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Home My WebLink AboutAgenda - 08-18-1998 - 9bORANGE COUNTY BOARD OE COMMI6SIONER6 ACTION AGENDA ITEM ABSTRACT M«fivg Dale: August 18,1998 Aedon wg«aa Item No. 9.b eUBJECT: 1998-99lnformatlon TwMology Plan Implementation -PC Replacements (Phase II) DEPARTMENT. IrJOrmalion Sysems PUBLIC HEARING: (Y/IY) ^ BUDGET AMENDMENT: (Y/IV) ATTACHMEMI'(s): INFORMATION CONTACT: I)IT Committee Review Cormnams Dick Taylor, ext 22]6 23 Sewvd Phase PC SpecificWO« end Deployment Plan TELEPHONE NUMBERS: Hllbborough 932-8181 Chapel HN 9684501 Durham 688-]331 M¢bave 22]-2031 PURPO6E; To consider approval of Iwding for Ne next phase of PC reple«mrnta m be undertaken though Ne County's IrSonnadon Technology Plan. BACKGROUND: Daring Ne 199'1-98 foal year, Ne Board ofCommissioners approved Ne County's mWti-year Ird'ormation T«hnology QT) Plan, as r«ommendW by the Board appointed IT Comminee. One element of the C(Plan was Ne wfietion of a regular replazement schedule for County personal computers to k«p up with rapid advances iv technology. The Bomd authorized in 199]-98 the f t phase of this effort, which provided far replacement of rouglily one third ofNe County's desktop computers. The 1998-99 Caplml Ivvestmrn[ PM (GIP) Includes fiords for the next phase of PC replacements, with Ne remaining one third of PCs to be replaced in 1999-2000. Thereafle9 the CIP will be progmmmad to include funds in the IT Plan Unough annual allocations Nat will permit a complete PC replacemrnt cycle ovm a pedal of3-0 yams. When Ne Boats approved Ne 1998-2008 CIP in lone 1998, there was a mml of 5614,040 appropriated in 1998-99 for Ne IT Plan's su initiatives: Cowry Nehvork 0 (fu Wing complelW in 199]-98) Desktop Systems 284,200 Teclvdcal 6upport and Tmwng 22,309 Upgrade Department Legacy Systems %0,200 Cifizen and Boats Access 5,000 Document Menagemeot, OlS, and ON«Technology 222,331 5614,040 z The Board of Commissioners directed that before any oftheu new funds are expmdcd, the Board and/or the IT Cotmninee aze m review and apprm'e the projects to be funded. The Information Technology Committee mviewed plans for the second phase of PC replacemenO at i6 meeting of July 28, 1998 and indicated its suppon (Atmchtnem p for the specifications and approach (Attachment 2). Smfftequests that the Board authoris Na expenditure of upm $220,000 from the 1998-99 IT Plan allocation for Desktop Systems fonhe pmchese of 120 replacement PCs. The balance ($60200) of the Deakrop Syatema alloratim is programmed for printer replacement; software, and other desktop related items. Funding requeete tar that balance and to addrae the other elemeom o(ehe 1998-99IT Plan will be preaeoted to the Board later this f cal year. RECOMMENDATION(S): The Manager remmmeods Nat Ne Board approve PC mplacemem plans outlined and Ne expenditure of fwds from Ne 1998-99 CIP JT Plan project in un amowt not to exceed $220,000 for 120 PCs; and authorize Ne PurchasNg Director to examen the newssary documents ro carry out this equipment acquisidon. Attachment 1-Comments from IT Committee August 4, 1999 Soma commems via electronic mail from IT Committee member about neat phase PC replacements: Joel Dunn Director, Systems & Communicatlons UNC-CH AIS I support the nett phase in your PC purchaseldistnbulion plan. This is consistent with your original timetable, and you will have absorbetl the previous oNer by the time you plan to receive this shipment. I believe that the software pre-loatl option will be a timesaver for your department. Remember in your comments to the commissioners that iPS important to plan for lifecycle replacement of ihes0 new machines M future butlgets. Don Smith UNC-0H Department of Computer Scisnm I certainly support proceeding with the purchase of the 120 PCs using th¢ speci(cetions presentetl at the last ITC meeting. The county stall have done a very mmmendable job of "shopping' -- the computing power they are acquiring for the taryat prim of $1800 per system is quite impressive. Their decision to use pre-insYdlietl software loatls also has the potential to result in signifmnt savings in stall time bravery modest investment of $21 per system. Doug Noell MIS Director, Chapel HIIIAarrboro City Schools 1 am in full support of proceeding wiM the 120 PC purchase. Tony Rall Informatlon Englnear, Lockheetl Martin ~ US EPA I fully suppoA the plan to purchase 120 PCs. - h follows the life cycle uptlaRS we previously proposetl to the commissioners -The timing is gootl in terns of getting a 9ootl price - The technology is the right choim br the next several years -County employees neetl this level of machine far current antl future soHware - Vour slag will be much more eHedive by replacing cltler machines - avoitling problems of obsolescence Attachment 2 - $econtl Phase PC $pacificationa and Deployment Plan Au9uat 4,1988 The PCs to be purchased for the second phase of the three-year replacement cycle are Gateway PCs, puchasetl from the State contract, with the following speciecelions: Pentium II 350Mhz Processor 64Mbytes Memory 15.9 Inch Viewable Area Monitor 5 Gby[e Disk Drive 13/32% CD-ROM Drive Diskette Drive Network Interface Cartl Sound Cartl antl Speakers Tower Case W ntlaws 99 Microsoft ~ce 91 Smell Business Edition Virus Protection Software Custom Software Preinstallation Services The 120 systems will be deployed at end-user locations by the antl of calendar year 1998 and connected to the County network and e-mail system. Custom software preinstallation services means [hat the standartl setup of software to used for these PCs will be completed at the factory before the unks are shipped to us. This procedure, sugges[etl by [he IT Commitlee, will save us about two hours of installation time for each system, and costs $21 per system.