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Home My WebLink AboutNS Grant - EMS - NC Division of Emergency Management Grant Award 06-22-1998-8iiOrange County Board of Commissioners Date: June 22,1998 Action Agenda Item No $.I i Subject: North Carolina Division of Emergency Management Grant Award Department: Emergency Management Attachment(s): 6/8/98 Memo from Secretary of Crime Control and Public Safety Grant Acceptance Form Public Hearing Yes ~ No Information Contact: Nick Waters Extension Number: 3030 Telephone Number: Hillsborough 732-8181 Chapel Hill 968-4501 Mebane 336-227-2031 Durham 688-7331 Purpose: To receive a grant award from the State Emergency Management Agency for $2,277. Background: During the first week of June, Emergency Management staff was notified by the North Carolina Division of Emergency Management that it would offer grant funds to all counties in North Carolina from funds remaining in the Division's 1997-98 operating budget to enhance statewide capabilities. These funds are being administered in the form of a one time grant. Because of the State's requirement to commit these funds before the end of the fiscal year, the County was asked to indicate immediately whether or not it wished to apply for these funds. County staff have indicated to the Division of Emergency Management the desire to accept these funds, subject to approval by the Board of County Commissioners. The grant is for three specific items for purchase. The first is for up to $600 for a digital camera that meets the specifications of the state as shown on Attachment A. This camera is to be used in photographing and documenting, for the purposes of planning, damage assessment, and other projects related to the Emergency effort. The second eligible item is for up to $200 for a Global Positioning System (GPS) unit. This unit will be used to locate buildings, critical facilities, emergency landing zones, and hazard locations by longitude and latitude. This will be important for recording the location and for providing coordinates to outside resources. The third category of eligible items relates to hazardous materials response supplies such as containment booms, absorbent pads, technical references, and more training materials. This amount may increase or be offered again, contingent upon the first distribution acceptance of funds. Recommendation: The Manager recommends that the Board accept the grant award and confirm the Manager's authorization to sign the acceptance form. 3 Tune 8, i 998 1V~,~MORA~IDUNI TO: County Emergency Prosrra.m ~~+~r,cv; FROM: Rici~ard H. Moore, Secretar;~ SUBJECT: GRANT AWARD The Division of Emergency .Management is pleased to offer year-end grant funds from the Division's operating budget Co eligible total emergency management agencies for uniform enhancement of statewide capabilities. These fiords will be administered in the form of a one time grant. Due to year-end time constraints, we have a very short window of opportunity to administer and distribute these funds; therefore, the Division must hs~ve your response in tfie form of a signed grant s-pplication by close of business Wednesday, June 10, 1998. As the Division's goal in offering these funds is to enhance specific operational capabilities across North Carolina, eligibility for these funds is contingent upon the Local etttergency management agency being in compliance with prior grant award recluirements_ Speciftcally, we are requiring documentation to verify that each agency provided funding during 1997 for accessing Internet can actually access the Division's Internet web site and communicate via E-mail with the Division_ This corntraur>ications linkage is critical to emergency management information sharing;, especially as we enter the 1998 hurricane season_ Eligible county emergency management agencies whim were rot offered funding earlier this year to purchase a digital camera (up to $600) for planning and event documentation purposes are now offered funds to develop this capability. Eligible local agencies are also offered funding for the purchase of a Global Positioning System (GPS) Unit (up to SZ00) for emergency planning and response coordination purposes, Finally, ail eligible jurisdictions are o1~'ered funding (estimated at $1,476, but subject to increase depending upon acceptance of this offer by all counties) to enhance local capabilities for stabilizing and managing :tazardous materials emergencies (ie, acnuisition ofcontainment booms, absorbent pads_ technicai or training materials or other items) as approved in writing by your Branch Manager. County Emergency program Managers -Jua~B, 1998 Page 2- Please note that the pivision's purpose in or'fering grant funds is to unifot~nly enhance the statewide emergency management capabilities. '.~ e ,viii therefore stringently enforce compliance with the stated requirements for this gant and ali ~~T::re awards. As was stated in prior correspondence to local officials, future eligibility t~~r emergency management funding, including State and Local Assistance grants, is contingent uoti she county maintaining a 50% program manager and fu1511ing requirements of this and future grants awards. Failure to meet these requirements will result in a determination that r e ;.3cai agency ~s not m Compliance With state/federal programmatic requirements, and ine~~gibility for future Emergency managaement grant awards. 4 Please act promptly to take advantage of this :~;::; : ~~;;.ed opportunity to enhance you 1oca1 emergency management capabilities. If you ~:~.:.:a-.~~,t~ons you may direct them to your k3ranch Manager. 5 Attarbmcot A Sprcc for Diigi~y! Csmers: lnia~;e ~ievicc 1!4 inch CCD t ~'i>> f=4.8 mm {47 mm, when c~~nverted into a 35 mm camera) trrposure Control Automatic Exposure Wliit~~ Ralancc Automatic 1)aia compression Standard IPEG 1cn~Re t-'apacity Standard about 30-40 lectures Fine about t S-2~ pictures lma~~e S»P 640x480 (VGA) M~~inpry Floppy Disk: 3.5 inch 2t-1D MS-UOS fi,r,r,at (1 as Mp) t~~;~sh Etecording distyncc limitation l.-4 m(6.5 - 13 ft. ) l .('f) Sr.reGry ~~:reen Size t.t -U }rtt~c1 t vtal t)ut Nurnbc~ C,rnr.,-gl Power C'onsumpnon C}pcration Temp Uimrn~iun~ R-la~~ Z. S inch TFT 61380 dots i.2W 32Fto 104E Approx. 5 x 4 3/8 x 2 1/L inchrs App~ox 21 t/6 ounce ti}errs fur G.P.S. Unit: Picks a}? under heavy foliage and inside vehicles (~i~;,arettt; libhter adapter lntrrface cable ~wivCl m<~unt bracket .wxaa ~ VSPARTMTr'2~fT- OIL CitII~4~ C0 ~ ~~ DIVISION OF EaSBRGENEY D6A~TA6~ 11~ went .Tones Street; Raleigts;~t~ ~£~~3`I__3_~5=_ Telephone: t429) 733-3825" Jauses 8. Fibat, Jr, Governor Richard H. Dloore, Secretary 6 Grantee: Orange County Emergency Management Grant Diumbe.r: Ebi-RRT-068 (100$ State Ponds) Date of Awards June 10, 1998 Grant Amount: S2,27b.~:; BUDGBT CATEGORIES A. Digital Camera H. G. P. S. Onits C. Hazardous Material8 £cluipmeAt This Grant ig subject to the obligatioag Iistad :_n '.he Dlerth Carolina Local Government Program Paper as outlined by the local unit of palicic~ ~~ may be reasonably prescribed by the Diviaior_ of P~ergency Management consistaat with the purpose of P.L. 85-606 sad N.C. G.S. 166A, as amend®d. Special conditions have been applied to this Gra^= 3s Indicated be1oN: l.. Fv~sding will be made available contingent upon the county providing evidence of Ynternet access for a-mail purposes and the purchase of a digital casuera. Grantee will evbmit their a-mail address for verification along with a purchase order/invoice copy for the di.gita7. Camara . 2. The grantee Mill agree to utilise 5600.00 toward the puretsare o! a digital cames;a having specifications equal to or greater rhea specifications stated is llttacbmeat A. , 3. The grantee will agree to utilize 5300.00 toward the purchase of a G.P.S. DLtit having specifications equal to of granter than $pecificatioas stated is Attachment A. ~. Tlse grantee gill submit izs~rritiag to their Hraach Manager within 30 days, a request for Ilse utiliaatioa of S1,4T6.60 to enhance their County ~asardous Dlatexials capabilities. v~itteu approval from the Branch A~aAager must be zeceivad before t2~e toads-may be spent. 5. The graatae gill agree to submit a purchase order/iavoica for items purchased aritAiA 120 days of receiving grant loading. 6. Pailure to com8ly with the specified coadit'_x_s will result is ~ueligibility for future grouts. Thin grant shall become effective as of the date of award upon return to the Divisiozt of Smergesscy Manageaseat of the original and one copy of this award, properly e~ce+cutad on behalf of the grantee. Accepted for the Grantee Signature of Duly Authorised Official O££icial ~~ Signature of Duly Authorised .. Eric L. To:~hert. D;,=}~etor 45/14/98 Typed D7ame & Title Date Tamed Dlame & xitle Date An 1Squsl Opportunity/Affirmative Action 8mployer