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HomeMy WebLinkAboutMinutes - 19860819G ~~ MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AUGUST 19, 1986 The orange County Board of Commissioners met in regular session on August 19, 1986 at 7:30 p.m. in the Courtroom of the old Post office Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley Marshall, Moses Carey, Ben Lloy COUNTY ATTORNEY PRESENT• Geoffre STAFF PRESENT; County Manager County Manager Albert Kittrell, Finance Gene Bell, Clerk to the Board Beverly Marvin Collins, Purchasing Director Pam Wilbur McAdoo. Don Willhoit and Commissioners d and Norman Walker. y Gledhill. Kenneth R. Thompson, Assistant Director Gordon Baker, Planner A. Blythe, Planning Director Jones and Public Works Director A. BOARD COMMENTS Commissioner Carey would like to add a name to the .list of individuals to be considered for appointment to the Low and Moderate Income Housing Task Force. Chair Willhoit added to the agenda a proclamation for Women's Equality Day. B. AUDIENCE COMMENTS 1. MATTERS ON THE PRINTED AGENDA None. 2. MATTERS NOT ON THE PRINTED AGENDA Lois Herring, Secretary of the Southwest. Preservation Alliance, made a prepared statement to the Board. She expressed concern about the amount of lead in University Lake. The Carrboro Planning Board voted to study protection of the University Lake Water quality and make a recommendation to the Aldermen for adoption. She asked that the Board of Commissioners cooperate with Carrboro and assist with any financial support needed for the study. (A copy of Lois Herring's complete statement is in the permanent agenda file) Chair Willhoit requested that the concern expressed by Lois Herring be forwarded to the Environmental Affairs Board and that they determine if this is something they will address. Arthur Dodd, member of the Coventry Homeowners Association, expressed concern about potential flooding that exists in Coventry. He stated that as Sedgewaad is developed there may be additional runoff between that area of Carol Woods and Coventry.. He asked for complete cooperation by the County -and the Town to protect the citizens who live in that area from possible flooding. Chair Willhoit requested that Ken Thompson direct the Planning Staff to review Mr. Dodd's concern with the Town to determine what steps can be taken to prevent further aggravation of the situation. PROCLAMATION - WOMEN'S E UALITY DAY Motion was Commissioner Carey to Commission for Women. WHEREAS, August 26 Amendment to the U.S. made by Commissioner Marshall, seconded by approve the proclamation as presented by the PROCLAMATION is the anniversary of the passage of the 19th constitution; and _...., ~~~ WHEREAS, this commemoration of the inclusion of women into the political life of America is worthy of note to all citizens; and WHEREAS, women continue to be integral to the leadership, well-being, -~-~ and quality of life of orange County; now THEREFORE, do we, the Commissioners of Orange County, proclaim August 26, 1986 as WOMEN'S EQUALITY DAY and commend this observance to Orange County citizens. VOTE: UNANIMOUS. C. APPOINTMENTS LOW AND MODERATE INCOME HOUSING TASK FORCE Motion was made by Commissioner Carey, seconded by Commissioner Marshall to appoint Ron Wells to this Task Force. VOTE: UNANIMOUS. ORANGE COUNTY BOARD OF ADJUSTMENT Motion was made by Commissioner Lloyd, Commissioner Walker to appoint Ed Latta as a full-time Eoard. (moved from alternate member to full member) VOTE: UNANIMOUS. HEALTH AND MEDICAL CARE ADVISORY BOARD Motion was made by Commissioner Marshall, Commissioner Carey to appoint Robert Ellis to the Board. VOTE: UNANIMOUS. seconded by member on this seconded by D. MINUTES Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the minutes for June 24, 1986 as circulated. - VOTE: UNANIMOUS. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve the minutes for July 7, 1986 as corrected. --" VOTE: UNANIMOUS. E. RECOGNITION County Manager Kenneth R. Thompson recognized Elizabeth Garrard, Assistant Director of Revenue, for receiving the certification of Assistant Tax Collector. Chair willhoit offered his congratulations commending Ms. Garrard on her achievement. F. ITEMS FOR DECISION - CONSENT AGENDA The County Manager recommended the following action by the Board: 1. TITLE III-B AGING SERVICES CONTRACT To approve the contract for Title III-B Older Americans Act funds with Triangle J Council of Governments effective July 1, 1986 through June 3Q, 1987 far federal/state funds in the amount of $83,669 and authorize the Chairman to sign both copies and return to Council of Governments. 2. JAIL MEDICAL SERVICES CONTRACT To renew the contract with Orange Family Medical Center to provide medical services for inmates at the Orange County Jail Facility for a sum of $6,000 per year through June 30, 1987 and to authorize the Chair to sign on behalf of the Board. This was contingent upon a fee schedule being made as part of the contract. 3. INDIRECT COST PLAN CONTRACT To approve entering into a contract with David M. Griffith Associates for a sum not to exceed $8,000 for preparation of orange County's indirect cost plan. ~~~ Motion was made by Commissioner Lloyd, seconded by Commissioner Marshall that the forgoing action be taken by the Board. VOTE: UNANIMOUS. G. ITEMS FOR DECISION 1. ZONING ORDINANCE - MOBILE HOME STANDARDS Planning Director Marvin Collins presented far consideration a recommendation from the Planning Board that a special hearing be held on September 16, 1986. The purpose would be to consider removing Article 6.21.1 a) (2) of the Zoning Ordinance which requires all existing non- conforming mobile home parks to comply with park standards adopted 3/18/86 when units are replaced. Motion was made by Commissioner Lloyd, seconded by Commissioner Walker to hold a special public hearing for September 16, 1986 for the purpose of considering deletion of Article 6.21.1 a) (2) from the Zoning Ordinance. VOTE: UNANIMOUS. 2. JOINT PLANNING AREA LAND USE PLAN Marvin Collins gave background information on Joint Planning and reviewed the major recommendations for each of the draft Land Use Plans. He outlined the revisions as a result of the first public hearing. These include: (1) Expansion of the rural buffer area to follow the boundaries of the New Hope Creek Drainage Basin. (2) Deletion of the proposed Industrial-Commercial Activity Center at the New Hope Church/I40 interchange. (3) The combining of the larger Commercial-Industrial node .,. .and a smaller one proposed in the Calvander area into one larger activity center. (4) Reinstitute a smaller activity node limited to office uses in the Homestead Road/Rogers Road Intersection. (5) Revisions recommended to the Eubanks Road/I40 Interchange area in terms of location of office and high density areas in relation to that interchange. At the second public hearing, the twv major areas of concern identified were the Activity Center proposed at Calvander. and the designation of a future landfill site .south of the Eubanks Road area near the railroad. Collins noted that Chapel Hill adopted the Joint Planning Land Use Map on July 14. They recommended adoption of the Land Use Plan that went to public hearing in April with the following changes: (1) Allow existing commercial uses at Starpoint but permit no further commercial expansion in that area. The area which is not commercial should be designated suburban residential. (2) Designate the area north and east of I-40 rural buffer. (3) With regard to the I-40/NC86 Interchange,. change all light industrial designations to office use with emphasis on mixed use development (office-residential-limited retail). (4) With regard to a small area located south of Eubanks Road and adjacent to the railroad - change the designation to residential. (5) With regard to the area bounded by Homestead Road, Chapel Hill High School, the railroad and the area east of the railroad - change from suburban residential to urban ~~ ~ residential. (6) Designate the future landfill site as "potential landfill site - pending further study". The Carrboro recommendations include: (1) That the proposed Commercial-Industrial node in the Calvander area along Homestead road be designated for residential development. (2) That the proposed small Office--Institutional node at the intersection of Homestead Road and Rogers Road be changed back to residential. (3) with regard to the constraint system, that it be changed to allow determination of permissible intensity of development. (4) That based on environmental features, relief from the constraint system be provided along the Homestead Road corridor, forming the northern link of the Chapel Hill Carrboro Thoroughfare Plan for a distance of 50o feet to encourage higher residential densities adjacent to mass transit routes. (5) Permit sewer lines to be extended into University watershed. (6) That developments within the transition areas be required to be served by public water and sewer. _. (7) That a Rural Suffer be developed around the Towns. (8) That an inventory of the environmentally affected areas be performed. (9) That the suburban and urban residential category proposed by the orange County Planning staff be combined into one classification called "transitional residential" and that the density be determined on a tract by tract basis based on the natural constraint system with a maximum of six (6) units per acre. The Planning Board recommended adoption of the Joint Planning Area Land Use Plan with revisions. They also adopted a five-part resolution regarding its commitment to joint planning. Collins reviewed in detail all the revisions and the differences (if any) between the Planning Board recommendation and the recommendations of Carrboro and Chapel Hill. He answered questions to clarify any area of concern expressed by the Soard. Planning Board Chair Barry Jacobs commented that the recommendations of the Orange County Planning Soard, where possible, reflect the wishes of Carrboro and Chapel Hill. Chapel Hill Planning Director Roger Walton remarked that the moment is a historic one. He offered praise for the cooperative spirit displayed by Orange County. He pointed out two differences that still remain and explained these in detail: (1) the area on Eubanks Road and (2) density in the rural buffer. Chair Willhoit asked if the plan could be adopted with amendments so that further discussion could be held between Orange County and the Towns on items not agreed upon and Attorney Geoffrey Gledhill indicated the plan could be adopted with "holes" to be filled in later. Motion was made by Commissioner Marshall, seconded by Commissioner Carey, to approve the Joint Planning Area Land use Plan as recommended by the Planning Board. (The recommendation is in the.. permanent agenda file located in the Clerk's Office.) ~~ With reference to revision #1, motion was made by Commissioner Carey, seconded by Commissioner Marshall to adopt a Suburban Residential designation at the Rogers Road/Homestead Road Intersection. VOTE: UNANIMOUS. with reference to revisions #6a and #6c, motion was made by Chair Willhoit, seconded by Commissioner Carey to defer decision on these two items. VOTE: UNANIMOUS. With reference to revision #7, Motion was made by Chair Willhoit, seconded by Commissioner Carey to defer decision on all of #7. VOTE: UNANIMOUS. With reference to revision #10, motion was made by Commissioner Carey, seconded by Commissioner Marshall to defer decision on this item. VOTE: UNANIMOUS. Motion was made by Chair Willhoit., seconded by Commissioner Marshall to approve a density of one dwelling unit per two acres in the rural buffer. VOTE: AYES, 4; NOES, 0. NOTE: COMMISSIONER WALKER WAS NOT PRESENT FOR THE VOTE. All deferred items were referred to the County Manager with a request that he meet with the Towns to resolve any conflict. __., The County Manager was requested to work with the Town Managers to formulate the procedures for implementation of Joint Planning. VOTE ON THE MOTION TO ADOPT THE JOINT PLANNING AREA LAND USE PLAN AS ' AMENDED VOTE: AYES, 4; NOES, 0. NOTE: COMMISSIONER WALKER WAS NOT PRESENT FOR THE VOTE. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to reaffirm the County's policy on extension of water and sewer into the watershed area. VOTE: UNANIMOUS. 13. INSPECTION FEES - JOINT PLANNING PROJECTS Marvin Collins presented for consideration a request to schedule a public hearing on September 16, 1986 to receive public comment regarding a proposed inspections fee schedule for projects approved under the terms of the Joint Planning Agreement with Chapel Hill. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to set Tuesday, September 16, 1986 as the public hearing date for proposed amendments to the inspections Fee Schedule regarding Joint Planning projects. VOTE: UNANIMOUS. 4. PLANNING BOARD WATER POLICY RESOLUTION Marvin Collins presented for consideration of approval a resolution of the Orange County Planning Board regarding various aspects of the County's water policy. After ensued discussion, no action was taken on this request. The Water Conservation Ordinance and the question of instream flow had ~`~~ been referred to NRCD for their review and response. An environment assessment of the two proposed dam sites on Seven-Mile Creek and the Upper Eno River will be included in an engineering assessment study to be done later this year which will be done in conjunction with the Tawn of Hillsborough. The commitment to the County's adopted watershed regulations was addressed with the adoption of Joint Planning. 5. REVERE ROAD COUNTY ANNEX CARR BUILDING ARCHITECTURAL SERVICES Assistant County Manager Bill Laws presented for consideration of approval a request from CHR Associates for additional compensation for additional architectural work performed. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to amend the .existing contract with CHR Associates in the amount of $2,500 for architectural services associated with the renovation of the County Annex. VOTE: UNANIMOUS. 6. REVERE ROAD COUNTY ANNEX RENOVATION - APPROVAL OF CONTRACTS Purchasing Director Pam Jones presented for approval the contracts for the renovation of the Revere Road county Annex. After a brief discussion the plumbing contract was tabled. .Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the contracts for the Revere Road County Annex renovation to D.W. Ward Construction Company as the general contractor fora sum of $221,856, O'Dell Electric for a sum of $26,125 and to Mebane Heating and Air Conditioning for a sum of $19,000 and authorize the Chair to sign on behalf of the Board and subject to final approval by the County Attorney. VOTE: UNANIMOUS. H. REPORT 1. 1986-87 CAPITAL PROJECTS PROPOSAL Ken Thompson presented a brief synopsis of new capital projects being funded for the first time in this budget as well as a brief status report of multi-year projects likewise being funded in the nd asked if the Department Heads had approved such a move. Betty June Hayes, Register of Deeds, summarized .several areas of concern if Data Processing is relocated and indicated she had not been contacted for her input. Keith Brooks, Data Processing Director, expressed concern about running the underground cable for the equipment and the associated costs. The County Manager was directed to meet with the Department Heads to further discuss the relocation of Data Processing and the implications of such a move. The rewiring of the County Jail was discussed and the County Manager was directed to meet with the Sheriff and get joint approval before the project is scheduled. I. ADJOURNMENT With no further business to come before the Board, Chair Willhait adjourned the meeting. The next regular meeting will be held on Tuesday, September 2, 1986, 7:30 p.m. Commissioners' Room, Orange County Courthouse, Hillsborough, North Carolina. Don Willhoit, Chair Beverly A. Blythe, Clerk