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HomeMy WebLinkAboutMinutes - 19850306oi~ MINUTE S ORANGE CCUNPY BOAF~ OF CfMi,ISSIONER$ REGULAR MEETING MARCH 6, 1985 The Orange County Board of Commissioners mat in regular session on March 6, 1985 at 7:30 p.m. in the Commissioners Roam, Prange County Courthouse, F3i.llsbarough, North Carolina. CONII~IISSrONERS PRESENT': Chair Don Willhoit, and Commissioners Shirley Marshall, Maser Carey, Jr., Ben L1oyd.arr] Norman Walker. ATI~~i' PRFSED7f: .Geoffrey Gledhill. STAFF PRESENP: County Manager Kenneth R. Thomson, Director of Purchasing Robert N. Ac7delson, EMS Director Bobby L. Baker, Clerk and Administrative Assistant to the Baard Beverly A. Blythe, Financial Analyst Donna Clayton, Director of Planning Marvin Collins, public Works Director M. Ray Harden, Finance Director Wallace H. Earding, Assistant County Manager Albert Rittrell, Assistant County Manager William T. Laws, Acting Director of Rousing and Community Development Wilbert McAdoo, Director of Economic Development Sylvia Price and Director of Parks and R.ecreatian R. Wayne Weston. A. BC1~RD CCNIlNENTS NONE B AiIDI E CQyMEDT.CS 1. MATTERS ~T Tt~ PRINT'ID AGENDA NONE 2 MATTERS NOT ~ Tf~ PRiNI'ID AGENDA NOI~ C. MINUTES DECEMBER 18 1984 Several corrections were made to the minutes. They will be corrected and resubmitted at the next meeting. ANUARY 29 1985 Motion was made by Commissioner Marshall, secorrled by Commissioner Carey to approve the January 29, 1985 minutes as corrected. WTE: Ur~,NIN~US. FEBRUARY 4, 19$5 Motion wes made by Commissioner Lloyd, secarrled by Commissioner Carey to approve the February 4, ].985 minutes as corrected. VOT$: UNANIMOUS. D. APPOI NI'S PERSONrIEL ADVISC&~' BOARD Motion was merle by Conani.ssioner Marshall, seconded by Comdnissianer Carey to reappoint Carol Cantrell and George Prillaman to this Advisory Board. VOTE: Ui~,NYMOUS. Motion was made by •Commissioner Carey, secorx]ed by Corrunissioner Marshall to reappoint Johnnie L. Peace. VOTE: UNANII~IS. HEALTH AND MIDICAL CARE ADVISORY $Qa,Ra Motion was made by Commissioner Marshall, recorded by Conmu,ssianer Carey to appoint Danita Marie Thompson aril Dorothy M. Talbot. VOTE: LiNP,NIN~TS. HILL~UGH PL~TlNG BQ~RD Motion war made by Commissioner Carey, secorr3ed by Commissioner Marshall to appoint James Culbreth to the Board. T~~ + iTATf~TTTkPo'1TTC ois GRANGE COUN2'Y PLANN~IVG BOAF6~ Motion was made by Commissioner Walker, secorr3ed by Commissioner Carey to appoint Chris Best to this Board. 57C1I'E: LiNF,NINlWS. E. ITF~'!S FOR DEICISION 1. PRELIMII~RY P RICHAI~ C At~7 HQA7ITA F. RC~IICH Director of Planning Marvin Collins stated the property is located on 5R 1341 (Harnnny Church Road> in Cheeks 'lbwnship. There are two (2) lots proposed out of a 10.17 acre tract. The property is zoned A R (Agricultural Residential and designated as such in the Land Use Plan. Because this is a two-lot subdivision, the planning staff felt there would be minimal impact in that area. The Planning Board recommended approval of the subdivision at their February 18, 1985 meeting with the wrrlition that there be a fifteen foot drainage easement provided along the rear lot lines of both lots. Motion was made by Cor~anissioner Walker, seconded by Commissioner Lloyd to approve the recommendation from the Planning Board. VDl'E: I~i~7IMWS. 2 RELIMINAL2Y IAN-i~1RREN S. SUMMEY SR. Marvin Collins correrented that the property is located i.n Eno Township on Miller Read. Two lots are proposed: (1) 1.7982 acres and (2) 2.8331 acres. The property is zoned A-R and is desiggnated Agricultural Residential in the L3txl Use Plan. Motion was made bI' Corienissioner Walker, seconded by Commissioner Carey to approve the recor~m~endation from the Planning Board, VDrE: L1I~NIN1pUS. 3. PRELTNlII~T1IRY PLAN~,RTEEt MEAD SDCTIOd~S ~ AND THREE Marvin Collins indicated the property is located on SR 1541 (Kiger Road) in Little River ToFmship. The tract is designated as Rural Residential i.r, the Land Use Plan. Thirty-three lots are proposed out of 34.566 acres. One problem with this subdivision is that some of the approvals from the Health Department have not been received for the lots located on the west side of Kiger Road. The Planning Board recommended preliminary plat approval for lots 16 through 33 - a total of 18 lots. The Health Departrt~ent has conducted a percolation test on each of these lots. It is recommended that the approval for the lots on the west side be deferred until the Health Department has completed percolation tests on all lots. In answer to Commissioner Marshall's question about the paving of this road, Collins indicated the road is not paved but is a preexisting state maintained road which satisfies the Subdivision Ordinance requirements. Comtnissfoner Walker questioned whether a 60-foot right-~of-way existed. Collins indicated that, from the surveyor's i.rx3ication, there is a 60-foot right~f~vay on this road. In answer to Chair Willhoit's question about the destination of the road, Collins irr7icated the road goes to the north aril back in to serve other property but does not go all the way through. Willhoit asked how that road was going to get paved. Collins indicated the only way for the road to be paved in the future is through the Participatory Paving Project. Geoffrey Gledhill clarified the road would not be wnsidered a subdivision road but a secorxiary road. Chair Willhoit noted that as a seoorrlaxy road it could displace some of the other secondary roads on the paving priority list. Furtherrrore, if the ~~ road did not already exist, the policy of the Board would require that the road be paved in order for the subdivision to be approved. Collins indicated that although there has never been a subdivision of this size, like situations in the past have never hats as a coalition of approval a requirement to have paved roads. Commissioner Marshall noted that the property along this road could be further subdivided which could result in additional traffic on this road. She stated it doesn't seem to be in line with the public health, safety and welfare of the people for which the Board is responsible as Bch as possible under the law. Commissioner Lloyd asked how that was related to the public health, safety arr3 welfare of the people. Commissioner Marshall noted that one of the severe arr7 familiar problems in rural areas arises when building is allowed on dirt roads and the people later have to follow a difficult process to get them paved. Commissioner Lloyd indicated that some people don't want to live on a paved road. Chair Willhoit indicated that in the past, paving had not been required because of the small number of roads involved. This, though, is the type of situation where paving should be required as a condition for approval because as more development occurs, the problems created by an unpaved road increase. Commissioner Lloyd opposed the requirement for paving because the cost per lot would increase. He stressed there was no reason not to approve the development since the developer met all the provisions in the ~abdivision Ordinance. Commissioner I1oyd moved approval of the lots on the east side of the road as recommiended by the Planning Board with the west side being held as the Planning Board recommerrled. MQPIO~V DIF~ FOR IACP. ~' A SPCA. In answer to Commissioner Lloyd's concern about impervious surface, Marvin Collins clarified that the definiticn in the Zoning ordinance states that if the road is paved with concrete or asphalt, it is ~nsidered an impervious surface. However, it does not recognize that the compaction of the soil results in the surface being made impervious. Chair Willhoit emphasized that the Slabdivision Ordinance does provide that consideration be given to the paving of roads grid consistent with the criteria of other subdivisions that when there are nine lots or more, it is generally required they be paved. There is a long list of roads in this County that are unpaved aril a long list of people that want their roads paved and to continue to approve subdivisions with unpaved roads, especially a 33 lot subdivision, is a dereliction of the Board's responsibility. Commissioner Lloyd disagreed with Chair Wilihoit's statement. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve the subdivision lots (16-33) on the east side of the road with the condition that the road be paved to DO.C standards arr7 accepted by DOT before the lots are developed. VU1'E: AYE5, 4; NOES, 1 (Commissioner Lloyd) . d. PRELIMII~.RI' PLAN-PEELER CREEK Marvin Collins comrented the property in question is located in Bingham Township off Ferguson Road. Nine lots are proposed out of approximately 16.16 acres. The property is zoned A R and is designated n.+~+.~++i++,~~i Ac~irian4-iii a.,,~ n„r~i RP4ir'iPlltia~ in hhc T..7TY~ TTSP Plan_ '7'hP front U1~ portion of the property is in the University Lake Watershed and a stormaater management report has been received for that portion of the subdivision which includes 4 lots. The Planning Board recorcarerds approval with the corr3ition that a sma11 stormwater management detention pond be shown on lot ~$. Motion was made by Commissioner Marshall, seconded by Co:runi.ssioner Walker for approval of the Peeler Creek Subdivision as the Planning Board has recommended with the condition that the storm water management detention pond be shown on the final storm water report. VOTE: UI~1I~t1~'lOUS. 5, HATE LAIII~7] D S I,EGISIATIO~T (see permanent agenda file for a copy of this resolution) Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the resolution supporting 5katewide legislation to restrict the sale of phosphate containing 1aur~dry detergents. VOTE: AXFS, 4; NOES, 1 (Commissioner Walker). 7 ANIMAL SHELTER SIDS County Manager Kenneth R. Thompson indicated that the law bid of 572,623.00 from the D. W. Ward Construction Caa-~any exceeded the budget of 550,000. He stated that North Carolina general statutes require that separate bids be solicited for each branch of work (HVAC, general, plumbing, electrical) when the expenditure exceeds 550,000. Assistant County Manager Bill Laws gave several reasons for the bids coming in over the estimated budget: (1) the small size of the project, (2) the design of the plurt~ing specifications, (3) quality of materials far the windows ark doors and (4) the costs for the skylights. Laws will work with the animal shelter ana the architect in an effort to rework the specifications. Motion was made by Cammi.ssioner Lloyd, seconded by Commissioner Walker to reject all bids submitted for the Orange County Animal shelter Expansion and authorize staff to reduce specifications and rebid the project. VOTE; UNADTIlKOUS. $ RESOLUTION ESTABLISHING ST CATION FOR UISITION Director of Fusing and Cona~uni.ty Developmmnt Wilbert Nir,Adoa explained the request for just compensation is for the acquisition of .a dilapidated dwelling in the Northern Fairview area with an appraised value lower than the estimated oust of rehabilitation. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve establishment of just compensation of 59,450 for the acquisition of a dilapidated dwelling which is mat usable for housing rehabilitation located on Harpar Street in the Northern Fairview Community Development area. VO'l'E: DNANIMO(IS. Commissioner Marshall inquired how the surplus money from the Section 8 program was used and requested that wnsi.deration be given in the future for its use for housing rehabilitation for irr7ividual homes not included in Commoanity Development target areas. 9 RENTAL REHABT.I~I'~lTION A S.(see copies in the permanent agerxia file) Wilbert McAdoo presented far consideration a m~xnarardum of understarxling with the towns of Chapel Bill and Carrboro for the purposes of rehabilitating 30 units each over a two year period. In addition, the Town of Carrboro desires the County's assistance in the actual physical rehabilitation of their 30 units in the form of technical services. aly Motion was made by Commissioner Carey, seconded by Comunissianer Marshall to enter into a Memorandum of Understanding with the Zbwns of Chapel Hill and Garrboro and Rental Rehabilitation Agreement with the 7.bwn of Carrboro concerning the Rental Rehabilitation Program. VOTE: [JAlANTMWS. 10. WHITE CROSS FIRE DISTRICT ET,F)C`rTON Commissioner Marshall indicated that sores of the people in this area are under the assumption they are voting to build a firehouse and equip such with no passibility of contracting for fire protection.. Chair Willhoit ire3icated that before a determination can be made about the type of fire protection, you first must have afire district with a Board of Trustees who will decide how to provide the fire protection service. There seems to be a lot of interest in a volunteer fire department in the area with the intention of providing the most practical means for meeting the five mile criteria set by insurance companies for cheaper rates. Motion was made by Conmu.ssioner [walker, seconded by Commissioner Carey to adopt the resolution to establish the White Cross Fire District and to request the Board of Elections to corrluct an election in the White Cross Fire District to determine taxation for fire protection. VOrI'E: Ut~11VTINOU5. 11. IDIDIREG'P COST PLAN Director of Finance Wallace Harding indicated this is a continuation of the contract with David M. Griffith ar~d Associates in the amount of 59,450 for the preparation of Orange County's irr3irect wst plan. The Finance Department will be involved in the preparation of this plan which will reduce the fee over thrc-~e years to 58,000. Motion was made by Commissioner Lloyd, seconded by Commissioner Walker to. approve entering into a contract with David M. Griffith Associates for the preparation of Orange County's indirect cost plan. VOTE: Lfi~,NIM0U5. 6. OLU COURTHOUSE BIDS Roman Kolodij irx3icated that the bids received for the general contract and the HvAC were above estimates while the plumbing and electrical bids were below estimate. The additional costs were for the new roof and interior stairway. Also the costs were increased because of the requirement that extra care be taken in doing the work inside as well as hauling away the debris. Motion was made by Comni.ssi.oner Marshall, seconded by Chair Willhai.t to approve the recorrnnendation of the County Manager to accept the bids amt fund the project construction over two budget years. VCR'E: UI~,NIMQUS. 12._ REVISION (~' THE TTTLE_ III-B AGT_NG SER~CES C01!~RA~.T (see the permanent agenda file for a copy of this contract) Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the revised Title III-B Aging Services Contract. VCTE: Ul~ilv~i]S. 13. O~iPl1GE TI~US'I'RIES AME[~MELQP Motion was made by Chair Willhoit, seconded by Commissioner Lloyd to amend the budget for the Orange Tr:dustrie5 Building per Orange County Board of Commissioners and OPC Mental $ealth Board action February 4, 1985, ar:d to accept a 530,000 appropriation to ~C Mental Health by the State of NortY, Carolina. for this purpose. VOTE: UI~lNTMWS. Q2d ~, BiIDG~I/PROGRAM PROGRESS REP9RT~ (See descriptive narratives of all reports in the permanent agenda file.) 1. RF7CREATION Conuaissioner Marshall referred to the handicapped report and asked about the handicap access to the gym at the Human Services building. She requ@sted that attention be given to this problem. Wayne Weston irr3icated that access could be from the back of the building with some simple ramping. Cor¢nissioner Carey questioned the unsafe conditions of the playgrourxi equipment at Northside. Weston pointed out that a lot of the equipment was manufactured in back yards and is very similar to the eauipment that belonged to Community Action at the Cedar Grove Building -barrels, homemade with nails, splintered wood, etc. 2 HOUSING AND CQ~7UIaTY D~ME[~71' NO QL~`!'ZONS 3. F7CONC1`'!IC DEVEI~N~TP NO QUESTIONS 4. PL~ANNI NO QUESTIONS 5. PCTBL.tC WORKS Ray Harden distributed a new revised report. Commissioner Carey asked about the coupon system for allowing use of the landfill at no charge to the individual and Ray Harden indicated that the public is very receptive to this new program. ADJ~ Chair Willhoit adjourned the meeting at 9:55 p.m. The next rr~eting will be held on March 19, 1985 at 7:30 in the 01d Past Office on Rosemary Street in Chapel Hill, North Carolina. Don Willhoit, Chair Beverly A. Blythe, Clerk