HomeMy WebLinkAboutAgenda - 06-22-1998 - 8fOrange County
Board of Commissioners
Action Agenda Item Abstract
Meeting Data: June 22, 1998
Action Agenda
tam No. �£
Subject: Employee Assistance Program Contract Renewal
Department: Personnel Public Hearing: yes No X
BudgetAmendment
Nettled: Yes No X
Attachment(s): Information Contact:
1 - 1998 -99 EAP Contract Amendment Elaine Holmes, Personnel Director
2 - Draft Memorandum of Agreement Extension 2550
with Town of Hillsborough Telephone Number:
Hillsborough 732 -8181
Chapel Hill 9684501
Durham 688 -7331
Mebane 227 -2031
Purpose: To approve continuation of the Employee Assistance Program
(EAP) contract with Human Affairs International for the period
July 1, 1998 through June 30, 1999,
Background: The PAP provides Orange County employees and their
dependents with confidential face -to-face assessment and
counseling services, 24 -hours a day emergency service , referral
to community resources as needed, coverage for any personal
problems and follow -up on all cases. The types of problems
which may be addressed through the EAP include drug and
alcohol abuse, mental health including depression, parent/child
issues, marital issues and job stress. The EAP also provides
supervisory consultation for dealing with employee personal
problems, and provides consultation an a variety of mental
health topics such as stress management, depression and
conflict management.
The EAP currently serves as Orange County's referral agency
for any employee problems related to substance abuse. The
County's Drug and Alwhol Testing Policy, which complies with
the Federal government's drug and alcohol testing requirements,
requires the County to have a referral agency for an employee
who tests positive for substance abuse. The EAP is the required
referral service for drug and alcohol treatment under the Drug
and Alcohol Testing requirements.
Attachment 1 is an amendment to the EAP contract to renew it
for 1998 -99. The contract provides for continuation of the
present EAP services at a rate of $1.82 per employee per
month. This is a 1.1 percent increase from the current rate of
$1.80 per employee. The estimated annual cost for the EAP for
1998 -99 is $13,104. Funds for the EAP are included in the
1998 -99 budget.
Attachment 2 is a draft updated Memorandum of Agreement with
the Town of Hillsborough providing for the Town to continue to
participate in the Count's RAP contract. Because of its size,
the Town of Hillsborough has net been able to independently
identify an EAP provider. In 1993, the Board approved including
the Town as a subgroup on Orange County's EAP contract.
Under the agreement, the County invoices and collects
payment from the Town for the annual Town share of the RAP
cost. Human Affairs International provides an annual report to
the Town on r s utilization.
The inclusion of the Town has no adverse impact on the
County's EAP rate or level or service.
Recommendation: The Manager recommends the Board:
u Authorize the Board Chair to sign the contract with Human
Affairs International to continue the EAP for 1998 -99 and
a Authorize the Manager to continue the agreement for Town
of Hillsborough inclusion in the EAP program.
Axxwcwrenx t
NumNAgramermllonal Inc.
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Mav 19, 1998
Orange County
208 South Carnmon Street
HIIIsbOmugly North Carolina 27278
To Whom It May Concern.
This Intent is to serve as a renewal of the current Agreement critical into be and between Human Aftalrs
International, Incorporated C 11AP) and Orange County ('- Sponsor') wNCM1 Is effective for the period July
1_ 1997 tlwugh June 30, 1998.
The new contract teem will be her one year extending from July 1. 1998 through lung 30, 1999. The aev
rate shall be one dollar aM cigbty -two cents (51.82) per employee per month (`PEPS'). All remaining
reams and conditions of the Agreement shall remain unchanged and In effect.
if the letter reflects your understanding of me new remas of our agreem on, please home bath nationals of
Nis Ictter signed by the appropriate person and return them to me for signature.
Sincerely. AGREED TO AND ACCEPTED BY
HUMAN AFFAIRS DITERO4AT1ONAL, ORANGE COUNTY
INCORPORATED
B_v
GrcyI A. Baveq PhD.
Pre5ldenbChief Operating Officer
Witness: WiNess:
" HNFE4IRS 3
Bern
4
ATTACHMENT 2
ORANGE COUNTY
HILLEBOROUCH
NORTH CAROLNA
'lYl y.,', 0#1.. July 1. 1998 61.91W 1752
MEMORANDUM
TO Eric Peterson, Hillsborough Town Manager
FROM John LmL Orange Comity Manager
SUBJECT. Memorandum fAgreement for Employee Assistance Poormm
This memorandum outlines the approved agreement between the Town of
Hillsborough and Orange County to include the Town of Hillsborough as a subgroup under
Orange County's contract with Human Affairs International for an Employee Assistance
Program (EAP).
1. General
The Town AlUllsborough accepts and will abide by the terms and conditions of
Orange Coumy's cithr w wuh Hlwran Affairs International.
2. Coverage
The Town oPJ611sborough`s ptannat t employees and their eligible dependents.
3. Period Covered
The coverage will extend from July 1, 1998 through June 30, 1999 unless the
County should terminate its PAP crammer with Human Affairs International prior to
this date.
4. Costs
The afmual SAP rate will increase from $1.80 to $1.82 per employee per month.
The estimated armed cost for Hillsborough's 72 employee is about $1,572 for
the period July I. 1998 through June 30, 1999. As agreed, the Town of
Hillsborough will pay Orange County in full at the beginning of the 1998 -99 [kcal
year. For additional information, please refer to the anginal contract and
amendments.
AREA CODE (919) 732 8181.9131H531- 688 -7331 - (910) 227-0031 - FM (919) 644 30M
no 2300
5. EAP Utilization Information
Human Affairs International will provide the Town of Hillsborough with a separate
utilimtion report at the end of the fiscal year it e, July 1, 1999).
If the foregoing agreement is acceptable, please sign the anginal of this letter and
return it to me for signature.
Town of Hillsborough Orange County
By: By
Eric Peterson John M, Link, Jr.
Town Manager Comfy Manager
Date:
Date:
Witness: Witness:
JML /di
ca: Elaine Holmes