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HomeMy WebLinkAboutMinutes - 19870616r MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUDGET WORK SESSION JUNE 16, 1987 A budget work session was held on June 16, 1987 at 4:00 p.m. at Lincoln Center, Chapel Hi11, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall, and Commissioners Moses Carey, Jr., Stephen Halkiotis, John Hartwell and Don Willhoit. STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County Managers William T. Laws and Albert Kittrell, EMS Director Bobby Baker, Finance Director Gordon Baker, Clerk to the Board Beverly A. Blythe, Data Processing Director Keith Brooks, Deputy Finance Officer Ken Chavious, Finance Analyst Donna Wagoner, Director of Purchasing Pam Jones, Elections Supervisor Bobbi Strickland and Director of Personnel Beverly Whitehead. BOARD OF ELECTIONS. Peg Parker explained the process that had been used in following-.Board policy and purchasing three new voting machines each year beginning in 1981. The voting machines have been purchased from four (4) different vendors. The vendor used in 1987 can no longer provide service on the older machines and proposed turning in all the old machines for new ones at a cost of $61,000 (16 optic three tabulators). The allocation for 1986 has been put on hold so that other possibilities could be explored and two different vendors have made presentations to the Board of Elections. She noted that Pitt County has voting machines for sale and the Board of Elections will look at this proposal before a final decision is made. She asked that the Board meet with the Board of Elections to review all the proposals they have received. Chair Marshall noted that the money from 1986 would be carried forward with the allocation for three new voting machines included in the 1987 budget. The Board of Elections is in a better position to make a decision on this issue. Discussion ensued on the possibilities of maintenance on these machines locally. Keith~Brooks equipment has been received which will allow the County machines to read the ballots. Chair Marshall requested a time line time line for getting the machines in place. It was decided that a decision needs machines by the 1988 May primary. Commissioner Willhoit endorsed County if only to have them for backup The Board asked that the recommendation to the Board on the precinct. A meeting will be held for and the Board of Elections. providing the stated that the to prograim the for getting information and a to be made on the purchase of purchasing the machines from Pitt use. Board of Elections provide a number of machines needed by each continued dialogue between the Board PURCHASING AND CENTRAL SERVICES Pam Jones referred to page 69 and stated that a half time position is being-requested to expand the pickup services in Hillsborough. There are presently 13 different county offices. While the courier serves all these locations 't t x is ex remelt' difficult to process the ma~.l and get it to the post office on time. This person would also help with Central Store activities and do some xeroxing for the various offices. Currently, the ~` Department on Aging buses provide courier service between Chapel Hill and Hillsborough. With reference to the telephone system, several options have been reviewed and the automatic dialing seems to appear to be the best option at this time. PERSONNEL 1 Chair Marshall noted that going from the State System and 3.mplementing a County Pay Plan presents some questions about pay equity, comparable worth, etc. She asked for further explanation on flexible benefits and what advantages or disadvantages would be derived from a new pay plan. Beverly Whitehead explained the proposed pay plan for 1987-88. The basic salary schedule would be used as a basis for assigning classes of positions to pay grades and the application of the pay plan to individual employees. The current salary schedule does not provide for an equal percent amount between steps or between grades. The new pay plan reflects local policies and addresses local concerns and issues. She explained that the County has had as a policy to adopt the state salary schedule. When adopting this salary schedule, it is adopting a numerical table -- not the state pay plan. The "zero" hiring rate which appears on the salary schedule has not been used by the State for a year and a half. The County has adopted the schedule but the same pay practices are not in place. The three goals set in developing a new pay plan tailor-made for Orange County were (1) equity and pay practices which provides for an equal percent amount between each step and each grade, (2) ability to attract quality staff, and (3) ability to retain quality staff. The p.r-oposed schedule would accomplish these three goals., The Manager's recommended budget includes reclassifications as a result of significant changes in the job and salary grade provisions based on a market survey. The salaries for clerical personnel and eligibility specialist positions~~~' in Social Services have been addressed with this new pay plan. She reviewed the positions as listed on the personnel detail distributed to._._. the Soard and stated that a strategy for implementation needs to be developed. There are several options for moving an employee from the old schedule to the new schedule. Each option would vary the increase received by an employee -- from 5~ to 8~. At the request of Chair Marshall, Beverly Whitehead explained how the pay plan applies to both Health and Social Services. Commissioner Halkiotis asked that a comparison be done of the salaries for clerical personnel between the County, the Schools and the University. Beverly Whitehead explained there is a different_numberical table for public education with a separate schedule for al~]. other State employees. Commissioner Willhoit suggested using a percentage range for moving into the new pay plan with a one step increase to reflect the reclassifi- cation. Discussion ensued and although the Board agreed generally to go with the new pay plan, it was decided to wait on the results of the comparison that Commissioner Halkiotis requested between the salaries of the clerical employees before taking definite action. Commissioner Willhoit suggested and the Board agreed to direct the manager and the staff to bring back to the Board a proposal which would provide a way to move to the new salary schedule with the transition from the old to the new being the step that is nearest to five percent and to indicate a range that will accomplish this transition. FLEXIBLE BENEFIT PLAN __~ Discussion was postponed to a later date. Shirley E. Marshall, Chair Beverly A. Blythe, Clerk f MINUTES ORANGE COUNTY BDARD DF COMMISSIONERS REGULAR MEETING JUNE 16, 1987 The Orange County Board of Commissioners met in regular session on June 16, 1987 at 7:30.p.m. in the Courtroom of the old Post Office in Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair .Shirley E. Marshall and Commissioners Moses Carey, Jr., Stephen Halkiotis, John Hartwell and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager Kenneth R. Thompson, and Assistant County Managers Albert Kittrell and William T. Laws, EMS Director Bobby Baker, Clerk to the Board Beverly Blythe, Planning Director Marvin Collins, Housing and Community Development Director Tara Fikes, Purchasing Director Pamela Jones, Director of Department on Aging Jerry Passmore, and Planner Greg Szymik. A. BOARD AND MANAGERS COMMENTS Chair Marshall added the statement "and authorize the Chair to sign" to items F3 and Fli. Item F11 was moved to G14 and F14 to G15. Attorney Gledhill changed the designated party on item F4 - Section VI.I.I to Orange County instead of Housing Authority. Commissioner Hartwell gave an update report on the Reservoir Site Committee and the Long Range Water Management strategy Committee and stated that a report will be forthcoming from the Reservoir Site Committee at the next meeting. B. AUDIENCE COMMENTS 1. MATTERS ON THE PRINTED AGENDA Chair Marshall indicated that those who have indicated a desire ta. speak will be recognized at the time their item appears on the agenda. Because of the length of the agenda, time will not allow additional comments on the Animal ordinance. She asked that one person make the statement with regards to the school budget. 2. MATTERS NOT ON THE PRINTED AGENDA Sarah Stewart, representative of the Chapel Hill-Carrboro Federation of Teachers, questioned statements made by the Board with regard to not being able to line item specific items and parity. She asked that the Board look at the pay level of those who are involved with the Career Ladder in the Orange County School system when considering parity in the supplemental pay. She emphasized that at the June 8 public hearing on the budget there was an overwhelming concern about education. She asked for full support from the Commissioners for the sake of education. John Schaenman, representative of the Orange County Federation of Teachers, indicated that the Orange County Schools do not equate equity with merger but equate equity with the two schools being funded at the same level. He feels that those who live in the Orange County School District would vote for an additional tax for education. He referred to the comments made at the June 8 public hearing and to the fact that no one asked that taxes be cut but only that if the money is going to the schools that the taxes be increased. He asked that the schools be funded first at a level of 65~ before considering the other proposals. C. MINUTES --.=~: _`.L~~, Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the minutes for the March 24, 1987 regular meeting as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner Halkiotis, seconded by Commissioner ,-~ Carey to approve the minutes for the April 6, 1987 regular meeting as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the minutes for the May 26, 1987 Quarterly Public Hearing as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the June 1, 1987 regular meeting and May 26, 1987 Continued Joint Public .Hearing as corrected. VOTE: UNANIMOUS. PUBLIC CHARGE Chair Marshall read the Public Charge. PUBLIC HEARING (Continued) WILDWOOD SUBDZVrSION This public hearing was continued to receive the recommendation of the Town of Hillsborough, receive the County Manager's report on drainage problems and traffic accidents and to hear the concerns of Wildwood homeowners. --Marvin Collins stated that the Hillsborough Town Board considered the rezoning request of James Rae Freeland .and recommended approval of the rezoning to R-3 with the understanding that a cluster development approach would be used to compensate for the terrain. With reference to the drainage problems, the Erosion Control Staff investigated the situation. The problems were identified. The Planning,..,;,-,,;. Director's recommendation is that further plat approvals for existing phases and/or sections of Wildwood Subdivision be withheld until the following items are completed: (1) The developer reimburse the County for the cost of hiring an engineer to do a detailed evaluation of the drainage problems to prepare a stormwater management plan to resolve. those problems, and to implement that plan. (2) The report and plan would be submitted to Orange County for review and submittal to the Board for their approval. It would also be submitted to NCDOT for their review and approval. (3) Installation, by the developer, of all required improvements as shown on the approved stormwater management plan. Collins further recommended that no additional building permits be issued for dwellings in Wildwood Subdivision until the above plans have been prepared and approved, and improvements installed. Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to approve. the Planning Director's recommendation. Collins noted the receipt of a letter from Fritz Brunson whereby they have reviewed this particular abstract and are willing to work with the County in developing a plan that would solve the drainage problems. VOTE: UNANIMOUS. Fritz Brunson spoke on behalf of the developer. He stated that the developer is willing to work with NCDOT to get the streets accepted and to work with the Planning Board to resolve the drainage problems that exist. Commissioner Willhoit expressed a concern about the pump station _-,; at Wilmore and questioned the capacity of that pump station stating that i.t is contrary to decisions already made if the Board continues to approve projects that overload the pump stations which makes it unable to serve ,; other areas. He asked that a map be prepared showing where the lines iiii~~~ and the capacity of each line: Chair Marshall asked that this map be prepared for review by the Planning Board and be made a part of their recommendation. - Collins noted that the pump station in Wildwood and the one at Wilmore are connected by a force main which does have the capacity to serve the additional units proposed in Section IV of Wildwood. The consulting engineer for Hillsborough calculated out what the excess capacity was at those facilities. In calculating the excess capacity, he projected a 250 unit buildout for Wildwood Subdivision. An R-3 rezoning would mean a buildout of approximately 243 units. The capacity is available for this development. However, there is no additional capacity for the Meadowlands. The projection includes the capacity for a 60- unit motel site on NC86 which is part of the occoneechee Point Project which has not yet been approved by the Board. A member of the Homeowners Association commented about the lack of public restrooms at the construction site. The State Health Department requires bathroom facilities to be available. He asked that this be investigated. He made comments about the high water bills and noted that the people in this area cannot vote for members of the Hillsborough Town Board and have no one to hear their complaints. Chair Marshall explained that the water and ,sewer .system is. to be self-supporting and those people who receive these services are being charged an amount which assures the system be self-supporting. Commissioner Halkiotis asked if the Health Department could look into the concern expressed about the lack of restrooms at the construction site and._Commiss~ioner Carey indicated they would. Alan Fuller asked about the extent of the investigation into the _ drainage problems and asked if this report would address the runoff as well and Chair Marshall indicated it would.- WITH NO FURTHER COMMENTS, THE HEARING WAS CLOSED. Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to refer the rezoning request to the Planning Board for a recommendation to be received on August 3, 1987. _ VOTE: UNANIMOUS. D. RESOLUTIONS OR PROCLAMATIONS 1. Human Relations Commission (Copy of resolution and charge are in the permanent agenda file in the Clerks office.) Commissioner Carey presented a proposal to form an orange County Human Relations Commission and stated it was in response to recent events associated with the Klan march in Chapel Hill. The goal of this Commission will be to work on human relations and mutual understanding and tolerance in Orange County on a year round basis. The scope of discrimination is very broad and is to include all forms of discrimination. He asked that the resolution and charge be approved by the Board. Commissioner Halkiotis asked that the County Attorney report back to the Board if it is legal to charge a group the cost for police pro- tection in situations that may endanger lives of citizens in the County. Joe Hertzenberg stated agreement with the proposal with one addition to the charge that would make an exclusive reference to gay people. He suggested that sexual orientation be added to the last as contained in item five under the title of Duties. Macastuis Martinus asked that the Commission include discrimination to handicapped children. He asked that the charge be strong enough to actually allow the issues to be addressed.. Commissioner Carey indicated the Commission would not enforce laws ': :`~; `~`~but bring to the Board those instances where violations occur and to recommend and engage in certain activities to prevent violations to the law as it relates to discrimination and to engage in activities to promote understanding and tolerance in situations which may give rise to discrimination. He proposed that the charge be approved with an amendment ~--~, as suggested by Joe Hertzenberg. Commissioner Halkiotis opposed changing the charge. He stated the proposal includes all facets of society and all relationships. Sexual preference is a very private and personal responsibility and one is which government need not get involved. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the resolution and charge as amended. VOTE: AYES, 4; NOES, 1 (Commissioner Halkiotis) E. TELEPHONE TASK FORCE (copy of the letter is in the permanent agenda file in the Clerk's Office) Ms. Daryl Dunlap reported for the task force. She presented a proposed reply to NC Utilities Commission Docket P-10, SUB 428 Failure of the Hillsborough Central office of Centel Telephone Company on April 3, as ordered by the NCUC on June 1,.1987 which is due June 18th at the Utilities Commission. Two requests are made in the letter. With the acceptance of the two major requests the task force is asking that, the docket be closed. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the recommendation as outlined in the letter to the Utilities Commission and authorize the Chair to sign. VOTE: UNANIMOUS. F. ITEMS FOR DECISION -- CONSENT AGENDA Motion was made by Commissioner Carey, seconded by Commissioner --" Halkiotis to approve the consent agenda as listed below: 1. RENEWAL OF LEASES FOR HEAD START JOCCA AND CSCU6 _,._ To approve lease renewals for Wake .Opportunities, JOCCA; and Communa.ty School for People Under Six from July 1, 1987 through June 30, 1988 and authorize the Chair to sign on behalf of the Board. 2. RENEWAL OF LEASE - EFLAND RESCUE UNIT BUILDING To approve a lease renewal for the Efland Rescue Unit Building through June 30, 1988 and authorize the Chair to sign. 3. AMENDMENT TO FLIGHT PARAMEDIC AGREEMENT - DELETED FROM THE CONSENT AGENDA TO BE CONSIDERED LATER IN THE AGENDA. 4. SECTION 8 ANNUAL CONTRIBUTIONS CONTRACT To adopt a resolution authorizing execution of the Section 8 Moderate Rehabilitation Housing Assistance Program and to authorize the Chair to sign the Master Section 8 Annual Contributions Contract on behalf of the board. 5. BID AWARD - DUMP TRUCK To award the bid to Cardinal International for a cab and chassis with 15 cubic yard capacity dump body for a sum of $45,359.34.- One other bid was received from North State Ford in the amount of $46,219.00. 6. MODIFICATION OF FOOD STAMP CONTRACT To amend the Food Stamp Contract to authorize Martha Pryor-- Cook, _-_~ Director of Social Services to serve as Contract Administrator for the agreement between Orange County and Cost Containment, Inc. 7. CONTRACT RENEWAL - JAIL MEDICAL SERVICES To renew the contract with Orange Family Medical Center for July 1 through June 30, 1988 for an annual sum of $6,600 and authorize the Chair to sign on behalf of the Board. 8. RSVP GRANT APPROVAL To approve the ACTION Grant No. 440-4768/06 for the Retired Senior Volunteer Program for FY 1987-1988 and authorize the Chair to sign the Notice of Grant Award. 9. BUDGET AMENDMENTS To amend the 1986-87 Budget ordinance by the following amendment: GENERAL FUND Appropriation - Social Services $ 3,571 Source - Respite Care $ 3,571 10. AUTHORIZATION TO SUBMIT THE RSVP LITERACY GRANT To approve the submission of the RSVP application to Laubach Literacy Action for a RSVP Literacy Grant in the amount of $5,000. 11. LEAVE EXTENSION - OLD POLICE BUILDING -MOVED TO ITEM G14 12. SPECIAL MEETING IN EXECUTIVE SESSION - To approve a special meeting for July 1, 1987 at 8:00 p.m. in the Board of commissioners' Room to go into Executive Session to consider a personnel matter. _~ 13. CONTRACT APPROVAL - FLASHBOARDS SYSTEM To approve the contract with Crain and Denbo, Inc. in the amount of $21,978.00 for construction of a spillway flashboard system at Lake orange; and authorize the Chair to sign on behalf of the Board. ~. _.. 14. CONTRACT APPROVAL - EFLAND SEWER PROJECT -MOVED TO ITEM G15 VOTE: UNANIMOUS. 3. AMENDMENT TO FLIGHT PARAMEDIC AGREEMENT Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve an amendment to the Agreement between the North Carolina Memorial Hospital and Orange County concerning on-flight emergency medical coverage to provide one .additional full-time flight paramedic and to adjust the monthly rate of reimbursement to the- County and authorize the chair to sign. VOTE: UNANIMOUS. G. ITEMS. FOR DECISION - REGULAR AGENDA 1. ANIMAL CONTROL ORDINANCE County Attorney in a letter dated minutes as pages t 9~A~--04. The Board made reference which contained comments and Ordinance. These changes to the listed below: (Changes refer to comments made by the June 12, 1987 which is attached to these to a letter from the County Attorney recommendations concerning the proposed Ordinance as approved by the Board are 1. Section 1 -Authority should read "This ordinance is adopted pursuant to the power granted Orange County in North Carolina General Statute Sections 153A-121, 153A- 127, 153A-153 and 153A-442. 2. Section IIIC - add."Animal Cruelty Investigators" to the list of persons to which Orange County Animal Control Officers `~~•`j~ ~- would report observed animal cruelty or animal abuse. Add a _ sentence to this section which states "All investigations of reported or observed animal cruelty or animal abuse shall be the joint responsibility of and shall be jointly carried out by the Animal Cruelty Investigators and the Animal Control Of-f ices of Orange County". Reword VIIIE.1 to read "Have the responsibility along with law enforcement agencies and where applicable with Animal Cruelty Investigators to enforce..... 3. The provision in Section V, paragraph B which makes reference to "financial hardship" was deleted from the Ordinance and referred back to the Task Force for a recommendation to include a process for administration. (Everything was deleted in this section after the word "time".) 4. Reword Section VI to read as follows: "All other Orange County ordinances in conflict with this ordinance are hereby repealed to the extent of such conflict. The Ordinance to Provide for Animal Control and Protection in Orange County, adopted May 15, 1979 as amended October 3, 1.983, is hereby repealed." (The appropriate reference to the Wild Animal Ordinance will be included in this section by the County Attorney). 5. Definition No. 8 in Section VII regarding commercial kennels was referred to the Health Board for a recommendation on standards for commercial and non- commercial standards and appropriate standards for small and large kennels. 6. Section XII regarding steel jaw traps was deleted. ----- 7. It was clarified that the intent of the word "stray" and the 'J term "at large" was not to a.nclude domesticated livestock. 8. Delete definition No. 27 "torture or torment" and remove the words "to torture any animal" in Section XIA. 9. Reword definition No. 29 as follows: "Vicious Animal: any animal on or off the premises of its owner or keeper, security dog excluded, which is three months of age or older and without provocation has bitten, killed, or caused physical harm through bites to people who are not trespassing and animals that are not where their owners have told they cannot be. Any dog that is owned or harbored for the purpose of dog fighting or training for dog fighting is also defined as a vicious animal. 1.0. Section VIIICa delete from the third, fourth and fifth lines "or other appointed agent, including, but not limited to, Emergency Animal Rescue workers." Section VIIIE.6: delete "or other person assisting with the Animal Control Program." Section XIIIE: delete "or his or her designee." Section XVIC: delete "or person duly authorized by the Animal Control Director." Section XXA: delete "or other appropriate representative of the Animal Control Program." Section XXIA.l.b: delete "or person duly authorized by the Animal Control Director." Section XXIIC.1: the phrase "Any official authorized by the" preceding Anima]. Control Director should be omitted. 11. Reword Section IX to require that dogs be under the control of _ the owner.... 12. Clarify that Section XIH refers to a vehicle "without ventilation." Place a comma after "trunk of vehicle" and continue with "or closed compartment of vehicle" and delete the section dealing with animals transported in an open bed of -- <_.a t ;. _~. i ~- ~ ~~ a pickup truck. 13. Delete Section XIJ which makes it unlawful to tie or restrain an animal on public property for a period of thirty minutes or more unless that animal has access to adequate food and water and adequate shelter. 1.4. Rewrite the last clause of Section XVC as follows: "in any event, and except as may be otherwise provided by law, the Animal Shelter and Animal Control program shall have no liability for euthanizing wounded or diseased animals when such. action is taken upon the advice or recommendation of a veterinarian who has been advised of the animals condition." 15. Delete from Section XVI "or citation". 16. Leave Section XVIII requiring cats to wear valid rabies tags. Motion was made by Commissioner Carey, seconded. by Commissioner Hartwell to approve the Animal Control Ordinance with the changes as listed above and- to refer to the Board of Health Section VTI regarding commercial and non commercial standards and/or appropriate standards for small and large kennels and request a recommendation to accommodate hunting dogs. VOTE: UNANIMOUS. 2. POLICY-APPLICATION OF SECTION III-D-4-a OF THE_ SUBDZVTSION REGULATIONS Motion was made by Commissioner Carey, seconded by Commissioner Willhoit to approve an interim policy which would. permit preliminary subdivision plats to be approved without required certifications or permits; provided, however, agency comments and/or recommendations with regard to preliminary plats must still be obtained, and, as a condition of approval, required certifications or permits must be obtained from each applicable agency prior to submission and approval of the final subdivision plat and direct the Planning Staff to prepare an amendment to the Subdivision Regulations which provides consistency between ordinance provisions and actual approval procedures. VOTE: UNANIMOUS. 3. LANDSCAPE POLICY-APPLICATION OF AMENDMENTS TO SECTION YV B-8 Motion was made by Commissioner Hartwell, seconded by Chair Marshall to approve a policy which states that "subdivisions will be exempt from compliance with Section IV-B-8-c-1, Required Landscaping if: (1) in the case of a major. subdivision, preliminary plan approval was obtained between December 1, .1986 and March 24,.1987 and (2) in the case of minor subdivisions, sketch plan approval was obtained between December 1, 1986 and March 24, 1987 and that the Planning Staff be directed to bring forth an ordinance amendment to implement the policy. VOTE: UNANIMOUS. 4. MCADAMS ESTATES SECTION II-PRELIMINARY PLAN Greg Szymik presented for. consideration a preliminary plan for McAdams Estate Section II. The property is located in Hillsborough on the east side of McAdams Road. Six lots are proposed out of 1.82 acres. Motion was made by Commissioner Hartwell, seconded by Chair Marshall to approve the preliminary plan as recommended by the Planning Board as stated below if the policy. has been approved allowing certification from the Town of Hillsborough (water and sewer) and the State of North Carolina (water, sewer and streets) prior to the submission of the Final Plat and subject to the following conditions: (l) Driveway access for Lots 3 through 8 must be restricted to Westdale Court. (2) Water and sewer lines must be extended at the expense of the developer and in accord with Town of Hillsborough water and ~, sewer extension policies as follows: (a) Plans must be submitted by the developer to the Town Engineer far review and approval. Subsequent to his approval, the plans must be approved by the Hillsborough Town Board and the State of North Carolina. ~~~~~'!. (b) The developer must execute water .and sewer line `+ extensions in conformance with the approved plans and any , standards set by the above parties. The developer must also execute all required documents and reimburse the Town Engineer for all costs associated with plan review and approval procedures. The Town of Hillsborough will not commit to providing water and sewer service until the above policies have been complied with. (3) Utilities must be placed underground consistent with the Town of Hillsborough's Zoning Ordinance. (4) Front yard setbacks must be labeled on the lots. The N.C. Department of Transportation (NCDOT) has indicated that site distance is adequate at the intersection of Westdale Court and McAdams .Road, however, a flare intersection design is recommended. VOTE: UNANIMOUS. 5. RICHIE WOODS - PRELIMINARY PLAN Greg Szymik presented for consideration a preliminary plan for Richie's Woods. The property is located in Little River Township on Kim's Drive. One. lot will be created from a 10.72 acre tract. -- Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the Preliminary Plan subject to four conditions: (1) No further subdivision shall be permitted of tract 1N. (2) A "Class A" Private road must be constructed through the frontage of the tract. '' (3) Revise the existing road maintenance agreement or prepare a,_..,_: new road maintenance agreement to provide stipulations .for public dedication and require upgrading of the private roads in Spring Crest Meadow to public roads when further subdivision results in density levels which would meet NCDOT standards for acceptance of road maintenance responsibility. (4) Provision of a landscape plan demonstrating .compliance with Section IV-S-8 of the Subdivision Regulations, including location of existing trees, ].and use buffers and. areas to be planted. VOTE: UNANIMOUS. 6. HILLSBOROUGH REOUEST_- SUBDIVISION REGULATIONS The Town of Hillsborough in a letter dated June 9, 19.87 requested that the County relinquish administration of the Subdivision Regulations within the Town's planning and zoning jurisdiction upon adoption by the Town of its own ordinance. Motion was made by Commissioner Carey, seconded by Chair Marshall. to agree to relinquish administration and enforcement of its Subdivision Regulations within the Town limits and extraterritorial zoning jurisdiction upon adoption of the Town's subdivision regulations under the following conditions: (1) The Town provides Orange County with the opportunity to review and comment on the proposed regulations prior to adoption; and (2) The Town adopts and incorporates into its zoning ordinance. and subdivision regulations design standards applicable within the Major Transportation Corridors of I-85 and I-40 and which meet, as a minimum, the Recommendations for Basic Design Standards along Interstate 40 as prepared by the T-40 - -:-~~ Subcommittee of the TJCOG Regional Image Task Force. ~~~ VOTE: UNANIMOUS. 7. BOARD OF ADJUSTMENT ACTIONS --. Collins presented two situations in which two applicants requested a variance to subdivide acreage into lots less than the two acre minimum. The first applicant David Ripperton was granted a variance-and the second applicant Habitat for Humanity was not granted a variance. After a lengthly discussion, the Board decided not to take any action on this .item. 8. CABLE T.V, ORDINANCE AMENDMENTS - SECOND READING (A copy of the amended ordinance is in the official Ordinance Book in the Clerk's office). Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the amendments to the Cable Television Ordinance as presented and contained in the Ordinance. VOTE: UNANIMOUS. 9. PROPOSED ALERT CABLE ORDINANCE FRANCHISING AMENDMENTS - FIRST READING (A copy of the amendment is in the July 6 permanent agenda file.) Commissioner Hartwell asked that the Ordinance be specific in three areas: (1) amount of main trunk cable to be constructed, (2) the schedule for construction of this cable, and (3) its adequacy to serve the unincorporated areas of the County. He suggested that Alert provide to the County by December 31, 1987 a detailed map and schedule of the .trunk lane they will. construct and an engineering report demonstrating that this .trunk cable is constructed to meet the requirements of the Franchise and that the construction schedule be apportioned in such a way that by December 31, 1993 that it all be built. i Mr. Norman"Vogel, Chair of the. Cable T.V. Task Force stated that what Commissioner Hartwell suggested is what was proposed when cable service was first contemplated for Orange County. Doug Keel of Alert Cable questioned the definition of overbuild and the fact that there is no relief of an overbuild requirement which means that anywhere Carolina has laid trunk cable, Alert is obligated to build trunk over the top of that already there. He stated that a company cannot make that kind of investment without some kind of potential return on that investment. Keel suggested that a requirement be included in the ordinance whereby any cable operator would have to submit to the County Manager annually a map showing what is proposed to be built in the upcoming year. It is difficult to project five years and know what the density may be in any given area. Vogel concurred that it is extremely difficult to plan five years in the future and agreed with submitting a plan annually. After further discussion it was decided to amend No. 1 on page 8 to read "all such main trunk cables shall be built in accordance with a confident"ial detailed map, schedule and engineering plan to be supplied by the grantee prior to December 31, 1987. This plan will demonstrate the adequacy of the trunk cable to meet the franchise requirements in the unincorporated areas of the County and will apportion construction of the trunk mileage equally by year so as to bring about completion prior to December 31, 1993. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkxotis to approve the first reading of the Ordinance as amended. VOTE: UNANIMOUS. 10. PROPOSED CAROLINA CABLE ORDINANCE FRANCHISING AMENDMENTS - FIRST READING (A copy of the amendment is in the July 5 permanent agenda file.) . ~ :a _. ,_ ..r Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the proposed amendment to Alert Cable T.V. Franchise. VOTE: UNANIMOUS. - The Board requested and Mr. Vogel agreed to bring back to the Board a ~~`: proposed composition and charge for the continuation of the Cable T.V. Task Force. 11. GOVERNOR'S STATEWIDE VOLUNTEER AWARDS PROGRAM AWARD Item postponed until July 6 meeting. 12. COUNTY AUCTION Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to adopt a resolution authorizing the Director of Purchasing and Central Services to conduct an auction of those personal property items declared surplus or confiscated .and to approve the addition of the UNC Campus Police confiscated items for County auctions. VOTE: UNANIMOUS. 13. PUBLIC PRIVATE PARTNERSHIP BY-LAWS No changes were made. 14. LEASE EXTENSION - OLD POLICE BUILDING Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the lease extension from July 12, 1987 to September 12, 1987. and to authorize the Chair to sign. VOTE: UNANIMOUS. 15. CONTRACT APPROVAL - EFLAND SEWER PROJECT Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the contract with Lanzo Construction Company in the. amount of $1,258,045 for construction of the Efland Sewer and authorize the Chair to sign on behalf of the Board and to adopt a right-of-way '` certification as presented at the meeting by the County Attorney and authorize the Chair to sign. VOTE: UNANIMOUS. H. APPOINTMENTS The .following appointments were made: ECONOMIC DEVELOPMENT COMMISSION - Guido DeMaere COMMISSION FOR WOMEN -Judy Eastman OWASA BOARD OF DIRECTORS - Lois Herring DOMICILIARY HOME COMMUNITY. ADVISORY COMMITTEE - Paul Leung and Ernie Mills. ORANGE COUNTY PLANNING BOARD - Virginia Boland ADJOURNMENT With no further items to be considered, Chair Marshall adjourned the meeting at 11:55 p.m. The next regular meeting will be held on July 6, 1987 in the courtroom of the Old Courthouse, Hillsborough, North Carolina. Shirley E. Marshall, Chair Beverly A. Blythe, Clerk