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Home My WebLink About1998 S Sheriff - UNC Special Events Coverage Agreement 09-01-1998 - 8j,o/yF 9-i 9B oRANCe coGNTx HGARn oe canmissxONERs ACTION AGENDA ITEM ABSTFACT Heating Date: September 1, 1993 ACtion Agenda Item No SOBJECT: Renewal of Sheriff - UNC Special Events Coverage Agreement ________________________________ __ ____________________________ DEPARTMENT Sheri££ PURLIC HEARING YES NO BUDGET AMENDMENT: YE3 _NO ATTALHMENT~SJ: YER INFORMTION CONTACT Sheriff's Office, ext. 2900 TELEPHONE NUFIDER Hillsborough ]32-8181 Chapel Hill 968-4501 Mebane 22]-2031 Durham 688-]331 _______________________________ _________ _____________________________ PURPOSE: TO consider r ing the eontract between Orange County antl the University O£ North Carolina at Chapel Hill £OL security and the provi eion of law enforcement at certain major Univerai ty events. BACKGROUND: In September 1993, the Hoard approved a agreement xith the University whereby Ue Sheriff's Department provides n law enforcement officers for security and lax enforcement coverage at special events ouch as football and basketball games and cancerta at the Smith Center. The University reimburses the County fully for salary and benefit payments antl for the coat of any County eguipment weed in providing Ua service. The agreement is proposed to continue far the 1998-99 academic yeaz with scope and terms identical to flee agreement that was originally approved by the Hoard of Commisaionera. RECQTg.NDATI~i: The Manager recommends that the Board approve tho proposed Contract antl avthonze the Manager to sign it. iO Trve Urv, rensm orNOanl Caxourva ni Crvre~ Hiu v snbtl 41e~nnK319n66ill9 _ &ultlmR. nu ifiS' YI6i9 LFeprl Htll, p~r~a G~olmoY'I5-RIGM Ivmnn ~iq/IW+++ae~~cWWV./.vyl August 11, 1998 Sheriff Lindy Pwdergrass Oavge County ShwifCS Oftlce 144 fl MaBeret La Hillsborocgh. N.0.2]D8 Deer SheriffPendergrass Enclosed pleau fnd an updated Cono-actuel Service Agrwmwt Nat is proposed m be Implemwtad betweev your office and our agency. Theavly changes to the agroemwtare tM1asn m aFlaa the tleus oRha 1998-1999 event uasom Pleas wthe enclosed agree en[. Ifyou fnd it accepmblq please sign and forward to Ne appropriate County Officials end ask Nett be removed to me. Oponr ving tM1e signatureo[ Mr. lames Ramsey, I will make a copy and rtNm [o yov. I am also writing to request Ne assistance o[Ne Orenga County Shenfi s Ofliee wi[M1 tM1e staffing of the firs[ home football gams The date of the game is W/05/98, and if Po%%ible we woold like en Deputies to work roe event. Deputies that work the game should perk in Ne Craige Parking Doak aad mport to Ne Chaze Hell dim~iog area. If Ney would Ike to eat Ney should move by 14.10, othuwisc the bdding will be ae I A I5. I would Ike m Navk you in advance frr you sistenve. Please do not M1esimta a cell meat 966 0996 if you have any questions or if I cav berof assislanu to }ou in [M1e future. Siveerely, ,eff~~~~,%y~ - Operations Major/Acting Chief of Police A Nssiamlly T..mycel Iu+Enlam+~w Tgmp STATE OF NORTH CAROLINA ORANGE COUNTY Tlils Contract dated August I, 1998, between The Uttiveaity of North Carolina at Chapel Hill (the "UrdversiTy") and the Cowty of Orange Qhe "Cowry") forjoint and ooopemvive artangemrnts for security and the provision of law enforcement personnel at cermiv major UNversiry events. W ITNESSETH WHEREAS, the County and the University bane historically cooperated and worked jointly on immmecable maarrs of concem or irteresr, and WHEREAS, the County and the Urdvecsiry have entered into a Mutual Assistance Agreement dated Apri12, 199'1; and WHEREAS, certain University sporting events, such as Ne University's home f [ball and basketball games, and other events at the Student Activities Centeq such az ncens, bring f and alunmi to Chapel Hill and Orange County to rnjoy Ue campus and visit Chapel Hill and Orurge Cowty; and WHEREAS, Ne provision of adequate security, maffic diremioq and law enforcement personnel at such home football and basketball games or other special evenss is a matter of mutual concem and inrerest to the University and Ne County; and WHEREAS, demiledjoint and coopemfive artengemems with inspect to such home football and basketball games and specie! even¢ will mutually benefit the University and the Cowty; eud WHEREAS, We County and Utdversity desire m provide such woperative security arrangemrnts iv addition ro any requests for assistance wder the Mutual Assistance Agreemenq NOW THEREFORE, iv consideration of the premises and the mutual covenants and cOndillOns se[ forth below, Ne Cowty and the University agree as follows'. 1. The Cowty agrees ro provide uv w fifteen QS) swom law enfomemrnt officers far each 1998 University home football game. 2. 1'he Cowty agmes to provide up m flfrern 05) swom law enforcement officers for each 1998-1999 University home men's varsity basketball game. 3. The Cowty agrees m provide, if requested, ap to fifteen (15) swom law enfomemeu of5oers for each 199fr1999 University special evem at the Student Activities Cevtu, such as eoveeM1S- 4. The Cowty agces w keep records of the services provided to the University wder this contmct and ro provide such records ro the Gniversity upon request. 5. The following servioes shall be provided by the Cowry's law etJorcemevt officers: traffic direction, security, emergency medical assistance, crowd control, patrol and surveillance and oerertaw enforcement duties requested by ere UnVersity and slated therein ("the law enforcement sarvioes"). The law errfomement services hereunder shall also include protective patrol of the event site and designated adjacem properties prior to, during wd for a masowble lime after the end of the event. 6. The University will provide vansponation on campus and cotmnwications equipment to the Cowty's law entbmement of5oea while they are assigned to contracted dufies far the University. The Cowty shall provide all othrr equipment essary m perfovn the law enforcement servioes. The Urhversiry shall pey the costs of Imnsponation and commwications equipment which it provides for the Cowry's law rnfoccemmt officers-The County shall pay the equipment costs of all other necessary egwpmem and Ne University shalt reimburse the Cowry for the costs m the amowt imluded for that purpose in dre smtement to the University from the Cowty described in pazagmph seven of this Contract. 7. The University shall compensate [he Cowry for the law enPomament servi<w provided pursuant to this contract by paying to the County w amowt equal m one and one half times fie salary of each offiwr provided to the University, including supervisory persowel, plus associated employer payments to FICA wd retirement socowts (or said employees. Payment shag be made within thirty (307 days of receipt of a svtemem from Ne Cowry following each evem for which s are provided. The satement shall be sent to: Chief of Police, Unversity Policee Scewity Services Building, Campus Box 1600, University of North Carolina at Chapel HiII, Chapel Hill, NC 29599-1600. Payment shall be trade m Ne order of Ne Cowty and delivered to the County's Fitance Officer, 208 South Cameron Street, Hillsborough, NC 292'18. 8. The Cowty and the University shall each desigtate one person as its official wnmet person for purposes o(implemrnting and administering this contract. The UNVeaity end the County shell wnsult in a fimely fashion regarding the "law enforcement services" far each respective home football basketball game oe special evem The County agrees m considu wd use its best efforts to be responsive to all reasonable University needs wd requests relating ro ehe law enforcement services hemwdec 9. While perfortoing law enforcement serviws for the University, the County's law enforcement officers slap be subject m the lawful operational eormnands of the officer in charge of the division m which etey are temporarily assigned and shall operate wder his or her direct mpervision. 10. Vothing contained herein is imended to alter or abridge the employment relationship between the Cowty and its employees. Any disciplinary aztions sivg out of the temporary work assigmvevt of the Cowty's officers will remaiv the mspovsibility of the County. At any rime, the Uviversfry's officers iv charge of the divisiov to which wy Cawty oRtcer is assigned may relieve such Couvty officer of Ns or her duties being provided wderthis <onhact and such University officer shall immediately forward a written statement seeing forth the reason for moh azfiov to the Cowty's officer in nhazge of the divisiov to which that Couvty officer is permwendy assigned. t 1. The offices providing the law enforcement servirus shall report ro Kenw Stadium, Student Activities Center, or their other work staGOVS, at least two hours before the official starring time for dte game or ocher special evem for brief g by the University-The officers shall oor be released from weir mspeotive assigmven[s wtil dismissed by Ne University's Chief of Police or his/hu designe . 12. All Cowry law enforcement of<cers providing the law enforcement services to the University shall be subjectto the Cowty's medical and hospitaliution insurance, or Workers' Compensation coverage. t3. The pacdes may agree to law enforcemwt services EJt additional aWatio or special events in accordance with Ne terms of this conract. 14. the contract will be reviewed amrually no later than July 1, and nay be wed, modified, or amended at manime, oc at any other time, upon the mmual written agreement of the parries. I5. This contract may be terminated at any time by either patty by giving 90 days notice to the other party iv writing. 16. If either party defaWts in iss obligations and does not cure such defauh within ten QOJ days of receipt of voGce of such default the non-de6vleng party may immediaely termimte Ne contract. ^. No transfer or assumption of additional liability for the acts of any law enforcement officer is intended by the parties to tris contat. IN WITNESS WHEREOF she parties hereto hayed yard validly authorized and executed this contvact as of this ~ day of ~n• 1998. COUNTY OF ORANGE Sheriff of Orange Couuty Attest'. 1'o Y~[C£~c-~<<~ By: nnty CI rk unty Manager Approved as to for . This instrument has been preaudited in the manner prescribed by the North Caroline Local Government Budget end Fiseal Control Act. finance Direc~~ THE UNIVERSITY OE North CAROLINA AT CHAPEL HILL J . Mc~~ie7~ sting) ~. James R Ramsey, Ph.D. Vice Chancellor for Administration