HomeMy WebLinkAboutAgenda - 06-22-1998 - 8iiOrange County
Board of Commissioners
Date: June 22, 1998
Action Agenda
Item No S_ j ~
Subject: North Carolina Division of Emergency Management Grant Award
Department: Emergency Management
Attachment(s):
6/8/98 Memo from Secretary of Crime
Control and Public Safety
Grant Acceptance Form
Public Hearing Yes ~ No
Information Contact: Nick Waters
Extension Number: 3030
Telephone Number:
Hillsborough 732-8181
Chapel Hill 968-4501
Mebane 336-227-2031
Durham 688-7331
Purpose: To receive a grant award from the State Emergency Management Agency for $2,277.
Background: During the first week of June, Emergency Management staff was notified by the
North Carolina Division of Emergency Management that it would offer grant funds to all counties in
North Carolina from funds remaining in the Division's 1997-98 operating budget to enhance
statewide capabilities. These funds are being administered in the form of a one time grant. Because
of the State's requirement to commit these funds before the end of the fiscal year, the County was
asked to indicate immediately whether or not it wished to apply for these funds. County staff have
indicated to the Division of Emergency Management the desire to accept these funds, subject to
approval by the Board of County Commissioners.
The grant is for three specific items for purchase. The first is for up to $600 for a digital camera that
meets the specifications of the state as shown on Attachment A. This camera is to be used in
photographing and documenting, for the purposes of planning, damage assessment, and other
projects related to the Emergency effort. The second eligible item is for up to $200 for a Global
Positioning System (GPS) unit. This unit will be used to locate buildings, critical facilities,
emergency landing zones, and hazard locations by longitude and latitude. This will be important for
recording the location and for providing coordinates to outside resources. The third category of
eligible items relates to hazardous materials response supplies such as containment booms, absorbent
pads, technical references, and more training materials. This amount may increase or be offered
again, contingent upon the first distribution acceptance of funds.
Recommendation: The Manager recommends that the Board accept the grant award and confirm
the Manager's authorization to sign the acceptance form.
June 8, 1998
1V~,~,'yIORANDUNI
TO: County Enncrgency Program'~~tar,~:.;
FROM: Richard l~. Moore, Secretar,:
SUBJECT: GRANT AWARD
The Division of Emergency l~lanagement is pleased to offer year-end grant funds from the
Division's operating budget to eligible [veal emergency management agencies for uniform
enhancement of statewide capabilities. These fiends wilt be administered in the form of a one time
grant. Due to year-end time constraints, we have a very short window of opportunity to
administer and distribute these funds; therefore, the ,Division atust have your response in the
form of ti signed grant application by close of business Wednesday, June 10, 1998.
As the Division's goal in offering these funds is to enhance specific operarionai capabilities across
North Carolina, eligibility far these funds is contingent upon the Local emergency management
agency being in compliance with prior grant award requirements. Specifically, we are requiring
documentation to verify that each agency provided funding during 1997' for accessing Internet cast
actually access the Division's Internet web site and communicate via E-mail with the Division.
This communications linkage is critical to emergency management information sharing, especially
as we enter the 1998 humcane season.
Eligible county emergency management agencies which were rot offered funding earlier this year
to purchase a digital camera (up to $600) for planning and event documentation purposes are now
offered funds to develop this capability. Eligible local agencies are also offered funding for the
purchase of a Global Positioning System (GPS) Unit (up to $Z00) for emergency planning and
response coordination purposes. Fi~atty, all eligiblz jurisdictions are offered funding (estimated
at $1,476, but subject to increase depending upon acceptance of this offer by all counties) to
enhance local capabilities for stabilizing and managing ;lazardous materials emergencies (ie.
acquisition of coritairument booms, absorbent pads. technical or training materials or other items)
as approved in writing by your Branch Manager.
County Emergency Program Managers
=J~p~g, 1998
Pa~~ Z
Please note that the Division's purpose in or"f'ering grant funds is to unifoc-rnly enhance the
statewide emergency management capabilities. `JJe -,will therefore stringently enforce compliance
with the stated requirements for this gant and al! ~~t;:re awaJ-ds. As was stated in prior
correspondence to local officials, future eligibiL•ty 4~r emergency management funding, including
State and Local Assistance grants, is contingent ~ucur the couinty maintaining a 50% program
manager and fu1:611ing requirements of this and future grants awards. Failure to meet these
requirements will result in a determination that the kcal agency is not in compliance with
state/federal programmatic requirements, and ine~~gibility for future emergency managaement
grant swards.
4
Please act promptly io take advantage of this :,::~ : ~ ~::.~d opportunity to enhance you local
emergency management capabilities. Ifyou ~~a~~ .:`.t::~L~ons you may direct them to your l!:3ranch
Manager.
5
Attachmcat A
SI-ccs for t)igi~~l Csmers:
(alaRe ~ievicc 1!4 inch CCD
t ~•ns f=4.8 mm (47 tnm, when converted into a 35 mm camera)
t-,rposure Co-itrol Automatic Exposure
Wllitc fialarlcc Automatic
l.~ata c 'ompression Standard IPEG
l~n~~Qe t_'apacity Standard about 30-4t) pt~aurc~s
Fine about I S-2~ picturrs
Jnzak?P. ~17.P. 640x480 (VC,TA)
M~'11vey FLOPPY Disk:
3.5 inch 2HD MS-UO5 Cc•• trial (l Q4 N(8}
t~ I,lsh Recording distance limit;:t~can
~-4 m(6.5 - l3 ft.)
~l:rGpn ~12E:
I oral t)ut Nwnbct
Cic•nrrQl
('Over C'onSttmpt~on
(tpcration Temp
Uimrnsiuns
R-I:i~s
2. S inch
TFT
61380 dots
i.2W
32 F to i04 F
Approx. 5 x 4 3!8 x 2 1 /L itlcttes
Approx 21 I/6 ounce
til~rrx fur G.P.S. Bait:
Picks up under' heavy foliage and inside vehicles
(' i~;arctte li6hter adapter
Gitcr!'ace cable
~wivCl mount bracket
+sv~crsa iaU1c NSPARZ2Q3TTFr OIL QtIM~ CO1+FrR~ i ~~t~~
DIVISION OF E~RGEN6Y Ds1t~TA6~'t
116= vfeat Jones Street Raleigh;_1QC ~Z60'3`r__3~5=-
Telephone: (919) 733-382.5-
James 8. Fhzzst, Jr, Governor
Richard H. Moore, Secretary
GlZ4NT :~:viZ!?~
6
Grantee; Orange County Emergency Management
Grant D7umbet: Eb!-RRT-068 (100 State Punds)
bate of Award: June 10, 1998 Grant Amount: 5:,276.5::
BVDGST CATEGORIES
A. Digital Camera
H. G. P. S. Gaits
C. Hazardous Materials Equipment
This Grant is subject to the obligations listed .a :Re Nerth Carolina Local Government Program
Paper as outlined by the local unit of politics ~.~ may be reasonably prescribed by the Diviaior.
of P~ergency Management consistent with the purpose of P.L. 85-606 and N.C. G.S. 166A, as
amended.
Special conditions have been applied to thin Grar.= 3s Indicated helot.:
1. Fv:nding will be made available contingent upon the county providing svidencs of Internet
access for a-mail purposes and the purchase of a digital camera. Grantee will submit
their a-mail address for verification along with a purchase order/invoice copy for the
digital. camera.
2. The grantee xill agree to utilise 5600.00 toward the purchase o! a digital camera having
specifications equal to or greater thaw specifications stated is Attachment A. ,
3. 7Che grantee Lill agree to utilize S200.00 toward tae purchase of a G.P.S. t1L~3t havixxg
specifications ec~al to or greater than specifications stated in Attachment A.
4. The grantee r~+3.11 submit iu ~rritiag to their Branca Manager within 30 days, a request for
the utilization of $1,476.60 to enhance their County Nasardous Diatexials capabilities.
~ittan appxoval from the Branch ~Qauager must be received before the funds may be spent.
5. 1'he grantee gill agree to submit a purchas¢ order/iavoics for items purchased grithln 120
days of receiving grant luatding.
6. Failure to comply with the specified caadit!c^~ will result sa iaeligf.bility for future
grants.
This grant shall become effective as of the date of award upon return to the Divlsiosr of
Emergency Danagement of the original sad one copy of this a~.ard, properly executed on behalf of
the grantee.
Accepted for the Grantee
Signature of Duly Authorised Official Signature of Duly Authorised
Official -•
Typed DTame b Title
Date
alit L. To1?+ert, p~riectar 06/10/g8
Date T`S-fled game ~ Title
An Equal Opportunity/Affirmative Action Employer