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HomeMy WebLinkAboutMinutes - 19841120t~ ai `Z r~IrTUTEs ORArdGE COUNTY BOARD OF COhiMISSIODTERS REGULAR MEETING raovEriBER z o , 19 s 4 1 The Orange County Board of Commissioners met in regular session on November 20, 198 at 7:30 in the Old Post Office, Chapel Hill, North Carolina. Commissioners Present: Chair Don Willhoit, and Commissioners Shirley Marshall, Ben Lloyd, Norman j4alker and Richard Whitted. County Attorney Present: Geoffrey Gledhill. Staff Present: County Manager Y.en Thompson, Assistant County Manager Bi11 Laws, Planning Director Marvin Collins, Emergency Services Director Bobby Baker, Director of Agricultural Extension Bill Manious, and Administrative Assistant and Clerk to the Board Beverly Blythe. A. ~f~RD COMMEI`LT~ Chair S•Tillhoit indicated that since the schools were meeting to consider some type of bond issue to fund the capital needs of the schools that it would seem appropriate for the Board to convey to the schools that it was the consensus of the Board during earlier discussions about the capital needs of the schools that they do support the concept of seeking an alternative source of funding. Commissioners rarshall and P7hitted agreed with Chair T4illhait; Commissioners Lloyd and i~alker indicated that it was not their understanding that some sort of bond issue would be necessary, and no formal action had been - taken by the Board. Commissioner Gahitted indicated that it was apparent from the discussions heard on the half cent sales tax and from the discussions during budget time that some alternative source of funding would be necessary to finance new construction or extensive renovation - that it could not be done out of the one half cent sales tax and that a bond issue would need to be considered. Chair Willhoit requested to have this item added as a special item on the November 26, 19EtQ meeting. Commissioner Walker requested to add to the agenda a discussion on Lake Michael and specifically the role the Board wants the Recreational Advisory Committee to play. After discussion it was decided the Chair would write a letter to the Recreational Advisory Committee outlining the involvement and level of participation expected of the committee. $~ ATIT'TTErTCE COAib?EAx'$ T Mr. Fleming requested to speak on the Efland Sewer Policy. Patricia Sanford requested to speak on the Animal Shelter Expansion. Arnold L2u requested to speak on the Crime Stoppers Request. Wil Morse and Kathy Peiffer requested to speak on the In-Home Care Committee Report and Funding. ~,, MATTERS NOT_ Ojy~ TBE 'T' Chair jillhoit noted receipt of a letter from the Orange County Schools for official action to reject the formal offer for the sale of the Project House. Motion was Wade by Commissioner Whitted, seconded by Commissioner t~iarshall to reject the offer to purchase the project house for $55,000. VOTE_ UNANIMOUS. 3~~: z c. ~.~ Motion was made by Commissioner c•Iarshall, seconded by Commissioner Y7hitted to approve the October 29, 1984 minutes as circulated. VOTE: UNANIMOUS. The minutes of October 16, rTovember 5 and ttavember 12 will be Considered at the next meeting. D. A~POINTPI~FNTS -- Motion was made by Commissioner Marshall, seconded by Chair taillhoit to appoint Harry E. Eiarkins, Jr. to the Orange County Board of Adjustment. VOTE: UNANIMOUS. E. pLANNTNG BOARD' S RF.'C.1~Mt`IEIYD~TION Planning Director Marvin Collins presented the Planning Board's recommendation on (1) the designation of water Quality Critical Area for University Lake and Cane Creek Watersheds (2) the proposed zoning ordinance - clarification, Article 4, and (3) on the proposed amendments to the Zoning Ordinance, Articles 4, 5, 6, and 7. The Planning Board recommended the following Resolution: WHEREAS a public hearing was held on r7ovember 5, 1°84 and continued to November 12, 1964 for the purpose of receiving public comment on the designation of a Y7ater Quality Critical Area foz University Lake and .proposed Cane Creek reservoir, and L,~HEk2EAS the Planning Board has recommended the proposed Zoning Ordinance amendments establishing the wQCA and PWT districts, as revised by the Planning Board, THAT the Orange County Planning Board, recommends that the Orange County Land Use Plan be amended to include .the designation of the Water Quality Critical Area for University Lake and Cane Creek, as submitted to. public hearing, and THAT the Orange County Planning Board recommends that the Orange County Zoning Ordinance be amended to establish the ~?QCA and PV)I zoning districts and standards as revised by the Planning Board, and THAT the questions and concerns raised at the public hearings on tovember 5 and November 12, 1984 and by the Bingham Township Advisory Council on November 13, 1984, as recorded in the minutes of those meetings, be submitted for further study by the Planning Department and Planning Board for recommendations to the Board of Commissioners. This the 19th day of the month of November, 1984. Collins indicated the clarification of Article 4 reads as follows: This district will be applied to the zoned portions of University Lake, Cane Creek and the upper Eno watersheds as designated an the Land Use Plan. F. ~ ~TEP7S FOR DECZS201t ;~ 1. , Cane Creek Watersheds and 2. a and 3~~ 3 - Ari-icl~s_ 5, 6. and 2a. ~,Q o~sed amenc~men to the_ ~_ ~-w- 7. Motion was made by Commissioner Whitted, seconded by Commissioner Marshall to approve the recommendation of the Planning Boars as stipulated in the resolution for the designation of the Water Quality Critical.Area, adoption of the standards and the time schedule. Commissioner Lloyd voiced opposition stating the standards to be over-regulatory. VOTE: AYES, 3; NOES, 2 (Commissioners Lloyd and Walker) _ 3. 7~~ Wil Florse, Chair of the In-Home Care Committee, indicated the proposal is for services far those people who are in nursing homes and hospitals who could be cared far at home if the right service and funding ~•~ere available. In order to receive funding a facility or some agency must be responsible far screening the applicants and work out a plan far the health care that is necessary to keep the person at home. The Committee recommended that a grant application be made to the State Department of Human Resources for a 525,000 screening grant and that the Department of Social Services be appointed the lead agency. Commissioner Marshall commended the committee for their work. The Social Services Board supports the grant application. Motion was made by Commissioner Marshall, seconded by Commissioner Walker to authorize the application far the screening grant and medicaid waiver and that the Manager be charged to work with the Social Services Board to -: continue efforts to develop a fully coordinated and comprehensive in-home care program. VOTE: UNANIMOUS. ~. gQj]E CARE WEEKPRpC~AP~IA7'~D1y(copy is on file in the permanent agenda file) Motion was made by Commissioner tarshall, seconded by Commissioner Lloyd to approve the fIome Care 4Jeek Proclamation as amended. VaTE; UNANIMOUS. 5, rurx~F SmoppER ~ ~,g~~1JEST Arnold Lau, member of the newly formed Orange County Crime Stoppers organization, requested endorsement and support of the program. The basic function of the program is to furnish information which will assist police agencies in solving crimes and apprehending criminals by rewarding Crime Stopper informants. Crime Stoppers is a non-profit organization which operates with monies received from donations. As backup, Crime Stoppers is requesting _ each of the three towns and Orange County to set aside 52,000 to be available if needed. Crime Stoppers has the support of all the law enforcement agencies _ in the County. He noted five (5) things the program expects to do: 1. provide a higher rate of solved cases; 2. lessen the investigative time per case; 3. reduce crime; 4. provide safer neighborhoods for a11, and 5. give a greater return on the tax dollar. Motion coos made by Commissioner Walker, seconded by Commissioner Lloyd to endorse Crime Stoppers and to set aside 52,000 to be used for the Crime Stoppers program. VOTE; UNAA'I6IOUS. ~~! 4 6, ANTb'f,AT. SHET~TER_ FdP~2? County Alanager Kenneth Thompson indicated that at budget time the Board increased the allocation for the animal shelter operating costs; the space needs were postponed. Population growth, increasing bite cases, and more stringent enforcement regulations have placed a housing burden on the Shelter beyond its original design capacity. An expansion is needed to accommodate the expected growth and needs for services. i+2s. Sanford, Executive Director of the Animal Protection Society, indicated the growth is more than anticipated and that a planning committee is '"- considering the long-range growth needs of the shelter. l3otion was made by Commissioner Gahitted, seconded by Commissioner Lloyd to approve the project .as an addition to the 1984-85 Capital Improvement Program; to designate up to 560,000 in undesignated capital for the project,. and to authorize the Manager's office to proceed to solicit architectural proposals for later Board decision. Chair Willhcit expressed concern about the number of animals being .picked up that are not licensed and the need to discuss at budget time the addition of an animal control officer. VOTE: UNANIMOUS. 7. ~ Thompson indicated meetings have taken place to resolve the differences in the process for selection of personnel for the Agricultural Extension Service and to continue the percentage paid by the County at 40~s. __ Commissioner '~4hitted felt that the Memorandum of Understanding was not followed in filling this vacancy and expressed his concern that the salary fit into the County pay structure because the person will be working in Orange County. The current procedure does not allow for comparisons that relate to the salary schedule, the service or the experience of other County employees. Thompson outlined revisions to the l+lemorandum of Understanding that will be requested at the time of renewal that will clarify the responsibility of the County. (a copy of these revisions is in the permanent agenda file) Commissioner GJhitted indicated that because the salary being offered will create an inequity within Agricultural Extension Service and because the process followed was not in accordance with the Memorandum of Understanding, he would like for the Board to not approve this position but to go back and start the process over. Motion was made by Commissioner Lloyd, seconded by Commissioner P~alker to accept the recommendation of the North Carolina Agricultural Extension Service. VOTE: AYES, 4; NOES, 1(Commissioner Whitted). 8. Thompson indicated that the County has received notice that fire protection for white Cross and the surrounding area will be discontinued effective ,7uly 1, 1985. The residents need to be notified of this decision and the options available to them. Bobby Baker, Director of Emergency Services, pointed out the area affected on a map and recommended that a letter will need to be mailed to residents within the area notifying them of the situation and the options available. Motion was made by Commissioner Ylalker, seconded by Commissicner Lloyd to (1) identify affected landowners by use of. tax records; (2) notify all C7~4 S affected landowners by letter including a map and a petition and (3) hold an informational meeting within the area. _ Gledhill indicated that the second paragraph of the submitted letter should indicate 15~ of the resident freeholders instead of 35$ of the land = owners. VOTE: UNANIMOUS. 9. ~,~'LATaD SEL9ER~OLICY (see copy in permanent agenda file) Gledhill changed on page 6, line 9, the words "of the Town" to read "af the County and the Town." Chair Willhoit changed the first line on page 4 to read "for further utility needs as deemed appropriate by the Board". After a discussion on charging interest on the 5136,000 long term debt, it was decided by the majority of Board members to charge the funG the current interest rate charged for delinquent taxes. Mr. Fleming, speaking an behalf of a client who owns 18 lots in Efland Estates, expressed concern for the amount of the tap on fee and indicated the higher cost would discourage development in the area. Chair t~Tillhoit reiterated that the initial tie on to the sewer would be for the existing homes and not for undeveloped lots. Motion was made by Commissioner Walker to approve the resolution and change the tap fee from 51,000 to 5600. T•?OTION DIED FOR LACK OF A SECOND. Motion was made by Chair Willhoit to. move adoption of the resolution with the change on page 4 and to add a clause that the enterprise fund will be charged the same interest rate as that charged on delinquent taxes. This motion was seconded by Commissioner Marshall. Chair Willhoit included in his motion the change made by Gledhill on page 6 of the resolution. Commissioner Lloyd amended the motion to reduce the tap fee to 5600. Commissioner 47alker seconded this amendment. Commissioner Lloyd explained his rationale for reducing the tap fee is based on the low income of many of the homeowners who may wish to develop some of their land. Commissioner Walker indicated the lower tap fee would still discourage septic tanks from being installed. Commissioner Whitted expressed concern for the amount of the tap fee in that it be reasonable enough for those who may wish to develop the land, yet high enough to repay the 5136,000. Chair Willhoit indicated he felt the 51,000 tap fee to be in line and would be needed to repay the enterprise fund. VOTE ON THE AMENDMENT: AYES, 4; NOES, 1 (Chair Willhoit). __~. VOTE ON THE RESOLUTION AS AMEP7DED: AYES, 4; NOESr 1 (Chair Willhoit). lo. Motion was made by Commissioner Whitted, seconded by Commissioner Marshall to award a contract to the lowest bidder, Southeastern Microfilm, Inc. for the purchase of a plat reader/printer far 59,977.00 to be used in the Register of Deeds' office. VOTE; UNANIMOUS. 11. W$LL_ IMP~Z(~VE[~lE~ ~ID~ FdJ~__~DI]NC~VSjajE Motion was made by Commissioner Marshall, seconded by Commissioner Whitted to aware the well improvement contract fox the Councilville Community 6 Development Project to Dodson Well Company, Inc. of Graham, N.C. at 58.00 per foot or approximately 58,000. VOTE: UNANIMOUS. 12. BUDG AMENDMENT,g (see copy of budget amendment in the permanent agenda ,file) Motion was made by Commissioner Iarshall, seconded by Commissioner Whitted to approve the budget amendment as presented to budget for the County Reclassification and Pay Plan. VpTE: UNANIMOU5. G. ~xECUTIVE SESSIOPI FOR PERSONNEL MATTER Motion was made by Commissioner vdhitted, seconded by Commissioner Lloyd to adjourn into executive session to discuss a personnel matter. VpTE: UNANIMOUS NOTE: COI4MISSIOPTER WALKER LEFT TFIE MEETII\G BEFORE THE EXECUTIVE SESSION STARTED. NOTE: COMb1ISSIONBR LLOYD LEFT DURING THE EXECUTIVE SESSION. The Board reconvened in regular session. Motion was made by Commissioner Marshall, seconded by Commissioner Whitted to upgrade the Program Analyst position in the Manager's office to Assistant Alanager. VOTE: UNANIMOUS. ADJOURIdI4ENT With no further business for the Board to consider, the meeting was adjourned by Chair Willhoit. Don Willhoit. Chair Beverly A. Blythe, Clerk