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Home My WebLink AboutNN Ord-1998-017 Finance - Budget Amendment #11 06-22-1998 - 8eORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 22, 1998 Action Agenda Item No. g_ e SUBJECT: Budget Amendment #11 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) Ns~; BUDGET AMENDMENT: (Y/N) Na '~ ATTACHMENT(S): Budget Amendment INFORMATION CONTACT: Donna Dean, extension 2151 Middle School Enrichment Camp Grant Project Ordinance TELEPHONE NUMBERS: Senior Health Coordination Grant Project Hillsborough 732-8181 Ordinance Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To approve budget ordinance amendments and grant project ordinance amendments. BACKGROUND: Board of Elections 1) The Board of Elections has received $8,000 in unanticipated additional revenue from candidate filing fees this fiscal year. The additional revenue offsets unbudgeted printing costs for ballots associated with the November 1997 bond referendum. The attached budget amendment appropriates these funds to the Board of Election budget (see block #1, page 5) Arts Commission 2) The Arts Commission has received notification of a grant award from the North Cazolina Arts Council. This $2,000 award is to assist the department in developing an Internet site where citizens can access a listing of all County artists. The attached budget amendment appropriates these grant monies to the Arts Commission. (See block #2, page 5) DSS 3) The Department of Social Services has received additional State daycaze funds, totaling $90,515 for the 1997-98 fiscal year. These monies enable the department to assist families who are on waiting lists for daycare services. This budget amendment (see page 5, column 3) will bring Orange County's total State daycaze allocation to $2,259,632. 4) The Department of Social Services has received additional unanticipated donations for foster care for the 1997-98 fiscal year. These funds provide Christmas for children in foster care and send them to summer camp. This amendment increases the 1997-98 original budget of $10,000 by $15,865, bringing the new total to $25,865 for these activities (see page 5, column #4). Health 5) The Family Planning and Maternal Health divisions of the Health Department have received additional allocations from the State Consolidated Contract. These funds total $12,178 for Family Planning and $1,845 for Maternal Health. The additional monies will purchase educational supplies and offset costs associated with professional contract services and permanent personnel. (see page 5, column #5) 6) Additional Title XIX (Medicaid) funds have been received by the Health Department during the current fiscal year. The additional $43,656 comes from increased reimbursement rates as well as increased numbers of patients. Funds totaling $5,935 will offset costs associated with professional contract services in the Dental program while $37,721 purchased furniture and equipment for the Southern Human Services Center. The attached budget amendment appropriates these grant monies to these divisions of the Health Department (see block #6, page 5) Cooperative Extension (Grant Project Ordinance) 7) The Orange County Cooperative Extension 4-H Program provides a middle school enrichment camp during the summer months. Initially funded in 1996 through a N.C. State University grant, this camp is now self-supported by fees charged to participants, monetary and in-kind funds provided by both of the school systems. All funds associated with the initial grant have been expended. This amendment closes out that portion of the Middle School Enrichment Camp Grant Project Ordinance ($60,000) and leaves a remaining budget of $27,900. (See attached Middle School Enrichment Camp Grant Project Ordinance). Aging 8) The Community Based Services Division of the Department on Aging provides classes at its four senior centers. Fees from the class participants cover the cost of these classes. This year, the revenues generated from these classes will exceed the budgeted amount by around $30,000. This revenue supports additional class expenses. The receipt of these funds and associated expenditures are shown on page 5, column #8 of this abstract. 9) The Senior Health Coordination program has received unbudgeted fees for wellness classes that it offers to seniors. These fees cover the costs of paying instructors associated with the program. This amendment increases the Senior Health Coordination Grant Project Ordinance by $14,835 to reflect the receipt of these fees. (See attached Senior Health Coordination Grant Project Ordinance). OPT 10) Orange Public Transportation has received a supplemental allocation for the Elderly and Disabled Transportation Assistance Program (EDTAP) during this fiscal year. These State monies, totaling $21,173, result from an increased allocation from the General Assembly. The budget amendment on page 6, column #10 provides for this increased allocation. There is no impact on county funding for this program. 11) The North Carolina Department of Transportation has awarded Orange County $7,845 to assist with Work First/Bmployment Transportation. These funds, accepted by the Board of County Commissioners in February 1998, will purchase employment-related trips for Work First recipients. The receipt of these funds and associated expenditures are shown on page 6, column # 11 of this abstract. Orange County Library 12) The Orange County Library has been notified by the State that additional State Aid is being allocated to the Library. The additional funds, totaling $19,275, will provide upgrades for computer equipment at both the Hillsborough and Carrboro branches of the Library. The total amount of State Aid, with this budget amendment, is $125,740. There is no local match required (see column #12, page 6). Sheriff 13) The Sheriff's Department has received a Local Law Enforcement Block Grant from the U.S. Department of Justice. These funds provide units of local government with monies to underwrite projects, reduce crime, and improve public safety. Orange County's block grant amount is $11,191 and offsets overtime costs incurred by the Sheriff's Department. The attached budget amendment appropriates this block grant to the Sheriff's Department (see block #13, page 6) 14) Members of this department provided security at various special events at the University of North Carolina (UNC) during the fiscal year. The county has paid these officers through its payroll system, and in turn, been reimbursed by UNC. Orange County has received $12,730 from UNC. This amendment provides for the receipt of these funds (see page 6, column #14). 15) The Orange County Sheriff's Department received a Domestic Violence grant for the current fiscal year. The federal grant totals $35,645. The County match of $11,881 is included in the 1997-98 budget for this department. (See page 6, column #15). EMS 16) The North Carolina Division of Emergency Management has offered grant funds to all counties in the State to enhance statewide capabilities. Orange County EMS has received cone-time grant award totaling $2,277. Monies will purchase: (1) a digital camera for photographing and documenting emergency situations; (2) a Global Positioning System unit that will be used to locate buildings, critical facilities, emergency landing zones and hazard locations by longitude and latitude; and, (3) purchase hazardous materials response supplies. The receipt of these funds and associated expenditures are shown on page 6, column #16 of this abstract. 17) Orange County EMS contracts with the Orange County Speedway and Kartway for emergency medical coverage during race events. Over the past year, the amount paid to Orange County EMS has increased $6000 more than originally budgeted. This is due to coverage of unanticipated events at the tracks. This amendment provides for the receipt of this additional revenue for this department (See page 6, column #17). Contributions to Outside Agencies 18) Orange County has received additional Community Based Alternatives (CBA) funds totaling $15,091. These funds are specifically for the Juvenile Mediation/Victim Offender Program ($2,000) and JOCCA's At-Risk Youth Employment and Restitution Program ($13,091). The Youth Services Advisory Council (YSAC) has approved the allocation of these monies to the two agencies. This amendment provides for the receipt of these funds (see page 7, column # 18). Miscellaneous Function 19) The 1997-98 approved budget included, in Miscellaneous Function, an allocation totaling $361,500 for employee career growth and performance awards. This amendment allocates these funds to function within the General Fund for awards given throughout the fiscal year. (See page 7, column # 19) 20) During the 1997-98 budget approval process, the Board of County Commissioners agreed to consider certain areas of the budget, including funding for several school and county capital projects, later in the fiscal year. This technical amendment transfers the approved capital project appropriations from the Miscellaneous function of the budget to the Transfers to Other Funds function. (See page 7, column #20). RECOMMENDATION(S): The Manager recommends that the Board of Commissioners approve the attached budget amendment and grant project ordinances as presented. Orange County Proposed 1997-98 Budget Amendment The 1997 98 Orange County Budget Ordinance is amended as follows: !!7 See attached #5 Receipt of Ab Receipt of Middle School Budget As N3 Receipt of #4 Receipt of additional State additional Enrichment Amended #1 Additional #2 Grant received additional Day additional Foster funds for Adult Medicaid funds Camp Grant >*18 Receipt of class Through BOA revenue for Board by Arts Care funds for Care donations and Maternal for Health Project fees for senior x/10 of Elections Commission DSS for DSS Health Department Ordinance citizens General Fund Revenue Pro ert Taxes $ 55,731,737 Sales Taxes $ 11,933,000 License and Permits $ 783,412 Inter overnmental $ 11,030,762 S 90,515 $ 14,023 Char es for Service $ 3,689,483 $ 8,000 S 2,000 $ 43,656 $ 30,000 Investments S 960,000 Miscellaneous $ 240,950 $ 15,865 Transfers from Other Funds $ 1,036,000 Fund Balance $ 1,294,525 Total $ 86,699,869 $ 8,000 $ 2,000 $ 90,515 $ 15,865 $ 14,023 $ 43,656 $ - $ 30,000 Expenditures Communit Maintenance $ 876,391 $ 8,000 General Administration $ 3,236,593 Tax and Records $ 2,160,645 Communit Plannin $ 1,647,495 $ 2,000 Human Services $ 20,513,729 $ 90,515 $ 15,865 $ 14,023 $ 43,656 $ 30,000 Public Safet S 8,018,819 Public Works $ 3,053,988 Education $ 29,054,350 Non De artmental: Outside A encies $ 1,381,309 Miscellaneous $ 2,494,161 Debt Service $ 9,814,584 Transfers Out $ 4,447,805 Total Gen Fund Appropriation $ 86,699,869 $ 8,000 $ 2,000 $ 90,515 $ 15,865 $ 14,023 $ 43,656 $ - $ 30,000 Budfet Amendment #11(06/22/98) #11 Receipt of NCDOT grant to #13 Receipt of #17 Receipt of #9 See Senior assist with Work #12 Receipt of Local Law #14 #15 Receipt of #16 Receipt of additional Health #10 Receipt of First additional State Enforcment Reimbursement Domestic State grant for revenues from Coordination additional Employment Aid for the Block Grant for from UNC for Violence Grant EMS to purchase Orange County Grant Project EDTAP funds for Transportation in Orange County the Sheriff's special event for Sheriff's equipment and Speedway for Ordinance OPT OPT Library Department coverage Department supplies EMS General Fund Revenue Pro en Taxes Sales Taxes License and Permits Inter overnmental $ 21,173 $ 7,845 $ 19,275 $ 11,191 $ 35,645 $ 2,277 Char es for Service $ 12,730 $ 6,000 Investments Miscellaneous Transfers from Other Funds Fund Balance iota[ ~ S - I S 21,173 13 7,845 I $ 19,275 I $ 11,191 I $ 12,730 I $ 35,645 I $ 2,277 I $ 6,000 Expenditures Communit Maintenance General Administration Tax and Records Communit Plannin Human Services $ 21,173 $ 7,845 $ 19,275 Public Safet $ 11,191 $ 12,730 $ 35,645 $ 2,277 $ 6,000 Public Works Education Non De artmental: Outside A encies Miscellaneous Debt Service Transfers Out Total Gen Fund Appropriation $ - $ 21,173 $ 7,845 $ 19,275 $ 11,191 $ 12,730 $ 35,645 $ 2,277 $ 6,000 o~ #18 Receipt of Community Based #19 Distribution #20 Technical Alternatives of Career Growth amendment to Amended Budget reallocation from and Performance correct transfers Following Budget State Awards to other funds Amendment #11 General Fund Revenue Pro ert Taxes $ 55,731,737 Sales Taxes $ 11,933,000 License and Permits $ 783,412 Inter overnmental $ 15,091 $ 11,247,797 Char es for Service $ 3,791,869 Investments $ 960,000 Miscellaneous $ 256,815 Transfers from Other Funds $ 1,036,000 Fund Balance $ 1,294,525 Total $ 15,091 $ - E - $ 87,035,155 Expenditures Communit Maintenance $ 8,753 $ 893,144 General Administration $ 28,639 S 3,265,232 Tax and Records $ 26,805 $ 2,187,450 Communit Plannin $ 20,131 $ 1,669,626 Human Services $ 157,790 $ 20,913,871 Public Safet $ 94,234 $ 8,180,896 Public Works S 25,148 $ 3,079,136 Education $ 29,054,350 Non De artmental: Outside A encies $ 15,091 $ 1,396,400 Miscellaneous $ 361,500 $ 1,608,020 $ 524,641 Debt Service $ 9,814,584 Transfers Out $ 1,608,020 $ 6,055,825 Total Gen Fund Appropriation $ 15,091 $ - $ - $ 87,035,155 v 8 Middle School Enrichment Camp Grant Project Ordinance Project Number 11-657 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the middle school enrichment camp as awarded to Orange County's Cooperative Extension by North Carolina State University. This project will also have off-setting revenues from fees charged to program participants.The purpose of this grant is to provide supervised safe, affordable, and enriching environments for youths (ages 10 to 14) to build interpersonal skills and provide positive growth experiences. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the State of North Carolina and the budget contained herein. Section 3. Section 4. The following revenue is anticipated to be available to complete this project: North Carolina State University $60,000 Orange County Schools $10,000 Participant Fees $22,900 Total Revenue $92,900 The following grant has been expended and that portion of the grant project ordinance is closed: North Carolina State University $60,000 Section 5. The following amount remains appropriated for this project: Human Services -Middle School Enrichment Camp $32,900 9 Section 6. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. There are no permanent positions associated with this grant. Section 10. This project period begins February 20, 1996 and goes through June 30, 1999. Adopted this 22nd day of June 1998. Senior Citizen Health Promotion Program Grant Project Ordinance io Project Number 11-671 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2. The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Grant Funds (1994-95) Grant Funds (1995-96) Grant Funds (1996-97) Grant Funds (1997-98) Fees for Service (1997-98) Total Revenue Section 4. The following amount is appropriated for this project: Human Services -Senior Citizen Health Promotion $32,539 $37,498 $33,779 $52,434 $171,085 $171,085 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0 Full Time Equivalent Senior Health Public Educator position associated with this grant project This position is authorized through June 30, 1998. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9. This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 1998. Adopted this 22°d day of June 1998. 1 Marvin Block appointed for an unexpired term ending June 30, 2000 2 2 Te 3 Agricultural Districts Advisory Board. 4 Nancy Goodwin reappointed for a term ending June 30, 2001 5 6 b. Minutes 7 The Board approved the minutes for the Oct. 6, 1997 regular meeting; Oct. 30 1997 bimonthly work session; 8 Nov. 3, 1997 regular meeting; and, Nov. 20, 1997 work session on solid waste. 9 10 C. Renewal agreement—Town of Hillsborough fire inspections 11 This item was moved to the end of the Consent Agenda for separate consideration. 12 13 d. Lease approval—Cedar Grove/Efland Cheeks Family Resource Center Northern Human 14 Services Center 15 The Board approved and authorized the Chair to sign a renewal lease with the Cedar Grove/Efland Cheek 16 Family Resource Center to occupy space at the Northern Human Services Center. 17 18 L. Budget Ordinance Amendment#11 19 The Board approved budget ordinance amendments and grant project amendments incorporated in these 20 minutes by reference. ?1 ?2 f. Employee Assistance Program contract renewal D This item was moved to the end of the Consent Agenda for separate consideration. ?4 25 g, Petition for addition—Wagon Farm Road and Wagon Farm Court Cheeks Township M The Board approved a petition from the N.C. Department of Transportation to add Wagon Farm Road and ?7 Wagon Farm Court in the Wagon Farm Trail subdivision, Cheeks Township, to the state-maintained secondary road ?8 system. ?9 30 h. HOME Program—OPC Acquisition Program 31 The Board approved and authorized the Chair to sign a development agreement with the Orange-Person- 32 Chatham Mental Health Agency for HOME funding in the amount of$40,000 for rental property acquisition and 33 rehabilitation. 34 35 L Housing rehabilitation contract award 36 The Board approved two housing rehabilitation contracts with MDH Construction Company for rehabilitation 37 of properties at 205 Efland Ave., in the amount of$37,140; 605 Lipscomb Grove Church Road, in the amount of$36,000; 38 and 519 Lipscomb Grove Church Road, in the amount of$36,000. 39 10 L Amendments to Orange County regional landfill tipping fee schedule 11 The Board approved increasing the landfill tipping fee from$35 for mixed solid waste and construction and 12 demolition materials, to$38 per ton for those materials, to become effective July 1, 1998. 13 14 k. Personnel ordinance revision—living wage 45 The Board approved an amendment to the Orange County Personnel Ordinance to establish a minimum 16 wage of$8 per hour for most County employees. 17 18 1. Audit contract for June 30. 1998 fiscal year 19 The Board awarded and authorized the Chair to sign a contract for Deloitte and Touche L.L.P. for auditing i0 services for the fiscal year ending June 30, 1998, at an estimated cost of$56,300. it i2 M. Fixed asset capitalization policy i3 The Board approved adoption of a policy regarding the valuation of fixed assets for accounting purposes, i4 which would classify fixed assets as those whose useful life exceeds one year, and whose unit cost exceeds$1,000, of i5 those to which a serial number is assigned by the manufacturer. i6 i7 n. Property tax refunds/release i8 The Board approved two requests for property tax refunds and one request for release of property taxes 39 as listed below: