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HomeMy WebLinkAboutMinutes - 19841203~ ,`~; M I N U T E S ORANGE COUNTY BOARD OF COt1P1ISSI0PIERS DECEMBER 3, 1964 REGULAR MEETING 1 The Orange County Board of Commissioners met in regular session on December 3, 1984 at 7:30 p.m. in the Board of Commissioners' room in the Orange County Courthouse in Eillsborough, North Carolina. Commissioners Present: Chair bon 4di11hoit and Gommissioners Shirley Marshall, Ben Lloyd, Norman Talker and Richard Whitted. County Attorney present: Geoffrey Gledhill. Commissioner Elect present: [doses Carey. Staff Present: County~I~lanager Kenneth Thompson. Assistant County Manager • William Laws, Purchasing Director Rob Addelson, Deputy Finance Director Ken Chavious, Planner Susan 3mith- and Administrative Assistant and Clerk to the Board Beverly A. Blythe. A. APPRdVAL OF_L~'i~L~iT~'~ Motion was made by Commissioner Marshall, seconded by Commissioner Whitted to approve the October 16, 1?84 minutes as circulated. VOTE: UNAN]Zt=OUS. Commissioner Whitted requested adding to future minutes a list of the staff present. notion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the November 5 and November 12, 1984 minutes as corrected. VOTE: UNAI`IMOUS. The minutes for November 20, 1984 were withdrawn. - B. g~g~?ora nP AFPP.ECYAT~O Chair Willhoit read and presented to Commissioner jdhitted a Resolution of Appreciation and Commendation (see page ~~ of these minutes for a copy of this resolution). •, Motion was made by Chair Willhoit, seconded by Commissioner Marshall to approve and enter into the official minutes the Pesolution of Appreciation and Commendation for Commissioner Whitted. VOTE: UDIANTMOUS. Chair Willhoit read and presented to Commissioner Whitted a plaque from the Orange County Board of Commissioners on behalf of the citizens of Orange County. Commissioner Whitted thanked the Commissioners for the recognition and thanked the citizens of Orange County for the opportunity of serving on the Board for twelve (12) years. He stated that many challenges have been met • with many more challenges yet to be met, especially in raising money to meet the continued growth ana maintain the level of services that are now present. xe also thanked the staff for their support. G~ F F F Ms. Emma Jean Levi, P_ttorney at Laca, administered the oaths of office to newly elected and re-elected Commissioners Moses Carey, Jr. and Don Willhoit, respectively. (The signed oaths are on permanent file in the office of the Clerk to the Board). _ ~] ~' ! 2 The Eoard elected Don willhoit Chair until December 2. 1985; the vote was: Dan tillhoit, 3 (Commissioners Carey. Marshall and tillhoit); tioses Carey, 2 (Commissioners Lloyd and walker)- . The Board elected Shirley Marshall Vice-chair until December 2, 1985; the vote was: Shirley tarshall, 3 (Commissioners Carey, Marshall and willhoit); Moses Carey. 2 (Commissioners Lloyd and Walker). E. BOAP.D CO~~ 1~ `IT~^$ Commissioner tarshall added to item ~4 the Youth Services Needs Task Force. F . BdJ~_SDS'7L~FN~ y .l.r ,~ TTERS ON THE P j~:~p _liSiE ~ A Nora . 2. P•'IATT~;1~' S rTOT oN T~g$Irrr~nw.~Er?DA Ernest Johnson, Cedar Grove, e~:plained to' the Board that he had purchased a 100 foot tract of land and has received a letter from the Planning Department that he is in violation of the Orange County regulations. Planner Susan .Smith e:;plained the property in question was subdivided vrithout County approval and per a directive from the Board to enforce this regulation and based on the information received from the Land Records Office the Planning Department sent letters to all such subdividers asking them to come in to the office for a conference. Chair willhoit referred this to the County Manager and requested a report. G. RPPOINTr•TEP]T~ tIotion was made by Chair tillhoit, seconded by Commissioner Carey to appoint t:enneth R. Thompson County Manager. VOTE : UtdANTMOUS. tlotion was made by Commissioner Carey. seconded by Commissioner Marshall to appoint Beverly P_, Blythe Clerk to the Board. VOTE: UNANII~Ot)S. '~. COUAiTY ATTORA?EY t4otion was made by Commissioner rarshall, seconded by Commissioner Carey to continue the County's association with the firm of Coleman, Bernholz, Dickerson, Bernhalz, Gledhill and Hargrave for services as the County Attorney. Commissioner Lloyd noted a previous concern about attorney fees and a repeated request for a study on the feasibility of employing a fulltime •~ attorney. Lloyd moved that action be tabled until the study could be completed. Commissioner Marshall seconded this motion. VOTE: AYES, l; rIOES, 4 (Chair willhoit and Commissioners Carey, farshall and Taalker). Chair Willhoit indicated he would provide information at the next Board meeting regarding how to study attorney fees. VOTe ON THE ORIGIrrAL MOTION: AYES, 4; NOES, 1 (Commissioner Lloyd) dy BOARD MFMSER APPOLNTMEDi~S a. OPC M~~aL• Haalth Board ~, 3',~. Motion was made by Commissioner Marshall, seconded by Commissioner Walker to appoint Chair Willhoit to the OPC t•Iental 13ealth Board as Commissioners' representative. VOTE: iNANIMOUS. b~PCh~air~Willhoit announced his resignation from the Public Health Board. Motion was made by Chair Willhoit, seconded by Commissioner ~7alker to appoint Commissioner Carey to the Public Health Board as Commissioners' representative. VOTE: UNANIp10US. ~4 CarJitaLFipal th_ SQ st~m5 Alotion was made by Commissioner Marshall, seconded by Commissioner balker to appoint Commissioner Carey to the Capital Health Systems as Commissioners' representative. VOTE: UNANIMOUS. AtP Motion was made by Chair Willhoit, seconded by Commissioner Carey to appoint Commissioner Marshall as delegate to the Triangle J COG. VOTE: UNAPIIPIOUS. t-lotion was made by Commissioner Marshall, seconded by Chair 1~Tillhoit to appoint Commissioner Carey alternate delegate to the Triangle J CDC. VOTE: UNANIMOUS. Motion was made by Chair Willhoit. seconded by Commissioner Marshall. to appoint Commissioner Carey to the Youth Services Needs Task Force as Commissioners' representative. VOTE: UP?ANTDIOUS. 5. O~AER APPD~ Motion was made by Chair Wi.llhait, seconded by Commissioner Marshall to appoint Irvine P. Nach to the Private Industry Council. VOTE: UP7AP7IMOUS. Motion was made by Commissioner Marshall, seconded by Cammissi.oner Carey to appoint Willie F. t4ard to the Health and t3edical Care Advisory Board. VOTE: LIIIANIMOUS. H. REPORTS 1~~y~C900L O ~"~.Q~NL~PiS'~IL+TTTF ~~ TS7F. ORANGE COUNT~SYS'''EM Norman Haithcock, Drange County School Board. Chair, expressed appreciation for the opportunity to present the recommendation of the School Board for the Orange County Schools. He emphasized getting the most for each tax dollar and indicated this plan does have unanimous support from the Board of Education. Dr. Dan I,unsford, Superintendent of Orange County Schools, presented the recommendations on the school organization/facilities improvement plan as contained in his memo to the Board of Commissioners dated November 26 and ir. the report from the Division of School Planning SDPI dated October 15. (These two documents are in the permanent agenda file in the Clerk's office). Lunsford explained this plan is an outcrowth of the concerns raised by the Capital T~1P_P_d8 Task Force to provide better facilities for the instzuctional 3 ,, u 4 program for grades six and seven specifically at the A. L. Stanback facility. Lunsford highlighted the information in the state tables and also the teacher-pupil ratios. He noted that Orange County Schools have more uncounted specialized areas than listed in the report. He recommended that the plan be broken down into two phases with phase one being the High School project and phase two the elementary project with phase one financed vrith a pay-as-you-go plan with the possibility of bond revenues to finance a new - facility for phase two. Lunsford indicated a desire to receive authorization for engineering and architectural work for phase one in the winter so that - the work could begin in the £all of 1985. Chair Willhoit questioned the population projection as contained ir. the state report and Lunsford noted that the state has indicated a difficulty in projecting the propulation growth in this area of the state. The School Board is looking at the birth rates in making their decision for anew elementary facility. Chair Willhoit noted that the proposed uses for the A. L. Stanback facility will ultimately result in a commitment of funds from the County to maintain and operate the facility. Max liennedy, Orange County School Board Member, emphasized the need for additional classroom space to take care of the 200 projected student increase by 1988. Commissioner Marshall expressed a concern that the time difference between phase one and phase two was artificial, that the elementary school would need to be in place by 1988 and that that time limit does nat give much leeway for pay-as-you-ro and bond financing planning for separate phases. Walter Fairbault, Jr. Orange County School Board Member, emphasized three areas of the recommended plan: (1) overall efficiency in organization especially in 4-12; (2) better cost efficiency in the proposed plan, and (3) a determination of the uses of the A. L. Stanback facility. He requested a favorable response to the recommendations and indicated that keeping the A. L. Stanback facility addresses a need in the community of those who identify historically with this facility. Motion was made by Commissioner Marshall. seconded by Commissioner Lloyd to authorize engineering and architectural studies up to S35,OOD in this fiscal year to start the studies for phase one but within those plans consider the phasing as shown in the SDPI studies. Dr. Halkiotis commended the Board of Commissioners for their past support with the removal of asbestos and the roof repairs and asked that in phase one the High School have adequate storage areas and ercess room for growth. VOTE: UNANIMOUS. I. 4 TJBll7VTSTON_ - PRELItd1NARY PLAI4 (A copy of the Planning Board's recommendation is in the permanent agenda £ile) Smith presented for approval the Preliminary Plan £or Forrester Bend subdivision which is located in Little River Township and known as part of lot 18, Tax Map 25. Nine (4) lots are proposed out of a 24.89 acre tract. Motion was made by Comrr,issioner Lloyd, seconded by Commissioner i•7alker to approve the Planning Board's recommendation for approval. VOTE: UNANIMOUS. 5 3~~ a - PR2VAT$ ROAD CONS i~CTI,~~7 Smith presented for consideration a 6 month extension of time on the Letter of Credit for the private road in Sandberg Woods subdivision. Motion was made by Commissionez Lloyd, seconded by Commissionez Walker to approve a 6 month extension of time on the Letter of Credit for the private road in Sandberg Woods Subdivision. vOTE: vrIANlt~ous. riotion was made by Commissioner Marshall, seconded by Commissioner Walker to award the bid to Eatman's Carpets of Raleigh, N.C. for the purchase and installation of a multipurpose recreational flooring in the gym at the Cedar Grove Multipurpose Center for 514,950. VOTE: UNANIr10US. T7,~_~D AcaARn Motion was made by Commissioner Walker, seconded by Commissioner Lloyd to award the bid of 519,53x.00 from the D.W. Ward, Inc. for renovations to the Orange County Jail and to authorize the chair to sign the contract. VOTE: UNANTP40US. 5~_~CLOSED CT_R_CUj~ T T Motion was made by Commissioner Walker, seconded by Commissioner .Marshall to approve the provisions of a contract with Gee's of Siler City. N.Y. for work to be done on the rearrangement and expansion of the closed circuit TV system in the Orange County Jail and authorize the Chair to sign the contract contingent upon satisfactory negotiations an a completion date. - VOTE: UNANIMOUS. Commissioner t~iarshall emphasized the Soard's policy that a completion date and a penalty clause be included in all contracts and asked that the policy be adhered to in the future requested a completion date and a penalty clause be included on future contracts. - F _ f1RATTC.F INDUB_Y'RY_ BUSLn~NG BIDS Motion was made by Commissioner Walker, seconded by Commissioner Carey to reject all bids since funding is less than bids. Thompson reported that the bids received were in excess of the available funding sources. Laws indicated that the 3,x00 square feet of office space as required by vocational rehabilitation and the additional air conditioning that was . required in the manufacturing area were not included in the overall original plan. A meeting is scheduled to determine alternative cuts to lower the. C05t. Chair Willhoit indicated a concern with making cuts and ending up with a facility that will not meet the intended needs. Thompson indicated that the specifications will be reviewed to determine what modifications could be made that would not hinder the operation of the facility and also local bids will be solicited when the project goes out far bid. THE MOTION APID SECOND WERE WITHDRAWN. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to reject all bias. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd that the plans and specifications be restudied before the bids ga out and that additional sources of funding be studied to accommodate the office 3~~ 6 space and the air conditioning needs before the project. is put out for bids. VOTE :• UNANIMOUS. 7. COMPUTER EOUI~IENT_BTD~ - Motion was made by Commissioner Marshall, seconded by Commissioner Carey to (1) award the bid to Infocel, Inc. for the purchase of the Micradata Fujistu 260 MS Disc Drive anti Disc Controller at 522,950.00, and for the one million bytes of memory at 511,000.00, and (2) award the bid tq Abest, Inc. for the purchase of two used ACLC's (8 way). VOTE: UNANIMOUS. Chair [°lillhait requested correction of the bond for the Register o£ Deeds to indicate "elected" instead of "appointed" to the office and questionea the length of the term for the Finance Director and the "indefinite term" for the Tax Collector. Rob Addelson, Purchasing Director, noted the bond amount for the Sheriff should read 525,000. Alotion was made by Commissioner walker, seconded by Commissioner Carey to approve the Manager's recommendation.that the bonds be approved for the Sheriff for 525,000; Register of Deeds, 525,000; Clerk of Courts, 5100,000; Finance Officer, 5250,000; Tax Collector, 530,000, and all County Employees, 510,000. VOTE: UNANIMOUS. S Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the following budget amendments: (1) Appropriation-Crime Stopper Organization 5 2,000 Source - Contingency - S 2,000 (2) Appropriation - Land Records 558,655 Source.- Tax Supervisor 558,655 (3) Appropriation - Animal Shelter Improvements 560,000 source - undesignated capital 560,000 (4) Appropriation - Public Works 5 5,165 Source - Capital Improvements Fund S 5,165 (5) Appropriation -- Public [rlorks S 9,124 source - Capital Improvements Fund S 9,124 VOTE: UNANIMOUS. (see permanent agenda file far a copy of the recommendations) - 1. ~'~'~ABLISH BOARD MEE~'~NG TIMES After a discussion on the Board meeting times for 1985 it was a consensus of the Board that the "First Dlonday" meeting shall be held at the Orange County Caurtihvuse and shall begin at 7:30 p.m. The "Third Tuesday" - meeting shall be held at the District Courtroom in Chapel Hill and shall begin at 7:30 p.m. 2~__ADOPT SUGGESTED $ULES_OF PROCEDURE Commissioner Lloyd questioned the preparation of the agenda subject to the review and approval by the Chairman. Commissioner Carey indicated that while it is the Manager's responsibility to prepare the agenda prior to the meeting, reviewing the agenda should be the Chairman's responsibility. Commissioner Lloyd questioned the time frame for a Board member to place an item on the agenda and Chair Willhoit indicated that 3~ a Board member may add an item to the agenda anytime before it is printed. Commissioner Carey indicated that the procedures provice for additions to the agenda after the Tuesday deadline without a majority vote of the Board. S The Board established topics and discussed dates for future work sessions: ~.- (a) Personnel Ordinance - a meeting was set for January 22 at 7:30 p.m. in the Commissioners' Room.' (b) Planning Board - to discuss planning issues and the. agenda for 1985. (c) Budget -setting new budget and format - meeting set for - January 29 at 7:30 p.m. in the Commissioners' Room. (d) General goals and objectives. (e) Input from the County Manager and department heads to acquaint the Board with the various departments and their programs and accomplishments. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve the meeting times, the rules of procedure, and the topics and dates for future work sessions. VOTE: UNANIMOUS. cF (corrected copy is in the permanent agenda - file) Motion was made by Chair willhoit, seconded by Commissioner «alker to approve the Sewer Service Application with the addition of "in all likelihood" only be constructed in line 6 on page 4. VOTE: UNANIMOUS. Thompson will check with the Division of Environmental Management to request an additional time allowance for getting the Sewer Service Agreement signed and report this information back to the Board at their next meeting. ~~~ _gLAN_ Z55UES Commissioner Lloyd noted four (4) areas of concern in the pay plan. (1) The Assistant Register of Deeds did not receive any change in her pay classification but the Verification Specialist and the Administrative Assistant both received increases. (2) The Finance Director did not receive an increase as was recommended. (3) The Director of Planning diG not receive an increase as was recommended. (4) One secretary in Agricultural Extension received an increase -- while the other secretary remained an the same classification. Thompson indicated that all employees have the right to appeal through the month of December the decisions that were made in the pay study. Commissioner Marshall indicated that all clerical positions between grades 56-62 are being studied and a report will be forthcoming. ADJOURNMENT Motion was made by Commissioner Lloyd, seconded by Commissioner t~ial~:er to adjourn the meeting. Don Willhoit, Chair Beverly A. Blythe, Clerk RESOLUTION OF APPRECIATION AND COMMENDATION FOR RICHARD s . wEIITTED WHEREAS, Richard E. Whitted was elected by the voters of Orange County to the Board of Commissioners in the General Election of 1972 and in doing sv became at the time the youngest person in the State of North Carolina to serve in such capacity; and WHEREP.S, tha voters of Orange County returned him to the Board in the General Elections of 1976 and 19.80; and WHEREAS, he has served with distinction, dedication and great compassion on that body for twelve years, always demonstrating a keen insight into the concerns of Orange County citizens and the problems of County Government and seeking at all times a path towards better local government; and 3? WHEREAS, since first assuming office, Richard E. Whiffed has served well all the citizens of Orange County as a Member.of'the Board of Commissioners, vice'Chai.r (.19791976) and'Chair`of the Board'.(1976-1980 and 1981-1983). -WHEREAS, he has given generously of I1is time, talent and special knowledge through his service on numerous community, County and State ceamnittees and councils among which include his having been a Member of the Durham-Orange Employment and Training Service, Orange County Young Democrats, NAACP, Mt, aright Baptist Church, Joint ' Regional Forum, Long Term Care Advisory Committee, Capital Health Systems Agency, Governor's Crime Commission and North Carolina Land Stewardship Council Advisory Board; and as Chair of the Orancre-Person~hatham Mental Health Board and Triangle J Council of Governments and Co-chair of the Association of Counties' Legislative Study Committee. WHEREAS, he brought exceptional distinction to himself, Orange County and _. this Board by being recognized by the North Carolina Association of County Commissioners as being the Outstianding County Commissioner in the. state of North Carolina Por the year of 19$3; and. WHEREAS, he has promoted and helped develop many progressive changes in literally all aspects of Orange County Government. NOW, THEREFORE, BE IT RESOLVED, that the Board of CommissioneFS, acting through its Members on behalf of the citizens of Orange County,. takes this means of expressing to RICHARD E. WHITTED, its sincere appreciation and commends him for his faithful service, able leadership, progressive ideas; and 'p r BE IT FURTHER RESOLVED, that it wishes for him every happiness iti the '..:i years ahead and directs this Resolution be presented to . RICHARD E. WHITTED with a copy sent to the media and the Resolution be spread upon the Minutes of the meeting this 3rd - day of December 1984. Attest: Beverly A. Blythe, Clerk Don Willhoit, Chair Norman walker, Member Shirley E. Marshall, Member n ..., r i ..-•a McmV.cr _~. i I ~~ 6 r..'..! .. w "q. -~~S ,.~