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HomeMy WebLinkAboutAgenda - 05-06-1998 - 10cORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 6, 1998 SUBJECT: User Fee Review DEPARTMENT: Finance/Budget Action Agenda Item No. /0.C.. PUBLIC HEARING: (Y/N) BUDGET AMENDMENT: (Y/N) ATTACHMENT(S): INFORMATION CONTACT: Report Ken Chavious Ext. 2453 Spreadsheets - Costs and Fee Schedule Options Donna Dean Ext. 2150 TELEPHONE NUMBERS: Hillsborough 732 -8181 _ Chapel Hill 968 -4501 Durham 688 -7331 Mebane 227 -2031 PURPOSE: To receive a report from staff on development related user fees. BACKGROUND: At the request of the County Commissioners, County staff undertook a review of certain user fees charged by Orange County. The specific areas of Board concern were the fees related to development, such as Planning, Inspections, Environmental Health, and Soil and Erosion. The fees have been reviewed and analyzed during the past two months by MPA interns with guidance provided by the Finance and Budget Directors. The attached information summarizes the results of this review. Staff will provide a report on the results of the review and seek direction from the Board on possible changes to the current fees. No decisions are required at this meeting. The Board also expressed an interest in reviewing any user fees that had not been analyzed within the past five years. Staff plans to bring a second user fee report, addressing fees that fall in that category, for the Board's review at their May 19 meeting. Revenue projections to be incorporated in the Manager's Recommended 1998 -99 budget will be based on Board direction at the May 19 meeting. Final decisions related to fee adjustments for 1998 -99 can be made during the Board's budget work sessions in June, as needed. RECOMMENDATION(S): The Manager recommends that the Board of Commissioners receive the report as information and provide direction to staff on any further work to be performed regarding changes or adjustments to the fees. USER FEE REPORT PLANNING AND ENVIRONMENTAL HEALTH The following information reflects the review of user fees in the areas of Planning and Environmental Health. The last review of these fees was performed in 1996. In this report, the costs of services and the development of the "full cost" fee is based upon the methodology applied by David M. Griffith & Associates (DMG) in the performance of the County -wide user fee study conducted in 1989. The primary purpose of this report is to document the cost of providing the services. These costs are not limited to departmental charges, but are based on all- inclusive costs, direct and indirect, incurred by the County in each fee - related area. The attached schedules reflect information on fees required to recoup full cost as well as fee impacts at various incremental levels. The departmental costs are based upon the 1997 -98 budget and the indirect costs are based upon the 1997 Cost allocation plan prepared by DMG. This report has been prepared under the direction of the Finance Director and the Budget Director. PLANNING The Planning Department consists of an Administration section, which provides direction, and administrative support and the following operating divisions: Current Planning Comprehensive Planning Erosion Control Information Services Inspections. There are three divisions within the Department which have fee - related functions outside the scope of providing information to the public, Current Planning, Inspections and Erosion Control. Information related to these divisions is as follows. Current Planniniz The Current Planning division enforces the subdivision regulations and flood damage prevention ordinance in the unincorporated areas of the County. The fees associated with this division are included on the attachment titled "Schedule I." Cost vs Revenue - The total cost of the Current Planning Division's fee related activities is $193,959. This division generates $49,946 in revenue. The Current Planning Division covered 26% of its total cost with fee revenue. The County subsidy for Current Planning is approximately $144,000. These fees were last revised in the 1996 -97 fiscal year. 3 - PLANNING (CONTINUED) Inspections — The Inspections Division enforces the North Carolina State Building Code in the unincorporated areas of the County. In addition, the Division performs this service for the Town of Hillsborough. The fees associated with this division are included on the attachment titled "Schedule II." Cost vs Revenue- The total cost of the inspections division is $391,124. Inspections brought in $318,451 in revenue. This revenue covers 81% of the division's cost. The County Subsidy for Inspections is approximately $73,000. These fees were last revised in the 1996 -97 fiscal year. Erosion Control — The Erosion Control Division enforces the Erosion and Sedimentation Control Ordinance Countywide. Enforcement applies, by mutual agreement, within the planning and zoning jurisdictions of Chapel Hill, Carrboro, Hillsborough, and Mebane. The fees associated with this division are included on the attachment titled "Schedule III ". Cost vs Revenue - The total cost of the Erosion Control Division is $192,598. The Erosion Control Division reported revenue of $96,985. Currently this division is covering 50% of its total costs with fees. The County subsidy for Erosion Control is approximately $96,000. These fees were last revised in the 1996 -97 fiscal year. ENVIRONMENTAL HEALTH The Environmental Health Division provides a variety of mandated inspections and services as an agent of the State Division of Health Services. The State requires the Environmental Health Division to provide certain services without charging a fee. These services include inspections of food handling establishments, lodging facilities, meat markets, daycare facilities and summer camps. The fee related areas of environmental Health are included on the attachment titled "Schedule IV." Environmental Health fees were reviewed by Health Department staff and recommendation were made to the Board of Health prior to the review performed by the County Finance and Budget Departments. Health Department staff recommended fee increases which average 18 %. The Board of Health has approved these increases to be submitted to the County Commissioners for final approval. The proposed fees approved by the Board of Health are included on "Schedule IV." It is estimated that the new fees would generate approximately $338,000 in 1998 -99. This would be an increase in revenue of approximately $62,000. 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Pl $78 $ 110 $ 140 $ 155 00 Page 1 SCHEDULE IV ENVIRONMENTAL HEALTH Mvironr mmW Health Fen Currern Fee Proposed Fees 100% Fee Mviromarartel Health Fen Currant Fee Proposed Fee* &Wtok Soil AmWpiw7mproremmmr Permit SFD<601 GPD or Othe Domestic WW<601 GPD. Up to 2 saes evaluated $170 $190 $75 SFD>600 GPD or Othe Domestic W W >600 GPD. Sim of am evaluated will depend an design of proposed WW systern. $170 $190 +S100 per 1000 GPD or fraction of additional WW flow >600 GPD A"arigadom to Cemmmd WWSyst : $80 SFD<601 GPD or Othe Domestic WW<601 GPD. Up to 2 acres evaluated $70 $100 $120 SFD>600 GPD or Othe Domestic W W >600 GPD. Sim of am evaluated will depend on design of proposed WW system. $70 $ 100 +$200 per 1000 GPD or fraction of additional WW flow >600 GPD ' $160 MH Spam Reinspection $25 $30 $40 R Initial hupection $55 $60 $90 Follow $30 S40 $50 WELLS an WATER SAW LE Well Permits $125 $140 $205 Permit Site Revisit S60 Bacteriological $10 $10 $15 hmganic Chernical Sarnples S10 $15 $15 Pesticide/Petroleum $25 S30 $40 TA100 PARLOR operator Perntit Inspection $200 $200 5325 Artist Permit $100 $100 $160 Swimming Pool Inspections $50 $60 $80 ' The Board of Heaath has ved new fees for 15 activities. The average increase is I S% This would take mvam m in 98/99 to Approximately $337,860. These fee increases are still subject to The Board of County Commissioners as qftified in NC Statute 130A -39 "Powers an Duties of Local Boards of Heahh" Section G. �o Page 2