Loading...
HomeMy WebLinkAboutAgenda - 10-20-1998 - 9cORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 20, 1998 Action Agenda Item No. (~ ~G SUBJECT: Proposed County Facilities Improvements DEPARTMENT: Public Works PUBLIC HEARING: (Y/1~ BUDGET AMENDMENT: (Y/1~ ATTACHMENT(S): Report (previously distributed under separate cover) INFORMATION CONTACT: Wilbert McAdoo, ext 2625 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider a report on proposed improvements to various County facilities and to approve a list of improvements to be completed with funds appropriated in the 1998-99 budget. BACKGROUND: The Public Works staff have prepared a report on "Proposed Facilities Improvements" as a companion piece to their February 1998 "Buildings and Facilities Inventory" This report is intended to serve several purposes: • To explain the County's building maintenance management program, including categories of maintenance and a description of the internal work order process • To provide a thorough, current assessment of recommended building improvements that are smaller in scope than CIP projects, but more extensive and/or expensive than can be addressed through normal maintenance and repair funds included in the operating budget of the Buildings and Grounds Division • To make recommendations regazding priorities for the $100,000 allocation in the approved 1998-99 County budget to begin addressing this level of facility improvements During the past several months, Public Works staff have conducted a thorough review of County buildings to identify all important maintenance and repair measures that should be taken to preserve the County's investment in its facilities and to enhance safety and aesthetics, particulazly in buildings used extensively by the public. A wide majority of identified improvements will be handled through normal work order processes during the current fiscal yeaz. Some were repaired virtually on the spot -work on others is already underway. This report identifies projects that go beyond simple work orders and will require more involved planning, management, and oversight. Staff expects that many of these will also be accomplished in-house, using county staff and funds available in the regular Buildings and Grounds maintenance account (these projects are coded with an "I" on the building by building lists of recommended facilities improvements). The 1998-99 budget spoke to the Board's demonstrated commitment to the preservation of our County facilities, in addition to the strong support traditionally given to school capital needs. The $100,000 appropriated by the Board in 1998-99 will provide an excellent start to addressing the facility improvement needs identified in this report. It will take a few years, though, to address all the items on the current needs list and to complete a cycle of lazge recurring maintenance efforts such as interior building painting. Staff will be prepared to review this report with the Boazd as a part of the October 20 agenda, and to respond to the Boazd's questions about proposed facility improvements. We particulazly invite your attention to page 7 of the report, which includes staff recommendations (highlighted in gray in Table 1) on which projects to address with the 1998-99 allocation of $100,000. - RECOMMENDATION(S): The Manager recommends that the Boazd receive the report and approve the list of improvements recommended by staff, or an amended version thereof. ORANGE COUNTY PROPOSED FACILITIES IMPROVEMENTS Prepared by Orange County Public Works Department October 1998 INTRODUCTION Historically the Orange County Public Works Department has provided the following categories of maintenance and services for buildings, facilities and customers: Predictive Maintenance: determining the life expectancy of facility and equipment components in order to service and/or replace them at the optimum time. Predictive maintenance would include roof replacement, HVAC- equipment replacement, etc. Funding requests for predictive maintenance are made based on cost of improvements through either the operating budget or Capital Investment Plan (CIP) budget. The 1998-2008 CIP approved funding for a roof replacement schedule. County staff plans to establish similar schedules and requests for other predictive maintenance needs. Preventative Maintenance: scheduling maintenance service in order to ensure the smooth, continuous operation of equipment and facilities. Preventative maintenance would include regularly scheduled servicing of HVAC equipment (i.e., filter replacement, belt inspection and/or replacement), refrigeration equipment servicing, etc. Funding for preventative maintenance needs is included in the annual Public Works Department operating budget. Corrective Maintenance: improving/maintaining the performance of existing equipment and facilities. Corrective maintenance would include repair and/or replacement of damaged wood, deteriorated masonry work (bricks, blocks, concrete), etc. Funding for corrective maintenance needs may be addressed through either the annual Proposed Facility Improvements -1998/99 1 Last printed 10/01/98 11:41 AM operating budget or through the CIP process, depending on the scope and value of the project. Recurring maintenance: includes items such as painting and parking lot resurfacing. Funding for recurring maintenance needs may also be addressed through either the annual operating budget or through the CIP process, depending on the scope and value of the project. Each year, various project requests are made for each of these maintenance categories. Typically, only a portion of these requests is funded due to budget constraints and overall prioritization of requests. One example of recurring maintenance that currently needs to be addressed is the level of service and funding required for painting of County facilities. Interior painting projects should be completed within a five to eight year cycle and exterior projects within a six to ten year cycle. Annual costs will vary depending on the frequency of service that is implemented. The cost for the above scheduled painting to be completed by private contractors is estimated at $80,000 to $100,000 per year. Requests will be made by County staff during the 1999-2000 budget process to provide funding for painting of County facilities in accordance with the agreed upon schedule. General Services -includes moves, deliveries, hanging items, meeting set ups and tear downs, etc. Funding for general services is included in the Public Works Department annual operating budget. Grounds Care Services - i.e., mowing, weed trimming, mulching, pruning, plant care, etc. Funding for grounds care services is included in the Public Works Department annual operating budget. Proposed Facility Improvements - 1998/99 2 Last printed 10/01/98 11:43 AM Custodial Services - i.e., floor care, restroom cleaning, emptying waste receptacles, etc. Funding for custodial services is included in the Public Works Department annual operating budget. PUBLIC WORKS DEPARTMENT COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM AND WORK ORDER PROCESS All maintenance functions and service requests are completed and tracked by the Public Works Department using a recently implemented computerized maintenance management system and work order process. The work order process included the appointment of a departmental liaison who is responsible for the preparation and submission of all service requests for their department, via a-mail, fax or inter-office courier for non-emergency work requests. Emergency work requests are handled by telephone during operational hours or through the on-call system during non-operational hours. A copy of the memorandum from the Orange County Public Works Department Work to County Department Heads explaining the work order process and computerized maintenance management system is included as Appendix A. FACILITIES NEEDS -IMPROVEMENTS AND FUNDING In his budget message for the 1998-99 fiscal year, the County Manager highlighted the Board of County Commissioners' (BOCC) desire to enhance the commitment to preserving our investment in County buildings, which currently exceeds $34.5 million. In light of this commitment, $100,000 was appropriated in the 1998-99 Public Works Department Operating Budget to address some of the needs not included in the CIP. The CIP typically includes funding requests based on the following cost limits: • Construction projects with a useful life of 10 or more years with an estimated cost of $30,000 or more; Proposed Facility Improvements -1998/99 3 Last printed 10/01/98 11:45 AM • Facilities repairs, improvements or renovations with an estimated cost of $2,500 or more; The following are some of the considerations used by staff in prioritizing CIP projects: • Projects that must be funded due to: 1. prior commitments or contracts; 2. mandates; • Construction projects currently under way which have `insufficient funds' available for completion; • Projects that address urgent maintenance issues and that preserve current County facilities, including maintenance items for existing County buildings that were included on the previous years' bond issue; • Projects that address `safety/liability' issues; • Equipment, vehicle replacements, and building renovations; • New projects, equipment, and vehicles. The Manager also communicated to the Board that a report on facilities needs and improvements that fall outside of the projects identified in the CIP would be prepared and submitted to the BOCC for consideration later in the year. This report has been prepared to provide a summary of current improvements and needed repairs at each Orange County owned facility. A summary that addresses the following improvements and needed repairs is provided for each building, where applicable: • Non-Capital Investment Plan related improvements and repairs include projects that were not included in the 1998-2008 CIP budget due to: • .Amount is less than specified for CIP; • Item identified in inspections conducted after the preparation of the 1998- 2008 CIP budget; Proposed Facility Improvements -1998/99 4 Last printed 10/01/98 11:46 AM • Optional and/or lower priority requests - enhancements that would improve County buildings and facilities but are not vital to their day-to-day operation. Cost estimates have been provided in the report only for items that will be completed by outside contractors. In-house projects will be accomplished using funds from the 1998-99 fiscal year Public Works Department Operating Budget. Roof repair and/or replacement needs will be identified upon completion of the Roof Assessment project. A report regarding roofing needs will be presented to the BOCC during November 1998. Information related to recurring maintenance items are not included. Staff has provided recommended priorities for completion of the identified projects based on the following criteria. The identified project will: • address a safety issue; • restore and/or enhance an existing capital facility in order to reduce or avoid significantly greater expense in the future; • make an existing facility more efficient or increase its use; • result in reduced operating costs; • address needs and/or improvements identified by users of the facility (staff and/or public); • enhance the appearance and/or functionality of the facility. Projects not funded at this time will be considered during the 1999-2000 budget cycle. Evaluation of needs and improvements for County facilities is an on-going process and staff will continue to identify and assess needs and improvements to be evaluated for inclusion in the 1999-2000 budget cycle for CIP and operating budgets. Proposed Facility Improvements -1998/99 5 Last printed 10/01/98 11:49 AM Staff is requesting feedback from the BOCC regarding the prioritization of these or other improvements that they may deem necessary. Table 1 presents a summary of the currently identified needs and improvements for County-owned buildings. The projects that have been highlighted represent those that are recommended by staff for completion using the $100,000 allotted in the 1998-99 Public Works Operating Budget. Proposed Facility Improvements -1998/99 6 Last printed 10/01/98 11:51 AM Table 1 NON-CIP FACILITIES IMPR~VEMFNTS SI innnneQv LOCATION PROJECT ESTIMATED COST Animal Control Install cano over rear door $3,500 Animal Shelter Re lace sink, counter, cabinet $3,000 Court Street Annex Storm window replacement $4,000 Replace gutters $800 Su I additional electrical outlets $8,500 Courthouse (New) Replace the & brick pavers (front $31,000 entrance) Renovation of old jury room area $10,000 Replace carpet $6,000 Replace window blinds $2,500 Renovate restrooms 6 ~ $16,500 Courthouse (Old) Repoint stone idewalk $2,000 Re lace handica entrance ram $4,000 Efland Community Center Supply and install roof gutters at $500 entrance Government Services Annex Repair retaining wall $1,500 Repair/replace gutters $2,000 Supply and install new storm windows $8,000 Install electrical distribution transformer $8,000 Government Services Supply and install canopy I,~w,R,., $3,000 Center Reconfi ure Revenue counter $4,000 Homestead Replace soffit, fascia and siding $8,000 Connect to OWASA water and sewer $25,000 Northside Building 1 Replace gutters, soffit and fascia $2,000 Retrofit all restrooms $25,000 Northside Buildin 3 Re lace utters, soffit and fascia $4,000 Orange Enterprises Retrofit workfloor restrooms $3,500 Replace windows $2,500 Extend roof utters $2,000 Planning and Agriculture Renovate for move by Coop Extension ~ $6,000 Repair exterior concrete $1,000 Renovate for conference room $4,000 Public Works Su I and install access control ate $5,000 Sheriff Department Repair handicap access ramp $5,000 Install additional utter -rear orch $300 HSC -old house Secure buildin $16,500 Total currently identified: $228,600.00 Total current) recommended: $100,800.00 -fir Proposed Facility Improvements - 1998/99 7 Last printed 10/12/98 12:11 PM ANIMAL CONTROL 306-A Revere Road Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ I Estimated contract Cost EXTERIOR ^ Install canopy over rear door C $3,500 ^ Repaint handicapped parking spaces I N/A Proposed Facility Improvements - 1998/99 8 Last printed 10/12/98 12:13 PM ANIMAL SHELTER Airport Road Chapel Hill NON-CIP FACILITIES IMPROVEMENTS Item In-house/ contract.. Estimated Cost EXTERIOR ^ Su I and install additional li htin I N/A INTERIOR ^ Replace sink, counter and cabinet in Cat Room Kitchen C $3,000 ~~ ~- ~~~~ ~ ~~k- Proposed Facility Improvements -1998/99 9 Last printed 10/01/98 2:04 PM CENTRAL RECREATION 300 West Tryon Street Hillsborough NOTE: Improvements for this building will be addressed as part of the renovation project for the Richard E. Whitted Human Services complex, to be funded through private placement. Proposed Facility Improvements -1998/99 10 Last printed 10/01/98 2:27 PM COURT STREET ANNEX 109 Court Street Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ Estimated contract Cost EXTERIOR • Replace storm windows C $4,000 • Replace roof gutters C $800 • Pressure wash (COMPLETE) C INTERIOR • First floor • Supply additional electrical outlets C $8,500 • Men's restroom -install handicapped levers on I N/A basin (IN PROGRESS) • Hallway -supply and install handicapped I N/A fountain • Basement • Board of Elections • Replace broken window sills I N/A • Install chair rail in conference table area I N/A Proposed Facility Improvements -1998/99 11 Last printed 10/12/98 12:14 PM ., -._ .~ ~_ COURTHOUSE (NEW) 106 East Margaret Lane Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ Estimated contract Cost EXTERIOR • Replace the and brick pavers at front entrance, C $31,000 including replacement of 10 balustrades • Pressure wash COMPLETE INTERIOR • Renovate old jury room area (crow's nest area) C $10,000 • Carpet replacement (Superior Court room) C $6,000 • Replace old style window blinds with mini blinds C $2,500 where required • Renovate restrooms C $16,500 • Supply and install new stall dividers • Replace floor tiles where old partitions/dividers removed • Replace damaged plumbing fixtures and install handica levers on all basins Proposed Facility Improvements - 1998/99 12 Last printed 10/12/98 12:16 PM COURTHOUSE (OLD) 100 East King Street Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ (Estimated contract Cost EXTERIOR • Repoint stone sidewalk -entire perimeter C $2,000 • Replace handicap entrance ramp C $4,000 Proposed Facility Improvements -1998/99 13 Last printed 10/01/98 2:07 PM EFLAND COMMUNITY CENTER 117 Richmond Road Efland NON-CIP FACILITIES IMPROVEMENTS Item In-house/ Estimated contract Cost EXTERIOR • Install gutters at roof valleys C $500 • Su I and install re lacement li htin fixtures I N/A Proposed Facility Improvements -1998/99 14 Last printed 10/01/98 2:34 PM GOVERNMENT SERVICES ANNEX 208 South Cameron Street Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ Estimated contract .Cost. EXTERIOR • Repair/replace retaining wall C $1,500 • Repair/replace roof gutters C $2,000 • Su I and install new storm windows C $8,000 INTERIOR • Install new electrical system distribution C $8,000 transformer to provide added security for computer e ui ment ower su I Proposed Facility Improvements -1998/99 15 Last printed 10/01/98 2:09 PM GOVERNMENT SERVICES CENTER 200 South Cameron Street Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ contract. Estimated Cast EXTERIOR • Supply and install canvas canopy at southwest entrance C $3,000 INTERIOR • Reconfi ure a ment counter for Revenue office C $4,000 Proposed Facility Improvements -1998/99 16 Last printed 10/01/98 2:36 PM HOMESTEAD CENTER Homestead Road Chapel Hill NON-CIP FACILITIES IMPROVEMENTS .Item. In-house/ Estimated contract Cost EXTERIOR • Supply and install new aluminum/vinyl soffit, fascia C $8,000 and siding (gable ends) • Connect to OWASA water and sewer service C $25,000 Proposed Facility Improvements - 1998/99 17 Last printed 10/01/98 2:10 PM LAW OFFICE 131 Court Street Hillsborough NOTE: Building is currently being renovated by the Alliance for Historic Hillsborough. Proposed Facility Improvements -1998/99 18 Last printed 10/01/98 2:41 PM /,,~ Q NORTHERN CENTER Highway 86 North Hillsborough NOTE: Improvements for this building will be addressed as part of the renovation project for the Northern Human Services complex, to be funded through private placement. Proposed Facility Improvements -1998/99 19 Last printed 10/01/98 2:14 PM NORTHSIDE -Building 1 333 McMasters Street Chapel Hill NON-CIP FACILITIES IMPROVEMENTS Item In-house/ contract Estimated Cost EXTERIOR • Su I and install roof utters, soffit and fascia C $2,000 INTERIOR • Retrofit restrooms, including supply and installation of new fixtures and ceramic the C $25,000 Proposed Facility Improvements -1998/99 20 Last printed 10/01/98 2:43 PM NORTHSIDE -Building 2 333 McMasters Street Chapel Hill NON-CIP FACILITIES IMPROVEMENTS Item- In-house! Estimated. _ contract Cost EXTERIOR _ ^ Replace exit lights I N/A NOTE: Most maintenance items are the responsibility of the building tenant, OPC Mental Health. Proposed Facility Improvements -1998/99 21 Last printed 10/01/98 2:16 PM NORTHSIDE -Building 3 333 McMasters Street Chapel Hill NON-CIP FACILITIES IMPROVEMENTS Item- In-house/ Estimated contract. Cost EXTERIOR ^ Supply and install roof gutters, soffit and fascia C $4,000 ^ Repair damaged panels below windows I N/A Proposed Facility Improvements -1998/99 22 Last printed 10/01/98 2:45 PM ORANGE ENTERPRISES 500 Valley Forge Road Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ Estimated. contract Cost EXTERIOR • Supply and install replacement windows C $2,500 ^ Extend roof utter downs outs awa from buildin C $2,000 INTERIOR • Retrofit shop floor restrooms, including supply 1&C $3,500 and installation of new fixtures ^ Workshop I N/A ^ Extend sheetrock to ceiling Proposed Facility Improvements -1998/99 23 Last printed 10/01/98 2:18 PM ORANGE INDUSTRIES (Former) 301 Tryon Street Hillsborough NOTE: Demolition of this building will be addressed as part of the renovation project for the Richard E. Whitted Human Services complex, to be funded through private placement. Proposed Facility Improvements -1998/99 24 Last printed 10/01/98 2:47 PM PLANNING & AGRICULTURE 306 Revere Road Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ contract Estimated Cost EXTERIOR • Re air concrete in rear ` orch' area C $1,000 INTERIOR • Renovate space vacated by Soil and Water for Cooperative Extension • Renovate ASCS s ace to create conference room C C $6,000 $4,000 Proposed Facility Improvements -1998/99 25 Last printed 10/01/98 2:19 PM PUBLIC WORKS ADMINISTRATION 600 Highway 86 North Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item. In-housel Estimated contract Cost EXTERIOR • Supply and install access control gate $5,000 Proposed Facility Improvements -1998/99 26 Last printed 10/01/98 2:49 PM RICHARD E. WHITTED HUMAN SERVICES 300 Tryon Street Hillsborough NOTE: Improvements for this building will be addressed as part. of the renovation project for the Richard E. Whitted Human Services complex, to be funded through private placement. Proposed Facility Improvements - 1998/99 27 Last printed 10/01/98 2:21 PM SHERIFF DEPARTMENT 144 East Margaret Lane Hillsborough NON-CIP FACILITIES IMPROVEMENTS Item In-house/ Estimated contract. Cost EXTERIOR • Repair/replace handicap access ramp $5,000 • Supply and install roof gutter on rear porch $300 Proposed Facility Improvements -1998/99 28 Last printed 10/01/98 2:52 PM SOUTHERN HUMAN SERVICES CENTER COMPLEX -Old House 1777 Homestead Road Chapel Hill NON-CIP FACILITIES IMPROVEMENTS Item In-house/ Estimated contract Cost EXTERIOR Secure building exterior through supply and installation of roof, doors and windows $16,500 NOTE: remaining building improvements will be completed as part of the renovation project. Scope of renovation to be determined in conjunction with Cooperative Extension. Proposed Facility Improvements -1998/99 29 Last printed 10/01/98 2:25 PM APPENDIX A MEMORANDUM To: Department Heads From: Wilbert McAdoo, Public Works Director Date: 02/09/98 Re: Work Order Process and Computerized Maintenance Management System The Orange County Public Works Department has revised the work order process and has designed a new service request form. We will discuss this information at the February 12th Department Heads meeting. Following are highlights of the work order process for your review and comment: • Please designate a person in your department to serve as a liaison with the - Public Works Department. That person will be responsible for requesting all service for your department via a-mail, fax, or courier using the Service Request Form. You will also be asked to see that your entire department is informed of the revisions to the work order process. *Note: Maintenance staff are authorized to perform additional functions not described in the work order if the tasks can be completed in less than thirty minutes. Other important changes include: • The Building and Grounds Supervisor (BGS) will contact departments / customers within two (2) work days for non-emergency work orders which will require more than one (1) week before response. The BGS will confirm service needed and provide an anticipated completion date. • Emergency Work Orders. Definition: Emergency -Incidents that could result in loss of property, bodily harm or injury, interfere with the ability to conduct county business, pose a safety risk or property loss risk. 1. During operational hours, departments /customers will call Public Works Department. Staff receiving calls will refer service request to the BGS or in his or her absence, to the Assistant Public Works Director (APWD). BGS or APWD will contact department and provide estimated service. 2. After hours, departments /customers will call 911 to request emergency service. BGS will respond to service requester within 30 minutes by phone and develop a plan of action after receiving pertinent information regarding the problem. • A project is considered to be any task that takes more than an estimated 8 staff hours to complete. In an outside contract situation, the BGS shall communicate plans and coordinate projects with department Work Order Process and CMMS Page 2 designee/service requester. In-House Projects will require the BGS to communicate with the department designee /service requester to gain a clear understanding of needs. The BGS will also communicate project management plan to staff and building occupants for feedback. • The BGS shall designate Thursday as the primary "Move and Delivery Day." Requests must be received by 5:00 p.m. the Tuesday of that week. This is important because we are considering contracting for moves and deliveries. • Departments should submit service requests through the department designee for pick-up/storage of surplus property. Purchasing and Public Works Departments will make the final determination regarding disposition of all surplus property. We hope this information will provide you with an understanding of our work order process and how you receive service. Additionally, we are in the process of implementing a Computerized Maintenance Management System (CMMS) which will enhance the effectiveness and efficiency of operating and managing the Public Works Buildings and Grounds division. The CMMS will allow us to track building and equipment information; generate work orders for routine preventive maintenance as well as unplanned maintenance; provide asset and inventory control; provide cost tracking and analysis; and maintain historical information. Thank you for your assistance as we implement the new work order process and the CMMS. We are undertaking these measures in an effort to improve our service delivery. Enclosures r.JP~lIJJ~ !iJ!JI1 r~ ~'r~;~~~~~1 r~~~JJJsJ JIIJ~I'J`I~IIJ~II t Prepared by Orange County Public Works Department October 1998 C~tt~~~~1~~ :1..;1.~~r,?:rt~tnc • Predictive Maintenance: determining the life expectancy of facility and equipment components in order to service and/or replace them at the optimum time O Funding: Operating Budget or CIP • Preventive Maintenance: scheduling maintenance service that ensures the smooth, continuous operation of equipment and facilities. O Funding: Operating Budget ~~1~'-'.JJrI~~ JI1~J~~11r15BIJ~lI1S''-. ~G'JIrS.~ • Corrective Maintenance: improving maintaining the performance of existing equipment and facilities. O Funding: Operating Budget or CIP • Recurring Maintenance: includes items such as painting and parking lot resurfacing. O Funding: Operating Budget or CIP 1 r:~ffBJJPI~~ ~7 s'-',fYJGB • General Services -includes moves, deliveries; hanging items, meeting set ups and tear downs, etc. O Funding: Operating Budget • Grounds Care Services -includes mowing, weed trimming, mulching, pruning, plant care, etc. 7 Funding: Operating Budget • Custodial Services - indudes floor care, restroom cleaning, emptying waste receptacles, etc. O Funding: Operating Budget C~fn;~!J~eri~e~l J~1J~tifi~rfJ~n~-~ J`~J~JrJ_t~~rl~~rr~ ~~y~~arn r~rtJ '~`J~rJ~ ~rcJ~r;Jr~c • All maintenance functions and service requests are completed and tracked. • Departmental liaisons have been appointed who are responsible for the preparation and submission of alt non-emergency service requests for their department via e-mail, fax, or inter-office courier . • Emergency work requests are handled by telephone during operational hours or through the on-call system during non-operational hours. . - ~~a~ _ acl ~~ pro1J~ ~!ilnrr~ary ~i ~"!~rrera i11~;~ro`~~rn~n?~ ~nc1 n~~r_l,J r.;~alr=~ ~t? each Jr~r~~~ ~"~!~r~?y o~~ri~r_l rz~cili~l. ~ The improvements and repairs, which includes projects that were not included in the 1998-2008 CIP budget or the Public Works Operating Budget due to: • Amount is less than specified for CIP; • Item was identified in inspections conducted after the preparation of the 1998-2008 CIP budget and the operating budget; • Optional and/or lower priority requests - enhancements that would improve County buildings and facilities but are not vital to their day-to-day operation. 2 ~s~rfr r~~•ulltrr,~f,sl_r~i~r,~ _~r ;~ri~r}si-~~~ ~~a~~~J ~r~ si~~ ~r'olJ~~~~tin~ sris~ria. Identified projects will: • address a safety issue; • restore and/or enhance an existing capital facility in order to reduce or avoid significantly greater expense in the future; ~~ris~ri~ ;currs.j • make an existing facility more efficient or increase its use; • result in reduced operating costs; • address needs and/or improvements identified by users of the facility (staff and/or public); • enhance the appearance and/or functionality of the facility. Projects not funded at this time will be considered during the 1999-2000 budget cycle. Evaluation of needs and improvements for County facilities is an on-going process and staff will continue to identify and assess needs and improvements to be evaluated for inclusion in future budget cycles for CIP and operating budgets. 3 ~iJ!11't ~t1'~~r r~f1I1~~~ Replace storm windows - $4,000 ~~J~1f'afJJ!J~ 1~~~`~`J~ Porch Repairs - $31,000 ~y Restroom renovations - $16,500 ~~i'J~1r1~J ~;~rnin!~rJiry ~~fJr~r' --. .....~.s Install roof gutters - $500 4 Jrl`JB1'IlI11~Lr ~~I'Y1~~ r~1ttt~~' fi"r" hal ~ ~~ [ ~ ~ Install storm windows - $8,000 JJY~rI~rr~=~r!t J~r~~~~~r ~ ~rtr~r Supply canopy - $3,000 1`1~rrrt~r'Jt ~~r~r~~' Note: Improvements for this building will be addressed as part of the renovation project for the Northern Human Services complex. 5 ~`J~r~1~~J~J~ ~ ~~~JJcJJr~~ 'J Retrofit restrooms - $25,000 rJ~r~rf~~J~J~ ~ ~!>j1rJJ1~~ «~>~t, , Replace gutters, soffit, fascia - $4,000 '~r~~r~~~- ~r~r~~,p~i~~-~ Renovate restrooms - $3,500 6 i~J~IJ~J1'~} .~~ J~IJJ~r~~~rJ!JtI~!ft ~~!'YJ~~ Note: Improvements for this building will be addressed as part of a renovation project. ~~IJrI'"sip IJ~1'B~liJ~I~ Note: .Improvements for this building will be addressed as part of the renovation project for the Richard E. Whitted Human Services complex. ~IJ'~'.!'JJ`J' ~.'-'.~~11`rlll ~I1 S Repair access ramp - $5,000 7 NON-CIP IMPROVEMENTS Animal C~iVOI CanoPY $3,600 Animal Shelter Sink counter/ $3,000 cabinet ~~,t Gutters ,rrr $800 Electrical 6 500 irr Renovate old jury room $10,000 Carpet $6,000 8knds $2,500 rr Old Court Repoint stone walk $2,000 Replace access ramp $4,000 -NON-CIP -continued LOCATION PROJECT COST Eflend Comm. Ck. RuMyutters Gov't Serv. Annex 550 . r i S . rre torm w ndows Gov't Serv Ctr Cano 5800 ,: ~~~ 3 00 . . py 8 , ~~~ , :rrr • rrr Norlhside Bld. 1 Restrooms , rrr ~ 525 00 , • rrr NON-CIP -continued CATION PROJECT CC .. .r RBplac¢ windows $2,500 Extend roof gutters $2,000 Planning & Ag. Coop. Ext. renovations $6,000 Repair concrete $1,000 Conference room rend. ~ $4 000 rrr SHSC -old house Secure building ri $16,500 Total currently identified: $228,600 rr :rr