HomeMy WebLinkAboutAgenda - 06-15-2010 - 4xREVISION — 6/15/10
Abstract — Pages 1 & 2 — Revisions in bold
Attachments 1 & 5 — Revisions in bold
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 15, 2010
Action Agenda
Item No. + — Y,
SUBJECT: Approval of the First Year of Capital Investment Plan and Changes to the
2010 -15 CIP Process
DEPARTMENT: Financial Services
ATTACHMENT(S):
Attachment 1: Recommended Projects
CIP FY 2010 -11
Attachment 2: Information Technology
Capital Project Ordinance
Attachment 3: 800 MHz Radios for the
Sheriff's Department
Capital Project Ordinance
Attachment 4: Loan Pool Reserve
Capital Project Ordinance
Attachment 5: Buckhorn Economic
Development District
Phase 2 Capital Project
Ordinance
Attachment 6: Dental Equipment for
Hillsborough and
Carrboro Dental Clinics
Capital Project Ordinance
PUBLIC HEARING: (YIN) No
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
Michael Talbert, (919) 245 -2153
PURPOSE: To approve the first year of the County Capital Investment Plan (CIP) and review
recommended changes to the content and format of CIP.
BACKGROUND: The Board of County Commissioners has historically approved a 10 year CIP
in the fall of the year after the adoption of the Annual Budget. Changes were made to the
current year's County Capital Budget as part of the 2009/2010 Annual Budget preparation. A
2009 -19 CIP was not prepared in the fall of 2009.
CURRENT SITUTATION: The economic conditions in North Carolina have made the
preparation of the Fiscal Year 2010/2011 annual budget challenging at best. Uncertainty
concerning the State Budget, Sales Tax Revenues that are down 30% over the past 3 years,
and the reality that the County can not endure another property tax increase make long -range
capital planning particularly difficult.
PA
The 2008/18 CIP provided for an optimistic look into the next ten years. Unfortunately many of
those funding assumptions are no longer realistic. The experts say that the economy will not
recover quickly and there is significant uncertainty in trying to plan for a multiple year capital
improvement plan.
Orange County promotes sustainability in all aspects of life in Orange County. It is important
that the CIP also promote the concept of sustainability. Attached are the funding and project
recommendations to be included in the Fiscal Year 2010 -2011 Annual Budget. Four projects
totaling $1,700,000 are recommended:
1. Information Technology improvements incorporate a number of system upgrades and
hardware replacements. A detail list of technology needs will be presented with the
CIP.
2. 800 MHz radios for the Sheriff's department to replace an analog system that is not
compatible with other law enforcement in Orange County. The Communications
Center already is using the 800 MHz systems.
3. The funding for the Loan Pool Reserve that funds a small business loan pool to
encourage entrepreneurial business activity in the County.
4. Funding for the Buckhorn Economic Development District Phase 2, concept plan and
design approved in concept by the BOCC on January 21, 2010.
5. To replace aging dental equipment at both Hillsborough and Carrboro dental clinics.
A CIP will be presented to the BOCC in the Fall of 2010. Several changes recommended
making the plan sustainable and a true Capital Investment Plan without routine maintenance
and repair projects are:
Adopt a Five Year Capital Investment Plan.
This gives the BOCC greater flexibility to change long -term strategies when funding
sources or capital priorities change.
2. Change the minimum amount for a CIP project from $30,000 to $100,000.
3. Eliminate Maintenance and Repair items from the CIP.
These items should be budgeted in an operating budget on an annual basis to keep all
County Facilities in excellent condition.
4. Eliminate Reserve projects from the CIP.
These funds should be accumulated the County Capital Reserve Fund.
FINANCIAL IMPACT: There is $300,000 transferred from the General Fund to the County
Capital Fund. A total of $500,000 is being appropriated from the County Capital Fund Balance
from projects closed out in June 2010.
RECOMMENDATION(S): The Manager recommends the Board approve the first year of the
County Capital Investment Plan (CIP), changes to the 2010 -15 CIP process as noted in
Background above, and approve amendments to five Capital Project Ordinances, Attachments
2 -6.
DEVISED /►41io
f�eVi Sion in 601J
Attachment 1
Orange County Recommended Projects
Capital Investment Plan FY 2010 -11
The following Orange County capital projects are recommended for fiscal year 2010 -11 only. The Board will
consider approval of the 2010 -15 Capital Investment Plan in fall 2010.
Funding Sources
Recommended
Funding
FY 2010 -11
Transfer from General Fund
$
300,000
Transfer from County Capital Fund Balance
$
500,000
Transfer from Visitors Bureau
$
200,000
Buckhorn Economic Development District Phase 2 Utility Design
$
200,000
Alternative Equipment Financing
$
700,000
Total Funding Sources
$
1,700,000
Projects
Recommended
Projects
FY 2010 -11
Information Technology
$
500,000
800 MHz Radios for Sheriff Department
$
700,000
EDC Loan Pool Reserve
$
200,000
Buckhorn Economic Development District Phase 2 Utility Design
$
200,000
Dental Equipment for both Hillsborough and Carrboro dental clinics
$
100,000
Total Projects
$1,700,000
3
Attachment 2 a ��
Information Technology
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to implement phases of the
County's Information Technology Plan. Proceeds from the County's
portion of the one -half cent sales taxes, and debt financing for Phase I of
the Property Information Management System (PIMS) finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Section 4. The following amount is appropriated for this project:
Through FY
2009 -10
CIP 2010 -11
Through FY
2010 -11
Sales Tax and Dedicated
Property Tax
$2,300,000
$500,000
$2,800,000
Bond Funds
$0
$0
$0
2004 Two-thirds Net Debt
$0
$0
$0
Debt Financing
$1,500,000
$0
$1,500,000
Other
$75,000
$0
$75,000
Total Funding
$3,875,000
$600,0001
$4,375,000
Section 4. The following amount is appropriated for this project:
Section 5. This ordinance supersedes all previous Information Technology Capital
Project Ordinances for Orange County.
Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect
until the project is complete and closed by the BOCC.
Adopted this 15th day of June 2010.
4
Through FY
2009 -10
CIP 2010 -11
Through FY
2010 -11
Land/Building
$0
$0
$0
Design
$0
$0
$0
Construction
$0
$0
$0
PIMS Project
$1,500,000
$0
$1,500,000
Other
$2,375,000
$500,000
$2,875,000
Total Costs
$3,875,000
$500,000
$4,375,000
Section 5. This ordinance supersedes all previous Information Technology Capital
Project Ordinances for Orange County.
Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect
until the project is complete and closed by the BOCC.
Adopted this 15th day of June 2010.
4
Attachment 3 O 2 D- Q O 0- 0 b a
800 MHz Radios for the Sheriffs Department
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds for the purchase of 800MHz radios
for the Sheriffs Department and will funded from a 5 year equipment lease
purchase agreement...
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Section 4. The following amount is appropriated for this project:
FY 2009 -10
CIP 2010/11
Through FY
2010 -11
Equipment Financing
$0
$700,000
$700,000
2001 Bonds
$0
$0
$0
2004 Two-Thirds Net Debt
$0
$0
$0
Fees
$0
$0
$0
Total Costs
$0
$0
$0
Total Funding
$0
$700,000
$700,000
Section 4. The following amount is appropriated for this project:
Section 5. This ordinance, originally adopted on June 15, 2010 shall be in effect until
the project is complete and closed by the BOCCO.
Adopted this 15th day of June 2010
R
FY 2009 -10
CIP 2010111 ,
Through FY
2010 -11
Land /Building
$0
$0
$0
Planning /Architect/Engineering
$0
$0
$0
Equipment
$0
$700,000
$700,000
Construction
$0
1 $0
$0
Total Costs
$0
$700,0001
$700,000
Section 5. This ordinance, originally adopted on June 15, 2010 shall be in effect until
the project is complete and closed by the BOCCO.
Adopted this 15th day of June 2010
R
Attachment 4 v (ZD - a o (o - o Co 3
Loan Pool Reserve
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized establishes a small business loan pool to
encourage entrepreneurial business activity in the County. This project
provides for the County's Commitment to a loan -loss reserve to address
any unpaid loans. Proceeds from the County's portion of the one half cent
sales taxes finance this project.
Section 2
Section 3.
Section 4.
Section 5.
Section 6.
The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
The following revenue is anticipated to complete this project:
The following amount is appropriated for this project:
Through FY
2009 -10
CIP 2010 -11
Through FY
2010 -11
Sales Tax and Dedicated
Property Tax
$150,000
$200,000
$350,000
Bond Funds
$0
$0
$0
2004 Two-thirds Net Debt
$0
$0
$0
Debt Financing
$0
$0
$0
Other
$0
$0
$0
Total Fundingl
$160,0001
$200,0001
$350,000
The following amount is appropriated for this project:
This ordinance supersedes all previous Loan Pool Reserve Capital
Project Ordinances for Orange County.
This ordinance, originally adopted December 1, 1997, shall be in effect
until the project is complete and closed by the BOCC.
Adopted this 15th day of June 2010.
L
Through FY
2009 -10
CIP 2010 -11
Through FY
2010 -11
Land/Building
$0
$0
$0
Design
$0
$0
$0
Construction
$0
$0
$0
PIMS Project
$0
$0
$0
Other
$150,000
$200,000
$350,000
Total Costs
$150,000
$200,000
$350,000
This ordinance supersedes all previous Loan Pool Reserve Capital
Project Ordinances for Orange County.
This ordinance, originally adopted December 1, 1997, shall be in effect
until the project is complete and closed by the BOCC.
Adopted this 15th day of June 2010.
L
REVISED 6/15/10
Revision in bold d f2 C) _ --10 1 O - C) &
Attachment 5
Buckhorn Economic Development District Phase 2
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds for the concept plan and design of
Phase 2 of the Buckhorn Economic Development District with funding
coming from the County Capital Projects Fund Balance.
Section 2.
Section 3.
Section 4.
Section 5.
The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
The following revenue is anticipated to complete this project:
The following amount is appropriated for this project:
FY 2009 -10
CIP 2010/11
Through FY
2010 -11
Equipment Financing
$0
$0
$0
2001 Bonds
$0
$0
$0
2004 Two-Thirds Net Debt
$0
$0
$0
County Capital Fund Bal
$0
$200,000
$200,000
Total Costs
$0
$0
$0
Total Funding
$0
$200,000
$200,000
The following amount is appropriated for this project:
This ordinance, originally adopted on June 15, 2010 shall be in effect until
the project is complete and closed by the BOCC.
Adopted this 15th day of June 2010
7
FY 2009 -10
CIP 2010/11
Through FY
2010 -11
Land/Building
$0
$0
$0
Planning /Architect/Engineering
$0
$200,000
$200,000
Equipment
ol
$0
1 $0
Construction
$0
I $0
1 $0
Total Costs
$0
$200,0001
$200,000
This ordinance, originally adopted on June 15, 2010 shall be in effect until
the project is complete and closed by the BOCC.
Adopted this 15th day of June 2010
7
Attachment 6 OP— D- 0,C) (0 - 0&5 8
Dental Equipment for both the Hillsborough and Carrboro Dental Clinics
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds for the purchase of dental
equipment for both the Hillsborough and Carrboro Dental Clinics and will
be funded from the County Capital Projects Fund Balance.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Section 4. The following amount is appropriated for this project:
FY 2009 -10
CIP 2010/11
Through FY
2010 -11
Equipment Financing
$0
$0
$0
2001 Bonds
$0
$0
$0
2004 Two-Thirds Net Debt
$0
$0
$0
County Capital Fund Bal
$0
$100,000
$100,000
Total Costs
$0
$0
$0
Total Funding
$0
$100,000
$100,000
Section 4. The following amount is appropriated for this project:
Section 5. This ordinance, originally adopted on June 15, 2010 shall be in effect until
the project is complete and closed by the BOCC.
Adopted this 15th day of June 2010
FY 2009 -10
CIP 2010/11
Through FY
2010 -11
Land /Building
$0
$0
$0
Planning/Architect/Engineering
$0
$0
$0
Equipment
$0
$100,000
$100,OOq
Construction
$0
I $0
$0
Total Costs
$0
$100,0001
$100,000
Section 5. This ordinance, originally adopted on June 15, 2010 shall be in effect until
the project is complete and closed by the BOCC.
Adopted this 15th day of June 2010