HomeMy WebLinkAboutAgenda - 05-06-1998 - 8eit
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 6, 1998
Action Agenda
Item No. �� e
SUBJECT: Budget Amendment #9
DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N)
BUDGET AMENDMENT: (Y/N)
ATTACHMENT(S):
1) Proposed Budget Amendment
2) Information Technology Capital Project
Ordinance
INFORMATION CONTACT:
Donna Dean, Budget Director
extension 2151
3) Commissioners Contingency Status Report TELEPHONE NUMBERS:
Hillsborough
732 -8181 -
Chapel Hill
968 -4501
Durham
688 -7331
Mebane
227 -2031
PURPOSE: To consider proposed budget ordinance amendments and capital project ordinance.
BACKGROUND:
Contributions to Outside Agencies
1) At its April 21, 1998 meeting, the Board of County Commissioners approved a funding request
from Mr. Charles Snipes, representative of the Orange Soil and Water Conservation District Board.
This $2,000 request is to support the annual Farm Family of the Year recognition. The attached
budget amendment on page 3 of this abstract appropriates Commissioners' Contingency funds for
this purpose.
2) The Board of County Commissioners approved a funding request from the Orange Community
Housing Corporation on April 21, 1998. The funds, totaling $19,000, allow the Corporation to
cover a budget shortfall related to attorney fees incurred with the Magnolia Place development.
The attached budget amendment on page 3 of this abstract appropriates Commissioners'
Contingency funds for this purpose.
3) Information Technology Capital Project
At the April 21, 1998 Board meeting, the County Commissioners approved funding for the next
phase of work to be undertaken in the 1997 -98 County's Technology Plan. This phase, totaling
$349,435, includes funds to address three of the five Information Technology Plan initiatives
including County Network, Desktop Systems, and Citizen and Board Access. The attached
Information Technology Capital Project Ordinance on page 4 of this agenda
abstract appropriates these funds. The combined cost of the 85 new PCs approved by the
Board to complete the first phase of the County's PC replacement policy will exceed the
Purchasing Director's threshold of $20,000 for approving purchase orders. The Board's action
I
on this item will authorize the Purchasing Director to sign the purchase order and any
associated documents relating to this purchase.
RECOMMENDATION(S): The Manager recommends that the Board of Commissioners approve the
attached budget amendments, and capital project ordinance as presented; and authorize the Purchasing
Director to sign the purchase order and any other documents associated with the acquisition of the 85
new PCs.
Orange County
Proposed
97 -98 Budget Amendment
The 1997 -98 Orange County Budget Ordinance is amended as follows:
General Fund
Nl Appropriate
N2 Appropriate
$ 120,000
$ 876,391
Commissioners
Commissioners
Revenue
Contingency for
Contingency for
d3 Funding for
$ 120,000
Budget As
Farm Family of
Orange
Information
Budget As
Amended
the Year
Community
Technology
Amended
oueh BOA N8
Recoenition
Housine
Capital Proiect
Throueh BO/
General Fund
$ 876,391
$ 120,000
$ 876,391
General Administration
$ 3,236,593
Revenue
$ 3,236,593
Tax and Records
$ 2,160,645
$ 120,000
$ 1,276,000
$ 2,160,645
Community Planning
property Taxes
$
55,731,737
$ 1,647,495
Human Services
$ 20,513,729
$
55,731,737
Sales Taxes
Public Safety
$
11,933,000
$ 8,018,819
Public Works
$
11,933,000
License and Permits
$
783,412
$ 29,054,350
$
783,412
Intergovernmental
$
11,030,762
Outside Agencies
$ 1,360,309
$ 2,000
$
11,030,762
Charges for Service
Miscellaneous
E
3,689,483
$ 19,000
E 349,435
$ 2,494,161
Debt Service
S
3.689.483
Total
Exnenditures
$ 1,294,525
$ 86,699,869 1 $ 1 $ 1 $
$ 960,000
$ 240,950
$ 1,036,000
$ 1,294,525
$ 86,699,869
Community Maintenance
$ 876,391
$ 120,000
$ 876,391
General Administration
$ 3,236,593
$ 3,236,593
Tax and Records
$ 2,160,645
$ 120,000
$ 1,276,000
$ 2,160,645
Community Planning
$ 1,647,495
$ 1,647,495
Human Services
$ 20,513,729
$ 20,513,729
Public Safety
$ 8,018,819
$ 8,018,819
Public Works
$ 3,053,988
$ 3,053,988
Education
$ 29,054,350
$ 29,054,350
Non Departmental:
Outside Agencies
$ 1,360,309
$ 2,000
$ 19,000
$ 1,381,309
Miscellaneous
$ 2,864,596
$ 2,000
$ 19,000
E 349,435
$ 2,494,161
Debt Service
$ 9,814,584
$ 9,814,584
Transfers Out
$ 4,098,370
$ 349,435
$ 4,447,805
Total Gen Fund Appropriation
S 86,699,869
S
E
E
E 86,699,869
Scbool Capital Fund
Revenue
Fund Balance Appropriated
$ 120,000
$ 120,000
$ 360,000
Expenditures
Transfers to Other Funds $ 1,036,000
$ 120,000
$ 1,276,000
W
Information Technology
Capital Project Ordinance
Project Number 61 -491
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital
project is hereby adopted.
Section 1. The project authorized provides funds to implement the first phases of the short
term plan under the County's Information Technology Plan. This project will be
financed with proceeds from the County's portion of the one -half cent sales taxes,
State grant funds for the Department of Social Services, and intergovernmental
revenue from the Town of Chapel Hill's participation in the aerial photography
component of the plan.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Section 4. The following amount is appropriated for this project:
4 1
Prior to
Amendment
Amendment
(5106198)
Total
Project
Transfer from General Fund (1997 -98)
$228,139
$349,435
$577,574
Intergovernmental - State of NC
$28,749
$0
$28,749
Intergovernmental -Town of Chapel Hill
$3,900
$0
$3,900
Total Revenue
5260,788
1 V349,435
IS610,223
Section 4. The following amount is appropriated for this project:
4 1
Section 5. This ordinance supersedes all previous Information Technology Capital Project
Ordinances.
Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect until June
30, 1998.
Adopted this 6th day of May 1998.
Prior to
Amendment
Amendment
(5106198)
Total Project
Aerial Photography
$51,900
$0
$51,900
Technology
$160,888
$349,435
$510,323
GIS Server & Workstations
$48,000
1 $0
1 $48, 000
Total Appropriations
5260,788
349,435
1 5610,223
Section 5. This ordinance supersedes all previous Information Technology Capital Project
Ordinances.
Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect until June
30, 1998.
Adopted this 6th day of May 1998.
5
Commissioners Contingency
Fiscal Year 1997-98
Approved 7/01/97
Appropriated 10/21/97
Appropriated 5/06/98
Appropriated 5/06/98
Comments
$100,000
$13,405 Animal Control Rabies Clinics
$2,000 Farm Family of the Year Recognition
$19.00 Orange Community Housing Corporation
Remaining Contingency $65,595