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HomeMy WebLinkAboutMinutes - 19860509165 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS MAY 9, 1986 (CONTINUED MEETING FROM 5/5/86) The Orange County Board of Commissioners reconvened on May 9, 1986 at 12:00 noon in the Orange County Board of Education meeting room, Hills- borough, North Carolina from adjourned session of May 5, 1986 regular meeting. BOARD MEMBERS PRESENT: Chair Don Willhoit and Commissioners Shirley Marshall, Moses Carey and Ben Lloyd. BOARD MEMBER ABSENT: Commissioner Norman Walker. STAFF PRESENT: County Manager Kenneth R. Thompson, Finance Director Gordon Baker, Clerk to the Board Beverly Blythe, Planning Director Marvin Collins and Commission for Women Coordinator Andi Reynolds. CONTINUED DISCUSSION__ENSUED___QN_ SCHOOL CAPITAL EXPANSION REQUESTS FOR ORANGE HIGH SCHOOL AND THE GLENWOOD ESTES HILLS MULTIPURPOSE SPACE County Manager Ken Thompson presented an update for funding all projects. This could be accomplished by the redesignation of the projects outlined by the two school systems. There is also the net debt. reduction option for borrowing additional funds. Dr. Lunsford explained that alternates could be added at a later date 'if the same low bidder was involved. Another alternative fora source of funds would be the State Literary Loan Fund. There is about a million ;,;;;_~dollars left in this fund. The formula for allocation is based upon the net debt reduction. Application for these funds would require approval by the Board of Education and Board of Commissioners. Discussion ensued on the possibilities of borrowing using the net debt reduction The cost figures and time schedule for the proposed capital improvement projects were reviewed. Richard Drake, Maintenance Supervisor for Chapel Hill-Carrboro schools, explained that the engineering design work for the three projects listed for completion in 1986-87 would need to be done in the summer of 1986-87 with the work actually beginning in late spring or early summer of 1987- 88. Ken Thompson noted that an additional amount of $207,000 could be realized through reallocation of undesignated funds and used for the Orange County High School project. It would cost $324,000 in additional funds far the base project and alternate B. All except $50,000 - $60,000 would be used in 1986-87. Discussion ensued on the appropriated and unappropriated fund balance and the possibility. of appropriating $160,000 from fund balance. Thompson explained that three (3) elements go into the fund equity column - the restricted amount which is unappropriated, the appropriated fund balance which will be used to balance the upcoming budget and the undesignated which must remain at least 8~ of the general fund budget. After a five (5) minute break, Chair Willhoit asked that Chapel Hill- Carrbaro Schools return to the Berard when bids are received for the projects slated for completion in 1987-88 and that the approval for these projects be contingent upon available funds at that time. The funds for the engineering work will be included in the 1986-87 budget. X66 Chair willhoit suggested that $250,000 be put in the budget for 88-89 for the media center at orange High School to be contingent upon available revenues, and the money for the Chapel Hill-Carrboro projects to be included in the 87-88 budget with $75,000 in the 1986-87 for the engineering anc~", design work on the four projects. The County's commitment for 1986-87 includes $274,000 for the Orange High School expansion, $70,000 for engineering and design work for the four projects at Chapel Hi11-Carrboro, and $574,000 for the multipurpose projects. For 1987-88 $498,300 will be slated for Phillips' Air Conditioning, $275,880 for Frank Porter Graham project and $50,000 for Orange High School. For 1988-89 $250,000 for Orange High School expansion. A11 projects for 1988-89 will be contingent upon available funds. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to authorize the acceptance of the bid for the Orange High School project alternate two, and place in the 1986-87 budget enough funds for the engineering work for the Chapel Hill-Carrboro School projects. VOTE: UNANIMOUS. ADDED ITEM - SURNSIDE PARK - PRELIMINARY PLAN Planner Susan Smith presented for consideration of approval the Preliminary Plan for Burnside Park. She noted that the official maps do not show the area inundated in a recent storm as floodplain, She added that the Town Planner had requested reinvestigation of the area by the Federal Flood Insurance Agency. She continued that actual development of the subdivided lots, if approved, would be subject to compliance with the Town of Hillsborough's Zoning ordinance and Flood Damage Prevention Ordinance, either of which are enforced by the County. ; '; ;. Upon the recommendation of the Hillsborough Town Council, motion wa:..;.:~' made by Chair willhoit, seconded by Commissioner Marshall to approve the preliminary with six conditions: 1. The stream buffer requirement, as required in the recently adopted Hillsborough Zoning Ordinance, must be calculated and indicated on the. Final Plat. 2. Amend Note #5 to state the following: "Use of land within a floodway or a floodway fringe is restricted by the Hillsborough Flood Damage Prevention Ordinance." 3. Show a 25 foot building setback from the rear property line as required for AR zoning districts in the Town's planning jurisdiction. 4. The sewer line size shall be indicated on the Final Plat. 5. The existing water line located in the street right-of-way shall be shown on the Final Plat with the size indicated. 6. The existing archaeological dig on lot #3 should be shown on the Final Plat. VOTE: UNANIMOUS. NOTE: The remainder of the items listed on the May 5, 1986 and May 9, 1986 continued meeting will be continued to the May 20, 1986 meeting. ADJOURNMENT Chairman willhoit adjourned the meeting. The next regular meeting wild be held on May 20, 1986, 7:30 p.m. in the Courtroom of the old Post Office, Chapel Hill, North Carolina. Don willhoit, Chair Beverly A. Blythe, Clerk