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HomeMy WebLinkAboutNN Ord-1998-016 Purchasing - Facilities Improvements Project Capital Project Ordinance - 04-07-1998-9gFacilities Improvements Project Capital Project Ordinance Project Number 61-415 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized will provide for an updated assessment of Orange County facilities and set aside funds for needed improvements to these buildings. This project will be financed with proceeds from the County's portion of the one-half cent sales taxes. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Transfer from County Capital Reserze Fund (1991-92) $7,347 Transfer from County Capital Reserze Fund (1992-93) $143,736 Transfer from General Fund (1993-94) $55,000 Transfer from Court Facilities Project (1993-94) $30,000 Transfer from General Fund (1994-95) $55,704 Transfer from Plamring and A gricukure Building Project (1997-98J $6,1 SO Transfer from General Fund (1997-98) ,563.850 Total Revenues $361,787 Section 4. A portion of the available funds for this project have been transferred to the New Courthouse Renovation, Historic Courthouse, Northern Human Services Center, and Energy Retrofitting Capital Projects. The following amendments are anticipated to complete this transfer: Transfer to New Courthouse Renoraziion Project (1994-95) Transfer to Historic Courthouse Restoration Project (1995-96) Transfer to Northern Human Serzices Center Project (1995-96) Transfer to E nergy Retrofitting Capital Project (1997-98) Total Transfers Section 5. The following amount remains appropriated for this project: Faalities I»~roz~r~nts Prg~t $110,000 $74,600 $11,000 $15,000 $210,600 $151,187 Section 6. This ordinance supersedes all previous Facilities Improvements Reserve Capital Project Ordinances. Section 7. This ordinance, originally adopted June 25, 1991 and subsequently amended, shall be in effect from July 1, 1991 until June 30, 1998. Adopted this 7th day of April 1998. ����l - �»«�xz Rebecca O. Olson 191375 85.16 Stearns Chevrolet GeoInc. E72753 128.04 Centura Bank E8650 173.84 Centura Bank E68436 148.25 Crittenden, Louis Deoazenove E6041 76.73 VOTE: UNANIMOUS ITEMS REMOVED FROM THE CONSENT AGENDA The Board approved the following appointments: Jury Commission Judith Cox was reappointed for o term ending June 3O. 2O01. EMS Advisory Council Jeffrey Johnson, Shirley Marshall, Norm Gustaveson and Gwen Snowden were reappointed for terms ending June 3O. 2DOO. Commission for Women Kit Gruelle, Judy Woodall and Deborah Taylor were reappointed for terms ending June 30, 2001. Cable TV Advisory Committee Stephen West was appointed for a term ending December 31. 2OOD. Human Relations Commission These appointments will be considered sd the next meeting. Human Services Advisory Commission- Rosetta Moore was appointed to a temporary appointment until such time the DSS Board appoints a person to replace her on this Board ae their representative. CarrbommPlmmming Board Katherine Kaufman was appointed aao representative of the transition area for a term ending February 1. 2OO1. Hillsborough Board of Adjustment \ James King was reappointed to represent the County to a term ending March 31, 2001. 0UfUsbomwmgh Planning Board Joel Brinkley was reappointed to represent the County to a term ending March 31, 2001. Chapel Hill Planning Board David Latowsky was appointed as a representative of the ETJ for a term ending June 30,2001 and Patricia Love was appointed as a representative of the Joint Planning Area to an unexpired term ending June 30, 2000. Chapel Hill Board mfAdjustment Herman Greene was appointed as a representative of the ETJ for a term ending June 30, 2001. VOTE: UNANIMOUS e. Professional Services Contract Between Orange County Tax Department and Stadermann Consulting Services|nc=d/b/m SCS Direst Mail Marketing The Board considered econtract between the Orange County Tax Collector's office and Sodemmann Consulting Services Inc. for production and mailing of tax bills and notices. Commissioner Gordon asked about the confidentiality of tax records. Geoffrey Gledhill indicated heio still trying ho find o way bo assure confidentiality. The problem ioa pubic records law problem inthat the data base kaa public record. This was held until the next meeting. 9. ITEMS FOR DECISION -REGULAR AGENDA a. Capital Proiect Ordinance Amendment-Chapel Hill HIcih School Cultural Arts Building The Board consider approving a revised capital project ordinance for renovations bu the Cultural Arts Building at Chapel Hill High School. Chapel Hill-Carrboro City Schools asked to reallocate capital funds from various projects to address higher than expected construction bids for renovations at the Chapel Hill High School Cultural Arts Building. John Link distributed information on how this building project will befunded. He asked how transferring funds from these projects would affect these projects|nthofutunaifthemavmepeovenag6o. BiUyNu1|insfrorntheChape| Hill/Carrboro City Schools said that there were a combination of factors which caused the overage of this project. The electrical work, lighting and PA system cost more than anticipated. The project total|n the budget was estimated ot $750,000, The low bid was$800,000 which is$300,000 more than the$500,000 they anticipated. �� *�K� � �� ` Chair Margaret Brown asked if this project could bedone in phases doing such items mathe seats, electrical, lighting and sound separately. Bill Mullins said that they tried that and it did not work for this facility. The total cost of the project will ha$1.D6O.UOO. The original estimate in1BQB was$6OO.OUO. Commissioner Ha|kioUo made reference to the project manegerpooiUonforbothaohoo| oysbsnna. He feels the County needs to help both school systems with providing this service. Ho feels that the manager needs bm sit down with the superintendents and talk with them about this possibility. Chair Margaret Brown emphasized that when there iso bid that io over what io budgeted, the school system needs bo meet with the County Commissioners to find o viable solution. A motion was made bv Commissioner Carey, seconded by Commissioner Gordon toapprove arovioed capital project ordinancaaoinmorpouatedbyna#wranoeintheeenninubsafbrnonovabonobotheCu|tuna|AdnBuUdingat Chapel Hill High School Commissioner Halkiotis suggested and Chair Brown agreed that there needs to be a monthly meeting between the County Manager and the superintendents since 50%of our budget goes to the schools. A printed agenda would be shared with the County Commissioners. John Link agreed with this suggestion. The Board amended this motion instructing the County Manager b/meet with the superintendents and talk about all the projects theyhaveonthebooks. This would send clear expectations from the County Commissioners to the School Boards. Commissioner Carey does not feel that the County Commissioners should try to find the money for overruns but that the respective school systems should be responsible to come up with the funds or cut back on the project. Chair Margaret Brown would like bo have some priorities set sovve understand what really needs tmbedone. It would help her to have a book with each building showing the renovations that have been made and what renovations need bzbadone. Vote on the motion with the amendment: UNANIMOUS b. 1998-2008 CIP Adoption Th� Bcard considered adoption of the 1G8G-2DO8 Capital Investment Plan. At the May 19 meeting, the Board approved the allocation of$100,000 for farmland preservation, held in reserve in the 1998-99 CIP, pending adoption of a conservation easement program specific to Orange County. The . Board also approved a decision to proceed with a$4.8 million private placement loan to carry out major nanoxaUonoat the Whitted and Northern Human Services Centers, and to replace the Chapel Hill Senior Center. The Board indicated its intention to discuss at its next meeting the options available for funding the debt service on that private placement loan. Budget Director Donna Dean distributed a chart which shows the County capital projects and what would happen with the continuation of the one cent setaside for school/park land acquisition and what would happen if itionot continued. Commissioner Gordon made reference to her comprehensive program for resource conservation which would use this one cent eotosida. She noted that Orange County has not spent very much on the environment over the last ten years. She feels it is not fair to pit county conservation against county buildings and that people in the County want them to put dollars toward the environment. She asked that the County Commissioners have a work session to discuss this issue further. She asked that this one cent setaside for land acquisition stay intact and that the County look elsewhere for monies for County buildings. Commissioner Carey said that he feels Orange County is doing more than most counties in the state in prptectin0our environment through land use regulations. Ha does not want to see the needs of our County buildings which serve County citizens delayed. It is the County's responsibility to upgrade and improve County buildings and he is not prepared to cut County projects. Commissioner Crowther aupportstheCountyKAanager'o proposal to formally adopt the 1808-2ODBC|P. less any specific projects thcdtheBoardmnayidenbfvasnmedingfudberde|ibemabonduhn0Juna1Q9Gbudgatxvorhsmsoiono. John Link said that environmental issues and county projects are competing for funds. He asked that the Board consider this eoa revenue stream and asked that they direct the staff to fund the needs that are necessary. The Board has o full year for reallocating these monies. Chair Margaret Brown said that these are modest sums for maintaining our County buildings and making them serviceable. She also supports a comprehensive approach for environmental issues that need to be addressed. She would like to keep supporting this fund and hopefully do both things. Commissioner Ho|kjoUo does not support the$G million for Information technology. With reference bn County bui|dinga, he said that the County has taken better care of the school buildings than our own. A motion was made bv Commissioner Crowther, seconded bv Commissioner Ha/kioUshm retain and continue the one cent mataaide for school/park capital reserve for one year. The decision on what hodo with the reserve fund after one year will bo made later.