HomeMy WebLinkAboutAgenda - 04-21-1998 - 8aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 21, 1998
Action Agenda
Item No. 8-Q
SUBJECT: Budget Amendment #8
DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N)
BUDGET AMENDMENT: (Y/N)
ATTACHMENT(S):
1) Proposed Budget Amendment
2) Water Quality Improvements Grant Project
Ordinance
3) Intensive Home Visiting Grant Project
Ordinance
4) Senior Net Grant Project Ordinance
5) Efland Cheeks Community School Park
Capital Project Ordinance
INFORMATION CONTACT:
Donna Dean, Budget Director
extension 2151
TELEPHONE NUMBERS:
Hillsborough
732 -8181
Chapel Hill
968 -4501
Durham
688 -7331
Mebane
227 -2031
PURPOSE: To consider proposed budget ordinance amendments, grant project ordinances and
capital project ordinance.
BACKGROUND:
Soil and Water Conservation District
1) At its April 7, 1998 meeting, the Board of County Commissioners approved a joint
agreement with the North Carolina Department of Environment and Natural Resources and
the U.S. Natural Resources Conservation Service. Under the joint agreement, these agencies
will fully fund a position to provide technical assistance to farmers and landowners and
using best nutrient management practices, reduce the nitrogen delivered to the Neuse River.
The reduction goal is 30 percent within a five -year period from 1998 until 2003. The
attached Water Quality Improvements Grant Project Ordinance on page 4 of this abstract
provides funding for the first year of this program and authorizes the associated full time
equivalent position through September 30, 1998.
Health Department
2) The Board of County Commissioners accepted a grant from the N.C. Division of Women
and Children's Health for an Intensive Home Visiting grant. The grant provides funds to
decrease child abuse and neglect; improve parent -child interaction; ensure adequate use of
preventive family support services; improve children's health and development; and
improve the service delivery system in Orange County by decreasing fragmentation and
2
duplication. The attached Intensive Home Visiting Grant Project Ordinance on page 6 of
this abstract provides for the receipt of these grant funds and authorizes the 3.5 full time
equivalent time - limited positions associated with the program.
Department on Aging
3) At the February 17, 1998 Board meeting, the County Commissioners approved an agreement
with SeniorNet to establish and maintain a computer learning center for senior citizens. This
two -year grant covers all start-up and operational expenses for the project. Jointly funded by
SeniorNet, a volunteer organization, and BellSouth, this 2 -year grant provides funds for
start-up and operational expenses. IBM will provide six computers and two printers. The
attached SeniorNet Grant Project Ordinance on page 8 of this agenda abstract provides for
the receipt of these funds.
Miscellaneous
4) In November 1996, the Board of County Commissioners approved the County's
participation in the Emergency Watershed Protection Program. Through this program, the
State reimburses the County for 25 percent of the costs associated with cleaning storm
debris, mainly associated with Hurricane Fran, from the County's rivers, streams, and
waterways. The County contracted with Natural Resources Conservation Service (MRCS)
for the clean up, and in turn, NRCS billed us for one -fourth of the total clean-up cost
($23,844). No County funds are required for the receipt of these funds. The attached budget
amendment appropriates these funds and allows for reimbursement to Natural Resources
Conservation Service. (See block #4, page 3).
Efland Cheeks Community School Park
5) On April 7, 1998, the Board of County Commissioners approved two contracts associated
with the Efland- Cheeks Community School Park. The attached Efland Cheeks Community
School Park Capital Project Ordinance allocates 1997 bond funds totaling $62,520 for
professional services ($57,520) and a boundary and topographic survey ($5,000). A revised
capital project ordinance including total park construction costs will be presented to the
Board of Commissioners when park plans are finalized within the next few months.
School Capital Projects
6) On April 7, 1998, the Board of County Commissioners approved an impact fee
reimbursement request from UCC Living Centers. The amount requested and approved was
$120,000 with funding to come from undesignated fund balance in the School Capital Fund.
Block #6 on page 3 of this abstract appropriates these funds and allows for reimbursement.
RECOMMENDATION(S): The Manager recommends that the Board of Commissioners approve
the attached budget amendments, and grant and project ordinances as presented.
Orange County
Proposed
97 -98 Budget Amendment
The 1997 -98 Orange County Budget Ordinance is amended as follows:
R, Lore A.nrn./ -- ra and /l 1/0.91
Exoenditures
Community Maintenance
Budget As
Amended
Through BOA N7
dl See attached
Water Quality
Improvements
Program Grant
Project Ordinance
N2 See attached
Intensive Home
Visiting
Demonstration
Program Grant
Project Ordinance
N3 See attached
SeniorNet
Program Grant
Project Ordinance
84 Emergency
Watershed
Protection
reimbursement
85 See attached
Efland Cheeks
Community
School Park
Capital Project
Ordinance
N6 Impact Fee
Reimbursement
to UCC Living
Centers
Budget As
Amended
Through BOA N8
General Fund
Revenue
$ 3,236,593
Property Taxes
$ 55,731,737
$ 2,160,645
f 120,000
f 1,036,000
$ 55,731,737
Sales Taxes
$ 11,933,000
$ 1,647,495
S 11,933,000
License and Permits
$ 783,412
$ 20,513,729
$ 783,412
Intergovernmental
$ 11,006,918
$ 8,018,819
$ 23,844
$ 11,030,762
Charges for Service
$ 3,689,483
$ 3,053,988
$ 3,689,483
Investments
$ 960,000
$ 29,054,350
$ 960,000
Miscellaneous
S 240,950
S 240,950
Transfers from Other Funds
$ 916,000
$ 1,360,309
1200001
$ 1,036,000
Fund Balance
$ 1,294,525
$ 2,720,752
$ 23,844
$ 1,294,525
Total J.$
86,556,025 1
f
$
,
$ 120,000
$ 86,699869
Exoenditures
Community Maintenance
$ 876,391
$ 120,000
$ 876,391
General Administration
$ 3,236,593
$ 3,236,593
Tax and Records
$ 2,160,645
f 120,000
f 1,036,000
$ 2,160,645
Community Planning
$ 1,647,495
$ 1,647,495
Human Services
$ 20,513,729
$ 20,513,729
Public Safety
$ 8,018,819
$ 8,018,819
Public Works
$ 3,053,988
$ 3,053,988
Education
$ 29,054,350
$ 29,054,350
Non Departmental:
Outside Agencies
$ 1,360,309
$ 1,360,309
Miscellaneous
$ 2,720,752
$ 23,844
$ 120,000
$ 2,864,596
Debt Service
Transfers Out
$ 9,814,584
$ 4,098,370
$ 9,814,584
$ 4,098,370
Total Gen Fund Appropriation
f 86,556,025
S
S
f
S 23,844
S
f 120,000
S 86,699,869
School Capital Fund
Revenue
Fund Balance Appropriated
$ -
$ 120,000
$ 120,000
Expenditures
Transfers to Other Funds $ 916,000
f 120,000
f 1,036,000
Lo
4
Water Quality Improvements Program
Grant Project Ordinance
Project Number 11-440
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Water Quality Improvements Program as awarded to the Orange
County Soil and Water Conservation District by the North Carolina Department of
Environment and Natural Resources and the Natural Resources Conservation Service of the
US Department of Agriculture. The planned five -year project, to be reviewed annually, is
anticipated to extend until September 30, 2003. This five year grant provides funding for a
Conservation Specialist position. Funds will provide technical assistance to landowners and
farmers in identifying, planning, and implementing nutrient run -off reduction practices to
reduce the amount of nitrogen entering the Neuse River basing by 30 %.
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The -
officers of the County are hereby directed to proceed with the grant project within the rules and
regulations contained in the Joint Agreement between Orange County, the North Carolina
Department of Environment and Natural Resources, and the United States Department of
Agriculture, Natural Resources Conservation District and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (1997 -98)
$32,474
Total intergovernmental $32,474
Section 4. The following amount is appropriated for this project:
Community Maintenance - Water Quality
Improvements Program $32,474
Section 5. The finance officer is hereby directed to maintain within the grant project sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the
grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.00 Full -Time Equivalent Positions — Conservation Specialist
This position is authorized through September 30, 2003.
Section 9. This project ordinance is in effect until June 30, 1998.
Adopted this 21 st day of April 1998.
M: \BUDGET\9798 \ORDS \GRANTS \wtrqual
6
Intensive Home Visiting Demonstration
Program
Grant Project Ordinance
Project Number 11 -648
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Intensive Home Visiting Demonstration Program as awarded to
the Orange County Health Department by the North Carolina Division of Women and
Children's Health, Department of Health and Human Services. The planned two -year project
period continues until June 30, 1999. This grant provides funding for 3.5 permanent, time -
limited positions through the grant period. The grant provides funds to decrease child abuse
and neglect; improve parent -child interaction; ensure adequate use of preventive family
support services; improve children's health and development; and improved the service
delivery system in Orange County by decreasing fragmentation and duplication.
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent:
The officers of the County are hereby directed to proceed with the grant project within the
rules and regulations contained in the grant document, the rules and regulations of the North
Carolina Department of Health and Human Services and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Ir&rTwrn mental (1997- 98)
IMergazeM"V=l (1998 -99)
. . . . . . . . . . . . . ....................... . . . . . . ............................... . .... .... .... . .............. . .............. . . . . . . . ........... ...
. . . . . . . .
Total Irrte
Smart Start (1998 -99
Title XIX - Medicaid (1998 -99,
Intensive Home Visiting Revenue
Section 4. The following amount is appropriated for this project for the two year period:
Intensiw Horne Visiting (1997 -98) 105,000
Intensiw Horne Visiting(1998 -99) 1 57,865
Intensive Home Visiting Appropriation ! 262,865
Unspent funds on June 30 of each year will revert back to the State.
N
Section 5. The finance officer is hereby directed to maintain within the grant project sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the
grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.0 full -time Equivalent Position — Public Health Nurse
2.0 full -time Equivalent Position — Social Workers
0.5 Full -time Equivalent Position — Office Assistant
These positions are authorized through June 30, 1999.
Section 9. This project ordinance is in effect until June 30, 1999
Adopted this 21 st day of April 1998.
M:\BUDGET19798\ORDS\GRANTS\inthome
8
SeniorNet Program
Grant Project Ordinance
Project Number 11 -672
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the SeniorNet Program as awarded to the Orange County
Department on Aging. This two year grant provides funding for start-up and operational
expenses to establish and maintain a computer learning center for senior citizens.
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The
officers of the County are hereby directed to proceed with the grant project within the rules and
regulations contained in the Joint Agreement between Orange County, SeniorNet, IBM and
BellSouth and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Donation from SeniorNet (1997 -98)
$1,000
Donation from BellSouth (1997 -98)
$9,000
Donation from BellSouth (1998 -99)
$9,000
Total Donations $19,000
Section 4. The following amount is appropriated for this project:
Human Services - Aging - SeniorNet (1997 -98) $10,000
Human Services - Aging - S eniorN et (19 9 8 - 9 9) $9,000
Total SeniorNet $19,000
Section 5. The finance officer is hereby directed to maintain within the grant project sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the
grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. There are no positions authorized through this grant project ordinance
Section 9. This project ordinance is in effect until January 31, 1999.
Adopted this 21 st day of April 1998.
M.• I B UDGET 197981ORDSI GRANTSI srnet
9
Efland Cheeks Community School Park Project
Capital Project Ordinance
Project Number 61 -660
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized is the design and development of a community park within the
Efland- Cheeks township. This project will be financed with proceeds from the County's
portion of the one half cent sales taxes, subdivision payment -in -lieu funds, and proceeds
from the 1997 bond referendum.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer fro n Carajty Capital Reseyw Fund (1991 -92) $16,250
Transfer from Garral Funi (1996 -97) $12,000
Transfer frcvn Subdizisicn Payirent in L im (1996 -97) $10,000
Tatal Transfers from Odxr Ft# ds $38,250
Dewtians (United Vases cf E)Zv4 $1,000
1997 Ba%iPraaxls $62,520
Total Revenue $101,770
Section 4. The following amount is appropriated for this project:
Pl=nand DaignFes $80,670
Lard and AssaW&Fes $5,000
Castnizim $16,100
Total Appropnatio ns $101,770
Section 5. This ordinance supersedes all previous Efland- Cheeks Community Park Capital Project
Ordinances.
Section 6. This ordinance, originally adopted June 25, 1991 and subsequently amended, shall be in
effect until June 30, 1998.
Adopted this 21st day of April 1998.
\ \Budget \sys \BUDGET \9798 \9798ORDS \COUCAP \ECCKPRKDOC