HomeMy WebLinkAboutMinutes - 19850115y r,
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APPROiTED 2/4/85
MINUi'E$
ORANGE CWNTX BDAl~ OF CCMMISSICiVERS
RDC~JIAR MEETIIVG
' JANQFIRY 15, 1985
The Orange County Board of Comaaissioners met in regular session on
Tuesday, January 15, 1985 at 7:30 p.m. in the Old Past Office Building, Chapel
Hill, North Carolina.
_. Commissioners Present: Chair non Willhoit, and Coam[u.ssioners Shirley
Marshall, Moses Carey, Ben Lloyd and Norman Walker.
Attorney Present: Geoffrey Gledhill
y
Skaff Present: County Manager Kenneth R. Thompson. Financial Analyst
Donna Clayton, County Clerk and Administrative Assistant to the Board Beverly
A. Blythe.
A.
Chair Willheit requested agenda item E8 "Cultural Resources" be considered
first under the items for decision portion of the agenda.
Ca¢~mussioner Marshall referred to the question raised at the previous
meeting regarding differences between the State and t~ City of Chapel Hill
road standards and noted that the Town standards for roads have been upgraded
to support the weight of the city buses that serve the Town. Commissioner
Marshall indicated that these standards must be upheld and the Planning Board
and Planning staff advised of this information.
Commissioner Lloyd requested item E2 "Legal Services Study" be delayed
until the next meeting. Also, he requested to add to the agenda a brief
dismission on the upcoaning legislative conference.
B.
1. ~J,'ka$S CN THE yRTrrfMn PGENDA
Chair Willhoit noted there were several persons present for item E8
and he would recognize those persons when that item was considered.
2. MATTERS Nf~P j$~LTf~. $RINT~,p..P~.~
NC'~lE.
C. MTNLII~S
Motion was made by CoaRnissiorier Marshall, seconded by Commissioner Moses
to approve the minutes for the January 7, 1985 Regular Meeting as corrected.
~~- DOrl~: L11~,NIlNDUS.
NOTE: Because of a question raised by Commissioner Walker on the motion and
vote on item E12, there was a consensus to reconsider the approval of the
minutes at the next meeting.
D. ~
Motion was made by Commissioner Marshall, seconded by Commissioner Carey
-- to appoint Bobby Crissman and George H. Bressler to the Secondary Road
Improvement Advisory Committee.
VOTE: iAVANIMOUS.
Nation was made by Commissioner Carey, seconded by Commmissioner Marshall
to appoint Njoroge Wai.naina to the Solid Waste Task Force.
VOTE: DNANIMD[]S.
Motion was made by Commissioner Marshall, seconded by Commissioner Carey
to appoint Daniel. B. Menzel to the Solid Waste Task Force.
VCTE: LINANIMQLiS.
E. ~Tk~.~k~R DEICISION
R, f7Tt!f4Ti2AT. RFq']TiRCF_S
1
~`~"~.
2
County Manager Kenneth Thompson summarized the main reasons for
establishing an Arts Commission for Orange County:
(1) provide the County with a local mechani~n for coordinating the
state grant money.
(2) provide the public with information about the art activities in
the County, and
(3) encourage cultural activities on a countywide basis.
Jack LeSeur, Director of the Cos~smanity Development Section of the
North Carolina Arts Council, spoke briefly about the adm9nistration of the
Grass Roots art program. This program provides for a local distributing agent
for state grant money in the form of a countywide arts council or carnnission
established locally to look at all the art needs and take whatever steps it
sees fit to serve those needs. The State Arts Council supports the effort of
Orange County in forming a coamnission and will work with the Arts Coa[¢nisisan on
an informal basis. There are local distributing agents in 73 of the 100
counties in North Carolina.
Chair willhoit noted that the present allotment for Orange County is
approximately $11,000.
Motion was made by Chair Willhoit, seconded by Caanmissioner Lloyd to
proceed with the establishment of an Arts Ccatmiission with a m~obership of l0,
and requested the County Manager to prepare a resolution and a charge for this
ccaiunission.
_ W7.~: [IAIANTMDUS.
(see the permanent ager~cla file for the report)
Thomason gave a status report an the number of persons who have
signed a contractual agreement for the Efland Sewer service. An update and a
reconurendation will be forthoomi.rig at the February 4 meeting.
~~ (see permanent agenda file for a Dopy of this agreement)
Thompson presented for consideration and approval a lease/joint use
agreement between the Board of Education arr7 the County for the jointly
developed Orange County Tennis Complex at Orange High School.
Chair Willhoit noted same areas of concern:
(1) Page 2, Section ~ which states "The Board shall plan and
coordinate with the County any major renovations of the tennis
court facilities beyond routine maintenance. The County and
Board shall share equally the cost of any such renovations."
willhoit stated this section needs to be specific about the type
of renovations and coordination on any necessary maintenance
where the County will share in the cost.
(2) Page 2, Section 5 which states "Rhe County sha11 be responsible
for the cost of all utilities necessary for the use of the
leased property." Willhoit noted this section needs to be
further defined. Commissioner Walker indicated that the lights
are on a timer.
(3) Page 4, Section 9 which states "All improvements of the property
shall be the property of the Board including the light fixtures
placed on the field by the County." Wilihoit noted an amount
for purchasing these fixtures should be included in this
section.
~~~
(4) Page 4, Section 11 which requires School Board approval of non
school uses. Willhoit noted the County should have first
priority far the use of the facilities during non-school hours.
Commissioner Walker questioned the need for such an agreement since
the School and County operate under the Comtumity School ACt.
In answer to Commissioner Walker's concern, Attorney Geoffrey
Gledh;.11 explained the statute a].laws the school to make the facilities
available for ccatgmmity users but does not specify the oaordination of the
- activities.
Commissioner Carey questioned Page 4, Section ll which states "the
- Superintendent or his designee shall inform the appropriate agent of the County
of scheduled school-related activities after school hours" and questioned if
this should be within a certain time frame to avoid conflicts.
Referring to Page 2, Item 4, Commissioner Marshall questioned the
condition of the tennis courts and noted that no obligation should be taken by
the County without first determining the condition of the courts.
The Lease/Joint Use agreement will be revised and resubmitted.
4. . _~M.LSST~7 FY=)R ~nT('MFT1 c,~na~m_ bvnT-r 'r'irm?(see the permanent agerr7a file
for copy of application)
Motion was made by Commissioner Marshall, seconded by Canm~issioner
Carey to authorize the. Ccecanission for wa~men to apply for the grant from the
North Carolina Council on the Status of Women to hold a one day symposium for
residents of Orange County interested in the home based business concepk.
_ v07[~: LUS.
Ttx~son presented for consideration and Board selection seven (7)
program summaries. It was the consensus of the Board to further consider at
their next regular meeting four (4) programs for entry into the NACo
caa~g~etition:
(1) Computerization
(2) Senior Citizens' Transportation System
(3) Improved Dental. Health
(4) Model Water Quality protection measures
fz._
.,.. Motion was made by Conmi.ssioner Marshall, seconded by Commissioner
Carey to approve the following budget amwndments:
(1) To budget for additional W!N Daycare revenues:
Appropriation-Social Services Daycare Consolidated $10,400
Source-Social Services-Daycare $10,400
__. (2) Zb budget for Long Trrm Care Screening Revenue:
Appropriation-Social Services Long Term Care Screening $25,000
--- Sourc~Social Services Long Term Care Screening $25.000
(3) 7.b appropriate funds, by project, to Orange County
Schools from the School Capital Reserve Fund:
Appropriation range County Renovations-Engineering/
Architectural $19.020
Appropriation-Roof Engineering $35,000
5ource-Transfers to School Capital i~serve $54,020
(4) To appropriate funds, by project, for engineering/
Architectural fees arx3 services:
Appropriation-grange County Renovations-Engineering/
Arnhitx~iral $19.020
3 ~+
4
Appropriation-Orange County-Roofs-engineering $35,000
Source--Remittance to School Capital Reserve $54,020
VUPE: DNANIMpiJS.
Chair Willhoit requested that all future budget amendment requests
show the appropriation mount before and after the requested amendment.
_7_._ _ m~ c~,r.~vn;~~~
Motion was made by Caa~missioner Marshall, seconded by Commissioner
Lloyd to adopt the 19$5 meeting scherlu].e with two changes: (1) deletion of the
July 16 meeting date. and (2) moving the March 4 regular meeting to March 7.
VO'EE: UNANTN~H]S.
Commissioner Lloyd asked about a procedure for discussing resolutions
before a vote is taken at the legislative wnference in High Point. Chair
Wil]hoft indicated any concerns should be expressed to him at that time.
Chairman willhoit adjourned the meetinng at 9:05 p.m. Next meeting:
January 22, 1985, 7:30 p.m., Commissioners Room, Orange Gounty Courthouse,
Hillsborough, North Carolina.
Don Willhoit, Chair
Beverly A. Blythe, Clerk
AP'PRCVF~ 2/4/85