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HomeMy WebLinkAboutAgenda - 05-06-1998 -9cs E ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 6, 1998 Action Agenda Item No. q_ +(~ SUBJECT: Revised Capital Project Ordinances -CHCCS Elementary School #8 and ECHHS Addition DEPARTMENT: Budget PUBLIC HEARING: (Y/N) Nv BUDGET AMENDMENT: (Y/N) Yes ATTACHMENT(S): Project Ordinances INFORMATION CONTACT: Donna Dean, ext 2151 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider approval of revised capital project ordinances for the new elementary school in Southern Village and the addition to East Chapel Hill High School. BACKGROUND: Several months ago, bids were opened for construction of the new elementary school in the Southern Village development, and for the addition to East Chapel Hill High School. The bids for each project were roughly $1.2 million lower than the amount originally allocated to each project construction budget. The Board of Commissioners and the Chapel Hill-Carrboro Board of Education communicated about the need to revise the budgets for each of these construction projects, based on the anticipated savings from the lower than expected construction bids. CHCCS submitted their requested capital investment plan (CIP) for the period 1998-2008 to reflect the redirection of $750,000 from each project to other high priority renovation and improvement projects. CHCCS staff explained their intention to retain the balance of the anticipated savings from each construction project within the contingency line items in each capital project ordinance to address the potential for unforeseen project expenses that might arise (such as encountering rock during construction). Construction savings not ultimately needed for contingencies would be redirected to other capital needs at completion of each construction project. The attached capital project ordinances reflect budgets for each project reduced by the amount of $750,000. CHCCS plans for the redirection of these funds (as outlined in the CHCCS requested CIP) are provided below: In fiscal year 1999-00, savings on East Chapel Hill High School Addition construction contracts will be redirected to: Glenwood Major Renovation 250,000 Renovation-Roofing Projects 200,000 Athletic Fields 100,000 Planning for Future Projects 100,000 Phillips -Auditorium 50,000 CHHS -Doors Replacement 50,000 Total Saving on Contracts 750,000 In fiscal year 1998-99, savings on New Elementary School at Southern Village construction contracts will be redirected to: Estes Hills Major Renovation 500,000 Glenwood Major Renovation 250,000 Total Savings on Contracts 750,000 Revised project ordinances for 1998-99 for the capital projects designated by CHCCS to receive project savings will be presented for approval by the County Commissioners in June, assuming the Commissioners ultimately approve the CHCCS requested CIP. Funding for the Southern Village Elementary project was obtained through private placement financing with a local bank. Therefore, savings from the Southern Village elementary project will have to be reviewed and approved by the North Carolina Local Government Commission and BB&T before those savings can be formally reallocated to other CHCCS projects. The County Finance Director and Bond Counsel have undertaken the process to secure the necessary approvals. RECOMMENDATION(S): The Manager recommends that the Commissioners approve the revised capital project ordinances for Elementary School #8 and for the East Chapel Hill High School addition. 3 Elementary School #$ at Southern Village Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number 64-880-7716 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to build Elementary School #8 on property donated at Southern Village. This project will be financed with proceeds from a private placement loan obtained by Orange County. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Prior Years FY 98/99 Total Pro'ect Sales Tax 0 Im act Fees 100,000 100,000 PSBF 0 1992 Bond Funds 0 1997 Bond Funds 0 Financing by Orange County 14,O~.Q,000 750,000 1~50.~ Total Pro'ect Fundin 14,100,000 750,000 13,350,000 Section 4. The following amount is appropriated for this project: Prior Years FY 98/99 Totai Pro'ect Plannin (Arch/En in 950,000 950,000 Land/Assoc Fees Construction 10,767,500 750,000 10,017,500 E ui ment/Furnishin s 850,000 850,000 Other-Technolo 832,500 832,500 Contin en 700,000 700,000 Total 14,100,000 (750,000) 13,350,000 Section 5. This ordinance supersedes all previous Southern Village Elementary School Capital Project Ordinances. Section 6. This Ordinance shall remain in effect from June 30, 1997 until June 30, 1999. Adopted this 6th day of May, 1998. East Chapel Hill High School Additions Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number 64-880-7711 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to addition to East Chapel Hill High School including 500 student capacity, Cultural Arts Building and athletic fields. Financing for this project comes from proceeds from the 1996 State Building Bond, 1997 Local Bond, and impact fees. Section 2. Section 3. Section 4. Section 5. Section 6. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: Prior Years FY 98/99 FY 99/00 Total Pro'ect Sales Tax 0 Im act Fees 804,160 804,160 PSBF 0 1992 Bond Funds 0 1997 Bond Funds 3,000,000 750,000 2,250,000 1996 State Bond Funds 10'995,$40 10~99~40 Total Pro'ect Fundin 10,995,840 3,804,160 750,000 14,050,000 The following amount is appropriated for this project: Prior Years FY 98/99 FY 99/00 Total Pro'ect Plannin /Arch/En in 875,000 875,000 Land/Assoc Fees Construction 9,585,000 3,000,000 750,000 11,835,000 E ui ment/Furnishin s 940,000 940,000 Other Contin enc 400,000 400,000 Total 11,800,000 3,000,000 (750,000) 14,050,000 This ordinance supersedes all previous East Chapel Hill High School Addition Capital Project Ordinances. This ordinance shall remain in effect from August 20, 1997 until June 30, 1999. 4 11 Adopted this 6th day of May, 1998.