its President, sealed with its corporate seal and attested to by its
Secretary.
Witness my hand and notarial seal, this the day of
Notary Public
My commission expires:
1998.
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NORTH CAROLINA AGREEMENT BETWEEN
ORANGE COUNTY AND
ORANGE COUNTY FREEDOM HOUSE, INC.
THIS AGREEMENT made and entered into this the day of
1998 by and between Orange County, North Carolina,
hereinafter referred to as "County," on behalf of the Orange -
Chatham Criminal Justice Partnership Program, hereinafter
referred to as the "Partnership" and Freedom House, Inc.,
hereinafter referred to as "Freedom House;"
WITNESSETH
WHEREAS, County acting as fiscal agent for the Partnership
has received a discretionary grant from the North Carolina
Department of Correction Criminal Justice Partnership Program for
fiscal year 1997 -1998 to establish and maintain a men's halfway
house in Orange County to provide transitional housing and
substance abuse services for individuals sentenced to
intermediate sanctions in the criminal justice system of Orange
and Chatham Counties and which provides that these grant monies
may be spent through contracting with private for - profit, private
non - profit, and public agencies to assist in this; and
WHEREAS, Freedom House is a local, non - profit corporation
which currently provides these services for women substance
abusers; and
WHEREAS, Freedom House has agreed to construct, develop and
operate the men's transitional housing and substance abuse
services facility to be located on property owned by Freedom
House in Orange County which will provide housing and services
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for chemically dependent individuals in the criminal justice
system of Orange and Chatham Counties.
NOW, THEREFORE, in consideration of the premises and of the
following mutual promises, covenants and conditions, County and
Freedom House agree as follows:
A. Freedom House agrees to construct, develop, staff and
in all other respects operate for the foreseeable future after it
is constructed a facility providing residential transitional
housing and substance abuse services for six men sentenced to
intermediate sanctions in the criminal justice system of Orange
and Chatham Counties. The minimum period that the transitional
housing and substance abuse services must be provided is the
period equivalent to $166,320 of housing and services for six men
at the per diem rate established by Freedom House for this
housing and these services which rate shall not exceed that
amount shown on Exhibit A to this agreement.
B. The payment to Freedom House of $166,320 shall be
secured by a promissory note to the County and a deed of trust,
naming the County beneficiary, on property owned by Freedom House
constituting a lien junior only to current Orange County and
Chapel Hill property taxes (if any) and the lien of the deeds of
trust securing Freedom House loans to the Farmers Home
Administration which deeds of trust are of record on the date of
this agreement.
C. Freedom House agrees to cooperate with and do all
things reasonably necessary to aid County in the requirements it
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Eel
has undertaken in accepting a Criminal Justice Partnership
Program grant in the amount of $166,320 from the North Carolina
Department of Correction and to itself comply in all respects
with the grant agreement between the North Carolina Department of
Correction Criminal Justice Partnership Program and Orange -
Chatham Counties, which grant agreement is Exhibit B to this
agreement and incorporated herein by reference.
D. The CJPP grant money will be eligible to reimburse
Freedom House expenditures for "land improvements," and, with
respect to the men's "dormitory" portion of the project, "hard
costs," the "testing" portion of soft costs and "fees" as those
terms are used in the October 7, 1997 Freedom House Project costs
budget, which budget is Exhibit C to this agreement.
E. County agrees to reimburse Freedom House for eligible
expenditures as follows:
1. For construction of the men's dormitory portion of the
project, payment by Orange County in the amount of contractors
invoices approved by the project architect and paid by Freedom
House, as they are received by Orange County.
2. Freedom House will be permitted to draw one -half of the
total grant amount upon certification by the
that the land improvements are substantially
event that amount has not already been paid
preceding paragraph.
3. The invoices paid by Freedom House
after the one -half grant draw will be netted
t3
project architect
complete, in the
as provided in the
received by County
against the draw
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until the paid invoices equal the draw. Thereafter paid invoices
will be reimbursed as provided in paragraph E.1. until the grant
is exhausted.
F. Freedom House agrees to maintain accurate records
regarding the services provided pursuant to this agreement.
Freedom House further agrees to allow County to inspect these
records at any time necessary. Freedom House agrees to assist
County by providing any information required pursuant to any
audit conducted by the North Carolina Department of Correction
Criminal Justice Partnership Program pursuant to Exhibit B to
this agreement. If as a result of the audit, any project
expenditure represented by this agreement is disallowed, and
subsequently the North Carolina Department of Correction Criminal
Justice Partnership Program in its discretion reduces the amount
of the grant award to County by the amount disallowed, Freedom
House agrees to reimburse County in the amount of any reduction.
G. Any request for reimbursement presented by Freedom
House under paragraph E of this agreement may include monies paid
under contract with a third party in furtherance of the project.
A copy of any such contract shall be submitted to the County and
shall provide that the contractor shall be bound by the
conditions set forth in Exhibit B to this agreement. Provided,
however, County is not a party to any such contract between
Freedom House and a third party and this agreement does not so
provide and does not make a third party with whom Freedom House
has contracted a third party beneficiary to this agreement.
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H. Freedom House agrees that the monies to be paid by
County pursuant to this agreement are contingent upon receipt by
County of the grant funds from the North Carolina Department of
Correction Criminal Justice Partnership Program and if any monies
are not received pursuant to that grant, County will have no
further liability for payment to Freedom House or any third party
Freedom House has contracted with pursuant to this agreement.
Freedom House acknowledges that the $166,320 grant can only be
used for expenditures incurred, invoiced to Freedom House and
delivered to the County for payment as provided in this agreement
on or before June 30, 1998 and that invoices not meeting these
criteria cannot be reimbursed through this agreement. Freedom
House further acknowledges its understanding that time is of the
essence in this respect. The agreement by Freedom House to
construct, develop, operate and staff the men's halfway house and
provide the transitional residential housing and substance abuse
services for six men sentenced to intermediate sanctions in the
criminal justice system of Orange and Chatham Counties pertains
even if Freedom House, because of the time limit on the grant
expenditures, is not eligible to be reimbursed in the entire
amount of the grant. In the event the full amount of the grant
funds cannot be used for this project, the minimum commitment for
services contained in this agreement shall be equal to the amount
of the eligible reimbursable expenditures made.
I. Freedom House agrees to indemnify fully the County and
the Partnership against and hold them harmless from any and all
losses, claims, damages, suits, liabilities, fines, penalties,
costs and expenses (including reasonable attorney's fees) imposed
by reason of any violation, breach or nonfulfillment by Freedom
House of any of the provisions of this agreement.
J. This agreement is not subject to renewal.
K. This agreement contains the entire understanding of the
parties and shall not be altered, amended or modified except by
an agreement in writing executed by the duly authorized officials
of both parties.
L. The laws of North Carolina shall govern the validity
and interpretation of the provisions, terms and conditions of the
agreement.
IN WITNESS WHEREOF the parties have hereunto signed this
agreement in their official capacities on the day and year listed
below.
This the day of
ATTEST:
Beverly A. Blythe, Clerk to
the Board of Commissioners
19_.
ORANGE COUNTY
By:
Margaret W. Brown, Chair
Orange County Board of
Commissioners
C-
[SEAL]
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FREEDOM HOUSE, INC.
By:
ATTEST:
lsg -11
freedhs.agt
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EXHIBIT A
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EXHIBIT B
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v
North Carolina Department of Correction
214 XX4x Jones Sum • PO. Box 29540 a RakigK Nor&tmoline 276264590
jams B. Hunt Jr.. Governor Maul: Jarvis. Se=emy
February 6, 1998
Mr. John UnL Jr, County Manager
Orange County
Post Office Box 81'81
Hillsborough, Noah Carolina 27278
Dear Mt. Lithe:
It has cAme to my "=bon that the grant award contract issued to Orange 'and Cbatbara County
on January 1, 1998; which in put involved funding foF the Freedom House project, did not waive
the section that wodld pertain to 'Title of Property." As you are await, the discretionary grant
award for the Freedom House project underwent a period of uncertainty due to the fact that the
property was not owned by the county.
This has since-been IcLir fib, and an exception to the standard VPPcontrvo has been Vaned in
this case. By copy of this letter, I am waiving Section 3, paragraph & as it relates to the 'Title to
Property." As pr vimsly agreed up= in corrapondc= between tie county wd the CJPP
office, Freedom Hesse will retain the ownership of the property; however, the G aneial interests
assigned to the state and the county will be secured by menus of a performance agreement and
also a deed of trust.
Mw grant of S 166,320 will be used to secure beds in the new uuaidmW housing facility to be
constructed on Freedom House property. Please provide all appro0ate documentation to the
CJPP office regarding both the performance agreement and the deed of trust as it relates to the
Freedom Hovso proRecty. -- —
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W. John Link, Jr., County Manager
Page 2
Fcbruary 6, 1998
All parties inowests should be secure in the understandiug that this is an exception to the standard
policy of the Criminal Justice Partnership Program and all inherent liabilities as they relue to this
project have been discussed.
With kind regards.!I am
Sincerer,
YV\ %,ww-
Mack Jarvis
c William Crowther, Chairman of Change County Commissioners
Moses Carty. OranplChatham CJPP Board Chair
Charlie Horse, C4atham County Manager
Sharron Siler, Management Analyst
Trish Hussey. Director of Freedom House
Sam Boyd, CJPP
Adrian Reewy. CJPP
zl
STANDARD GRANT AWARD CONTRACT AND CONDITIONS
(Implementation and Discretionary Funds)
North Carolina Department of Correction
Criminal Justice Partnership Program
THIS GRANT AWARD CONTRACT IS MADE AND ENTERED INTO
this day of , 199 , between the
North Carolina Department of Correction Criminal Justice Partnership Program,
Grantor, and Orange - Chatham county(ies), Grantee.
WHEREAS, the Grantor desires to award the Grantee a North Carolina Department of Correction
Criminal Justice Partnership Program (hereinafter referred to as "NCDOCCJPP ") grant, and the
Grantee desires to accept said grant, upon the terms and conditions hereinafter set forth:
NOW, THEREFORE, IT IS MUTUALLY agreed as follows:
I. The Grantor pursuant to NC G.S.§ 143 B hereby awards a NCDOCCJPP grant in
the amount of S 245.880 for the grant period of
January 1. 1998 , to __June 30, 1998 , to become effective as set forth below.
II. The Grantee covenants and agrees that a grant awarded to the Grantee as a result of
submission of a NCDOCCJPP plan or application shall be subject to and incorporate the
conditions set forth herein, and rules, regulations, and policies of the NCDOCCJPP. The
Grantee shall include provisions appropriate to carry out the purposes of these conditions
in all contracts of employment, consultants' agreements, and contracts issued under an
approved application. This contract may not be amended or altered without the written
consent of both parties.
III. Applicable Rules/Regulations
A. Non - Supplanting Stipulation: The Grantee agrees that funds awarded pursuant to
this contract will not be used to supplant or replace federal, state or local funds
otherwise available for related NCDOCCJPP- funded activities.
B. Fiscal Regulations: The fiscal administration of grants shall be subject to such further
rules, regulations, and policies concerning accounting and records, payment of funds, cost
allowability, submission of financial reports, etc.. as may be prescribed by the
NCDOCCJPP consistent with the purposes and authorizations of NC G.S.§ 14' )B and 148.
It is the further responsibility of the Grantee to be aware of all rules, regulations, laws and
policies of the NCDOCCJPP, now existing or hereafter promulgated or amended,
pertaining to the administration of programs and projects funded by the NCDOCCJPP.
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C. Audit and Inspection: The Grantee agrees to have performed an annual audit of the
NCDOCCJPP- funded project and submit a copy to the Office of State Auditor and make a
copy available locally for inspection by NCDOCCJPP staff This annual audit requirement
is satisfied if the NCDOCCJPP- funded program is part of the Grantee's annual single
audit. The North Carolina Department of Correction, and the State Auditor's office, or
any of their duly authorized representatives, shall have access for the purpose of audit and
examination to any books, documents, papers, and records that pertain to this project. If
as a result of inspection of the audit, any project expenditure is disallowed, the
NCDOCCJPP may in its sole discretion reduce the amount of the grant award by the
amount disallowed or demand repayment.
D. Reporting Requirements: The Grantee agrees to submit financial reports,
monitoringlevaluation reports and/or information as required by the NCDOCCJPP. The
Grantee agrees to provide regular progress reports according to the schedule and format
set by the NCDOCCJPP. Within thirty days after the end of the annual grant period,
a progress report must be filed with the NCDOCCJPP. Upon receipt, final payment
will be issued to the county or multi- county Grantee.
E. Release of Information: All non -client records, papers, and other documents kept by the
Grantee and any contracts under the grant relating to the receipt and disposition of
NCDOCCJPP funds are required to be made available under the terms and conditions of
applicable state regulations. These records must be kept on file for three years following
the close of each annual grant period.
F. Assignment of Interest: The Grantee shall not assign any interest in this grant agreement
and shall not transfer any interest, whether by assignment or novation, without the prior
written consent of the Grantor thereof; except as specified herein.
G. Third Party Participation: The Grantee may enter into a contract or agreement for
execution ofNCDOCCJPP project activities or for provision of services described in the
approved NCDOCCJPP plan or application. Any such contracts or agreements shall
provide that the Grantee will retain ultimate control and responsibility for the project and
that the service provider or contractor shall be bound by the Grantee's NCDOCCJPP
Brant award contract and conditions. This includes services provided to the Grantee by an
advisory board or any advisory board committees or subcommittees, by volunteers, by
state and local agencies or any other parties. In any case, where the Grantee enters into an
agreement or a contract with third parties, and when such agreements or contracts are not
contrary to law, the NCDOCCJPP shall not be obligated or liable for any breach of
contract or other action in law to any party other than the original Grantee.
The Grantee is responsible for acquiring and following NCDOCCJPP guidelines covering
payment of indirect costs before agreeing to pay administrative costs with grant funds.
The Grantee shall provide one copy of any such written agreements or contract
Page 2- - -July 1, 1997 to June 3 0, 1998
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documents to the NCDOCCJPP. The Grantee shall receive from NCDOCCJPP
written acknowledgment of receipt of such documents prior to the expenditure of
grant funds for the purposes of the agreement or contract.
H. Criminal Penalties: Whoever embezzles, willfully misapplies, steals or obtains by fraud
any fiords, assets, or property from a grant, whether received directly or indirectly from
the NCDOCCJPP, shall be subject to prosecution under applicable law. Whoever
knowingly and willfiiUy falsifies or conceals any material fact in any application for
assistance submitted pursuant to the State - County Criminal Justice Partnership Act or in
any record required to be maintained pursuant to this contract, shall also be subject to
prosecution.
L Continuation of Funding: The Grantee understands that the awarding of any
NCDOCCJPP grant in no way assures or implies continuation of fimding beyond the
project duration indicated on the grant award contract.
I Waiver: It is agreed that the Grantor's failure to insist upon the strict performance of any
provision of this application or to exercise any right based upon a breach thereof; or the
acceptance of any performance during such a breach, shall not constitute a waiver of any
rights assigned to the Grantor under this. application.
K.' Title to Property: The title to all real or other property acquired or constructed in whole
of in part with grant fiords in accordance with an approved budget and other requirements
set by the Grantor shall be held at all times by the Grantee county and may not be
reassigned The deed to such property shall be held in the name of the Grantee county.
Said property is subject to transfer or divestment at the option of the NCDOCCJPP where
its use for project purposes is disallowed or discontinued. The proceeds of any transfer or
divestment of property shall belong to the North Carolina Department of Correction. All
items procured with NCDOCCJPP grant fiends must be the property of the Grantee, not
any of its employees or contractors. The Grantee shall exercise due caution in the use,
maintenance, protection, and preservation of such property during the period of project
use.'
if NCDOCCJPP funds are spent for an approved renovation project, the Grantee is
responsible for securing written agreements from the deed holder of the renovated
property stating the form in which the cost of said renovations wdl be repaid to the
Grantee. An example is waiver of lease or rental payments during the period in which the
cumulative amount of such payments equals the cost of the renovation.
L. Selection of Facility Site: No grant fiords may be expended for the purpose of
purchasing, constructing or remodeling a facility or locating a program unless all necessary
local land use ordinances and permits have been met and the facility approved for
operation at the proposed site by the appropriate governing body. If there are no local
Page 3 -- -July 1, 1997 to June 30, 1998
24
zoning ordinances in the jurisdiction in which the proposed facility or program will be
located, the Grantee must report this to the NCDOCCJPP before any funds are expended,
in order that a procedure for gathering public input on the proposed facility or program
can be put into place.
The Grantee shall be responsible for providing sufficient notification and review of a
particular site for a facility or program paid for in whole or in part with NCDOCCJPP
finds. The Grantee must provide written verification of site approval before proceeding
with the expenditure of any funds for such a facility, except that a fee such as reasonable
earnest money may be paid with prior written approval of the NCDOCCJPP. Written
notice of plans to locate a facility or program shall be provided by the Grantee county to
the Board of County Commissioners in the Grantee county and, if a different county, to
the Board of County Commissioners in the county in which the proposed facility or
program is to be located. A copy of this notice shall also be provided to the Grantor.
It is the specific responstbfiity of the Grantee to ensure that the Board(s) of County
Commissioners and any local government body with authority over the Grantee county or
the jurisdiction in which the facility or program is to be located approves of the use of a
particular site for any operations paid for in whole or in part by NCDOCCJPP funds.
Further, title to any property must be held as stated in M. K above.
IV. Operational Procedures
A. County Policies In Effect: The Grantee county shall manage the grant fimds and ensure
that the program operation and all grant fund expenditures are carried out under the fiscal
policies of the Grantee county, except where otherwise provided for in this contract.
B. Implementation of Project Within Sixty Days: The Grantee agrees to implement
NCDOCCJPP projects within sixty days following the grant contract effective date,
except as provided below or be subject to automatic cancellation of the grant. An
extension may be authorized if requested and justified in writing during the initial sixty -day
period. Implementation includes hiring of staff or expenditure of funds as stated in the
budget of an approved NCDOCCJPP plan or application.
C. Accounting Requirements: Grantee agrees to record all project costs following
generally accepted fund accounting procedures. A separate account number or cost
recording system must separate all project costs from the Grantee's other or general
expenditures. Adequate documentation must be maintained for all project
expenditures and commitment of funds. Such financial records and supporting
documentation must be retained and available for audit purposes for three years following
the end of the grant period. Adequate documentation is defined as follows for each major
budget category:
Page 4- - -July 1, 1997 to June 30, 1998
25
Personnel: Documentation must include time and attendance records, payroll
periods, payment rate and a brief description of the service(s) provided. Time
Reports must be signed by the employee and supervisor. This requirement applies
to all personnel paid from NCDOCCJPP grant funds.
2. Contractual Services: For individual contractual service providers,
documentation must include the signed contract, time and attendance
reports showing time period, payment rate, hours per day and service(s)
provided. Documentation must be signed by the contractual service provider and
the project director. In case of organizations performing professional services,
documentation must include a detailed billing indicating services performed
or products delivered, payment rate consistent with contractual agreement,
and approval by the project director.
3. Travel: Documentation must be detailed, to include date, destination,
mileage, reason for travel, and itemization of expenses. Receipts for parking,
tuition, registration, and lodging are required. Expense vouchers will include the
signature of the employee and supervisor. Travel expenses shall not exceed those
approved by the Grantee county.
4. Supplies and Other Operating Expenses and Equipment: Documentation must
include purchase order authorization, audited vendor invoices approved by
the project director (and other higher authorizing official, if appropriate). The
Grantee further agrees to maintain a current inventory of all project
equipment.
Construction and Renovation: Documentation must include contracts for services,
payment rate consistent with contractual arrangement, -construction supply costs
and invoices, architectural plans (if appropriate), dates for start and completion of
projects, detailed billing to indicate services performed and/or delivered, AND
necessary approvals by project director. Any construction or renovation
performed by or for the Grantee shall be made according to local rules and policies
governing such activities, for example building permits. Payment of rent shall not
be made on facilities constructed, renovated or acquired with NCDOCCJPP grant
fiords without prior written approval from NCDOCCJPP.
D. Payment and Utilization of Funds: Funds awarded are to be expended only for
purposes and activities covered by the Grantee's approved NCDOCCJPP plan or
application budget. Project funds may not be expended or committed prior to the
grant contract effective date. Project fiords disbursement is subject to completion of
conditions set forth as a checklist in the award letter. This checklist of conditions is
incorporated by reference and made a part hereof. Project funds may not be expended and
will not be reimbursed until the Grantee submits its grant award contract signed by the
Page 5 -- -July 1, 1997 to June 30, 1998
26
= appropriate official or officials. Project funds will be made available through a
reimbursement procedure as provided by NCDOCCJPP policies and procedures.
At no time shall the Grantee request or have on hand funds in excess of the amount
necessary for expenditure within the next ninety days. No payment of funds shall be
made to Grantee during any period of time within which the Grantee is in default
on filing any informational or financial reports required by the NCDOCCJPP. The
balance of grant fiords remaining after the completion of a project as authorized in the
approved application will automatically revert to the NCDOCCJPP account for
unrestricted reallocation by the NCDOCCJPP as provided for in the Criminal Justice
Partnership Act.
E. Grant Adjustment: The Grantee must obtain prior written approval from the
NCDOCCJPP for major project changes. These include, but are not limited to the
following. a) changes of substance in project activities, designs, or research plans set forth
in the approved application; b) changes or deviations which might alter the project scope
or intent; c) changes in the project director and/or key professional personnel identified in
the approved application; d) changes in the approved budget with the exception of those
changes permitted in accordance with provisions cited later in this section, and e) changes
in the length of the grant period. Requests for budget amendments are to be
submitted on the NCDOCCJPP Budget Amendment Form. Equipment not
included in the approved budget may not be purchased without prior approval of
NCDOCCJPP.
The Grantee may deviate from quantities of equipment items in the approved budget as
long as the total dollar amount of the equipment budget is not exceeded and the
equipment is being purchased at the lowest possible reasonable price, provided written
notification is submitted to the NCDOCCJPP prior to purchase. This notification shall be
maintained in the project file by both the NCDOCCJPP and the Grantee. In changing the
approved budget in the course of a grant year, the Grantee may not transfer a cumulative
total of more than S 10,000 or 10% of the total award amount, whichever is less, without
prior approval of the NCDOCCJPP. This applies to transfers between, among or within
the major budget categories.
Budget changes may not be made in the final forty-five days of the annual grant period,
and requests for approval of budget changes shall be made in time to allow ten working
days for staff review and consideration. Transfers not requiring approval must be reported
in regularly required financial reports.
F. Procurement Standards and Procedures: Grantees shall meet the minimum
requirements for procurement standards and procedures contained in State law as further
limited in this paragraph. All items procured with NCDOCCJPP grant funds must be the
property of the Grantee, not any of its employees or contractors. All procurement shall
Page 6- - -July 1, 1997 to June 30. 1998
27
be accomplished by obtaining adequate and effective competition to the maximum
practicable extent consistent with the value and specification of supplies and services
to be produced. Publicly advertised procurement with sealed bids and public
openings shall be the preferred method. A system of contract administration shall be
maintained to assure the following: 1) contractor conformity with the terms, conditions,
and specifications of the contract purchase order and 2) adequate follow up of all
deliveries. The Grantee must maintain procurement records which provide documentation
of procurement action including the justification for sole or single source or the negotiated
method of procurement. The "cost plus a percentage of cost" method of contracting
shall not be used.
G. Letting of Purchase Contracts: All purchases of furniture, fixtures, equipment,
materials and supplies for the project described in the approved application shall be made
at the lowest possible reasonable price. The Grantee agrees to adhere to the following
requirements in making such purchases: a) when the purchase will require more than
$1,000 but less than $2,500, informal bids shall be awarded to the lowest responsible
bidder, taking into consideration quality, performance and the time specified for
performance, although if this requirement is in conflict with Grantee county policy, that
county policy may be applied; b) all other purchases shall be made through the Grantee's
normal commercial purchasing procedures. The NCDOCCJPP reserves the right to
establish the price or set the allowable cost value of any items acquired by the Grantee
without compliance with these provisions.
All new vehicles purchased with project funds must follow formal bid procedures.
This procedure involves soliciting sealed bids from qualified sources of supply. The
requirement is legally advertised and bids are opened in public. At least two
responsible bids must be received and the lowest bid must be accepted. Any vehicle
purchase requires prior approval of the NCDOCCJPP. Counties also have the option
to make purchases under State contract. All such purchases made with NCDOCCJPP
grant funds must result in ownership by the Grantee county of purchased items.
M Year -End Expenditures: All expenditures must be made by June 30, 1998, in order to be
reimbursed from fiscal year 1997 -98 funds. Encumbrances that result in payment in the
ensuing fiscal year will be made with that year's funds. The Grantee must request
reimbursement of funds spent in a grant year within ninety days after the last day of that
grant year. Any request for reimbursement made more than ninety days after the close of
the grant year will be paid from the subsequent year's grant funds, if such funds are
available.
V. Allowable/Non- allowable Costs
A. Allowable Costs: The allowability of costs incurred under any grant shall be determined
in accordance with the general principles of allowability and standards set by the
Page 7- - -July 1, 1997 to June 30, 1998
28
NCDOCCJPP. If the allowability of an expenditure cannot be determined because records
or documentation are inadequate, the questionable cost shall be disallowed.
B. Expenses Not Allowable: The Grantee may not expend grant funds for the following: a)
items not part of the approved budget; b) indirect costs. The Grantee may not expend
funds for the following unless specified in the Grantee's plan or application for funding
and approved by the NCDOCCJPP: a) construction or renovation of a facility, structure or
building; and b) purchase of automobiles or vehicles. The Grantee may not expend grant
fiords for the following unless prior written approval separate from the Grantee's plan and
application is obtained from the NCDOCCJPP: a) purchase of buildings and associated
land or payment of real estate mortgages or taxes; b) purchase of raw land; c)
entertainment.
C. Personnel: All of the duties and services rendered or performed in the activity of this
project will be under the Grantee's supervision, and all personnel engaged in the work
shall be fitlly qualified and shall be authorized or permitted under federal, state, and local
law to perform such services. Salary and other compensation for personnel engaged in the
work shall be based on established county personnel policies covering qualifications, job
descriptions, and salaries for existing or comparable positions. Personnel costs shall not
be allowable as costs to be financed in whole or in part with this grant award, unless
the position or allowable cost thereof is specifically contained within the narrative
portion of the application and the approved budget and then only as to the cost
therein designated as approved.
D. Contracts for Professional Services: The Grantee assures that in any NCDOCCJPP
program or project requiring the procurement of contractual services the competitive
bidding process will be used when appropriate and practical and when required by law or
by county policy. In all cases the Grantee shall secure the most cost - effective manner of
providing services. In the case where the county opts not to use the competitive bidding
process and the cost of contractual services exceeds the range of typical rates for such
services in other counties, the NCDOCCJPP may require the county to make a request for
proposals and utilize competitive bidding before expending funds for contractual services.
Contracts shall contain information about the scope and costs of services to be rendered
and the number of persons to be served. The Grantee shall draft service contracts
according to CJPP guidelines for proposed contracts, and the Grantee shall have the
responsibility for securing from OPP such guidelines before entering into contracts for
services.
A copy of the proposed contract must be submitted for consideration during the
NCDOCCJPP review of the Grantee's plan or application. No funds shall be
expended for the purposes of a contract prior to written acknowledgment of receipt
of a copy of the signed contract by NCDOCCJPP. Upon signing of an approved
Page 8- - -July 1, 1997 to June 30, 1998
29
contract by the Grantee a dated copy will be submitted to the NCDOCCJPP to be
placed in the project file and funds for the contractual category will be made
available for reimbursement purposes.
E. Insurance and Indemnification: Grant funds may not be committed for insurance or
indemnification expenses unless the Grantee's plan and application demonstrate that a)
types and extent and cost of coverage will be in accordance with local government policy
and sound business practice and b) costs will not be charged for contributions to a reserve
for a self - insurance program Grant funds may not be requested by the Grantee if any
expenditures are to be made for insurance or indemnification costs for which the above
certification cannot be made unless complete details and justification have been submitted
to the NCDOCCJPP and prior approval has been granted.
F. Rent and/or Lease of Space or Equipment: All leases entered into for purposes of a
funded project shall be made at the lowest reasonable prices. The Grantee may use its
normal leasing procedures and space requirements for employees. The rental charge
must be consistent with prevailing rates in the area. The Grantor shall not be
obligated for any rent or lease agreement beyond the grant period.
Any leaseholder improvements to be made by the Grantee must be included in the
approved grant budget. The Grantee must secure written documentation of the extent to
which the Grantee will be compensated for such leaseholder improvements by the lessor
(reduction in the charge for rent, etc.).
G. . Travel, Lodging and Subsistence: Expenditures and allowable cost value for travel,
lodging and subsistence shall not exceed the normal and usual amount allowable by
the Grantee for such costs under rules and policies applicable to Grantee's official
business. In the event that Grantee has no established rule, regulation, or policy regarding
such expenses, the maximum payment and allowable cost will be the current
prevailing rates allowed for North Carolina state employees. Any deviation from the
afore described expense allowances must be approved by the Grantor in writing before
being-incurred. Prior approval by the NCDOCCJPP is required for all out -of -state
travel -to be paid with grant funds, except for any such trips specified in the
approved plan and application.
H. Equipment and Other Capital Expenditures: The Grantee hereby certifies that a) no
other equipment owned by the Grantee is available for the project; b) grant funds will not
be used to provide reimbursement for the purchase price of equipment owned by the
Grantee; c) if equipment is used for purposes other than this project, the appropriate
proration of costs to each activity involved will be effected; and d) the cost of equipment
purchased with Grantee funds will be reduced to the extent of resale/recovery value where
use of such equipment for carrying out the purposes of the grant project is discontinued
either during the life of the projector at the end of the grant period. Grant funds
Page 9- - -July 1, 1997 to June 30, 1998
30
exceeding $20,000.00 may not be expended or committed for the acquisition or lease
of automatic data processing equipment, whether by outright purchase, rental
purchase agreement, or by other method purchase without prior Grantor approval.
The Grantor shall not be obligated for any payments beyond the grant period.
VL Grant ReductionlTermination of Grant
A. Grant Reduction: In the event that any costs to be financed in whole or in part by funds
for this grant are disallowed, the Grantor may, in its sole discretion: a) reduce the amount
of the grant by the amount of the cost that is disallowed; or b) apply the amount of the
cost that is disallowed to some other cost of the program or project described in Condition
11 C. The amount of any reduction in the grant award shall, in the discretion of the
Grantor, be immediately recoverable from the Grantee by the Grantor if the grant award is
reduced due to disallowance of costs.
B. Grant Termination: This grant may be terminated or fund payments suspended by the
Secretary of the North Carolina Department of Correction where there is a failure to
comply with the terms and conditions of the following:
a. the approved plan and application and attachments;
b. the grant award contract and specific conditions;
C. any state or federal law to which compliance is required;
d. any policies of the State of North Carolina or the NCDOCCJPP; or
e." an audit report which includes audit exceptions not answered to the satisfaction of
the Executive Director of the NCDOCCJPP.
Upon finding of failure to comply, the Executive Director of the Criminal Justice
Partnership Program shall follow the procedure outlined in the statue governing the
program (NC G S. § 143B- 273.8).
VII. Employee Activities
A. Conflict of Interest: No individual, public official, or employee of a state or unit of local
government to which a NCDOCCJPP funded project is awarded may participate in an
administrative decision with respect to the project if such a decision can be expected to
result in any benefit or remuneration, such as a royalty, commission, contract, contingent
fee, brokerage fee, dividend, or other benefits or income to him/her or any member of
hislher immediate family.
B. Partisan Political Activity Prohibited: None of the funds, materials, property, or
services provided directly or indirectly under this grant shall be used for any partisan
political activity, to fiuther the election or defeat of any candidate for public office, or for
Page 10- - -July 1, 1997 to June 30, 1998
31
publicity or propaganda purposes designed to support or to defeat legislation pending
before any legislative body, or a referendum or other matter before the electorate.
VU. Products/Income from Grants
A. Copyrights: Where activities supported by this grant produce original books, films.
computer programs or other copyrightable material, the Grantee may copyright such, but
the NCDOCCJPP preserves a royalty -free, nonexclusive and irrevocable license to
reproduce, publish, and use such materials, and to authorize others to do so. Any
royalties received from copyrights and patents during the grant period shall be retained by
the Grantee and incorporated into the grant budget.
B. Publications: The Grantee may publish, at its own expense, the results of grant activity
without prior review by the NCDOCCJPP provided that any publication (written, oral, or
visual) contains an acknowledgment of the NCDOCCJPP support and disclosure of the
cost of each copy of the publication. The cost disclosure shall state the total number of
pieces published and the cost of each. At least one copy of any such publication must
be furnished to the NCDOCCJPP, except as otherwise requested and approved.
Publication of documents or reports with grant funds beyond quantities required to meet
standard report requirements must be provided for in approved project plans or budgets or
otherwise approved by the NCDOCCJPP.
C. Publication Statements: The Grantee agrees that any publication (written, visual, or
audio, but excluding news releases, newsletter, and issue analyses) issued by the Grantee
or by any subcontractor describing programs or projects funded in whole or in part with
State funds, shall contain the following statement:
"This project was supported by a grant provided by the NCDOCCJPP. Points of view or
opinions contained within this document are those'ofthe author and do not necessarily
represent the official position or policies of the North Carolina Department of Correction
Criminal Justice Partnership Program"
The Grantee also agrees that one copy of any such publication will be submitted to
NCDOCCJPP to be placed on file and distributed as appropriate to other potential
Grantees or interested parties. The NCDOCCJPP may waive the requirement for
submission of any specific publication upon submission of a request providing justification
from the Grantee.
D. Project Income: All interest or other income earned by the Grantee with respect to grant
funds or as a result of conduct of the grant project (contributions from public or private
sources, sale of publications, client fees, registration fees, service charges on fees, medical
or other insurance payments, divestment of property, disallowed costs, etc.) must be must
accounted for in program records. All income must be reported in a proposed budget
Page I 1 -- -July 1, 1997 to June 30, 1998
32
amendment, and if the budget amendment is approved in writing by the NCDOCCJPP,
such income must be used to expand the scope of services in the approved budget and
project plan or state funds must be reduced by the amount of the interest or income
earned
E. Computerized system: If computer software is produced under a grant, the Grantee
agrees to make such available to NCDOCCJPP for transfer to authorized users
without cost other than directly associated with the transfer. Systems must be
documented in sufficient detail to enable a competent data processing staff to adapt the
system, or portions thereo4 to usage on a computer of similar size and configuration, of
any manufacturer. The Grantee further agrees to provide complete copies of
documentation to the NCDOCCJPP. Documentation will include but not be limited to
system description, operation instructions, user instructions, program maintenance
instruction, input forms, file description, report formats, program listings and flow charts
for the system and programs. The Grantee agrees that whenever possible all application
programs will be written in order that they may be transferred readily to another
authorized user. The Grantee agrees to avail himselFhersel£ to the maximum practicable
extent, of computer software already produced and available.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day, month and
year first above written.
North Carolina Department of Correction, Criminal Justice
Partnership Program
( Seal) By
Duly Authorized Official or Executive Director
County(ies) of
(Seal) By
Duly Authorized Official
Page 12 -- -July 1, 1997 to June 30, 1998
33
EXHIBIT C
October 7, 1997
Trish Hussey, Executive Director
Freedom House Recovery Center
1477 Airport Road -
Chapel Hill, North Carolina 27514
Dear Ms. Hussey:
S
!et
16
I have revised our construction cost projections based upon the following:
Attachment E
1) Site work will remain the same, as site work will need to be done to serve either two
or three structures.
2) We are only building 2 structures for a total of 4,500 sT We will modify our design
to create a 2,000 s.f. structure residential facility for 10 people. We will modify our
design to create a 2,500 s.f facility that will include food service, social service
contact areas and office space.
These cost projections are based on our best information at this time. Building construction
costs are based on bids received for Project Homestart, our most recently bid project that is similar
in construction methods to yours. The cost projections we have will support the above amount of
construction at around $500,000.00. We are pleased to assist you with this information. Please call
me with any questions you may have.
Sincerely,
JI
Josh Gurlitz
Josh Gurlitz - (919)929 -7595 - - (919)967 -9636 FAX & Voice - Gary Giles
34
ARC CT
G
214 West Rosemary Stre
Chapel Hill, N.C. 275
October 7, 1997
Trish Hussey, Executive Director
Freedom House Recovery Center
1477 Airport Road -
Chapel Hill, North Carolina 27514
Dear Ms. Hussey:
S
!et
16
I have revised our construction cost projections based upon the following:
Attachment E
1) Site work will remain the same, as site work will need to be done to serve either two
or three structures.
2) We are only building 2 structures for a total of 4,500 sT We will modify our design
to create a 2,000 s.f. structure residential facility for 10 people. We will modify our
design to create a 2,500 s.f facility that will include food service, social service
contact areas and office space.
These cost projections are based on our best information at this time. Building construction
costs are based on bids received for Project Homestart, our most recently bid project that is similar
in construction methods to yours. The cost projections we have will support the above amount of
construction at around $500,000.00. We are pleased to assist you with this information. Please call
me with any questions you may have.
Sincerely,
JI
Josh Gurlitz
Josh Gurlitz - (919)929 -7595 - - (919)967 -9636 FAX & Voice - Gary Giles
34
EXHIBIT 12
ITEM 2
FREEDOM HOUSE
LAND IMPROVEMENTS
COSTS
35
MATERIAL QUANTITY UNIT TOTAL
No.UN1TS MEAS. PRICE
CLEAR & GRUB
1.65
ac.
$7,500.00
$12,375.00
EARTHWORK
2600
c
$3.00
$7,800.00
BACKFILL CURB
410
If
$1.00
$410.00
FINE GRADE
2500
s
$1.10
$2,750.00
PAVEMENT AREA
1320
s
$11.00
$14,520.00
SIDEWALK AREA
1800
sf
$0.50
$900.00
24" C &G
410
If
$10.00
$4,100.00
GRAVEL DRIVE
0
s
$2.00
$0.00
8" WATER LINE
0
If
$20.00
$0.00
1" DOMESTIC TAP
210
If
$10.00
$2100.00
6" WATER LINE FIRE HYD
0
If
$15.00
$0.00
WATER METER 5/8"
1
ea
$650.00
$650.00
WATER VALVE 8"
0
ea
$850.00
$0.00
WATER VALVE 6"
0
ea
$750.00
$0.00
TAP SLEEVE& VALVE 6"
0
ea
$3500.00
$0.00
FIRE HYDRANT
1
ea
$1,200.00.
$1,200.00
TEE 8"X8 "X8
0
ea
$150.00
$0.00
TEE 8 "X8 "X8
0
ea
$150.00
$0.00
REDUCER 6" S/S
1
ea
$150.00
$150.00
6" S/S
500
If
$20.00
$10,000.00
4" DOMESTIC S/S
0
If
$10.00
$0.00
2" PVC FORCE MAIN
0
if
$12.00
$0.00
MANHOLE
0
ea
$1200.00
$0.00
CLEAN OUT
7
ea
$100.00
$700.00
LANDSCAPING
1
Is
$10 000.00
$10,000.00
CONSTRUCTION STAK'G.
1
Is
$2,500.00
$21500.0
TOTAL $70,155.00
r
EXHIBIT 12
ITEM 2
OCTOBER 7, 1997
FREEDOM HOUSE
PROJECT COSTS
MRT NOTES TOTALS
36
LAND IMPROVEMENTS
$70,155.00
SEE APPENDED BREAKOUT
$70,156.00
STRUCTURE COSTS
$283,531.50
SEE APPENDED BREAKOUT
$283 531.50
GENERAL REQ'S.
$21,221.19
EST. AT 6%
BUILDER'S OVERHEAD
$7,498.15
EST. AT 2%
BUILDER'S PROFIT
$22,494.46
EST. AT 6%
CONTINGENCY
$14,176.58
EST. AT 5% STRUCTURE
BOND PREMIUM
$5,623.62
EST. AT 1.5%
PERMITSIFEES
NIA
INCL.IN GENERAL REQ'S.
EST. HARD COSTS
$424,700.50
$424,700.50
DESIGN ARCH.FEE
$16,094.43
INSPECTING ARCH.FEE
$4,023.81
ENGINEERING FEES
$13,858.00
TITLE & RECORDING
$0.00
OWNS LAND
LEGAL & ACCOUNTING
$7,500.00
SURVEYING
$4,359.00
TESTING
$3,500.00
TOTAL SOFT COSTS
$49,335.04
$49,335.04
FEES
WATER & SEWER
$10,000.00
COUNTY IMPACT FEES
$3,000.00
2 home equivalent
TOTAL REG.FEES
$13,000.00
$13,000.00
EQUIPMENT
APPLIANCES
$7,000.00
TOTAL EQUIP.COSTS
$7,000.00
$7,000.00
TOTAL CONST.PROJECT COSTS
$494,035.54
EXHIBIT 12
ITEM 2
OCTOBER 7, 1997
FREEDOM HOUSE
CONSTRUCTION COST PROJECTION
February 1997
base s.f. 4500
DESCRIPTION BASE/ EXTENDED
P.S.F. ESTIMATE
DIVISION
1000
2000
3000
4000
5000
6000
7000
8000
9000
1500 0
1550 0
1500
0
200
100
SEE BELOW
SEE BELOW
CONCRETE, S.O.G. $
$6.50 $
$29,250-00
UNIT MAS. /FOOTINGS 5
55.85 $
$26,325.00
STEEL,STRUCT. &MISC. $
$0.20 $
$900.00
WOOD FRAME,INCL.
EXT.DOORS,ROOF&
SIDING $
$11.68 $
$52,569.00
ROOFING &
WATERPROOFING $
$3.64 1 $
$16,384.50
DOORS WIND. &HDWRE $
$3.01 $
$13,563.00
FINISHES $
$8.94- $
$40,243.50
PLUMBING $
$7.37 $
$33.165.00
HVAC $
$9.08 $
$40,837.50
ELECTRIC $
$6.73 $
$30,294.00
STRUCTURE COST $
$63.01 $
$283 531.50
37