HomeMy WebLinkAboutAgenda - 03-11-1998 - 3ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 11, 1998
SUBJECT: Adopted School Budgets
DEPARTMENT: County Manager/Budget
ATTACHMENT(S):
1997 -98 School Budget Summaries
1997 -98 School Budget Objectives
Action Agenda
Item No. 13
PUBLIC HEARING: (Y/N)
BUDGET AMENDMENT: (Y/N)
INFORMATION CONTACT:
Rod Visser, ext 2300
Donna Dean, ext 2151
TELEPHONE NUMBERS:
Hillsborough
732 -8181
Chapel Hill
968 -4501
Durham
688 -7331
Mebane
227 -2031
PURPOSE: To review the school systems' adopted 1997 -98 budgets.
BACKGROUND: During 1997 -98 budget deliberations, the Board of Commissioners asked that
each of the two school systems prepare a report that outlines the final budgets adopted by each
Board of Education for 1997 -98. Of particular interest were funds allocated to various new or
expanded programs identified in each school district's requested budget, and differences between
funds requested and ultimately allocated to these programs. The Board also was specifically
interested in brief explanations of the objectives and expected outcomes of any new or expanded
programs, in addition to information about the dollars allocated to those programs.
The two school systems have provided the attached written reports on their 1997 -98 objectives.
School and County staff collaborated in developing the attached spreadsheets which summarize
how funding was allocated to school programs.
RECOMMENDATION(S): The Manager recommends that the Boards receive the reports as
information.
Orange County Schools
Current Expense Appropriation
Board of Education Approved Budget
Per Pupil Allocation
Average Daily
Membership*
Funding
1996 -97
$1,782
5,680
$10,121,760
1997 -98
$1,889
6,081
$11,487.009
Total Increase
Current Expense
$107
401
$1,365,249
Total new County
funding $1,365,249
* As projected by Stare DPI
Requested I BOE Approved I Reference
/
l Total New Funding $ 1,834,644 1 $ 2,212,305
Note: A negative number reflects additional money, either a decrease in expenditures or an increase in revenue
3
Increases:
Level l - Growth
4 Teacher Vouchers
I
8,200
8,200
5 Instructional Supplies
9,570
9,570
6 Start up for New Classrooms
45,500
45,500
7 Teacher Supplements
38,315
K y'
�m
8
r
1'
x
Rows 1-3
/
l Total New Funding $ 1,834,644 1 $ 2,212,305
Note: A negative number reflects additional money, either a decrease in expenditures or an increase in revenue
3
Increases:
Level l - Growth
4 Teacher Vouchers
8,200
8,200
5 Instructional Supplies
9,570
9,570
6 Start up for New Classrooms
45,500
45,500
7 Teacher Supplements
38,315
38,315
8
r
Page - 1
Orange County Schools 315198
Requested BOE Approved Reference
Level 2 - Inflation and Mandates
9 State Salary increases for Teachers (6 %) Classified (4 %) 324,234 324,234
10 Benefits for Salary Increases 63,238 63,238
11 Utilities 65,970 65,970
12 Insurance (Liability) 14,795 14,795
13 Charter Schools 0 316,227
�F
14
Level 3 - Enhancements /New Initiatives
15
Expansion of Year Round School to Stanback
21,326
21,326
16
5 Retention Teachers
159,000
159,000
17
One Half Technology Teacher
15,000
15,000
1s
1 ESL Teacher System -wide
30,000
30,000
19
1 Autistic Teacher Grady Brown
30,000
30,000
20
1 Social Worker System -Wide
30,000
30,000
21
1 Month Guidance Counselor OHS
3,000
3,000
22
12 Teacher Assistants 4th and 5th Grades
187,000
187,000
23
Salary Study Proposed Increase for Teacher Assistants
116,957
116,957
24
1 ISS for A.L. Stanback
17,000
17,000
25
1 School Based Chairperson for each school
9,000
9,000
26
Teacher Supplements 2.5% (10 years and up experience)
193,784
193,784
27
1 Nurse
30,000
30,000
Staff Dev /Textbook Director
0
50,387
28
Matching Benefits for New Positions
210,005
221,052
29
Annual Leave
3,500
3,500
30
Postage
3,000
3,000
31
Overtime
40,000
40,000
32
Disposal Chemical Waste
6,000
6,000
33
Telephone Service
7,250
7,250
34
Telecommunications WAN, Internet
45,732
45,732
35
Bus Monitors
10,000
10,000
36
Salary Study Proposal Maintenance
42,345
42,345
37
Work Study Students
20,000
20,000
38
Drug Testing
3,000
3,000
39
Printing and Binding
4,100
4,100
40
Recruitment Incentive
8,000
8,000
41
Supplies and Materials
4,871
4,871
42
Bloodborne Pathogens
3,500
3,500
43
In Service Education
8,752
8,752
44
Advertising
1,500
1,500
45
Student Services
1,200
1,200
46
.'
Page - 2
Orange County Schools
3/5/98
A
B
C
D
E
F
G
H
I
J
K
L
M
2
3
4
5
Chapel Hill - Carrboro City Schools
Current Expense Appropriation
Board of Education Approved
Summary
Per Pupil Allocation
Average Daily
Membership
Total
Funding
1996 -97
$1,782
8,127
$14,482,314
1997 -98
$1,889
8,317
$15,710,813
Increase
$107
190
$1,228 >499
Requested Approved Reference
Level 1 Funding - Expenditures Due to Growth
394,700
195,600
Rows 14 -24
Level 2 Funding - Expenditures Due to Inflation/Mandates
1,195,200
1,095,032
Rows 25 -34
Level 3 Funding - New Initiatives /Enhancements
1,367,205
749,575
Rows 35 -69
Level 4 Funding - Charter Schools
0
498,955
Row 71
Rows 1-4
Total Levels 1,2,3 Request
$ 2,957,105
$ 2,539,162
Adjustments: Expenditure Decreases
(361,331)
(361,331)
Adjustments: Revenue Decreases
419,608
263,000
Rows 5 -13
Adjustments: Revenue Increases
61,000
Row 11.1
Adjustments: Revenue Increases
0
0
Row 12
Growth in the District Tax Base
(167,806)
(218,782)
Row 11
Total Adjustments
$ (109,529)
$ (256,113)
Total Local Current Expense Funding Request
$ 2,847,576
$ 2,283,049
Total New Funding $ 2,957,105
$ 2,539,162
Note: A negative number reflects additional money, either a decrease in expenditures or an increase in revenue
Adjustments
Expenditure Decreases:
One Time Start-up costs for East Chapel Hill High School
(314,748)
(314,748)
(45,000)
(45,000)
Memorial Hospital Copier and Fax Costs
(1,583)
(1,583)
Total Expenditure Decreases
$ (361,331)
$ (361,331)
Revenue /Fund Balance Decreases (1):
Less Fund Balance available for appropriation
100,000
200,000
For 1996 -97, the fund balance appropriation for CHCCS was $400,000. The 1997
98 CHCCS budget request includes a fund balance appropriation of $100,000.
CHCCS has requested local funding to replace the $300,000 difference.
Final fund balance appropriated was $200,000. the contingency fund was also
increase by $100,000 because the Stae had not agreed on wage increases.
Page 1
Chapel HilllCanboro City Schools
315198
14 Allocation on per student or teacher basis
15 Local Salary Supplement - New State Teachers
16 One additional teacher asst. position
Teacher Assistants for 2nd graders due to State Reduced Class
16.1 Sizes
Additional Teachers:
17 One ESL teacher (41,600)
18 One ESL teacher (41,600)
Adaptive PE position (41,600)
19 Spec Ed Resource Teacher East CH High School (41,600)
20 Special Ed Teacher for Autistic Classroom (41,600)
21 Pre - school Handicapped Teacher (41,600)
22 Exceptional Education contracted services (50,000)
24 Level 1 Expenditures Is
Level 2 - Inflation and Mandates
25 State Salary increases for Teachers (6 %)
26 Salary increases for other employees (4 %)
Contingency Fund for Legislative Uncertainty
27 Utilities (request based on 10% increase)
28 4% Increase non - personnel items
29 Postage Rate Increase of 10%
30 High School Increase for postage and office expenses
31 elementary student /$14 for middle /$15 high
Continued Support for Pay for Performance Plan
32 State Mandated Salary Increases from 1996 -97
33
34 Level 2 Expenditures $
Page 2
Chapel HiAlCarrboro City Schools
23
25
394,7001 $
581,
192,
175,
152,
5,
4,
30,
20,
34,
Approved
8
60
(5,
263,000
218,78
61,00
279,782
0I **
0 **
0 **
0
41,600
In Qnn **
41,60
41,60
50,00
195,600
Reference -I%
581,000
192,000
100,000
91,282
76,250 5% increase
0 2% inflation
4,500 mid 1998
30,000 **
20,0001**
1,195,200 1 $ 1,095,032
315198
Requested
6 Loss in Tuition for Employees living out of district
8,000
7 Loss in Indirect Costs for Outreach programs
60,000
8 Increase in Delinquent Taxes
(5,000)
9 Loss in Current Expense Due to Charter Schools
256,608
10
Total Revenue /Fund Balance Decreases
$ 419,608
$
Revenue Increases
11
Increase in District Tax over 1996 -97 Appropriation (1)
167,806
11.1
Inventory Tax for 1997 -98
13
Total Revenue Increases
$ 167,806
$
Pvp _ :rnwt
14 Allocation on per student or teacher basis
15 Local Salary Supplement - New State Teachers
16 One additional teacher asst. position
Teacher Assistants for 2nd graders due to State Reduced Class
16.1 Sizes
Additional Teachers:
17 One ESL teacher (41,600)
18 One ESL teacher (41,600)
Adaptive PE position (41,600)
19 Spec Ed Resource Teacher East CH High School (41,600)
20 Special Ed Teacher for Autistic Classroom (41,600)
21 Pre - school Handicapped Teacher (41,600)
22 Exceptional Education contracted services (50,000)
24 Level 1 Expenditures Is
Level 2 - Inflation and Mandates
25 State Salary increases for Teachers (6 %)
26 Salary increases for other employees (4 %)
Contingency Fund for Legislative Uncertainty
27 Utilities (request based on 10% increase)
28 4% Increase non - personnel items
29 Postage Rate Increase of 10%
30 High School Increase for postage and office expenses
31 elementary student /$14 for middle /$15 high
Continued Support for Pay for Performance Plan
32 State Mandated Salary Increases from 1996 -97
33
34 Level 2 Expenditures $
Page 2
Chapel HiAlCarrboro City Schools
23
25
394,7001 $
581,
192,
175,
152,
5,
4,
30,
20,
34,
Approved
8
60
(5,
263,000
218,78
61,00
279,782
0I **
0 **
0 **
0
41,600
In Qnn **
41,60
41,60
50,00
195,600
Reference -I%
581,000
192,000
100,000
91,282
76,250 5% increase
0 2% inflation
4,500 mid 1998
30,000 **
20,0001**
1,195,200 1 $ 1,095,032
315198
70 1 Level 3
71
$ 1,367,205 1 $ 749,575
Level 4 - Charter Schools
Requested Approved
Level 3 - Enhancements /New Initilatilves
35
Expansion of Avid Program
35,250
28,
36
Teacher Assistants for 2nd graders due to State Reduced Class Sizes
0
60,
37
State Mandated Salary Increases from 1996 -97
0
34,
38
Student Assistant Counselor at East
20,800
39
Client Satisfaction Survey
35,000
35,
40
Year Round School Planning
27,000
27
41
Criminal Record Screenings
5,000
5
42
Elementary Enrichment Teachers
83,200
83,
43
Alternative High School
52,300
52,
44
Extend Media Specialist contracts at all schools 2 wks
24,000
45
Extend middle and high guidance counselor contracts
57,800
57,
46
Add 1/2 time Dept Chair at East
20,800
47
Add 1/2 Time Readhing Teacher
20,800
48
Add 1/2 time Elementary Foreign Language Position
20,800
20, .
49
Add HS Teacher Assts. based on ratios
20,200
50
Allocate 1/2 time Science Specialist
42,000
42,1
51
Add 1/2 time HS Media Assistant
10,100
52
Extend HS Asst Principals' secretaries to 12 months
8,000
g,(
53
Extend HS LEA Representative contracts
6,000
6,(
54
Extend East bookkeeper from half time
14,000
14,(
55
Increase supplements for beginning teachers
150,000
39,(
56
Administrative Salary Survey
25,000
12,:
57
Contingency to provide for administrator salary increases
125,000
58
Reduce teacher -to- student ratio at high schools
124,800
124,1
59
Increase substitute pay by 5%
58,600
60
Increase staff development funds
40,000
20,(
61
$10 per student technology supplies
83,380
62
Human Resources positions to recruit place support teachers
60,000
60,(
63
Increase Health Coordinator position to full time
28,000
64
Add one nurse position
41,600
65
Add Benefit Specialist Position
32,000
66
Contingency to supplement Child Nutrition
50,000
67
Increase Cultural Arts Funds given to schools
4,275
4,:
68
Asst. Bus Foreman Position
30,000
15,(
69
Half Time Volunteer Specialist
11.500
70 1 Level 3
71
$ 1,367,205 1 $ 749,575
Level 4 - Charter Schools
Charter Schools
0
498,955
Level 4 Expenditures
$ -
$ 498,955
* *Reduced due to loss of students to Charter Schools.
Page 3
Chapel HYLICanboro City Schools
Reference
315198
Orange Countp 43oarb of (Eburation
RANDY BRIDGES, SUPERINTENDENT
ail gborougb, .QC 27275
BOARD MEMBERS
LARRY HAVERLAND, CHAIR
DELORES SIMPSON, VICE CHAIR
ROBERT H. BATEMAN
KEITH COOK
SUSAN DOVENBARGER
RICHARD KENNEDY
DAVID KOLBINSKY
MEMORANDUM
TO: John Link
County Manager
FROM: Randy Bridgeso
RE: Update on Expanded Program Enhancements 1997 -98
DATE: February 3, 1998
200 EAST KING STREET
TELEPHONE: 919- 732 -8126
FAX: 919 - 7324120
The following information is a brief status report for the programs funded by the
Commissioners last summer in the expanded budget. Final.data on the success of several
of these projects will be available at the end of the school year:
• Providing one month of employment for year -round school at A. L. Stanback
Middle School for Band, Vocational Education, Spanish, Technology, Guidance,
and Media. Objective: To expand the year -round program to the middle
school. These funds allowed our district to begin the year -round program at the
middle school level. The program is up and running successfully at A. L. Stanback
Middle School for forty (40) students and two core teachers. The additional funding
allowed us to employ elective teachers for one month beginning in July when our
traditional teachers were out for summer vacation. Early indications project student
enrollment increasing for next year, which should involve sixth and seventh graders.
• Half -time technology position at Hillsborough Elementary. Obiective: To meet
the increasing technology needs of our students. With the increasing demand in
the technology arena, it is imperative that we provide all the opportunities possible to
our students. Hillsborough Elementary has approximately 350 students, and a full -
time technology person was needed.
• Five new teaching positions for student retention. Objective: To provide
assistance to those students retained by the new Promotion/retention policy. Last
year was the first year of a new promotion/retention policy. With the additional
requirements for promotion, the number of students being retained was unknown.
These positions allowed us to meet the needs of those students retained while
maintaining our teacher /student ratio for the remaining students.
John Link
-3- February 3, 1998
• English as a Second Language. Objective: To meet the increasing needs of the
Hispanic population. We are experiencing rapid growth in the Hispanic population.
This position has allowed us to better meet the needs of our Hispanic students and
parents.
• Wide Area Network Expansion. Objective: To remain as current with
technology trends as possible. Provides the opportunity for all our schools to have
access to Internet.
• Additional funds to place teacher assistants and the maintenance staff Pay scales
in line with years of experience. Objective: To provide a more equitable salary
for those employees who have provided many years of service to the Orange
County School System. These funds allowed us to address those classified
employees who have worked in our system for a number of years. In many instances
beginning employees were being compensated at or above those employees who had
been with our system for several years. This situation has occurred over time because
classified employees for an extended period of time have been frozen at one position
on the. pay scale.
• Additional funding for work -study students to serve system wide. Objective: To
provide work experiences for the students in the co-op program of Orange Hieh
School throughout the system. We have been able to provide valuable work
experiences for these students, and also address additional needs in the system. At
least four students have transitioned from this program to become permanent
employees with our system.
/ha
CHAPEL HILL - CARRBORO CITY SCHOOLS
Lincoln Center, Merritt Mill Road
Chapel Hill, North Carolina 27516
Telephone: (919) 967 -8211
Neil G. Pedersen
Superintendent
TO: John Link, Manager
Orange County
FROM: Neil G. Pederse
Superintendent 0
RE: Budget Objectives for 1997 -98
DATE: January 26, 1998
Ann Hart, Assistant Superintendent
for Instructional Services
Chester Preyar, Assistant Superintendent
for Support Services
Per your request, we are providing an update on the impact of funding provided by
the Commissioners for the 1997 -98 year.
Charter Schools
$498,955 was budgeted for local payments to charter schools based on an
enrollment of 180 students from CHCCS. At the end of the first month of school, 163 of
our students reportedly were enrolled in charter schools. It is estimated that $451,347 in
local funds will be redistributed to charter schools this year based upon this enrollment
figure.
Expenditures Due to Growth
1.5 ESL (English as a Second Language) positions were added this year to serve
Limited English Proficient (LEP) students as mandated by federal law (.5 FTE had been
added last year using contingency funds). A history of teaching positions and number of
students served appears below:
Year No. of Teachers No. of Students Student/Teacher Ratio
1997 -98 6 278 1:46
1996 -97 5 235 1:47
1995 -96 4.5 171 1:38
1994 -95 4 175 1:44
1993 -94 4 145 1:36
One special education resource teacher was added to East where the
exceptional education population grew from 74 to 121.
2
An additional autistic teacher was added. Below is a record of enrollment of
autistic students for the past five years:
1997 -98 51
1996 -97 47
1995 -96 37
1994 -95 25
1993 -94 25
The contracted special education services budget was increased by $50,000
because the budget was running a deficit in past years. This budget line also is used to
support extended year programs for exceptional education students who are legally entitled
to such services. The number of students enrolled in this summer program has increased
from 6 to 54 since 1991. Last summer these 54 students were served in ten classes and
received all the necessary related therapeutic services.
Expenditures Due to Inflation and Salary Enhancement
Salary increases, as mandated by the state, were granted: $581,000 for teachers
and $192,000 for classified staff.
Other inflationary expenses included $91,282 for utilities, $76,250 (2%)
inflationary increase, $4,500 for high school office supplies and postage, $30,000 for
copier maintenance, and $20,000 for Pay for Performance.
Previous Commitments
Three teacher assistants were added to provide an assistant for each second
grade teacher. During the previous year, the state had provided teachers to reduce the class
size for second grades from 26 to 23 but did not provide assistants for the additional
classes generated by the reduction.
$28,000 was added to the AVID budget. AVID (Advancement Via Individual
Determination) is a program aimed at students, most of whom are African- American, who
have the potential to complete a rigorous, college -prep curriculum, including honors and
accelerated courses but may not be challenging themselves sufficiently. AVID was
expanded at both high schools and to McDougle Middle School and, unofficially, to
Culbreth. The total number of AVID students in the district increased this year from 39 to
101. Our school district is one of three pilot sites in the state.
AVID students are beginning to build a solid history of success. Of the 15 eighth
grade students at McDougle Middle, five are taking Algebra I and four were on the honor
roll for the first semester. Among the 24 East Chapel Hill High School AVID students, six
students are enrolled in eight honors or AP classes and four were on the honor roll for the
first semester. At CHHS, where 60 students are participating in AVID, 16 students are
enrolled in honors English, 11 students are taking AP U.S. History, and three students are
taking pre - calculus. Although only two students were on the honor roll, ten more missed
by only one class.
$35,000 was provided for collecting and assessing feedback on the district,
schools, and individual teachers. The teacher surveys were administered in December and
the Gordon Black surveys will be administered in February. Obviously, since results are
not yet available, we do not have any results to report.
3
$27,000 was budgeted for planning for year -round schools under the
assumption that a year -round school would open in 1998 -99. No school has plans to
convert to a year -round schedule next year; however, it is quite likely that the Southern
Village elementary school will have a different schedule in 1999 -00. None of these funds
have yet been expended, but they still are available for planning purposes, even for the new
elementary school.
$5,000 was budgeted for screening volunteers' driver licenses and
criminal records. This is required by Board policy for volunteers who participate in
higher risk activities.
$83,200 was budgeted to employ half -time enrichment teachers in four
elementary schools. This is the second year of a three -year plan for phasing in expanded
enrichment services. At this time two of the four positions have been filled. We are now
able to serve students in the lower grades and support teachers in their efforts to
differentiate in the regular classroom.
$52,300 was budgeted to begin an alternative school for students who have had
severe behavior problems. This was to be a joint effort with Orange County Schools. The
OCS, subsequently, informed us that they had not budgeted funds for this purpose and,
therefore, could not support a school this year. Furthermore, OCS indicated that it was
interested in locating the school north of Hillsborough. Consequently, our plans were
changed to open a school on our own. The alternative school will operate this year at
Lincoln Center for the second semester. We are just beginning to screen students. We
expect that this program will help prevent students from dropping out and will enhance the
climate in our existing high schools and middle schools.
Increased Support for Teachers, Administrators, and Other Staff
Several items in this section were intended to improve working conditions for
staff and correct inequities in the allocation of personnel. These include a half-
time foreign language teacher allocated to McDougle Elementary due to it being under -
allocated the first year; increasing support for elementary science specialist positions to
half -time; extending secretaries', counselors', and exceptional education coordinators'
contracts into or through the summer in recognition of the time required of these personnel;
raising the minimum local teacher supplement to 5 %; reducing the pupil teacher ratio
slightly at the high schools; and adjusting the formula for allocating cultural arts funds.
A study of administrative salaries is underway and will be completed by the
end of March, 1998.
An additional position was created in the Human Resources Office to recruit
and support teachers. This was the first professional level position added to that
department in ten years. During that time, the number of staff has increased by more than
50 %.
$15,000 also was allocated to employ an assistant bus foreman on a part -time
basis. Transportation is another area that has grown by leaps and bounds. We opened the
year with the best transportation services in our history although we are experiencing
problems now due to illnesses and resignations.
El
Overall Improvements
The best indicators of success for our district relate to student achievement. Under
the State's ABC plan, our schools fared very well. Nine of our ten elementary and middle
schools had exemplary gains on state tests that measure reading, math, and writing
performance. Eight of these schools were recognized as Schools of Excellence.
We gave the Metropolitan Achievement Tests this fall and scores increased in this
area as well (see attached chart). Students in our district, on the average, scored between
the 73rd and 87th percentile. Most scores were higher than last year's.
We had the best opening of school this year that we have ever had. This is
attributable, in part, to the summer contracts issued and some increases in personnel.
We are proud of the advances that our school district has made in recent years and
are extremely grateful to the County Commissioners for their support in providing the
funding that is making this possible.
Chapel Hill - Carrboro City Schools
Metropolitan Achievement Test Scores
WsMg /anM mport Wfing repel 9&mal7
LANGUAGE
MATHEMATICS
READING
NO %ile
Nat'l %ile
Nat'l %ile
Third Grade
Fall 1996
71%
690/0
77%
Fall 1997
73%
73%
77%
Siuth Grade
Fall 1996
75%
82%
83%
Fall 1997
7710
84%
83%
Ninth Grade
Fall 1996
700/6
79%
74%
all 1997
78%
87%
80%
WsMg /anM mport Wfing repel 9&mal7