HomeMy WebLinkAboutAgenda - 06-22-1998 - 9aI
Orange County
Board of Commissioners
Meeting Date: June 22, 1998
Subject: 1998 -99 Budget, Capital, and Grant Project Ordinances
Department:
Budget Office
Attachment(s):
(1) Summary of Approved New Staff Resources
(2) Summary of Grant Project Ordinances
(3) Summary of Capital Project Ordinances
(4) Classification and Pay Plan Amendments
Action Agenda
Item No
Public Hearing Yes No _X
Information Contact: Donna Dean
Extension Number: 2151
Hillsborough
732 -8181
Chapel Hill
968 -4501
Mebane
227 -2031
Durham
688 -7331
The following items will be provided on Monday, June 22, 1998: (1) budget ordinance; (2) grant project
ordinances; (3) capital project ordinances; (4) salary schedule; (5) Personnel Ordinance revisions; (6) Fee
Schedule.
Purpose
To approve the 1998 -99 budget ordinance, capital project ordinances, grant project
ordinance, salary schedule, classification and pay plan amendments, personnel ordinance
revision, and fee schedule in accordance with the actions taken by the Board of
Commissioners at the June 16 and June 22 budget work sessions.
Background
Budget Ordinance - At the June 16, 1998, budget work session, the Board of County
Commissioners approved new staff resources for County departments. Attachment 1 lists
these positions and changes. The Board is scheduled to meet at 5:30 on June 22 to finalize
the budget. Following that worksession, a Budget Ordinance will be developed and
distributed to the Board for action at their regular 7:30 meeting.
Grant Project Ordinances - Included in the 1998 -99 budget are short term State and
Federally funded projects that are accounted for in a separate fund and are shown in the
Budget on the associated departmental pages under "Other Funds." Attachment 2 lists these
grant projects, showing the total appropriation for each. Copies of each grant project
ordinance will be provided to the Board at the June 22 meeting.
Capital Project Ordinances — On June 2, 1998, the Board of Commissioners approved a ten
year Capital Investments Plan for County and School capital projects. Attachment 3 lists all
2
capital project ordinances that will be active on July 1, 1998. In some cases, where no new
funds are appropriated but the project continues, an ordinance is necessary to extend the
project date. The Board will receive copies of all capital project ordinances at their meeting
on June 22.
Classification Plan Amendment - Attachment 4 lists amendments to the Orange County
Classification Plan effective July 1, 1998 to implement the approved budget and to delete
classes no longer used.
Salary Schedule — At the June 16 worksession, the Board deferred decision on the 1998 -99
employee compensation package until the June 22 worksession. Based on the Board's
decision in the June 22 worksession, the revised Salary Schedule will be provided to the
Board for action during the regular meeting on June 22.
Personnel Ordinance Revision — At the June 16 worksession, the Board deferred decision
on the 1998 -99 employee compensation package until the June 22 worksession. Based on the
Board's decisions in the June 22 worksession, amendments to the Career Growth
Recognition Award, Performance Award, and Supplemental Retirement [401(k)] sections of
the Orange County Personnel Ordinance will be provided to the Board for action during the
regular meeting on June 22.
Fee Schedule — At its June 16 worksession, the Board agreed to increase soil and erosion
fees to recoup costs associated with the addition of an Erosion Control Officer. An updated
schedule of fees for services provided by the County will be provided to the Board at the
June 22 worksession.
Recommendation
The Manager recommends that the Board of County Commissioners approve the following:
• Orange County Budget Ordinance
• Grant Project Ordinances
• Capital Project Ordinances
• Salary Schedule
• Classification and Pay Plan Amendments
• Personnel Ordinance Revision
• Fee Schedule
Note: Shaded areas indicate BOCC
Apppos
6/18/98
Summary of Approved New Staff Resources
Including Approved Permanent Position Changes
1998 -99 Fiscal Year
°hanges that occurred 6116198
FTE Off- I Total Cost
Position Change Setting to Orange I Changes from Manager's Recommended
al Total Revenue County Budget
$0 $18,541 $0 1 $18,541
Z=t I Working title I Type /Change Inc /(Dec)I Salary Benefits
'taff
of County lAssistant to Permanent /New 1 0.50 1 $12,8151 $5,726
Manager
egister of Deeds
ax Collector ITax Collection
Services
rogram
$0
ew 1 1.00 1 $20,080 1 $6,663 1 $1,1001 $3,075 1 $30,918 1 $0 1 $30,918
1.001 $28,255 1 $7,718 1 $1,0001 $3,0001 $39,973 1 $50,000 ($10,027)
1
W
3
5
Apppos
6/18/98
Summary of Approved New Staff Resources
Including Approved Permanent Position Changes
1998 -99 Fiscal Year
Note: Shaded areas indicate BOCC changes that occurred 6116198
Note: Shaded areas indicate BOCC
ine title
Works I Custodian
Summary of Approved New Staff Resources
Including Approved Permanent Position Changes
1998 -99 Fiscal Year
:hanges that occurred 6116198
FTE
Position Change
rune / Change Inc /(Dec) Salary Benefits Ooeratine Canital
Apppos
6/18/98
Off- Total Cost
Setting to Orange Changes from Manager's Recommended
Total Revenue County Budget
2.001 $34,690 1 $12,6221 $4,800 1 $3,500 1 $55,612 1 $0 1 $55,612
Total New General Fund Staff Resources 1 6.50 1 188,962 1 58,843 1 9,1001 30,975 1 287,880 1 147,511 1 140,369
Other Funds
New Staff
f
isitors Bureau
Total Other Funds New Staff Resources
2.00 1 52,011 1 14,878
3
695
v+
Summary of Approved New Staff Resources
Including Approved Permanent Position Changes
1998 -99 Fiscal Year
Apppos
6/18/98
Changes from Manager's Recommended
Budget
1 -2
Apppos
6/18/98
Summary of Approved New Staff Resources
Including Approved Permanent Position Changes
1998 -99 Fiscal Year
Note: Shaded areas indicate BOCC changes that occurred 6116198
V
FTE
Off-
Total Cost
Position
Change
Setting
to Orange
Changes from Manager's Recommended
Department
Working title
Type /Change
Inc /(Dec)
Salary
Benefits
Operating
Capital
Total
Revenue
County
Budget
Community
Permanent/
0.02
$392
$51
$0
$0
$443
$0
$443
Health Aide
Increase from 20
hours per week
for 20 pay
periods to 20
hours per week
for 21 pay
periods
Cooperative
Immunization
Grant Funded
(0.50)
$11,440
$3,782
$10,778
$0
$26,000
$26,000
$0
Coordinator
xtension
Cooperative
Permanent/
0.25
$2,837
$366
$0
$0
$3,203
$0
$3,203
Extension
increase from 30
Program
hours to 40 per
Assistant
week
Driver
Permanent/
0.15
$2,667
$344
$0
$0
$3,011
$3,011
$0
Orange Public
Increase from 34
Transportation
hours to 40 hours
per week
Driver
Permanent/
0.20
$3,469
$448
$0
$0
$3,917
$3,917
$0
Orange Public
Increase from 32
hours to 40 hours
Transportation
per week
Sheriff
Deputy I
Grant Funded
(1.00)
$23,161
$5,977
$0
$0
$29,138
$29,138
$0
(COPSFAST)
Total Changes to Permanent Positions 1
1.12 1
97,929 1
22,220
10,778
0
130,927 1
82,710 j
48,217
V
Summary of Approved New Staff Resources
Including Approved Permanent Position Changes
1998 -99 Fiscal Year
Note: Shaded areas indicate BOCC changes that occurred 6116198
Apppos
6/18/98
Changes from Manager's Recommended
Budget
Go
FTE
Off-
Total Cost
Position
Change
Setting
to Orange
Department
Working title
Type/Change
Inc/ Dec
Salary
Benefits
Operating
Capital
Total
Revenue
Count
Total New Staff Resources and Changes to
Permanent Positions
9.62
1 338,902
95,941
24,358
1 31,670
1 490,871
1 302,285
1 8,586
Apppos
6/18/98
Changes from Manager's Recommended
Budget
Go
Summary of Grant Project Ordinances
Grant
Soil and Water Department
Nuese River Basin Conservation Program
County Manager's Office
Orange /Chatham Criminal Justice Partnership Prog
Planning Department
Shaping Orange County's Future
Water Resources Committee
Human Services
Parent Education Initiative (Smart Start)
Child Care Subsidy
Health Department
Breast and Cervical Cancer Screening
Child Service Coordination (Smart Start)
Community Based Public Health Initiative
Families Intensive Home Visiting
Immunization Action Plan
Cooperative Extension
Middle School Camp
Department of Aging
Senior Health Coordinator
Senior Net
Sheriff
COPSFAST
Domestic Violence
998 -99
Grant
$33,050
$181,841
$72,227
$98,330
$7,498
$102,006
$23,708
$48,832
$30,028
$151,143
$24,369
$43,071
$69,645
$11,250
$511,038
$57,000
Total of all Grant Projects for 1998 -99 $1,465,036
A+tctr- hrner,t 2
9
A4ta c.h rnenf 3
10
Summary of County Capital Projects
Appropriations
rior Appropriatio
1998 -99
Project Total
Public Buildings & Equipment
$80,000
$0
$80,000
Building Safety
$0
$103,451
$103,451
Connecting Orange Co.
$30,000
$0
$30,000
Court Street Annex
$0
$15,000
$15,000
Energy Retrofitting
$208,844
$0
$208,844
Equipment and Vehicles
$800,479
$239,506
$1,039,985
Facilities Improvements
$166,187
$0
$166,187
Government Services Annex
$0
$30,000
$30,000
Handicapped Access
$55,000
$0
$55,000
Information Technology
$2,051,907
$614,040
$2,665,947
Loan Pool
$100,000
$50,000
$150,000
New Courthouse
$214,286
$68,250
$282,536
Northern Human Services
$369,950
$1,080,500
$1,450,450
Northern Human Services
$20,000
$25,000
$45,000
Orange Enterprises
$10,500
$0
$10,500
Planning and Ag. Building
$0
$16,500
$16,500
Roofing Projects
$0
$473,000
$473,000
Rural Ed. Center
$55,000
$0
$55,000
Senior Center
$0
$1,840,000
$1,840,000
Skills Development
$2,056,340
$0
$2,056,340
Whitted Human Services
$447,840
$1,959,100
$2,406,940
Total Public Buildings & Equipme
$6,586,333
$6,514,347
$13,100,680
Public Safety
County Communications
$173,000
$0
$173,000
Emergency Generators
$80,000
$0
$80,000
Equipment and Vehicles
$990,393
$376,400
$1,366,793
Criminal Justice Facility
$25,000
$0
$25,000
Total Public Safety
$1,268,393
$376,400
$1,644,793
Public Works
Equipment and Vehicles
$135,307
$102,925
$238,232
Fairview Clay Cap
$50,000
$0
$50,000
Fuel Tank Replacement
$15,000
$0
$15,000
Solid Waste Centers
$238,800
$0
$238,800
Total Public Works
$439,107
$102,925
$542,032
Recreation & Parks
Summary of County Capital Projects
Appropriations
Efland Cheeks Park
Equipment and Vehicles
Fairview Park
New Hope Creek Corridor
Other Park Projects (Bonds)
Park at Northern Human Services Ctr
Parkland & Recreation Facilities
Triangle Sportsplex
Total Recreation & Parks
Water/Land /Sewer Resources
Conservation Easments Preservation
Efland Sewer
Utility Extension Development
Total Water/Land /Sewer Resource
Total County 1998 -99 Capital
Appropriations
rior Appropriatio
$39,250
$1 4,700
$75,000
$45,000
$0
$110,000
$55,000
$1,300,000
$1,638,950
$0
$100,000
$155,000
$255,000
1998 -99
$656,920
$21,000
$0
$15,000
$2,000,000
$0
$50,000
$400,000
$3,142,920
$100,000
$0
$0
$100,000
$10,187,783 $10,236,592
Proj
Total
)6.170
$35,700
$75,000
$60,000
$2,000,000
$110,000
$105,000
$1,700,000
$4,781,870
$100,000
$100,000
$155.,000
$355,000
$20,424,375
11
12
Summary of School Capital Projects
Appropriations
rior Appropriatio
1998 -99
Project Total
Orange County Schools
$334,000
$0
$334,000
Cameron Park Elementary Renovations
$10,000
$260,000
$270,000
Central Elementary Media Center
$0
$90,000
$90,000
Middle School Renovations
$200,000
$0
$200,000
Efland- Cheeks Elementary Gymnasium
$85,000
$365,000
$450,000
Electrical Service Upgrades
$115,000
$335,000
$450,000
Energy Management Systems
$100,000
$100,000
$200,000
G.A. Brown Elementary Renovations
$0
$100,000
$100,000
Handicapped Accessibility Projects
$200,000
$128,305
$328,305
High School #2 (New)
$354,919
$602,915
$957,834
Hillsborough Elementary Renovations
$150,000
$0
$150,000
Kitchen Renovation Projects
$200,000
$205,000
$405,000
Orange High Renovations
$75,000
$75,000
$150,000
Playground Surfacing
$40,000
$40,000
$80,000
Technology
$625,000
$625,000
$1,250,000
Total Orange County Schools
$2,154,919
$2,926,220
$5,081,139
Chapel Hill - Carrboro City Schools
Americans with Disabilities Act
$113,150
$25,000
$138,150
Athletic Facilities
$334,000
$0
$334,000
Chapel Hill High Cultural Arts
$650,000
$100,000
$750,000
East Chapel Hill High Addition
$11,800,000
$3,000,000
$14,800,000
Ephesus Elementary Bathroom Addition
$25,000
$50,000
$75,000
Estes Hills Elementary Renovations
$109,640
$1,390,360
$1,500,000
Fire /Safety /Security Renovations
$21,800
$0
$21,800
Glenwood Elementary Renovation Project
$0
$500,000
$500,000
Mechanical Systems Renovations
$720,490
$0
$720,490
Middle School #4
$400,000
$4,900,000
$5,300,000
Mobile Unit Renovations
$0
$78,480
$78,480
Paving and Parking Lot Renovations
$264,690
$0
$264,690
Phillips Middle School Auditorium
Bathroom Facilities
$65,845
$134,155
$200,000
Planning for Future Projects
$808,146
$0
$808,146
Roofing Projects
$0
$354,563
$354,563
Seawell Elementary HVAC Improvements
$70,000
$174,747
$244,747
Elementary School #8 in Southern Village
$14,100,000
($750,000)
$13,350,000
Technology
$3,442,502
$840,000
$4,282,502
Total Chapel Hill - Carrboro City Schools
$32,925,263
$10,797,305
$43,722,568
Total 1998 -99 School Capital Appropriatio
$35,080,182
$13,723,525
$48,803,707
Attachment 4
13
Classification and Pay Plan Amendments
To amend the Orange County Classification and Pay Plan as provided below:
1. Establish the class of: *
• Erosion Control Officer II at Salary Grade 70 ($32,303 - $51,365).
This position is part of the Fiscal Year 1998 -99 budget and will provide technical
expertise in the review of proposed development plans and permit applications for
compliance with Orange County's and the Town of Chapel Hill's erosion control
ordinances.
• Transportation Coordinator at Salary Grade 64 ($24,106 - $38,327).
This permanent part-time 20 hour time- limited position is part of the Fiscal Year 1998 -99
budget. It will develop methods of transportation to work and/or training sites for Work
First clients and other citizens of Orange County.
2. Change the class title of:
• Erosion Control Officer at Salary Grade 68 ($29,301 - $46,588) to Erosion Control
Officer I, still at Salary Grade 68.
3. Delete the following classes:
Administrative Secretary V
Secretary IV
There is no longer a need to maintain these classes as part of the Orange County Classification
and Pay Plan.
* Information Note: The Board approved a new time - limited Engineering Associate position
as part of the fiscal year 1998 -99 budget to assist the County Engineer. Once the duties and
responsibilities of the position are further specified, Personnel will recommend a
classification and pay plan amendment to the Board to recognize those duties.
f. \pers \elgin \c &p - plan \budwk98.doc
14
C3155 -7/98
EROSION CONTROL OFFICER II
GENERAL DEFINITION OF WORK:
Performs difficult technical work enforcing erosion control ordinances by reviewing proposed
development plans and permit applications; and performing inspections for compliance with
approved plans.
Work is performed under general supervision.
TYPICAL TASKS:
Reviews proposed development plans for compliance with erosion and sediment control
requirements;
Informs all parties of areas needing improvements in the proposed development plan so that
changes are made before final plan is approved;
Discusses plans and revisions with engineers, surveyors, and other plan preparers and prepares
letters of approval;
Prepares correspondence detailing deficiencies in the proposed plan and suggestions for revising
the plan so that it can be approved;
Reviews permit applications for erosion and sediment control plan approval for compliance with
County standards; checks and receipts application fees;
Inspects construction sites for compliance with approved erosion control plans;
Participates in preconstruction conferences with all involved parties;
Initiates and resolves enforcement actions for violations of the Ordinance;
Prepares proposed revisions to the County and Chapel Hill Erosion Control Ordinances and the
Soil Erosion and Sediment Control Manual;
Performs research and investigations into improving existing erosion and sediment control
measures and devices to reduce sediment pollution;
Performs related tasks as required.
KNOWLEDGE. SKILLS AND ABILITIES:
Thorough knowledge of basic civil engineering principles, practices and techniques; thorough
knowledge of erosion control principles and laws; general knowledge of engineering and
surveying techniques; general knowledge of standard office procedures, practices and equipment;
thorough knowledge of the ordinances related to erosion control; ability to prepare technical
engineering reports; ability to establish and maintain effective working relationships with
associates, public and private agency officials and the general public.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from an accredited
college or university with major course work in engineering, geology, soil science or related field
and at least 3 years experience in construction, engineering, design, soil conservation, erosion
control or related experience.
C6015 -7/98
TRANSPORTATION COORDINATOR 15
GENERAL DEFINITION OF WORK:
Performs intermediate technical work arranging methods of transportation to work and/or
training sites, as well as other designated places for Work First clients and other citizens
of Orange County.
Work is performed under general supervision.
TYPICAL TASKS:
Consults with Department of Social Services to obtain information on Work First clients;
Interviews clients /citizens to determine transportation needs;
Creates and maintains database of client/citizen information;
Determines the most appropriate or feasible means of transportation for clients /citizens;
Consults with employers to consider alternatives in work hours to assist with
transportation needs;
Works with representatives from public and private transportation systems in Orange,
Durham and Wake Counties to arrange transportation;
Creates and identifies non - traditional means of transportation such as school buses, motor
vehicle donations, church/community volunteer drivers and the like);
Makes arrangements for clients to receive special funds, passes, identification cards and
the like for transportation;
Provides clients /citizens with information on types of public /private transportation;
Develops individual transportation plans, as well as other alternatives for back -up
transportation;
Performs related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES:
General knowledge of the principles and practices of transportation operations (i.e.
Triangle Transit Authority and Orange Public Transportation; general knowledge of
social, economic and health problems; ability to identify social problems and needs that
serve as transportation barriers; ability to solve problems within scope of responsibility;
ability to use creativity in developing transportation plans; ability to establish and
maintain effective relationships with clients, citizens, officials and the general public;
ability to communicate effectively, both orally and in writing.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from an
accredited community college with major course work in social work, psychology,
counseling or related field and at least 2 years experience in social work, counseling,
human services, transportation or related area.