HomeMy WebLinkAboutORD-2010-049 Fiscal Year 2009-2010 Budget Amendment #11
ORANGE COUNTY
BOARD-OF~OMMISSIONER _ -
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 15, 2010
Action Agenda
Item No. ~ ~ U
SUBJECT: Fiscal Year 2009-10 Budget Amendment #11
DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Piedmont Food and
__
___ - _ __
Agricultural Processing ,
Center Project Ordinance
PURPOSE: To approve budget and capital project ordinance amendments for Fiscal Year
2009-10.
BACKGROUND:
Visitors Bureau
1. The Visitors Bureau requests a $20,754 appropriation from its available fund balance for
media placement advertising in magazines. During departmental budget cuts in March
and April, all remaining magazine ads were halted, but the department has since
learned that the magazines were going to pro-rate at rates that were almost as much as
placing the ads. This appropriation will fulfill the media placements in order to keep the
discounted rates. With this appropriation, $211,608 remains in the- Visitors Bureau
Fund's unappropriated fund balance. This budget amendment provides for the fund
balance appropriation of $20,754 from the Visitors Bureau Fund for the above stated
purpose. (See Attachment 7, column 1)
Housing and Community Development
2. At its June 2, 2009 meeting, the Board of County Commissioners approved the
appropriation of $153,937 from Community Development Program Income related to the
transfer and stabilization of 20 properties to Community Alternatives for Supportive
Abodes (CASA) and Cross Disability Services, Inc. (XDS). This program income was
derived from repayments for second mortgages provided in the Magnolia Place
2
--- - _-- ---- subdivision. --This-budget amend.meet-pr_ovides_for-.the._receipt_of this__ progr_am__income --
- and-allocates-$1-53,93.7_for_the_above_men#ioned_purpose. (See_Attachmenf1,Column__-_-
2)
Economic Development (Piedmont Food and Agricultural Processing Center Capital
Project Ordinance)
3. At its May 18, 2010 meeting, the Board of County Commissioners approved the
acceptance of an Economic Development Initiative grant of $237,500 from the U.S.
Housing and Urban Development (HUD) for the Piedmont Food and Agricultural
Processing Center. This budget amendment provides for these grant funds in the
attached capital project ordinance. (See Attachment 3, Piedmont Food and Agricultural
Processing. Center Capital Project Ordinance)
Emergency Services Department
4. At its June 1, 2010 meeting, the Board of County Commissioners approved funds of up
to $220,000 from the Emergency Services Reserve Capital Project to the Emergency
Services Department for the purchase of one ambulance. This amendment provides for
the budgeting of these funds in the department's Fiscal Year 2009-10 budget for the
above stated purpose: (See-Attachment 1; column 3) --- - -- - -
Technical Amendment
5. Technical amendments are needed to correct several budget entries made during the
fiscal year that were listed in the incorrect revenue categories within the attached budget
as amendment spreadsheet (Attachment 1 }. These corrections are needed in order to
agree with the budgeted amounts currently in our MUNIS business system. This budget
amendment provides for these technical amendment adjustments. (See Attachment 1,
column 4)
Department of Social Services
6. The Department of Social Services has received notification of the receipt of a $500
grant award from the North Carolina Department of Insurance. The department plans
to use these funds to purchase bicycle helmets and materials to promote bicycle safety
for the Safe Kids Program. This budget amendment provides for the receipt of these
funds for the above the stated purpose. (See Attachment 1, column 5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and capital project ordinance amendments for Fiscal Year 2009-10.
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Year-~=Date Budget Summary ----
Fiscal Year 2009-10
rpnpral Fnnti RnrlnPt Summary
Original General Fund Bud et $177,589,039
Additional Revenue Received Through Budget
Amendment #11 June 15, 2010
Grant Funds $521,824
Non Grant Funds $2,624,078
General Fund Fund Balance for
Anticipated Appropriations (i.e. Cant'
Forwards) $3,313,754
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $1,891,779
Total Amended General Fund Budget $185,940,474
Dollar Change in 2009-10 Approved
Gener=al Fund-Budget -_- - - - _ - $8;351-,435
Change in 2009-10 Approved General
Fund Budget 4.70%
~ttthnri~Prl Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 838.150
Original Approved Other Funds Full Time
Equivalent Positions 69.800
dditional Positions A proved Mid-Year 2.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2009-10 909.950
Notes:
1. Appropriation of $48,798 from the
GF liability account to set up the newly
established Spay/Neuter Fund (BOA
#1)
2. $50,OD0 FY 2008-09 carryforward to
replace two patrol cars (BOA #3)
3. $1,986,442 FY 2008-D9 Cant'
Forwards (BOA #5)
4. Encumbrance Carry Forwards of
$1,205,396 (as authorized by the
Annual Budget Ordinance)
5. Appropriation of $21,116 for
.remaining FY 2008-09 Carry Forwards
1. $119,664 to add an additional staff
attorney position and unbudgeted legal
contract fees for Geoff Gledhill (BOA
#3)
2. $23,517 for Bradshaw Quarry to
remain open from September 21, 2009
January 2, 2010 (BOA #3)
3. $9,328 for Bradshaw Quart' to
remain open from January 3, 2010
through June 30, 2010 (BOA #6)
4. $1,739,270 to wver 11 County
capital projects that have a shortfall
BA #3 (October 20, 2009):
1) Staff Attorney (1.0 FTE) effective
January 4, 2010.
2) Deputy Tax Collector (1.0 FTE)
effective January 1, 2010.
o~~- ao t o- a S o ~-N-w~- 3
5
Piedmont Food and Agricultural Processing Center
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to transform the former Orange
Enterprises Facility located on Valley Forge Road in Hillsborough into a
Value-Added Processing Center. Grant funds from the North Carolina
Agriculture Development and Farmland Preservation Trust Fund, the
Golden Leaf Foundation, U.S. Housing and Urban and Development, as
well as the North Carolina Tobacco Trust Fund finance the project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
__
_ -- _----
Section 3. The following revenue is anticipated to complete this project:
Through FY
2008-09 FY 2009-10
(4/20/10) FY 2009-10
(5/18/10) FY 2009-10
(6/15/10) Through FY
2009-10
Sales Tax $0 $0 $0 $0 $0
200113onds $0 $0 $0 $0 $0
2004 Two-Thirds Net Debt $0 $0 $0 $0 $0
Fees $0 $0 $0 $0 $0
Grant Furxfs $132,000 $28,819 $729,000 $237,500 $1,127,319
Total Funding $132,000 $28,819 $729,000 $237,500 $1,127,319
Section 4. The following amount is appropriated for this project:
Through FY
2008-09 FY 2009-10
(4/20/10) FY 2009-10
(5118/10) FY 2009-10
(6/15110) Through FY
2009-10
LandBuilding $0 $0 $0 $0 $0
Planning/Architect/En
gineering
$0
$0
$0
$0
$0
Construction $132,000 $0 $506,170 $237,500 $875,670
Equipment $0 $28,819 $207,830 $0 $236,649
Other $0 $0 $15,000 $0 $15,000
Total Costs $132,000 $28,819 $729,000 $237,500 $1,127,319
Section 5. This ordinance shall remain in effect until the Board of County
Commissioners takes action to amend the ordinance or close the project
ordinance upon completion of the project.
Adopted this 15th day of June 2010.
o~d~-av~o-o~~i
~ w
This item was removed and placed at the end of the consent agenda for separate
consideration.
t. RFP Award: Audit Services
The Board awarded Request for Proposal #5163 to Martin Starnes & Associates, CPAs, P.A. of
Hickory, North Carolina to Conduct auditing services for Orange County in the amount of
$83,300; and authorized the Manager to sign pending staff and attorney review.
u. Fiscal Year 2009-10 Budget Amendment #11
The Board approved budget and capital project ordinance amendments for Fiscal Year 2009-10
far Visitor's Bureau, Housing and Community Development, Economic Development (Piedmont
Food and Agricultural Processing Center Capital Project Ordinance), Emergency Services,
Technical Amendment, and Department of Social Services.
v. Close County Capital Proiects
The Board approved the closing of 15 projects with total available funds of $872,282; the
transfer of $825,000 from existing projects to the Capital Projects Fund Balance as listed on
Attachment 1 and approved the amendments to the four Capital Projects Ordinances,
Attachments 3-6.
w. Appropriate Funds to Existing County Capital Proiects and Transfer Funds to the
County Capital Reserve Fund
The Board appropriated $1,020,133 from Unallocated Resources and $409,337 from the Fund
Balance of the County Capital Projects Fund to fund the $1,429,470 shortfall; and appropriated
$200,000 from the Fund Balance of the County Capital Projects Fund to the County Capital
Reserve Fund, $150,000 without reservation and $50,000 to be reserved for Library Facilities;
and approved the amendments to four Capital Project Ordinances, Attachments 1-4.
x. Approval of the First Year of Capital Investment Plan and Chanaes to the 2010-15 CIP
Process
The Board approved the first year of the County Capital Investment Plan, changes to the 2010-
15CIP process, and approved amendments to five Capital Project Ordinances, Attachments 2-
6.
~ Amendment to Orange County Personnel Ordinance Article IV, Section 15.0, Military
Leave
The Board approved the proposed Personnel Ordinance Amendment to Article IV, Section 15.0
Military Leave and authorized the County Manager to promulgate Administrative Rules and
Regulations to implement the mandate of this Ordinance. The amendment to the Personnel
Ordinance would be effective upon signature of the Administrative Rules and Regulations by
the County Manager.
z. Employment Agreement for Donna Baker -Clerk to the Board
The Board confirmed the terms of the employment agreement for Donna Baker, Clerk to the
Board.
aa. Next Steps• Oranae County and Town of Chapel Hill Library Needs
This item was removed and placed at the end of the consent agenda for separate
consideration.
bb. Letter to Town of Carrboro Regarding Amendments to the Water and Sewer
Management Planning and Boundary Agreement
The Board approved the transmittal of a letter to the Town of Carrboro regarding the Town's
concerns about proposed amendment to the Water and Sewer Management, Planning, and
Boundary Agreement and authorized the Chair to sign.
cc. Efland Sewer New Customer Information Packet and Outreach
This item was removed and placed at the end of the consent agenda for separate
consideration.
VOTE ON CONSENT AGENDA: UNANIMOUS