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HomeMy WebLinkAboutAgenda - 06-22-1998 - 8pORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: June 22, 1998 SUBJECT: Lease renewals; Nutrition sites; Day Care sites DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING: YES: NO: xx ATTACHMENT(S): 1. Lease renewals for: • Wake Opportunities • JOCCA (2sites) • Cedar Grove Day Care 2. In -kind support spreadsheet INFORMATION CONTACT: PAM JONES, ext. 2650 Telephone Number - Hillsborough 732 -8181 Chapel Hill 967 -9251 Mebane 227 -203 Durham 688 -7331 PURPOSE: To consider renewing leases from July 1, 1998 through June 30, 2001 for the following agencies: 1.) Wake Opportunities (Head Start); located at Northern Human Services Center, Cedar Grove; 2.) JOCCA- nutrition site; located at Northern Human Services Center, Cedar Grove; 3.) JOCCA-- Nutrition site at the Northside Community Center Buidling, Chapel Hill. 4.) Cedar Grove Day Care, located at the Northern Human Services Center, Cedar Grove. BACKGROUND: These agencies operate day care services and Senior nutrition sites at the Northern Human Services Center and the Northside Community Center, Chapel Hill. They are on -going programs with leases originating in 1983. Terms and conditions of each lease remain the same, with the following exceptions: • The present lease requires each agency to pay their pro -rata share for utilities in the building. Funding to these organizations makes ability to pay very difficult. As a result, for several years there has been no compliance with this lease condition. The attached renewal agreements modify the language to reflect their requirement to pay pro -rata share of utilities, only if they receive or can receive funds to reimburse the expense. • The term of each lease is extended to June 30, 2001. Highlights of the remaining lease terms are summarized as follows: • Rent is provided as in -kind support. A spreadsheet citing amounts is attached. • County provides maintenance for HVAC, plumbing and electrical systems. • County provides grounds care. • County maintains parking areas. • County cleans and maintains all common areas in the building, however, each agency is responsible for cleaning their program space. • Each agency is responsible for insuring whatever personal property they have in the leased premises. RECOMMENDATION: The Manager recommends approval of lease renewals for Wake Opportunities, Cedar Grove Day Care and JOCCA through June 30, 2001; and and authorize the Chair to sign on behalf of the Board. LEASE AGREEMENT RENEWAL NORTH CAROLINA ORANGE COUNTY WHEREAS, a lease agreement was made and entered into as of the 29th day of August, 1983 by and between Orange County, as LESSOR and Wake Opportunities, Inc., as TENANT, for space to be used as a Day Care Center at the Northern Human Services Center, Cedar Grove, NC; WHEREAS, the LESSOR and the TENANT wish to renew the lease agreement. NOW THEREFORE, LESSOR and TENANT mutually agree to the following: 1. The lease agreement will be continued for a period of three years commencing on July 1, 1998 and ending at 12:00 midnight on the day of June 30, 2001. 2. Section 3, "Utilities" shall be modified to read as follows: Utilities: In the event TENANT's funding source will reimburse TENANT for utilities at the leased facility, the TENANT shall pay for the electricity and fuel for heat based on the following formula: Total square footage used by TENANT Divided by total usable square feet of the building where property is located Times the amount of electricity and fuel for heat bills received the COUNTY during the term of this lease for the building where the leased property is located. The COUNTY shall send the TENANT on a timely basis a statement itemizing such utility charges. Payment shall be due to the COUNTY within thirty (30) days of the date on such statements. The COUNTY shall pay for all water and sewer charges. All other terms and conditions will remain the same. This agreed to the day of 1998. Orange County BY: Margaret W. Brown, Chair Orange County Board of Commissioners Tenant: Wake Opportunities, Inc. By: (Printed name and title) Attest: Beverly A. Blythe, Clerk to the Board Witness: LEASE AGREEMENT RENEWAL NORTH CAROLINA ORANGE COUNTY 0 WHEREAS, a lease agreement was made and entered into as of the 29th day of August, 1983 by and between Orange County, LESSOR and Joint Orange- Chatham Community Action, Inc., TENANT, for space to be used as a Community Center and a nutrition site at the Southern Human Services Center, Chapel Hill, NC; WHEREAS, the LESSOR and the TENANT wish to renew the lease agreement as amended. NOW THEREFORE, LESSOR AND TENANT mutually agree to the following: The lease agreement will be continued for a period of three years commencing on July 1, 1998 and ending at 12:00 midnight on the day of June 30, 2001. 2. The name of the building in which the leased premises is located shall hereafter be referenced as the Northside Community Center Building; 3. Section 3, "Utilities" shall be modified to read as follows: Utilities: In the event TENANT's funding source will reimburse TENANT for utilities at the leased facility, the TENANT shall pay for the electricity and fuel for heat based on the following formula: Total square footage used by TENANT Divided by total usable square feet of the building where property is located Times the amount of electricity and fuel for heat bills received the COUNTY during the term of this lease for the building where the leased property is located. The COUNTY shall send the TENANT on a timely basis a statement itemizing such utility charges. Payment shall be due to the COUNTY within thirty (30) days of the date on such statements. The COUNTY shall pay for all water and sewer charges. 4. All other terms and conditions shall remain the same. This agreed to, the day of 11998. 9 LESSOR: Orange County M Margaret W. Brown, Chair Orange County Board of Commissioners ATTEST: Beverly A. Blythe, Clerk to the Board TENANT: Joint Orange- Chatham Community Action, Inc. By: Gloria Williams, Executive Director Witness: f 5 LEASE AGREEMENT RENEWAL NORTH CAROLINA ORANGE COUNTY WHEREAS, a lease agreement was made and entered into as of the 29th day of August, 1983 by and between Orange County as Lessor and Joint Orange- Chatham Community Action, Inc., as Tenant, for space to be used as a nutrition site at the Northern Human Services Center, Cedar Grove, NC; WHEREAS, the COUNTY and the TENANT wish to renew the lease agreement as amended. NOW THEREFORE, COUNTY AND TENANT mutually agree to the following: The lease agreement will be continued for a period of three years commencing on July 1, 1998 and ending at 12:00 midnight on the day of June 30, 2001. 2. Section 3, "Utilities" shall be modified to read as follows: Utilities: In the event TENANT's funding source will reimburse TENANT for utilities at the leased facility, the TENANT shall pay for the electricity and fuel for heat based on the following formula: Total square footage used by TENANT Divided by total usable square feet of the building where property is located Times the amount of electricity and fuel for heat bills received the COUNTY during the term of this lease for the building where the leased property is located. The COUNTY shall send the TENANT on a timely basis a statement itemizing such utility charges. Payment shall be due to the COUNTY within thirty (30) days of the date on such statements. The COUNTY shall pay for all water and sewer charges. 3. All other terms and conditions will remain the same. This agreed to the 22TH day of JUNE, 1998. COUNTY: BY: Attest: Margaret W. Brown, Chair Beverly A. Blythe, Clerk to the Board Orange County Board of Commissiners TENANT: Joint Orange- Chatham Community Action, Inc. Witness: By: Gloria Williams, Executive Director LEASE AGREEMENT RENEWAL NORTH CAROLINA ORANGE COUNTY R WHEREAS, a lease agreement was made and entered into as of the 12th day of November, 1984 by and between Orange County, as LESSOR and Cedar Grove Day Care, as TENANT, for space to be used as a Day Care Center at the Northern Human Services Center, Cedar Grove, NC; WHEREAS, the LESSOR and the TENANT wish to renew the lease agreement. NOW THEREFORE, LESSOR and TENANT mutually agree to the following: The lease agreement will be continued for a period of three years commencing on July 1, 1998 and ending at 12:00 midnight on the day of June 30, 2001. 2. Section 3, "Utilities" shall be modified to read as follows: Utilities: In the event TENANT's funding source will reimburse TENANT for utilities at the leased facility, the TENANT shall pay for the electricity and fuel for heat based on the following formula: Total square footage used by TENANT Divided by total usable square feet of the building where property is located Times the amount of electricity and fuel for heat bills received the COUNTY during the term of this lease for the building where the leased property is located. The COUNTY shall send the TENANT on a timely basis a statement itemizing such utility charges. Payment shall be due to the COUNTY within thirty (30) days of the date on such statements. The COUNTY shall pay for all water and sewer charges. 3. All other terms and conditions will remain the same. This agreed to the day of , 1998. Orange County M Margaret W. Brown, Chair Orange County Board of Commissioners Tenant: Cedar Grove Day Care By: (Printed name and title) Attest: Beverly A. Blythe, Clerk to the Board Witness: In -kind Contribution; Leases Name of agency Location Total Square feet Rate Applied Total Lease JOCCA Northside; Chapel Hill 752 $10 $7,520 JOCCA Northern, Cedar Grove -2,816 $5 $14,080 Community School _ for People Under 6 Northside; Chapel Hill 2,435 $10 $24,350 Cedar Grove Day Care Northern; Cedar Grove 2,100 $5 $10,500 Wake Opportunities Head Start Northern; Cedar Grove 6,150 $5 $30,750 Cedar Grove- Efland Cheeks Resource Northern; Cedar Grove 1,440 $5 $7,200 Total $94,400 -.a