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Home My WebLink AboutAgenda - 09-01-1998 - 8jORANGE COUNTY BOMD OF Cq~9fI33IONE% Action Agenda I [em NO ~~ ACTION AGENDA ITEH ABSTRACT Mwtiny Dab: eeptember 1, 1993 SUBJECT: Renewal of Sheritf - UNC Spacial 8wnts Coverage Agreement __________-_ __-___ _______________________________ OEPARTURNT 9hexiff PUBLIC FIEARING Y33 NO x _____________________ -__-________________________ BUDGET AH¢Nq.IF;NT: Y83 _NO ATTACFHYUNT )H): YES INFORMATION GGNTAGT Sheriff's Of £i re, ext. 2900 TEL¢PHGNS NVU@SR Hill eborough ]32-3181 Chapel tlill 968-<HO1 Mebane 22]-2031 Duxhu 688-]331 ______-_ _________________________________________ HIRPOHE: To consiler renewSnp be contract between Orange County and Ue University of NorN Carolina a[ Cha{»1 Bill for security and Che providipn of law enforcement at certain major University events. BACKGROUND: In 6eptmibar 1993, the Hoard approval a agreement xith the university whereby Ue Sheriff's Department Dzovidae sworn law enforcement offlcere for curity and law anforemant coverage at special events each as football and tsbtball games and concert at the Smith Cenbr. The Uniwcaity caimbureee tM County fully foc salary and benefit payments aM for the coat of any County equipment used in providing the service. The agreement is psoposed to continue tox Che 1998-99 awdemie year w1U scope and Cerms identical t be agreement that was originally approval by Ne Board o[ Comaiaaionere. %CCMN.NDATION: The Manage[ ieClxnaefld9 that the BDerd approve the piopaced Contract aM auNO[ize the Managez to sign it. x ,a ~' . rve L1iiEAittoe <oa-F Cnwuve >t Crvnr2 Hat ,w Se~mn 2..:dme eb lbV ~ Fm~vlmst~~'.6v -•a Augur 11, 1998 gheriff Lindy Pendergrass Orange County Sheriffs Office 144 E. Margaret La. HillsborougM1. NL. 2]2]8 Dear Sherif£Pendergrazs EnclosW please fnd an updated Consracmal gervice Agreemms Nat is proposN m b implementtd bdween yow office and our agency. Theonly changm to th<agmment are Nose m reflect Ne da[ca of Ne 1998-1999 event uazon. Pleu ew Ne enclosed agreement Ifyou fnd it accepmble, please sign and fornmd so Ne appropriatt COUnry Officials and ask chat it be rtmmed so me. Upon recervwg Ne sigpamre of Mr. James Ramsry, l will make a copy and remm m you. I am also writing so regont she assistance ofNe Orange County Sheriffs Office wiN the ssaRng of Ne frs[ home football game. The daft ofNe game is 09/OSroB, and if possible we would like en Depm~es ro work the event Deputies Nos work Ne game sboultl park in Ne Craige Parking Deck and report ro Ne Chaze Hell dinning uea. If Nay would like N evs Ney should arrive by 14'.10, Wherwise N<briefing will be e[ li I5. 1 would like ro tlmnk you in advance for your asisance. Please do rim M1esiNm m mll me at 966- 4994 ifyou M1ave any questions or if f can be of assistance so you in Ne fusme. S'mcerely, ~/ mfr~9/Mec~~~''f'//-- ~Op~em~lions Major/Acing Chief of Police a Feuooalr lee¢J.al a.. E~6ro..n.k Aa.kr STATE OF NORTH CwROLINA ORANGE COCNTY This Covvaw demd Aogusr 1, 1998, besweev The University of NOM Carolina at Chapel Hill (tha "Univesity") and she County of Orange (dse "Cowry") forjoim and cooperative angements for security and the provssmn of law enforcement perso~mel at certain major University evems. W ITNESSETH WHEREAS, the County and the University ltave historically cooperazed and worked jointly on imnmerable manor of canteen or mterert; and WHEREAS, Ilse Couvry and [he Usdversiry have entered into a Mutual Assissance Agreement dated April 2, 199}, and WHEREAS, cermin Univmity sporting events, such es the University's home football and basketball games, asd oNer events at We Snsdens Activities Center, such as ovicerts, bring fans and alumni to Chapel Hill and Orange County to enjoy the campus and visit Chapel Hill and Orange Cowry; and WHEREAS, Ne provision of adega&e xcsuity, trafF<dvection, and law errfomemem personnel at such home football and basketball games or other special events is a nmtter of mutual concern and interest so the University and slx Cowry; and WHEREAS, detailedjoiv[ and coopemtrve atmvgemrnts wiN respect m such home football and basketball games and special events will mutually benefit the University and dx Cowry; and WF~REAS, the County end Usdversiry desve to provide such cwpemrive xcuriry arravgemenss iv addidov m wY requests far assistance under Ne Mutual Aasistwce Agreemrnr, NOW THEREFORE, w costsidemsian ofthe pxmius and Ne mutual wvewnts and conditions set foM below, the County arW Ne University ogre as follows: 1. The Cowry agree so provide up ro fifteen (157 swam law enforcemem officers for each 1998 University home football game. 2. The County agrees to provide up ro fheen (l5) swom law errfomemem oRcers for eazh 1998-1999 University home men's vazsity basketball game. 1. The Cowry agrees to provide, if requested, up to ffteen (IS) swom law eNOrcemem officers for each 1998-1999 Uvivcsity special even at the Student Activities Centeq such as concerts. a. The Cowry agrees to keep records of Ne services vrovided to dae Uniuxrsi[u' under this contra[ and ro provide such records to [he G~dversiry upon request. 5. The fallowing services shall be provided by the Cowty's law enforcemem officers: vaffic dimniom security, emergency medical assisrance, crowd cnnvcl, patrol and surveillmce and othn law enforcemem duties requested by the University and relamd N<mto ("dse law ek'orcemrn[ services"). The law erd'orcemem services herewder shall also include protective patrol of dae event site and dnigwmd adjacent properties prior to, during and for a reasonable time after the end of Ne event 6. The Uriversity will provide trarispodation on campus and commwications equipmem to Ne Ccunry's law enorcement officers while they arc azsigned m convaaed defies for Ue Uriversiry. The Cowry shell provide all oNer equipment necessary to perfonv the law enforcemem urvices. The UNversiry shall pay the cosu oftravspoiudon and commurications equipmem which it provides for Ne Cowry's law eN'orccment officm. The Ccunry shell pay the cluipmem costs of all older nnnsary cluipment and the U~iveniry shall rewburse the County for the case N the emawt included for that purpose m the sratemmt to the Uivesity from die County described m paragraph oven ofdds Conva<t. ]. The University shall compensate We Cowty for the law e~d'orcemevt service provided pursuant td this convect by paying m the County w amount equal m one and one halftime the salary of each otficn provided m the University, including supervisory persomel, P(e associated employer Payments m FICA and retirement acwwts for said employees. Payment shall be made witbin ddrty (30) days of reeipt of a smtemmt Gom the Cowry following each event for which ervice ere provided. The nmemevt shell be xnt to: Chief of Police, University Police, Security Services Building, Campus Box 1600, University of North Carvliva at Chapel Hill, Chapel Hill, NC 2]599-1600. Payment shall be made m Ne order of the Coutny end delivered to the Couutys Fimvice Officer, 20g South Cameron Street, Hillsborough, NC 2]2]g. A. The County and the Uviveairy shall each designate one person as iss official contact person for pmpous of implementrng and admivirterivg [Iris contract The University and the County shall wruult in a timely fazhion regarding the "law evforcemrnt services" for eazh resp<nive home fvotbalhbasketballgeme or special even. The County egrets to consider and use ib best efforts to be responsive m all reaxvable University needs and requests relating m the law enforcement smites hereundn. 9. While perfbrming law enforcement urvices for Ne University, the Cowty's law enfomemrn[ officers shall be subject to We lawful opemtiorui commends of the oRcer in charge of the division to which dray are temporarily assigned and shall opemm under his Or her dIR[t supervision. 10. Nothing comained heroin is intended to alter or abridge Ne employmem relationship between the Cowry and its employees. Any disciplinary actions arising out of Ne mmporary work assignment of the Cowry's ot7icers will remain the responsibility of the Comty. At my time, the UWversiry's officers in chage of the division to which any Cowry officer is azsigned may relieve such Cowry officer ofhis or her dudes being provided under this contract and such UWVersiry officer shall immNiately forward a wnaen smmment senmg forth Ne reason For uch action m Ne County's officer N charge of Ne division to which that County officer is pem~anevtly assigned. 11. The officers providing the law enforcement services shall report to Kesan Smdium, Student Activities Center, or Neu odser work stetio~, at least two hours before the official starting time for Ne game or other special event for bdefng by Ne UWversity. The oRcers shall not be released fiom Nev respective assigrwents until dismissed by the Univeniry's Chief of Police or his/her desigvm. 12. All Couvry law enforcementortcers providing the law enorcement servicesm N<UWVersity shall be subject to the County's medical and hospimlieadon u¢mancq or Workers Comprnsation coverage. 13. The parties may ogee m law enforcement services for addinotW aWedc or special evevb N accordance wiN the temu of Nis contract. 10. The mntmct will be reviewed amtuWly no lazer than 1Wy 1, and may be rcnewe4 modified, or amended at that time, ar at my oNer time, upon the mutual written ageemmt of the paries. I5. This connect may be tertWvazed at any time by either party by giving 90 days notice to the oNer party in writing. I6. If eiNm party defaWU in iu obligations and does not cure such default within ten (10J days of receipt ofnodce of such defaWq Ne non-defaulting parry may immediazely terminate the contract. U. No traasfer or assumption ofadN[ionW liabiliry for Ne acts ofany law evfomemrnt officer is intended by the parties to this contract. IN WIINE55 WHEREOF. the parties herein have duly and validly awhorized and executed tlils wnvacl as ofthts day of ,1998. COLT'TY OF ORANGE SberiDot Ora Anent Br- Couvty Clerk Couvty Mavager Approved as to Couvty Atteroty This ivstrumevt has beev preeudited iv the mavver prescribed by the Nonh Caraliva Local Government BudgN sod Fueal Coverol Act Finance Director THE l1NIVERSITY OF North CAROLINA AT CHAPEL HILL ~~ J .McCracken, Chief at POtice (Acrivg) BY: Jamn R. Ramsey, Ph.D. Vice Chancellor (Or Administntioo