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Home My WebLink AboutNN Ord-1998-009 Finance - Budget Amendment #9 - 05-06-1998 - 8eif i ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 6, 1998 SUBJECT: Budget Amendment #9 DEPARTMENT: Budget Office ATTACHMENT(S): 1) Proposed Budget Amendment 2) Information Technology Capital Project Ordinance Action Agenda Item No. r_ e. PUBLIC HEARING: (Y/N) BUDGET AMENDMENT: (Y/N) INFORMATION CONTACT: Donna Dean, Budget Director extension 2151 3) Commissioners Contingency Status Report TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 227 -2031 PURPOSE: To consider proposed budget ordinance amendments and capital project ordinance. BACKGROUND: Contributions to Outside Agencies 1) At its April 21, 1998 meeting, the Board of County Commissioners approved a funding request from Mr. Charles Snipes, representative of the Orange Soil and Water Conservation District Board. This $2,000 request is to support the annual Farm Family of the Year recognition. The attached budget amendment on page 3 of this abstract appropriates Commissioners' Contingency funds for this purpose. 2) The Board of County Commissioners approved a funding request from the Orange Community Housing Corporation on April 21, 1998. The funds, totaling $19,000, allow the Corporation to cover a budget shortfall related to attorney fees incurred with the Magnolia Place development. The attached budget amendment on page 3 of this abstract appropriates Commissioners' Contingency funds for this purpose. 3) Information Technology Capital Project At the April 21, 1998 Board meeting, the County Commissioners approved funding for the next phase of work to be undertaken in the 1997 -98 County's Technology Plan. This phase, totaling $349,435, includes funds to address three of the five Information Technology Plan initiatives including County Network, Desktop Systems, and Citizen and Board Access. The attached Information Technology Capital Project Ordinance on page 4 of this agenda abstract appropriates these funds. The combined cost of the 85 new PCs approved by the Board to complete the first phase of the County's PC replacement policy will exceed the Purchasing Director's threshold of $20,000 for approving purchase orders. The Board's action on this item will authorize the Purchasing Director to sign the purchase order and any associated documents relating to this purchase. RECOMMENDATION(S): The Manager recommends that the Board of Commissioners approve the attached budget amendments, and capital project ordinance as presented; and authorize the Purchasing Director to sign the purchase order and any other documents associated with the acquisition of the 85 new PCs. Orange County Proposed 97 -98 Budget Amendment The 1997 -98 Orange County Budget Ordinance is amended as follows: General Fund Property Taxes N1 Appropriate #2 Appropriate $ 55,731,737 Commissioners Commissioners Contingency for Contingency for 83 Funding for Budget As Farm Family of Orange Information Budge[ As Amended the Year Community Technology Amended ough BOA M8 Recognition Housing Capital Proiec[ Throueh BOA General Fund Property Taxes $ 55,731,737 $ 55,731,737 Sales Taxes $ 11,933,000 $ 11,933,000 License and Permits $ 783,412 $ 783,412 Inter overnmental $ 11,030,762 $ 11,030,762 Charees for Service S 3.689.483 t i sac auo Miscellaneous $ 240,950 1 1 1 1 $ 240,950 Transfers from Other Funds $ 1,036,000 $ 1,036,000 Fund Balance $ 1,294,525 $ 1,294,525 Total $ 86,699,869 1 $ $ $ S 86.699.869 F—n, itn- Communit Maintenance $ $ 876,391 $ $ 876,391 General Administration $ $ 3,236,593 $ $ 3,236,593 Tax and Records $ $ 2,160,645 $ $ 2,160,645 Community Planning $ $ 1,647,495 $ $ 1,647,495 Human Services $ $ 20,513,729 $ $ 20,513,729 Public Safety $ $ 8,018,819 $ $ 8,018,819 Public Works $ $ 3,053,988 $ $ 3,053,988 Education S S 29,054,350 $ $ 29,054,350 Non Departmental: Outside Agencies $ $ 1,360,309 $ $ 2,000 $ $ 19,000 $ $ 1,381,309 Miscellaneous $ $ 2,864,596 $ $ 2,000 E E 19,000 $ $ 349,435 $ $ 2,494,161 Debt Service $ $ 9,814,584 $ $ 9,814,584 Transfers Out $ $ 4,098,370 $ $ 349,435 $ $ 41447,805 ation f f 86,699,869 , , ,9 T Capital Fund Revenue Fund Balance Appropriated $ 120,000 $ 120,000 $ 360,000 Expenditures Transfers to Other Funds S 1,036,000 $ 120,000 $ 1,276,000 W W Information Technology Capital Project Ordinance Project Number 61 -491 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to implement the first phases of the short term plan under the County's Information Technology Plan. This project will be financed with proceeds from the County's portion of the one -half cent sales taxes, State grant funds for the Department of Social Services, and intergovernmental revenue from the Town of Chapel Hill's participation in the aerial photography component of the plan. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: 4 Section 4. The following amount is appropriated for this project: Prior to Amendment Amendment (5106198) Total Project Transfer from General Fund (1997 -98) $228,139 $349,435 $577,574 Intergovernmental - State of NC $28,749 $0 $28,749 Intergovernmental - Town of Chapel Hill $3,900 $0 $3,900 Total Revenue $260,788 49,435 610,223 Section 4. The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Information Technology Capital Project Ordinances. Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect until June 30, 1998. Adopted this 6th day of May 1998. Prior to Amendment Amendment (5106198) Total Project Aerial Photography $51,900 $0 $51,900 Technology $160,888 $349,435 $510,323 GIS Server & Workstations j $48,000 j $0 j $48, 000 Total Appropriations 260,788 349,435 610,223 Section 5. This ordinance supersedes all previous Information Technology Capital Project Ordinances. Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect until June 30, 1998. Adopted this 6th day of May 1998. 5 Commissioners Contingency Fiscal Year 1997-98 Approved 7/01/97 Appropriated 10/21/97 Appropriated 5/06/98 Appropriated 5/06/98 Comments $100,000 $13,405 Animal Control Rabies Clinics $2,000 Farm Family of the Year Recognition $19,000 Orange Community Housing Corporation Remaining Contingency $65,595 Mr. VVahins said that they do have g chance of getting additional money for repair. He will keep the Board informed of any additional funds that may baavailable. Mr. Galyon said that there is a bill before Congress at this time which is in conference that could provide -\ $140 or$150 million additional dollars which they will use for highway maintenance. / Commissioner Gordon asked that Transportation Planner Slade McCalip address the right of way issue on HighnookF7ood. A group of citizens on Highrock Road has asked that their road be moved back up on the list for consideration. John Watkins said that since the right of way just became available last week, they could wait until next year and add this project bothatprognarn. Hoxxover. if the County Commissioners want bo make o recommendation, they could delete the last road listed for this years program and add High Rock Road orif they have right of way problems, they could add this road at that time. Commissioner Gordon said that they don't want to change the list, but asked that DOT keep this as a priority in case money becomes available or in case there is a right-of-way problem creating an opening. John Watkins said that they are using the same priority list they used last year. The public hearing was open but no citizens spoke on this item. A motion was made bv Commissioner Halkiotis, seconded by Commissioner Carey to approve the N.C. DOT 1QQ8-93 Secondary Road Improvement Program aepresented. VOTE: UNANIMOUS b. 1998 Orange County Legislative Agenda The Board held a public hearing*» receive public input onthe County Commissioners' legislative agenda for the 1QB8Short Session of the N.C. General Assembly, and considered a resolution outlining interests and proposed legislative initiatives that the Board wishes to present to the Orange County Delegation for consideration. County Attorney Geoffrey Gledhill summarized this information. No citizens spoke on this item. A motion was made bv Commissioner Halkiotis, seconded by Commissioner Carey to adopt the resolution on presented and eo incorporated in'these nninutaabv reference and direct the<�ounb/A�ornaytotuanornit the naao|uUon bo the C)men0eCounty |egis|at�ede�oa�onbe�rethedeadUnaaaatab|iahedbv the<�enmna|/�sembk/for oonsideedion / > ~ ^ / of legislation in 1888. VOTE: UNANIMOUS 8. ITEMS FOR DECISION -CONSENT AGENDA A motion was made by Commissioner Crowther, seconded by [bmmissionerHa|kiotis to approve those items on the Consent Agenda ao stated below: �L. Appointments ' The Board appointed Lee Pavao to the Chapel Hill/Orange County Visitors Bureau representing the Chapel Hill Town Council. b. Petition for Addition-Poplar Drive,Cheeks Township; Crescent Drive,Chapel Hill Township The Board approved a petition from the N.C. DOT for the addition of Poplar Drive in the Wagon Farm Trail Farm subdivision, Cheeks Township; and Crescent Drive in the Crescent Ridge Subdivision, Chapel Hill Township, to the state-maintained Secondary Road System. C. Lease Renewal -501 W. Franklin St.,Suite 106 The Board approved the renewal of a two-year lease with Rental Resources of Durham/Chapel Hill at 501 W. Franklin St.. Suite 1O5. d. Housing The Board awarded housing rehabilitation contracts in conjunction xviththeCOBGHouningRehohi|itoUon Program in the amount of$10,350 for improvements to the Hardcastle property on Frazier Road, and$26,025 for the Ho|emon property on Gaines Chapel Road, bz Taylor Home Improvements. e. Budget Ordinance Amendment#9 The Board opprovedapnoposedbudQetordinanoeondnapita| p 'ectonjinanoe. incorporatedhenaby reference and authorized the Purchasing Director to sign the purchase order and any other documents associated with / the ocquioUonof the 8G new Pcm. f. Franchise Amendment-Johnston Ambulance Service Rate Increase Request( econdreading) The Board held a second reading on a request by Johnston Ambulance Service to increase its base rate for non-emergency transports from$u5no$12n. and initiate u per-trip charge". w/5 for oxygen and approved this franchise amendment.