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HomeMy WebLinkAboutORD-2007-223 - Ordinance approving Budget Amendment #5 for FY 2007-08O- RANGE - COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 11, 2007 SUBJECT: Fiscal Year 2007 -08 Budget Amendment #5 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year- To-Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance Action Agenda Item No. 4—o PUBLIC HEARING: (YIN) No INFORMATION CONTACT: Donna Coffey, (919) 245 -2151 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2007- 08. BACKGROUND: Department on Aging 1. The Department on Aging has received revenues for the following programs: • Frail Elderly — receipt of donated funds totaling $1,000 for the Eldercare division's Frail Elderly Program to offset costs associated with programs designed to assist at -risk, older adults in maintaining their independent living. • Manley Estates — receipt of contract revenues totaling $3,600 to cover the cost of providing social work services for the residents of the First Baptist and Manley Estates senior housing complex in Chapel Hill. • Day Trip Donations — receipt of donated funds totaling $600 to offset costs for Senior Trips and Tours Program. • Wellness Grant Program — The Department has received additional class fees totaling $20,000 due to increased participation in the department's Senior Health Coordination wellness program. The department will use these funds to offset costs of wellness class instructors. In addition, increased participation in the "Fit Feet" clinic has generated -- $2,000- in- unbudgeted- revenues: The-department plans to use- the additional - revenues -to- -offset costs -of- the - program - - — This budget amendment provides for the receipt of these funds for the above purposes. (See Attachment 1, column #1 and Attachment 3, Senior Citizen Health Promotion Program Grant Project Ordinance) Health Department 2. The Health Department has received notification of the receipt of additional funds for the current fiscal year for the following programs: • Family Planning – receipt of Temporary Assistance to Needy Families (TANF) funds totaling $7,650 and additional Title X Family Planning funding totaling $3,473 to offset costs of the family planning clinics. • Aid to Counties - receipt of $25,000 in State funds for a statewide Local Health Department Accreditation initiative to offset costs associated with the accreditation process. Staff anticipates that the total cost of the Accreditation process will be approximately $25,000 - $30,000. Funds exceeding the $25,000 amount will be covered within the Health Department budget and /or with Medicaid Maximization funds. In addition, the Department has received $15,000 from the State to improve essential services offered to clients. Critical needs at this time are in areas of refugee health, communicable disease, and language services for these programs. • Healthy Carolinians – receipt of State funds totaling $12,048 to assist with costs associated with disseminating Community Health Assessment findings to the public, partners, and leaders in the community and promoting the Healthy Carolinians partnership. This budget amendment provides for the receipt of these State funds for the above purposes. (See Attachment 1, column #2) Solid Waste Enterprise Fund 3. The Solid Waste Department received notification from The Talking Phone Book officials of funds totaling $3,000 to cover the department's costs for advertising related directly to phonebook recycling. Advertising will run in local media prior to, during, and after November 2007 distribution. The ads will remind residents and businesses to recycle old phonebooks upon receipt of the new phonebooks. Environmentally conscious, The Talking Phone Book strives to ease the impact on the waste stream created by the distribution of new phonebooks. This budget amendment provides for the receipt of these funds in the Solid Waste Enterprise Fund for the above stated purpose. (See Attachment 1, column #3) Department of Social Services 4. The Department of Social Services has received the following donations: • Foster Care Donations – donated funds totaling $1,555 from citizens of Orange County to help with the needs of foster care clients. I - - - General Assistance - Donations - donated funds totaling - $2,092 to -help with - special needs--- clients; including sent s. This budget amendment sets these donations aside in the department's special Adoption Enhancement fund, outside of the General Fund. (See Attachment 1, column #4) Sheriff Department 5. The Sheriff Department has been awarded funds from the U.S. Justice Department in the amount of $55,062. In June 2000, the Sheriff Department entered into an agreement with Justice Benefits, Inc. (JBI) to secure appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates. Based on their work, Orange County will receive $55,062 from the U.S. Department of Justice for the current fiscal year. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #5) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the budget and grant project ordinance amendments. M C E m E� a� m'm O yqy N C � C CeE o, o a 4 Z+ 3 C m V � C e o Q CCO T m� �g m Q 1701 •fi•�gg d113on� Y1 q oo oe N O --R a tlf tl W m O � -:-RAme. O f lq O N -1O- ♦N O • 0 SSee N GGG � A m < O �e m N N N N N N N N M N M M N M N N N N N N _ e e - c .ge •nn n n n 0e O C pme SA NE ■ M N M M N 1-1 N N N N N N waw Sg SM�� 5 t "I . t _ 1V C � LL 1 LL $q S � O pC� • e '6 Ell = �QE°a�a O LL w 16. = e G . Lim s °moo? $ s e as <9 El v N N N N N N « N N N N NN C o f O 1� C $ ' SN S 1eifill- e$Sagcy LLF8• Sz l k w EE y f n tl n 9 c s l i g a m OE . a N Q .9 T eg* $$ Ee W $a ep V e� '' pp 1l9� ONE 0 ftl 8 N N A I•l A N tl O AD O O O A N O A 1IVV O t EO N W ONO OO _ A OO h !! CCC O N m W« m tl f O O O m m A N M l <M an d :W 1•! 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U(c) Attachment 2 Y_ea.r-T_o- Date- Budget_Summa _ry Fiscal Year 2007 -08 General Fund Budget Summary Original General Fund Budget 1$173,624,351 dditional Revenue Received Through Budget mendment #5 December 11, 2007): Grant Funds $233,639 Non Grant Funds $536,270 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $270,000 Total Amended General Fund Budget $174,664,260 Dollar Change in 2007 -08 Approved General Fund Budget $1,039,909 % Change in 2007 -08 Approved General Fund Budget 1 0.60% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 793.200 Original Approved Other Funds Full Time Equivalent Positions 81.800 Additional Positions Approved Mid -Year 0.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2007-081 876.000 ATTACHMENT 3 Senior Citizen Health Promotion Program Grant Project Ordinance 0 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Grant Funds (1998 -99) $57,645 Fees for Service (1998 -99) $12,000 Grant Funds (1999 -00) $69,250 Fees for Service-(2000 -01) $24,000 Grant Funds (2000 -01) $49,668 Grant Funds (2001 -02) $80,364 Grant Funds (2002 -03) $142,588 Fees for Service (2003 -04) $48,000 Grant Funds (2003 -04) $56,956 Fees for Service (2004 -05) $50,500 Grant Funds (2004 -05) $74,844 Fees for Service (2005 -06) $51,260 Grant Funds (2005 -06) $35,392 Donations (2005 -06) $300 Transfer. from General Fund (2005 -06) $29,500 Grant Funds (2006 -07) $35,950 Fees for Service (2006 -07) $34,000 Transfer from General Fund (2006 -07) $32,093 Grant Funds (2007 -08) $37,970 Fees for Service (2007 -08) $76,000 Transfer from General Fund (2007 -08) $32,142 Total Revenue $1,030,422 Section 4. The following amount is appropriated for this project: Human Services - Senior Citizen Health Promotion $1,030,422 ATTACHMENT (0 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2008. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2008. Adopted this 11th day of December 2007. This item was removed and placed at the end of the consent agenda for separate consideration. h. CJPP 2007 -2008 Service Continuation Contracts The Board approved contracts for the continuation of services provided through the NC Criminal Justice Partnership Program and authorized the Chair to sign subject to final review by staff and the County Attorney. L West Ten Soccer Center Phase II Contract Award The Board awarded a bid and approved a contract with Brooks Construction in an amount not to exceed $1,660,933 for Phase II construction of the West Ten Soccer Center; and authorized the Chair to sign on behalf of the Board; and authorized the Manager or her designate to execute and report to the Board any future change orders within the project budget as may be appropriate. L Contract Approval: Leading and Governing Associates Training and Facilitation Services The Board approved an agreement with Leading and Governing Associates in an amount not to exceed $10,000 for training and facilitation services associated with the County Commissioner retreat and Department Director training; and authorized the Manager to execute the agreement. k. Contract Approval: Professional Services Contracts Associated with the Design of County Campus Buildings The Board approved contracts with Brockwell and Associates, Inc. in the amount of $249,235 and assignment to the County of the Contract between Engineered Designs, Incorporated and Telesis Construction Company in the amount of $148,571 for design services associated with the office building and library building on the County campus; and authorized the Chair to sign on behalf of the Board. I. Contract Award: Construction Manager at Risk Services for Emergency Services Facility The Board approved the Agreement; authorized the Chair to sign on behalf of the Board; and authorized the Manager or her designate to execute and report to the Board any future change orders within the project budget as may be appropriate. m. SportsPlex Facility Management Agreement This item was removed and placed at the end of the consent agenda for separate consideration. n. Use Agreement with KidsCope for Space at Northside This item was removed and placed at the end of the consent agenda for separate consideration. o. FY 2007 -08 Budget Amendment # 5 The Board approved budget and grant project ordinance amendments for fiscal year 2007 -08 for Department on Aging, Health Department, Solid Waste Enterprise Fund, Department of Social Services, and Sheriff Department. p. Recommendation to NCDOT Concerning the Addition of Roads Within the Charles' Woods Subdivision to the State Road System The Board forwarded the Charles' Woods Subdivision Petition for Addition to the State Maintained system to NCDOT with a positive recommendation. 4 Strategic Growth — Rural Conservation (SGRC also known as TDR) Consultant Implementation Update /Possible Contract Amendment This item was removed and placed at the end of the consent agenda for separate consideration. r. Approval of Salary of the Orange County Elections Director