HomeMy WebLinkAboutMinutes - 19850319a4~
MINUTE S
ORAN~ COUN!'i' &~ ~' CCl~'Il`lTSSIONERS
REGUIl1R ME~`TING
MARCH 19. 1985
~: The Orange County Board of Commissioners met in regular session on March
19, 1985 at 7:30 p.m. in the Courtroom of the Old Post Office in Chapel ?3111,
North Carolina.
CQ~!'~iT_SSIOISLR.S Chair Don Wil~toit and Commi-ssioners Shirley
Marshall, I~ASes Carey, Ben Lloyd acid Norman Walker.
ATIt7Ri~y PRF4~VI': Geoffrey Gledhill.
STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant GoLlntlr
Managers i^7illiam T. Laws and P.lbert T. Kittrell, Clerk arzd A~lmir_istrative
?sssistant to the Board L~verly A. Blythe, De~auty Finance Officer Ke_*! Chavious,
Coord~.ator Commission for Women Verla C. Tnsko, Tax S1~pervisor Kermit M.
T_].oyd, Extension Chairman 6v~?1_am H. M~inous, Director of Cor.+nsu~.ity Develox~nent
Wilbur McAdoo, Director of Aging. Jerry M. Passmore, Sheriff Pendergrass,
Health Director Jerry R. Robinson, Child Support Director ,7anet G. Sparks, and
Social Services Director Thomas M. Ward.
A. B~ CQ'~LCS
Chair Willhoit announced receipt of a request to continue the public
hearing on Oakwood Estates until April 16, 1985.
B. ALIDIENCE CCiNMENPS
1 MATTERS CJN THE PRINI'FID AGETIDA
NONE
2. NATTERS NOT C~7 THE PRTNTF~_Af~ID
NOI~
C. MINUi~S
Motion was made by ComHnissioner Carey, seconded by Commissioner Marshall
to approve the minutes for December l8, 1984.
VOTE: LtI~TiA'iOUS.
Motion was made by Commissioner Lloyd, seconded by Com¢nissioner Marshall
to approve the minutes for February 19, 1985 as wrrected.
VOTE: CR~NIMOUS.
Motion was made by Commissioner Carey, seconded by Commissioner Lloyd to
apiarove the minutes for February 25, 1985 as corrected.
VOTE: UI~,NIMOUS.
D. APPOINTMENTS
ORANGE COtitJTY RDCREA`I'IOdQ AND PARRS ADVISORY C TL
Motion was made by Commissioner Marshall, seconded by Commissioner
Carey to approve the appointment of Emery S. Knight to the Orange County
Recreation and Parks Advisory Board as a representative of Hillsborough
7Uvmship.
WTE: [Ji~I+TII~0p5.
ORAn~ CIXlitiTt'Y PIATAlIDTG B
Commissioner Walker nominated Richard Roberts for the At Large
vacancy.
Commissioner Marshall nominated Perez Kramer for the At Large vacancy
and Betty M. Margison for the Chapel Hi11 vacancy.
VOTE: Richard Roberts -Commissioners Walker and Lloyd.
Peter Kramer -Chair Wil7.hoit and Commissioners Marshall and Carey.
Hetty M. Margison -AYES, 4; ICES, 1 (Commissioner Walker).
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04~
I P~-1-s5 aAKraoc~ ~TEs
The developer requested a delay until April 16.
Chair willhoit noted that the Zoning Ordinance does not address the type
of complaints and concerns expressed by citizens at the Public Hearings and
asked that the Planning Board review the adequacy of the Zoning Ordinance in
dealing with the type of complaints received about mobile home parks and the
impact on the neighborhood.
Commissioner Lloyd noted that the Zoning Ordinance provides for a
~mmittee to periodically review the Zoning Ordinance and make recommendations.
F. 11 FQR DECISION
1. BQa,RA ~' EQI]ALIZATIdN AI~7 REVIEW
Kermit Lloyd requested the Board set a time and place for the first
meeting of the 1985 Board of Equalization and Review so that the meeting may be
advertised ten days prior to that meeting as required by law.
Motion was made by Commissioner Lloyd, seconded by Commissioner Carey
to approve April lfi, 1985 for the first meeting of the Board of Equalization
and Review and adjourn at the regular Commissioners' meeting on May 6, 1985.
V'QTE: UNAICIMOUS.
2. PURCHASE ~' SEVEN (7) VEHICLES Fit THE SHERIFF'S DEpA'R~TMF:nTP
Sheriff Pendergrass explained that seven (7) vehicles need to be
replaced at the present time: five (5) will need to be replaced for 19$5-86
and seven (7) will need to be replaced each year thereafter.
Commissioner Marshall asked about the impact on the department of new
developments which increase the demands an service area.
Sheriff Pendergrass explained the additional service area will affect
the department in that it will eventually need to increase its work force.
Kenneth meson explained that the better vehicles with mileage
above I00,000 will be kept in the motor pool for reduced use.
Nation was made by Commissioner Marshall, seconded by Commissioner
Lloyd to authorize the issuance of a purchase order to Bobby Murray Chevrolet
of Raleigh in the amount of 573,909.08 for seven (7) Chevrolet Impalas to be
paid for and delivered after ~71i1y 1, 1.985.
VC1rE: Ut~P,NTMOUS.
3. CONrRP,C25 FQR Cd.D COURTHOUSE RENOVATION (Complete corrected and
signed copies are in the permanent agenda fil.e.)
In answer to Commissioner Marshall`s question about the supplementary
general. conditions that were not received for review by the Commissioners,
Kenneth Thompson explained that the conditions provide for a $200 a day penalty
for any titre in excess of the 210 days allowed.
Geoffrey Gledhill explained that changes need to be made to the
contracts in form only.
ifiotian was m3c7e by Commissioner Marshall, secorlaed by Commissioner
Carey to approve the wntracts and authorize the Chair to execute them on
behalf of the County subject to satisfactory review and correction, without any
substance changes, by the County attorney.
In answer to Conenissioner Lloyd's question about the alternatives
listed on page 6 of the contract, Thompson explained that three bids were
solicited for three different types of flooring.
Commissioner Carey expressed concern about the County incurring the
cost for the chiller pit and Kenneth Thompson explained that the F3istoric
Society and the Appearance Commission will be contacted for their approval tv
04~
put the air conditioning unit on the southeast corner of the property with a
screen on three sides and shrubs on the fourth side.
VOTE: Ui~72MOUS.
4. PROCLAMATT~] FdR ROCKY MOUIVI' F SS DAY
(Proclamation is in the permanent agenda file.)
Motion was made by Commissioner Marshall, seconded by Commissioner
Lloyd to designate April 13, 1985 as Rocky Mountain Spotted Fever Awareness Day
i.n Orange County.
VUT'E: Ui~NTMOUS.
5, PROCLAMATION F'C&Z PUBLIC TH WEEK (Proclamation is in the permanent
agenda file.)
Nation was made by Commissioner Marshall, seconded by Commissioner
Carey to proclaim April 14-20, 19$5 as Public Health Week'in Orange County.
Evelyn Lloyd, Chair of the Health Board, announced that open house
will be held on April 19 at noon.
NUPE: UI~,NIl~IOUS.
6 FEES FC1R ONt~NPAL TH SERVTCES(COmplete fee schedule is in
the permanent agenda file.)
Jerry Robinson reported that he and the Health Board reviewed the
cast associated with the well and septic program in an effort to eliminate the
existing County subsidy for these programs.
Commissioner Lloyd questioned the well site placement a~ the present
requirement to obtain a sewrk< permit for digging more than one well in an
attempt to get water and suggested changing this permit to a pr~nises permit
instead of hole permit.
Motion was made by Commissioner Carey, seconded by Commissioner
Marshall to approve the fee schedule as recommended by the Board of ~alth with
there being a one time charge per lot for the well site. The reconQrended fees
effective July 1. 1985 are as follows:
Well Fee r 75.00
7.bta1 Septic fee 5105.00 maximum
$ 85.00 usual
VOTE: UNAN2MOUS.
7, ~7ppr.Frn~rnr, STATE GRANT-HEALTH DEPARTMENP (Recommendation from the
Board of Health is in the permanent agenda file.)
Motion was made by Commissioner Carey, seconded by Commissioner
Willhoit to approve acceptance of 55,000 in Supplemental State money into the
FY84-85 family planning personnel line item and authorize local funds to be
placed in equipment, personnel and mileage accounts as recomm?nded by the Board
of Health.
WTE: ONP,NII~I~TS.
$. 1985--86 CHILD SUPPORT BEGET - TEL~T!'ATIVE SQ~,RD APPR~TAL (Copy of the
progress report and the preliminary budget is in the permanent agenda file.)
Janet Sparks distributed a progress report for the Child Support
Department and requested preliminary approval of the budget so it may be
forwarded to the Department of Human Resources.
Motion was made by Commissioner Walker, seconded by Coranissa.oner
Carey to a~rove the Child Support budget as presented.
VOTE: UNANIMOi]S.
9. CC[~ItJNITY DF~n' TARGET ARFA SII~CrION07escriptive narrative is
in the permanent agenda file.)
Kenneth Thomason noted that the County received notice of the state
044
application period only two weeks ago which limits the amount of time in which
to submit an application.
Wilbert McAdoo summarized the proposed Renaher Street project.
Motion was made by Commissioner Marshall, seconded by Commissioner
Carey to approve the subauission of the small cities ® application and approve
the Ftencher Street Comminity as the 1985 Community Development area and to set
April 1 and April 16 as public hearing dates.
Commissioner Lloyd expressed a concern for renovating rental
property. Fie stated that in the Cheeks/Miles area the majority of the homes
are owner occupied. FFe questioned the number of outdoor bathroom facilities
in both areas. Fie feels the ~hasis of the program to assist people in need
may not be in the right area (Rancher Street) and would like to have additional
information.
Commissioner Marshall pointed out the purpose of the Program is to
help individual citizens who are living under bad conditions. 7~ere is no way
to make 1ar~71ords keep their property up or to bring it up to standards.
Commissioner Carey pointed out that both of these areas are clearly
in severe need and suggested, since time is of the essence, to go ahead with
approval of the project.
Wilbert McAdoo indicated that both areas were ranked using subjective
information and that bathroom facilities was used as one criteria.
Chair Willhait agreed that if the number of the owner-occupied houses
is a legitimate criteria that a survey should be done by the staff indicating
which houses aze owner occupied.
Commissioner Mazshall pointed out that if a difference is made
between owner-occupied and landlord investment property that the M~ni,rn~m
Housing Code should be amended to require indoor bathroom facilities of the
investment landlord.
Commissioner Cazey agreed that the Board should know if most of the houses
are tenant occupied acid questioned the weight the federal governmant will
attach to this criteria. 7.f they take the form of ownership into
consideration, the Board can then focus attention on the physical situation.
Kenneth Thompson noted that the federal government does not dictate
the criteria used in the overall profile in selecting the neediest community.
Chair Willhoit expressed concern about the increase in rent after
renovation of the landlord~wned property.
Wilbur McAdoo noted that restraints will be placed on the property
that is rehabilitated preventing more than a 10~ increase a year in the rent up
to four years.
Chair Wil].hoit suggested the item be tabled and the meeting adjourned
to 5:00 p.m. March 20. Fie requested that the staff do an analysis of the
owner--occupied status of each area and list the names of the property owners
and the occupants of each dwelling and com~pa.re this list with the houses which
aze dilapidated.
Commissioner Marshall requested the number of dilapidated units that
will be rehabilitated and the number that will be demolished. She asked if the
Section 8 Surplus monies could be used for sons of the houses which are not in
the target area.
Wilbert McAdoo indicated that the money in Section 8 Surplus monies
could be used for other dilapidated houses which are not in the target area.
10. RICA-C~' 4VAY A~ F'~t DIXIE AVHN[IE (Resolution recorded in full
in the minute book page ~.)
04~:
Willaert McAdoo explained the six foot right-of~saay agreement mast be
executed before Dixie Avenue can be added to the North Carolina Department of
Transportation I3ighway System.
Motion was made by Conuni.ssioner Marshal]., secorr3ed by Commissioner
Carey to adopt the resolution autY~rizing execution of the Dixie Avenue Right-
of-Way Agreement.
VC1IE: L7NANIMCx7S.
11. HOUSING REEIFIBILI~ITI0~7 CONTRACT S
Motion was made by Commissioner N+~rshall, seconded by Commissioner
Carey to approve four housing rehabilitation contracts for the Councilville
Community Development Area.
Dwelling Unit ~3 Gates Construction Company S 2,995.00
Dwelling Unit #9 Gates Constntction Company $ 3,825.00
Dwelling Unit X12 Samuel English Contractor ~ 5,955.00
Dwelling Unit X27 Samuel ~glish Contractor ~ 1,581.00
VOTE: UNANa'lWS.
12. a~ pROPOSAIS - SOIL CONSERVATION CE (See description narrative
in permanent agenda file.)
Kenneth Thompson explained that the proposal in the National
Administrations budget would severely curtail the SCS program in the County by
cutting their budget by two-thirds.
Chair Willhoit emphasized that this service plays a vital role in the
County and there should be a partnership between the local government and
higher levels of government.
Mata.on was made by Commissioner walker, seconded by Commissioner
Marshall to send the letter included in the agenda to the proper
representatives, including wncerns of the Board and emphasizing the importance
of the SCS program to the County.
Chair willhoit requested adding to the letter what this cut would
mean in the tax rate if SCS had to be funded locally.
Cotcutiissioner Walker withdrew his motion.
Commissioner Carey noted there. are other cuts which are equally
important which should also be addressed in the letter.
Motion was made by Commissioner Marshall, sewnded by Commissioner
Lloyd to send the letter included in the agenda to the proper representatives
including concerns of the Board which emphasize the importance of the SCS
program to the County.
VOTE: L11~.NIMOUS.
13. TRANSPORTATION PIAI~]ING GRANT (Resolution recorded in full in the
minute book page `~~~ . )
Motion was made by Commissioner Marshall, seconded by Commissioner
Lloyd to approve the resolution authorizing sulnnission of the grant application
for a transportation planning grant up to 56,000 maximum from the North
Carolina Department of Transportation.
VOTE: UN~NIlKOUS.
14. BUDG~r AN~NIENT
Motion was made by Commissioner Marshall, sewnded by Commissioner
Carey to amend the 1984-85 budget by the following budget amendments:
GENERAL F[7AD
Appropriation from Social Services Permanency 5 7,611
Planning
Source -Social Services Permanency Planning 5 7,611
A.,,,~,,.,.., ,,-; .. _ ~.,, .,~., :ate S F _'7d11
o~~
Source - Contingency $ 3,120
Source - Contribution from Chatham County S 3.120
Appropriation - transfer to Capital Projects Fund $ 9,800
Source - Recreation S 9,800
CAPI'a~P,L PRCI7E~TS FLiND
Appropriation~apital Fuz'id-Recreation Van S 9,800
Source -'Transfer from General Fund S 9,800
VC7Z'E: UNANIMOUS.
15. PROJECT ~I~E AME(~IDMENr
Motion was u~de by Commissioner Carey, secoax'1ed by Commissioner
Marshall to approve an amerriment to the budget for receipt of Federal Fusing
authority Rands in the amount of 5182,606 to budget for the Section 8-Eacisting
and the Section B--Moderate Rehabilitation Housing Assistance Programs for
calendar year 1985.
VOTE: Ui+R1NIMWS.
G BUDGhT/PRpG~I PROGRESS REPORTS (Copies of all reports are in the permanent
agenda file.)
1. HEALTH
No Questions.
2• AGI
Commissioner Carey asked if the program was experiencing an increase
in the impairments i_ra the group and Jerry Passmore indicated that most older
people are basically well and able to stay by themselves. There is also an
increase in older people over 7S years of age.
3. AGRICULTURE EXTENSION
No Questions.
~}. SOCIAL SERVICES
Commissioner Carey asked about the potential jeopardy of the Win
Program with the proposed cuts and 7rnn Ward noted he understands the program is
scheduled to receive additional cuts in funding.
In answer to Chair Willhoit's question about the Work Fare Program,
'Ibm Ward indicated he had heard very little about the program and therefore
was not prepared at this time to go with the program.
5. CQ~IISSION ON WOMEN
Np Question.
ADJOCAiI~flHII~IP
Chair Willhoit adjourned the meeting until 5:00 p.m., March 20, at
Lincoln Center.
Don T"?i l? ri0it, Chair
Beverly A. Elythe, Clerk
RIGHT OF WAY AGREEMENT
STATE OF NORTH CAROLINA
COUNTY OF Orange
TOWNSHIP OF Hillsborou h
County of 0
46 A
Dixie Avenue
Local Name of Raad
the undersigned owners of that certain property described in Deed Book 386 at Page 635
and Deed Book 500, Pa e 507; Deed Book 386, Pa ~ 637; Deed Book 500, Pa a 505; Deed
Book 386, Pa a 639• Deed Book 386, Pa e 641; Deed Book 386, Pa a 643- Deed Book 386, -
Puce 645; Deed Book 386, Page _647 Deed Book 386, Pa e 649• Deed Book 38o Pa e 651;
Deed Rook 386 Pa e 653- and Deed Book 500, Pa a 509
in the Register of Deeds office of Oran a County, and bounded by
recognizing t'rte benefits to said property by reason of the Department of Transportation
assuming responsibility far the maintenance of the above-described road, hereby grants to
the Department of Transportation, the right of way for said proposed road and releases
': ~ the Department from all claims for damages by reason of said right of way across the lands
of tihe undersigned and the past and future use thereof by the Department, its successors
and assigns for all purposes for which the Department is authorized by law to subject
said righ*.. of way; said right of way being the width indicated and across said property
as fn' rs:
60 ft. in Width measured 30 ft. on each side of the center line of said
--~ prop~_.~d road, and such additional widths as might be necessary to provide for cut and
fill slopes and drainage of road.
~ ~
°' It is understood and agreed that the center line of the 60 ft. right of. way
w hereinabove described has been staked out upon the ground and is shown upon plans for the
project in the office of the Department of Transportation in Raleigh. It is further
agreed that the property owners will erect na fencing nar engage in cultivation upon the
} right of way described herein.
i
This agreement also includes additional right of way at intersection located at approxi-
i mate Survey Station 0 + 00, described as follows: Beginning at the intersection of the
`~ center line of Harper Street (Secondary Road 1395) with the center line of Dir.-ie Avenue,
' measure 90 feet along the center line of Harper Street (secondary Road 1395) in both a
`!. northerly and southerly direction, setting Points A and C. Beginning again at said
'' intersection, measure 90 feet easterly along the center line of Dixie Avenue, setting
ti Point B. The additional right of tivay comprises the triangle formed by connecting Points
~'' A, B and C with straight lines.
,,
~ ~_, This agreement further includes additional right of way at intersection located at approxi-
~ ~ mate Survey Station 7 + 76.15, described as follows: Beginning at the intersection o t e
~ ,, center line of Dixie Avenue with the center line of Old Cedar Grove Road, measure 80 feet
°' along center line of Dixie Avenue in a westerly direction, setting Point A. Beginning
s again at said intersection, measure 105 feet southerly along center line of Old Cedar
`• ~ Grove Road, setting Point B. The additional right of way comprises the triangle bounded
~' by the two roads and a straight line from A to B.
(For addition to system where map is in Raleigh)
Revised July 1977
COUNTY OF Orange Dixie Avenue
Local Name of Rpad
4~ B
There are no can ditivns to this agreement not expressed herein. The under-
signed hereby covenant and warrant that they are the sole owners of said property; that
they solely have the right tv grant this right of way, and that they will forever warrant
and defend the title to the same against the lawful claims of all parsons whomsoever.
IN WITNES 41HEREOF, we have hereunto set our hands`•and affixed our seals this
the ?'~;~day ofq 19~';~ . ~
COUNTY Or ORANGE BY~ ~LS.,;~..~ ~~-~-' .,n~. _(sEAL)
• Chairman, Orange County (SEAL)
Attest• Board of Commission
.~ .,r.~~ . •: •
Clerk: to tlxe Orange County ~ (SEAL)
Board of Commissioners (SEAL)
NORTH CAROLINA, Orange County. (SEAL)
I, ~ ~~ ,_(,1•~•~r, Notary Public in and for said County (SEAL)
and Stak#e, do hereb~oertify that Beverly Blythe, Clerk to
the Orange Gounty Board of Gommissioners, personally came (SEAL)
before me this day and acknowledged that she ORAWiJ FOR DEPARTh1ENT OF TRANSPORTATION
is the Clerk to the Orange County Board of
Gommissioners and that by authority duly given BY:
and as the act of the said Board, the foregoing
instrument was signed in its name .by its-Chairman,
sealed with its corporate seal ,,`,.,d att~~~~~.by
herself as its Clerk. ',~/ ,,~y \., ~''~
'4Titness m~ ban and official ~eaa.~ t'li4~s ~he ,`?_~
day of i~l~f~;~, 1985. ~~ '~ P;,~31G ~
u .,:.
riy commission expires
~~~
(Far addition to system where map is in Raleigh)
Page 2
Revised ,luly 1977
RESOLJTIO~T OF THE Or"ZANGE COU~7TY BOARD OF CO~161x5SIG\ER5 AUxHORT7.ING Ti3E; EXi~CUIION
Or A RIGEi'I' OF WAY FOR DIX1E AVLaVUE.
IT IS HEREBY RESOLVED:
THATr the Orange County Board of Commissioners authorized the execution of a
Right of Way Agreement far Dixie Avenue, located in the t,orthern Fairview
Ccnutiunity Development Area.
THAI, a tight of Tray egreemerct will be executea granting the Ydorth. Carolina
Department of Transportation, the right of way for Dixie Avenue.
I Hereby certify that the above zesolution is a true anti corx'ect copy of the
resolution adapted at a maet:~ng of the Oran e County bo~'rd of Commissioners
on the ~ day of~/~~ ~ ~
19~~ .
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Bwerly A Blythe, Cl ._
Crane County Board of Corunissioners
46 p
(_i ~:
A RL'SbuUTION 1lU7.'[laiLlZlt~ Si]P~~17~SION OF ~
GRF~~'P FOR 7.'RF~NSPOR'-I'I~TTaN PI~Pd'.~Il'~
- - $E IT RESOLULI7 by tYie Board of_. Cn:~rniss:ioners of
Orange County that the County A;anager will be auuhorizcd 'co
suam:it an arplication to the North Carolling Aep.~rtm°nt of
Transpoztation for a S6, OG0 maxiTUm grant for u~:clztirg tl,e
Or'arge County Transportation DeYxirtm~•nt Plan anc3 to certify
to the North Carolina be~arra~ent of Trans~rtation tYze ~~i11.°
inyness of the County to assure a l0`-„ cash match.
P,t~~'PED 'S'IiSS `[HE 19th DAX QF b111ItCH, 1.985.
Uon Willhoitr Chair
Board of County Co:r~nissionGrs
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