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HomeMy WebLinkAboutMinutes - 19870615 ..) MINUTES SPECIAL MEETING AND BUDGET WORK SESSION ORANGE COUNTY BOARD OF COMMISSIONERS JUNE 15, 1987 The orange County Board of Commissioners met in special session on June 15, 1.987 at x:00 in the Board of Commissioners' Room, Hillsborough, North Carolina for the purpose of considering a resolution providing for the issuance of $200,000 Sanitary sewer Bond Anticipation Notes and a budget work session. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, Jr., Stephen Halkiotis, John Hartwell, and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County Managers Bill Laws and Albert Kittrell, Director of EMS Bobby Baker, Finance Director Gordon Baker, Clerk to the Board Beverly Blythe, Deputy Finance Officer Ken Chavious, Purchasing Director Pam Jones, Public Works Director Wilbur McAdoo, Sheriff Pendergrass, Administrative Secretary Sue Pope, Major Don Truelove, Budget .Analyst Donna Wagner and Personnel Director Beverly Whitehead. FIRE MARSHALL'S POSITION Chief Lloyd made the presentation. He stated that the volunteer firemen are doing a tremendous job but that there is not enough time to do everything that is required. A11 the fire departments support the fire marshall's position with the exception of Hillsborough and they do not oppose the. request. The main job of the fire marshall would be the coor- dination of information and equipment. He asked that the position be funded -- if not for an entire year then for half a year. Chair Marshall outlined the procedure that will be followed for the markup/markdown list.. Ken Thompson indicated the fire marshall would be placed in the EMS Department. One of the main objectives would be to lower the fire district rate which would result in lower insurance costs for homeowners. This person would also do fire inspections throughout the County which presently are not being conducted. The County needs to adopt a County fire prevention code which may not be more stringent than the State Building Code without special permission from the Building Code Council. The Board requested that Bobby Baker do a study on this entire subject and bring back to the Board a recommendation before January 1, 1988 for consideration to be included in the 1988-89 budget. HAZARDOUS MATERIALS BUDGET Ken Thompson noted that the request for $18,000 was cut by $8,000 and proposed that the amount be added to the markup list and the Board agreed. ~+~+~y~-csr~i ~r~rvr~~C DV1VL ANTICIPATION NOTES (A copy of the resolution is attached on page /$ K` ). Attorney Geoffrey Gledhill explained that the County is selling notes in anticipation of selling bonds. It is important that this be done in this fiscal year. The resolution is necessary in order to obtain the grants from Farmers Home Administration in order for the County to incur this debt and obtain these bonds. They are net debt reduction bonds. The resolution was introduced by Commissioner Hartwell. Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to adopt the resolution and authorize the Chair to sign. -`~;(o EMERGENCY MANAGEMENT SERVICES Bobby Baker distributed copies of the budget request for South Orange Convalescent Ambulance Support Chair Marshall questioned the Manager's recommended budget of $30,000 when $80,000 was requested. She was told that $50,000- is in another ~,~~~ account and that the full $80,000 is in the budget. Bobby Baker explained the situation and the problems associated with doing non-emergency transports. He explained different alternatives for providing this service. The new ambulance would provide for an additional backup vehicle and enable EMS to provide non emergency service. Chair Marshall questioned charging a fee for providing this service. The Board agreed that a fee should be charged and asked that Ken Thompson bring back to the Board a proposal for an appropriate amount to charge for this service with part of the revenue going back to the squads. PUBLIC SAFETY _ Sheriff Pendergrass stated that most of the increase in the budget is for capital, equipment and jail renovations. He agrees with the Manager's recommended budget. In answer to a question about additional personnel, he explained how he reschedules personnel to provide the maximum coverage during .the peak hours. When the renovations at the jail are completed, there will be a need for additional personnel for that facility. There was a consensus that the Sheriff would keep his older cars this year and order fifteen new cars this year, nineteen next year and then level off thereafter. PUBLIC WORKS Commissioner Hartwell questioned the layout of the new building in conjunction with the entrance. Wilbur McAdoo indicated that until property could be purchased for a new entrance that the drive to the "; proposed new facility could run along the east property line. Discussion ensued on the possibilities of either buying land adjacentT? to Public Works or buying a house in the same vacinity with property and Chair Marshall indicated that a decision needs to be made so the costs can be considered for inconclusion in the CIP. Wilbur McAdoo distributed pictures of green box sites and stated that a main problem is obtaining or leasing property on which to place green boxes in an effort to consolidate the small sites is a real problem. The Board discussed the possibility of levying civil penalties on those who dump illegally or rummage through the boxes. The Board expressed support for placing the new public works building on the same site. They asked that additional information on a new access be available in time for the CIP. AGRICULTURAL EXTENSION Extension Director Bill Mainous stated there are four small items that were requested but not included in the Manager's recommended budget. They are (1) a mobile chalkboard, (2) a projection screen, (3) a table lectern, and (4) a demonstration mirror. All four items total. $1,500. Additional shelving is .needed because of the move to the new building. In the operating budget, the request for $5,000 for printing was cut to $3,000. Mainous spoke in support of the livestock market and the importance of doing something this year. The Board agreed to add to the markup list improvements and $2,000 for operating expenses. There being no other items for d~.scussion, Chai the meeting. The next regular meeting of the Board 16, 1987 at 7:30 in the courtroom of the old Post North Carolina. $1.,500 for capital r Marshall adjourned will be held on June .__. Office, Chapel Hill, Beverly A. Blythe, Clerk Shirley E. Marshall, Chair